Revised Aircraft Lease Solicitation Apr 27 2011.doc

DOC document 367 KB Posted Apr 29, 2011

Attached to: Aircraft Lease
Solicitation number: HSCG38-11-R-410011
Issued by: Department of Homeland Security US Coast Guard

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File	Type	Posted
Revised Aircraft Clin Structure Amendment 1.doc	DOC document	May 13, 2011
Amendment 0001 Revised Aircraft Lease.doc	DOC document	May 13, 2011
Revised Aircraft Lease Past Performance Questionnaire.doc	DOC document	Apr 29, 2011
Aircraft Lease DD-254.pdf	PDF	Apr 29, 2011

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NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security

United States Coast Guard (CG-9131)

Ombudsman Program for Agency Protests

1900 Half Street, SW, Room 11-0501

Washington, D.C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG38-11-R-410011

6. SOLICITATION

ISSUE DATE

April 29, 2011

7. FOR SOLICITATION INFORMATION CALL:

a. NAME

Ms. Sherri Peele

b. TELEPHONE NUMBER (no collect calls)

252-335-6768

8. OFFER DUE DATE/ LOCAL TIME

May 20, 2011, 4:00pm EDT

9. ISSUED BY CODE Z50100

USCG, Aviation Logistics Center (ALC) Attn: Ms. Sherri Peele 1664 Weeksville Rd., Bldg. 63, ALD Elizabeth City, NC 27909

10. THIS ACQUISITION IS

FORMCHECKBOX

UNRESTRICTED OR

FORMCHECKBOX

SET ASIDE 100% FOR:

SMALL BUSINESS

FORMCHECKBOX

EMERGING SMALL

FORMCHECKBOX

HUBZONE SMALL

BUSINESS

SERVICE DISABLED VETERAN-

8(A)

OWNED SMALL BUSINESS

NAICS: 532411

SIZE STANDARD $7M

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

FORMCHECKBOX

13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING

14. METHOD OF SOLICITATION

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE ;Z50100

USCG, Air Station Washington

1 Reagan National Airport

AIRPORTSTOP 7600

Washington, DC 20593-7600

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE Z50100 Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Rd.

Elizabeth City, NC 27909

Payment Status 252-335-6852 Email: ALC-Fiscal@uscg.mil

FORMCHECKBOX

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED FORMCHECKBOX

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This solicitation is issued as an Indefinite Delivery Requirements type contract to lease an aircraft for a base year with four one year option periods. The proposal shall be in accordance with the performance work statement and the terms and conditions located in this solicitation.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

FORMCHECKBOX

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 5.212-3 & 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 42.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

FORMCHECKBOX

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITE MS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (Rev. 3/2005)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA – FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

FORMCHECKBOX

INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED CORRECT FOR

36. PAYMENT

FORMCHECKBOX

COMPLETE

FORMCHECKBOX

PARTIAL

FORMCHECKBOX

FINAL

37. CHECK NUMBER

FORMCHECKBOX

PARTIAL FORMCHECKBOX

FINAL

38. S/R ACCOUNT NUMBER

39. S/R VOUCHER NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42 a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL CONTAINERS

STANDARD FROM 1449 (REV. 3/2005) BACK

CONTINUATION OF SF 1449 – BLOCKS 17B - 25

Block 17b: REMITTANCE ADDRESS: Payment will be made to the Financial Institution listed in Central Contractor Registration (CCR). To receive award contractor must be registered in Central Contractor Registration (CCR) http://www.ccr.com.

Block 18a: The invoice shall be sent to the following address with a copy to Sherri Peele via sherri.l.peele@uscg.mil and a copy to the COTR who will be identified in the contract monthly. The invoice shall be dated the same as the date submitted. The invoice shall identify the contract and task order number. Additional payment information can be found in FAR clause 52.212-4, Contract Terms and Conditions.

Invoices may be submitted electronically to ALC-Fiscal@uscg.mil or submitted via mail to:

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Road

Elizabeth City, NC 27909

Payment Status – 252-335-6852

Blocks 19 through 24: The following pages contain the Schedule of Supplies/Services and Performance Work Statement (PWS).

