Statement of Work.pdf

STATEMENT OF WORK (SOW)

1.0 Scope. This requirement is for the repair of Firewalls utilized on the HH65 aircraft. Below is a complete list of firewalls:

Firewall National Stock Number Part Number LH Upper Firewall 1560-01-HS1-8992 366A08-0554-16 RH Upper Firewall 1560-01-HS1-8993 366A08-0554-15 LH Inner Firewall 1560-01-HS1-8994 366A08-0554-14 RH Inner Firewall 1560-01-HS1-8995 366A08-0554-13 LH Lower Firewall 1560-01-HS1-8996 366A08-0554-12 RH Lower Firewall 1560-01-HS1-8997 366A08-0554-11

Due to vibration, chaffing and normal stress the Firewalls often need to be repaired. The repairs typically consist of replacing worn gasket material and screen assemblies and necessary weld repairs to the titanium shields. Please see attached pictures for examples of repairs that are necessary on the firewalls (Enclosure 1). Upon receipt of a Firewall, the contractor shall perform an inspection to determine the condition of the item. Any item where the condition is found to be No Fault Found (NFF) or Beyond Economical Repair (BER) shall be returned to the United States Coast Guard (USCG) in accordance with (IAW) paragraphs 2.1 and 2.2.1. All other items shall be repaired IAW this Statement of Work (SOW).

The objective for the contractor is to provide ALC with repaired Firewalls that are Ready for Issue (RFI) in support of our efforts to sustain 102 aircraft. The contractor should be capable of delivering repaired Firewalls within a 60-day Turn-Around-Time (TAT) After Receipt of Order (ARO). The USCG anticipates the material will be shipped to the vendor within five (5) days after issuance of a delivery order. The contractor will not be penalized if the USCG is not timely in the shipment of the material.

2.0 Major Tasks. Work under this contract shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in this contract at the firm-fixed prices listed in the schedule. The contractor shall perform all repairs IAW the Aviation Logistics Center’s (ALC) Short Range Recovery (SRR) Drawing 965-575-1, Rev C. All services shall be accomplished on an as required basis, as directed by the Government. Request for clarification shall be directed to the Contracting Officer.

2.1 Test and Evaluation. Upon receipt of an item, the contractor shall perform a visual inspection to check for cracks, damaged seals or gaskets, chaffing, etc. The contractor shall also perform a Fluorescent Penetrant Inspection IAW ARSCES GEN 13410. If, after visual and functional inspections, an item is found to meet minimum performance specifications and is considered to be Ready for Issue (RFI) or is considered to be BER IAW paragraph 2.2.1, the contractor will be allowed the firm fixed price for test and evaluation only. The contractor shall prepare a failure data report IAW paragraph

2.2.2 in these instances. This report shall be included with the returned component. The parts shall be marked "RFI” or “BER” and returned to the address identified under “Shipping Instructions” in paragraph 15.0. A copy of the failure data report shall be attached to the invoice.

2.2 Repair. Non-Ready for Issue (NRFI) components shall be repaired and returned to RFI condition IAW ALC SRR Drawing 965-575-1, Rev C. After repair of the firewalls, the contractor shall perform the Fluorescent Penetrant Inspection IAW ARSCES GEN 13410 to ensure all cracks have been addressed.

2.2.1 Beyond Economical Repair (BER). If, after initial inspection, the item is determined to be BER, the contractor shall submit a failure data report to the Contracting Officer. The Contracting Officer will make the final determination that an item is BER and will provide a written modification to the contractor. All items found to be BER shall be immediately returned to the USCG. Items shall not be scrapped at the contractor’s facility. The items shall be clearly marked as “BER” with the supporting evidence. The contractor shall be entitled to compensation for Test and Evaluation only in accordance with the firm-fixed price specified herein.

2.2.2 Failure Data Report. The contractor shall submit a failure data report for each repaired component. This report shall include National Stock Number, Part Number, nomenclature, date of repair, contract delivery order number, line item number, description of repaired failure, the Coast Guard’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above.

This report shall be attached to the packing slip and shipped with the repaired component.

2.2.3 Replacement Parts. All gaskets, rivets and washers shall be replaced each time the firewall is repaired. Screens will be inspected and repaired if cracked or broken. Replacement parts shall be new.