This Request for Proposal is issued, in accordance with FAR Part 12, Commercial Items in conjunction with FAR Part 15, Contract Negotiations as a Best Value, Brand Name or Equal procurement. For questions concerning this solicitation contact Ms. Sherri Peele, Contract Specialist at 252-335-6768 or via email at sherri.l.peele@uscg.mil. See Instructions to Offerors for additional information (Page 51).

Questions regarding this solicitation must be in writing and sent via email to sherri.l.peele@uscg.mil. The questions and answers will be posted on FedBizOpps via an Amendment to the solicitation. Questions will not be accepted after May 10, 2011, 4:00pm EDT.

Anticipated Award Date: The contract is expected to be awarded on or about August 10, 2011.

See FAR 52.212-1 Addendum for submission of proposals.

Schedule of Supplies/Services

BASE YEAR – August 10, 2011 – August 9, 2012

EST UNIT TOTAL

CLIN

DESCRIPTION

QTY

UNIT

PRICE

Firm fixed price monthly Mo lease rate which includes support and maintenance of the aircraft. These rates include but are not limited to minor and major maintenance/ repair, technical support for evaluation and troubleshooting, Auxiliary

Power Unit (APU) overhaul, engine overhaul, airframe, spare parts with the exception of

5.3.4 of the PWS, mandatory airworthiness directives, training and any additional items as specified in the PWS.

(to begin on date of award)

Hourly Usage Fee

Hrs

(to begin September 16, 2011)

NTE

Above and beyond

$30,000.00 $150,000.00 normal repair (IAW 5.3.4 of the PWS)

Performance incentive for

$75,000.00 cumulative parts delivery time less than 90 hours (IAW 5.3.3)

Performance incentive for

$25,000.00 time less than 175 hours (IAW 5.3.3)

The following CLINS are optional and will be funded on an as needed/required basis (PWS 5.2). The training shall be priced on a per seat basis.

Optional Hourly Usage Fee Hrs

Initial type certification

or applicable differences training for pilots (8 courses) on an as needed basis.

EST UNIT TOTAL

PRICE

Pilot recurrent training

(8 courses) on an as needed basis.

Initial airframe maintenance

training (20 courses) on an as needed basis.

Initial avionics maintenance

training (10 courses) on an as

Initial engine maintenance

training (10 courses) on an

Installation of Government

furnished APX-119 transponder with Mode 4 and Mode S capabilities.

Installation of Government

furnished security container GSA certified for storage of classified material.

Installation of Government

furnished KY-100 to allow secure

HF communications from the passenger cabin.

Installation of Government

furnished ARC-210 UHF

MILSATCOM equipment that allows voice communication from the cockpit and passenger cabin

Installation of Government

furnished STE-III secure telephone equipment accessible from the passenger cabin.

Installation of Government

furnished secure fax machine.

Purchase and Installation

Satellite voice and data communications system providing global coverage with minimum

256 Kbps data transfer capability

(e.g. INMARSAT Swift BroadBand) shall be available to the passenger compartment.

Voice and data shall be available simultaneously.

An on board local-area network (LAN) shall be provided to allow laptop computers to connect with data service.

Purchase and installation of

a Satellite television system

(e.g. DirecTV) which shall be available to all passengers.

Purchase and installation

of a terrestrial-based telephone system (e.g. AirCell) which shall be available for voice and data in the passenger compartment.

Aircraft painted to Coast

Guard paint scheme.

Purchase and installation

of 12 individual executive passenger seats.

Purchase and installation

of a seating compartment that can be physically closed off from the rest of the aircraft that contains four seats with work surfaces for each, and access to secure and non-secure voice and data communications.

HUD/EVS system at the

pilot flight station.

Dual yoke-mounted

Electronic Flight Bags with aircraft power supply, including subscription service to Planebook and

JeppView products.

Deconfiguration Fee

(Provide breakdown per CLIN)

Total Base Year

Quantities Failure of the Government to furnish such items in the amounts or quantities described in the Schedule as "estimated" or "maximum" will not entitle the contractor to any equitable adjustment in price.

Schedule of Supplies/Services

1st Option YEAR – August 10, 2012 – August 9, 2013

EST UNIT TOTAL

PRICE

Firm fixed price monthly Mo and troubleshooting, APU overhaul, Hourly Usage Fee

Hrs

Above and beyond

Performance incentive for

time less than 90 hours(IAW 5.3.3)

Performance incentive for

The following CLINS are optional and will be funded on an as needed/required basis PWS 5.2). The training shall be priced on a per seat basis.

Optional Hourly Usage Fee Hrs

Initial type certification

for pilots (2 courses) on an as

Pilot recurrent training

EST UNIT TOTAL

Flight Engineer recurrent

training (4 courses)

Initial airframe maintenance

training (6 courses) on an

Initial avionics maintenance

training (3 courses) on an as

Initial engine maintenance

training (3 courses) on an

Refresher maintenance

training (6 courses)

Installation of Government

Purchase and Installation

Purchase and installation of

Purchase and installation

Aircraft painted to Coast

Purchase and installation

HUD/EVS system at the

Dual yoke-mounted

Deconfiguration Fee

Schedule of Supplies/Services

2nd Option YEAR – August 10, 2013 – August 9, 2014

EST UNIT TOTAL

PRICE

Firm fixed price monthly Mo

Hrs

Above and beyond

Performance incentive for

time less than 90 hours(IAW 5.3.3)

Performance incentive for

The following CLINS are optional and will be funded on an as needed/required basis (PWS 5.2). The training shall be priced on a per seat basis.

Optional Hourly Usage Fee Hrs

Initial type certification

Pilot recurrent training

Flight Engineer recurrent

EST UNIT TOTAL

Initial airframe maintenance

Initial avionics maintenance

Initial engine maintenance

Refresher maintenance

Installation of Government

Purchase and Installation

Purchase and installation of

Purchase and installation

Aircraft painted to Coast

Purchase and installation

HUD/EVS system at the

Deconfiguration Fee

Failure of the Government to furnish such items in the amounts or quantities described in the Schedule as "estimated" or "maximum" will not entitle the contractor to any equitable adjustment in price.

Schedule of Supplies/Services

3rd Option YEAR – August 10, 2014 – August 9, 2015

EST UNIT TOTAL

PRICE

Firm fixed price monthly Mo

Hrs

Above and beyond

Performance incentive for

The following CLINS are optional and will be funded on an as needed/required basis PWS 5.2). The training shall be priced on a per seat basis.

Optional Hourly Usage Fee Hrs

Initial type certification

Pilot recurrent training

Flight Engineer recurrent

EST UNIT TOTAL

Initial airframe maintenance

Initial avionics maintenance

Initial engine maintenance

Refresher maintenance

Installation of Government

Purchase and Installation

Purchase and installation of

Purchase and installation

Aircraft painted to Coast

Purchase and installation

HUD/EVS system at the

Deconfiguration Fee

Schedule of Supplies/Services

4th Option YEAR – August 10, 2015 – August 9, 2016

EST UNIT TOTAL

PRICE

Firm fixed price monthly Mo

Hrs

Above and beyond

Performance incentive for

The following CLINS are optional and will be funded on an as needed/required basis (PWS 5.2). The training shall be priced on a per seat basis.

Optional Hourly Usage Fee Hrs

Initial type certification

Pilot recurrent training

Flight Engineer recurrent

Initial airframe maintenance

Initial avionics maintenance

Initial engine maintenance

Refresher maintenance

Installation of Government

Purchase and Installation

Purchase and installation of

Purchase and installation

Aircraft painted to Coast

Purchase and installation

HUD/EVS system at the

Dual yoke-mounted

Deconfiguration Fee

Performance Work Statement for Lease of a Command and Control Aircraft

1. General

1.1. Scope

The purpose of this Performance Work Statement (PWS) is to obtain a lease agreement for an executive transportation aircraft (Gulfstream G-V or equivalent) configured to serve as a Command and Control (C2) aircraft for the Commandant of the US Coast Guard and the Secretary of the Department of Homeland Security. The primary location of the aircraft will be U.S. Coast Guard Air Station Washington, located at Ronald Reagan Washington National Airport.