The following is a complete list of replacement parts:

Nomenclature National Stock Number Part Number Rivet 5320-01-388-3815 CR3523-4-5

Washer 5310-14-441-7164 ASNA0113-32CA Gasket 1560-01-HS1-9569 ARC57242 Rivet 5320-01-HS1-8365 CR3523-4-2 Rivet 5320-01-334-3676 AF3523-4-3 Rivet 5320-01-152-8668 HR3523-4-04 Rivet 5320-01-163-0178 AF3523-4-02

Interior Grill, Top 2835-01-HS2-3004 965-575-1-9 Interior Grill, Bottom 2835-01-HS2-3005 965-575-1-10

3.0 Government Documents. The documents listed below are available from the USCG. Before obtaining copies of these documents, contractors shall be registered in the Defense Logistics Agency’s Joint Certification Program. More information on this certification can be found at http://www.dlis.dla.mil/jcp/Default.aspx. After ensuring registration, the contractor shall complete DHS Form 11000-6, Sensitive but Unclassified Information Non-Disclosure Agreement (Enclosure 2) and return with a written request to Crystal.G.Taber@uscg.mil. Copies will not be posted to the Federal Business Opportunities website.

3.0.1 ARSC Engineering Specification GEN13410.03, Procedures for Fluorescent Penetrant Inspection

3.0.2 ALC SRR Drawing 965-575-1, Rev C

http://www.dlis.dla.mil/jcp/Default.aspx mailto:Crystal.G.Taber@uscg.mil

3.1 Industry Documents.

3.1.1 None.

4.0 Government Furnished Property (GFP). Firewalls requiring service will be direct shipped to the contractor facility from the ALC and documented using DD Form 1577-2, Unserviceable (Repairable) Tag-Material, CG-1577-A (11-90), Unsatisfactory Report Tag or Form 1348. These documents will accompany and remain with the equipment. Equipment shall be returned to ALC upon completion of the repair, unless otherwise directed by the Contracting Officer. The contractor is authorized to make early and partial deliveries of items.

4.1 Government Furnished Material (GFM). The Government will furnish both the top and bottom interior grills to the contractor upon determination that they need to be replaced. Upon evaluation of all quotes, the Government may decide to furnish all replacement parts listed in paragraph

2.2.3. Offerors will be asked to quote repairs using GFM and repairs using replacement parts obtained by the contractor. Evaluations will be completed IAW the solicitation and awarded to the offeror that provides the best value to the Government.

4.2 Government Property Records. Upon receipt, the contractor shall update Government Property Records based on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, CG-1577-A (11-90), Unsatisfactory Report Tag or Form 1348 information provided and any discrepancies. The contractor shall account for all end-items received from, and shipped to, the Government. The contractor shall provide a copy of its Government Property Records to the Contracting Officer no later than the 15th of each month. Government Property Records will include the following minimum information:

− Kit/Equipment/Component Description, Part Number − USCG consignee − Date received − Status of contract service − Expected contract service completion date

4.3 Service Bulletins. The contractor shall provide the Contracting Officer with two (2) copies of all service bulletins within ten (10) calendar days of receipt. The Contracting Officer will notify the contractor in writing when incorporation of mandatory or optional service bulletins is required. The contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to affect the modifications, estimated price breakdown of each part, and the number of labor hours required. The applicable labor rate will be specified in this contract for service bulletins.

4.4 Product Improvements Proposal/Engineering Change Proposal (ECP). The contractor will continually analyze the overhaul documentation for each component identified in the schedule. The contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the components being overhauled. A PIP/ECP showing the new design and/or process may be provided to the ALC Contracting Officer for approval. The PIP/ECP shall include a proposal for an incremental charge to be assessed each time the PIP/ECP is incorporated into the component. The proposal shall contain a breakdown of labor hours, material, and other costs. The PIP/ECP will then be evaluated by SRR Engineering and the Contracting Officer. Upon agreement of the price for incorporation of the PIP/ECP, the Contracting Officer will issue a supplemental agreement reflecting the incorporation of the approved PIP/ECP. The contractor shall not incorporate approved PIPs/ECPs prior to contract modification.

5.0 Quality Control. The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements.

The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

5.1 Certification. The contractor shall hold an FAA certificate and must be an approved USCG source for the entire duration of this contract. The Contractor shall complete all titanium welding IAW AWS D17.1, AMS-STD-1595 or MIL-STD-2219. The contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications.