1.2. Background

The primary mission requirement is to provide the Secretary of the Department of Homeland Security (SECDHS) and the United States Coast Guard Commandant with rapid, safe, efficient transportation to locations around the globe. The lease aircraft must be configurable to provide administrative equipment capabilities similar to the office, and unrestricted secure C2 communication capabilities that provide the flexibility to maintain awareness of emergent situations, enable operational tasking, and perform normal duties while en route. The Commandant, as one of the five military service chiefs, needs to safely and reliably deploy to destinations throughout the world to manage Coast Guard missions mandated by U.S. Statute including Maritime Security, Enforcement of Laws and Treaties, Maritime Safety, Protection of Natural Resources, Maritime Mobility and National Defense. This transport is required to respond to national and international emergencies in which Coast Guard resources are needed, including environmental disaster relief operations (hurricane, flood, earthquake), marine environmental responses, major search and rescue operations, mass migrant interdictions, etc; participate in national security planning and operational military exercises, conduct formal visits to Coast Guard facilities; conduct formal visits to foreign governmental and maritime officials/entities, maintain personal security; and command and control during wartime and/or national emergencies.

1.3. Contractor Personnel

1.3.1. The contractor shall provide a Project Manager (PM) who shall be responsible for all contractor work performed under this PWS. An alternate PM shall be assigned during periods of unavailability of the primary PM. The PM is designated as Key by the Government (see page 25 and 39). The PM or alternate shall be available to the Contracting Officer’s Technical Representative (COTR) via telephone at all times; see page 42 for additional COTR information. The PM shall respond to a request for discussion or resolution of technical problems within 1 hour of notification.

1.3.1.1. The PM will be responsible for coordinating the execution of aircraft modification, maintenance and support functions of this contract. These duties include but are not limited to coordination and logistical support for parts delivery; coordination and scheduling of training, aircraft modifications and depot repairs; tracking and entering of maintenance actions into an FAA-approved maintenance database; and update and delivery of any technical data supplied under this contract.

1.3.1.2. The PM and any alternates shall hold an FAA Airframe and Powerplant certification, shall be familiar with the maintenance program for the aircraft type provided under this contract, and shall be able to read, write, speak and understand English.

1.3.1.3. The PM shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Technical Representative. The name of PM, and the name(s) of any alternate(s) who shall act for the contractor in the absence of the PM, shall be provided to the Government as part of the contractor's proposal. During any absence of the PM, only one alternate shall have full authority to act for the contractor on all matters relating to work performed under this PWS.

1.3.1.4. Due to the nature of operations at Coast Guard Air Station Washington, the PM shall be available to the COTR via telephone at all times. The PM shall respond to a request for discussion or resolution of technical problems within 1 hour of notification. On-site support at U.S. Coast Guard Air Station Washington, Ronald Reagan Washington National Airport, is required for a minimum of one 8-hour workday per week (after the aircraft is delivered), and during any aircraft maintenance activities (not including routine servicing).

1.3.2. Employee Identification. Contractor employees visiting or working at Government facilities shall wear a contractor identification badge that, at minimum, displays the contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting contractor employees shall comply with all Government escort rules and requirements. All contractor employees shall identify themselves as contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.3.2.1. Contractor employees working on-site at Government facilities shall wear a Government-issued identification badge. All contractor employees shall identify themselves as contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.

1.3.3. Employee Conduct. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard.

1.3.4. Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required under this PWS. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

1.3.5. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

1.4. Key Personnel

The Project Manager is considered Key by the Government in accordance with HSAR 3052.215-70, Key Personnel or Facilities.

1.5. Security

Performance of the requirements under this agreement may require contractor access to Secret information. As such, the PM and alternate PM must have a current clearance appropriate to the level of security. Procedures for handling tracking, marking, and storing of classified material will be outlined in the DD Form 254.

The contractor will be required to provide a person or persons with appropriate clearance obtained in accordance with DOD Manual 5220.22-M, National Industrial Security Program Operating Manual. Subcontractors providing sale/lease or training do not require a clearance.

1.6. Period of Performance

The period of performance for this PWS is one year from the date of award, with (4) four (1) one-year option periods.

1.7. Place of Performance

The primary place of performance will be the U.S. Coast Guard Air Station Washington, located at Ronald Reagan Washington National Airport. Air Station Washington has a secure area with controlled access for the aircraft.

1.8. Hours of Operation

Contractor employees shall generally perform all work between the hours of 0700 and 1600 Eastern Time, Monday through Friday (except Federal holidays). However, there may be occasions when contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS at no additional cost to the Government.

1.9. Travel

Contractor travel to accompany the aircraft to depot maintenance can be aboard the aircraft. Any additional travel costs shall be the contractor’s responsibility.

1.10. Kick-Off Meeting

The contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COTR NLT three (3) business days after the date of award, or at a later date with the written approval of the Contracting Officer. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this PWS and review the contractor's project plan. The Kick-Off Meeting will be held at Air Station Washington.

1.11. Project Plan

The contractor shall provide a draft Project Plan at the Kick-Off Meeting for Government review and comment. The contractor shall provide a final Project Plan to the COTR not later than five (5) business days after the Kick-Off Meeting.

1.12. Progress Reports

The contractor shall provide weekly reports detailing the progress of aircraft modifications, progress of ongoing depot maintenance, estimated entry date and duration of depot maintenance that will occur within the next 2 months or 200 flight hours. Additional information may be requested at the COTR’s discretion.

1.13. Progress Meetings

The PM shall be available to meet with the COTR to present deliverable status, discuss lease progress, exchange information and resolve emergent technical problems and issues. These updates may take place by telephone or during a weekly PM workday.

1.14. General Report Requirements

The contractor shall provide all written reports in electronic format using applications that are compatible with Coast Guard Standard Workstation III (Windows XP and Microsoft Office Applications).

2. Terms and Definitions

a. ALE – Automatic Link Establishment

b. C2 – Command and Control

c. APU – Auxiliary Power Unit

d. COTR – Contracting Officer’s Technical Representative

e. FMC – Fully Mission Capable

f. GSA – General Services Administration

g. IFF – Identification Friend-or-Foe transponder

h. ISA ( International Standard Atmosphere

i. MNPS – Minimum Navigation Performance Specification

j. NBAA – National Business Aircraft Association

k. RNP – Required Navigation Performance

l. RVSM – Reduced Vertical Separation Minimums

m. SELCAL – Selective Calling for HF aeronautical radios

n. STE – Secure Telephone Equipment

o. TEMPEST – Government standard for radio emissions security

p. NTE – Not to Exceed

3. Government-Furnished Property

The Government will provide property outlined in Attachment 1 to the contractor for optional installation as required under this contract. The Government will provide parts storage space, desk space and internet access for a contractor-owned computer. The Government will provide aircraft usage information and details of maintenance performed by the Government.

4. CONTRACTOR FURNISHED PROPERTY.

The contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this PWS, except for the Government Furnished Property specified herein. The Coast Guard desires itemized pricing for those items in the Standard Form 1449 and those designated in Section 5.2 of this work statement. Common support equipment and tools already owned by the USCG will be available in support of this contract. Any tools required for routine servicing and maintenance that are unique to the lease aircraft must be provided by the contractor.

5. REQUIREMENTS.

The contractor shall provide a long-range commercial business jet (Gulfstream G-V or equivalent in accordance with FAR 52.211-6, Brand Name or Equal). The lease aircraft shall be a commercial passenger, non-developmental, transcontinental jet aircraft, less than 11 years old (from the aircraft in-service date) at the date of contract award, with no damage history, and shall have a current FAA airworthiness certificate. Off-the-shelf equipment for all systems and subsystems shall be used to the maximum extent possible. The aircraft will be operated as an aircraft of the Armed Forces of the United States.