5.2 Certificates. All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance IAW FAR 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice.

FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE AN

IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT.

6.0 Aircraft on Ground (AOG) Situations. Upon notification from the USCG that an AOG situation exists, the contractor shall expedite repair and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery".

The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the contractor is notified of an AOG requirement, the contractor shall advise the Contracting Officer, or their representative, if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances. The quantity of AOG units is limited to a maximum of five (5) units in any seven (7) calendar day period.

The contractor will stock and maintain five (5) of each approved panel to meet the USCG’s potential AOG requirements. At the completion of the contract, the USCG will purchase all of the finished items designated for AOG requirements, not to exceed five (5) of each type of panel.

7.0 Environmental Requirements. All parts must be thoroughly cleaned IAW applicable Component Maintenance Manuals or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

8.0 Period of Performance. The period of contract performance includes a one-year base period and, if exercised, four (4) one-year option periods.

9.0 F.O.B. Point. The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the individual delivery order.

10.0 Contractor Verification of Receipt of Components. The contractor shall provide written notification to the Contracting Officer within five (5) business days following receipt of component(s).

Email or fax notification is acceptable.

11.0 Government Required Delivery. The table below shows the required delivery for each Line Item. Early deliveries are desired and acceptable. The required delivery dates remain the same for all respective option year line items.

Line Item Item Description IAW SOW Paragraph

Due No Later Than:

0001 Test and Evaluation 2.1 Fifteen (15) days after receipt of components

0002 - 0007 Repair 2.2 Sixty (60) days after receipt of components

0008 Service Bulletins 4.3 Ten (10) days after receipt of the service bulletin/Proposal within thirty (30) days of notice of incorporation by Contracting Officer

0009 Product Improvement/ Engineering Change Proposal

4.4 As Needed

0010 Failure Data Report 2.2.2 Shall be shipped with the component 0011 Government Property

Record Reports

4.2 The 15th of each month

0012 Contractor Verification of Receipt of Components

10.0 Five (5) business days after receipt of

components

12.0 Packaging Instructions. Packaging and preservation shall include the following information:

12.1.1 The USCG ALC is a supply depot; therefore material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea.

12.1.2 Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

12.1.3 Each item shall be individually preserved, packaged and packed in accordance with best commercial practices. Returned components shall be returned in the original shipping container or contractor shall ship in container IAW Mil-Std-2073-1E.

12.1.4 Each part number shall be individually packed. The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

13.0 Marking Instructions. All shipping containers/packages shall be marked for delivery IAW the contract or delivery order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

− NSN

− Part Number − Nomenclature − Serial Number − Contract Number − Delivery Order/Line Item Number − Contractor’s Name and Address

14.0 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, and sent to the contractor for investigation at no charge to the Governement. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

15.0 Shipping Instructions. Unless otherwise specified on individual delivery orders issued hereunder, deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center Receiving Section, Bldg. 63 Elizabeth City, NC 27909-5001

Contract No. ______________________________ (To be assigned at time of issuance)

Delivery Order No. ______________________________ (To be assigned at time of issuance)

16.0 Invoicing. Unless otherwise specified in the schedule or on individual delivery orders issued under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. A properly completed Commercial Shipping Document shall be attached to the original invoice. The contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

mailto:ALC-Fiscal@uscg.mil

Chief, Fiscal Branch USCG Aviation Logistics Center Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract no. (To be assigned at time of issuance Delivery Order no. (To be assigned at time of issuance)

Requirements for a proper invoice include − Name and address of the contractor;

− Invoice date and number;

− Contract Number and contract line item number, − Delivery Order number and delivery order line item − NSN, part number and serial number − Description, quantity, unit of measure, unit price and extended price of the items delivered;

− Shipper/Shipping Method including Tracking Data, and date of shipment;

− Terms of any discount for prompt payment offered;

− Name and address of official to whom payment is to be sent − Taxpayer Identification Number (TIN) − Electronic funds transfer (EFT) banking information

16.1 Payment Information. All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoices five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

WORN SEAL, GRILLE SHOWN SOMETIMES

NEEDS REPLACED.

SEAL TORN, NEEDS REPLACED

CHAFING THAT REQUIRES TITANIUM WELD

REPAIR

PREVIOUS REPAIR