This acquisition is via a lease of a commercially available aircraft to include commercial customization to meet operating standards, a contractor-managed maintenance program to provide for all required maintenance tasks, all contractor travel conducted in the performance of this contract, and the provision of training courses for CG personnel to include operation and maintenance of the aircraft as required.

The lessor shall provide an aircraft configured commercially and in accordance with the USCG required description. Projected annual use is 500 flight hours per year, with an option for additional flight hours, not to exceed 700 per year.

The aircraft is expected to be available to the maximum extent practicable, while taking into account scheduled maintenance, performance of FAA Airworthiness Directives, manufacturer-recommended inspections, or aircraft modifications. To minimize unscheduled maintenance delays, an incentive is provided in paragraph 5.3.3 for rapid logistics support.

The aircraft shall be certified in accordance with the applicable sections of the following parts of Title 14 of the Code of Federal Regulations:

q. Part 25 (Airworthiness Standards: Transport Category Airplanes)

r. Part 34 (Pollution)

s. Part 36 (Noise Standards, Stage III requirements)

t. Part 91 (General Operating & Flight Rules)

u. Part 135 (Navigation, non-precision/precision approach, and extended over water requirements)

v. Aging Aircraft Safety Act Title IV of public Law 102-143 Oct.1993

5.1. Basic Operational and Equipment Requirements.

5.1.1. The aircraft shall have the following performance characteristics salient to a Gulfstream G-V or equivalent aircraft:

w. The aircraft shall provide executive-style seating and accommodate a minimum of 12 passengers and 5 crewmembers.

x. Aircraft shall be able to take off with a full fuel load, and fly a range of 5000 NM carrying a minimum of 12 passengers and 5 crew, plus up to 1450 lbs of baggage, at ISA with no wind and NBAA IFR fuel reserves.

y. Threshold cruise ceiling is 40,000 ft after a 30-minute direct climb after maximum gross weight takeoff.

z. The aircraft shall be able to operate from a 5,000-foot runway carrying crew of 5 and 12 passengers, and fly 3 hours at normal cruise under sea-level ISA conditions and land with NBAA IFR fuel reserves.

aa. Landing distance shall not be greater than 5,000 ft at maximum landing weight.

ab. The aircraft shall be capable of day/night all-weather operation to include moderate turbulence and moderate icing.

5.1.2. The aircraft shall have the following cabin configuration and equipment:

ac. 115-volt 60 Hz outlets shall be provided in the passenger compartment.

ad. The aircraft shall provide an environmental control system which provides cooling/ heating for the cabin and sufficient cooling for proper operation of avionics components on the ground using only APU power.

ae. The aircraft shall have two vacuum toilet lavatories capable of supporting 12 passengers and 5 crew.

af. Potable water supply, food storage and meal preparation space must be able to support 12 passengers and 5 crew for at minimum 1 meal per flight. Galley shall include microwave and convection oven capabilities, a sink with hot water and a coffee maker. An aft galley is desired.

ag. The crew, passenger, cargo, and baggage areas shall be securable. The aircraft shall be equipped with an embedded anti-tamper security sensor system that is capable of detecting and reporting unauthorized entry into the aircraft.

5.1.3. The aircraft shall be equipped with the following avionics capabilities:

ah. Navigation equipment shall be certified for terminal (RNP 0.3), enroute (RNP-4 and B-RNAV), oceanic (RNP-10) navigation and global RVSM operation.

ai. Dual Global Positioning System (GPS) certified for IFR enroute, terminal and approach navigation.

aj. Electronic Flight Information System with digital moving map.

ak. ADF and Dual VOR/DME/ILS systems with FM immunity.

al. Dual HF aeronautical radios with SELCAL.

am. Dual standard aeronautical-band radios with 8.33 kHZ frequency spacing.

an. Enhanced ground proximity warning system (EGPWS or TAWS).

ao. Color weather radar with turbulence detection.

ap. TCAS II and enhanced mode S compliant with European airspace requirements.

5.2. Optional configuration and equipment requirements

The following configuration and equipment requirements shall be offered as individually-priced options to be performed during the base year and each option year of the contract. Optional equipment shall be installed and the aircraft returned to service within 6 months of execution of the option.

5.2.1. Installation of the following Government-furnished equipment (each item priced individually):

aq. APX-119 transponder with Mode 4 and Mode S capabilities.

ar. A security container GSA-certified for storage of classified material.

as. KY-100 to allow secure HF communications from the passenger cabin

at. ARC-210 UHF MILSATCOM equipment that allows voice communication from the cockpit and passenger cabin.

au. STE-III secure telephone equipment accessible from the passenger cabin

av. Secure fax machine

5.2.2. Purchase and installation of the following commercial equipment (each item priced individually):

aw. Satellite voice and data communications system providing global coverage with minimum 256 Kbps data transfer capability (e.g. INMARSAT Swift BroadBand) shall be available to the passenger compartment. Voice and data shall be available simultaneously. An on-board local-area network (LAN) shall be provided to allow laptop computers to connect with data service.

ax. A Satellite television system (e.g. DirecTV) shall be available to all passengers.

ay. A terrestrial-based telephone system (e.g. AirCell) shall be available for voice and data in the passenger compartment.

az. A HUD/EVS system at the Pilot flight station.

ba. Dual yoke-mounted Electronic Flight Bags with aircraft power supply, including subscription service to Planebook and Jeppesen JeppView products.

5.2.3. Completion of the following configuration changes (each item priced individually):

bb. Coast Guard Paint Scheme (The Coast Guard will furnish the paint specification at contract award).

bc. 12 individual executive passenger seats.

bd. A seating compartment that can be physically closed off from the rest of the aircraft that contains four seats with work surfaces for each, and access to secure and non-secure voice and data communications.

5.2.4. Communications systems shall provide isolation to ensure classified voice / data communications are not captured by the cockpit voice recorder system, and to preclude inadvertent or undesired access to the encryption key, classified or sensitive information.

5.2.5. After installation of classified communications equipment, the aircraft shall pass TEMPEST test, to be performed by the Government.

5.3. MAINTENANCE

The lessor shall provide a maintenance plan which will use Coast Guard Air Station Washington FAA-licensed Airframe and Powerplant maintenance personnel to perform field-level maintenance to include removal and replacement of line-replaceable units for which the contractor has provided training, manuals and special tools as applicable. The lessor shall supply any and all parts which may require replacement. The lessor will schedule in coordination with the USCG, all required calendar, hourly and unscheduled depot maintenance in accordance with the requirements of the Federal Aviation Administration or any other Governmental authority. The aircraft shall be kept in a secure area with controlled access. The Coast Guard will remove equipment prior to the aircraft entering maintenance if the service center is unable to store classified components.

5.3.1. Coast Guard maintenance personnel will be utilized to complete routine servicing, systems troubleshooting and repair within the capability of the Air Station Washington maintenance program (home station and in-field), and routing inspections as agreed upon by the Air Station and contractor. The contractor will be expected to provide field-level maintenance that exceeds removal/replacement of components, depot-level maintenance and parts support via a manufacturer-approved maintenance warranty program (e.g. Corporate Care, Maintenance Service Plan (MSP), JSSI, SmartParts, etc.) as well as 24-hour access to technical support representatives.

5.3.2. Spare parts shall be provided by the contractor, to include shipping and any applicable customs fees.

5.3.3. When the aircraft is grounded due to unscheduled maintenance requiring parts, the response time from notification of the contractor by Air Station Washington personnel until the required parts are ready for pickup at the aircraft’s location will be tracked If the cumulative hours during the base year or during any option year are less than 90 hours a performance incentive of $75,000 shall be awarded to the contractor. If cumulative grounded hours are less than 175 hours but greater than 90 hours, a performance incentive of $25,000 shall be awarded to the contractor. The maximum performance incentive amount will in no case be more than $75,000.

If for the base year or during any option year the cumulative grounded hours are in excess of 350 hours a penalty of $300.00 will be assessed for each hour. The amount shall be deducted from the final monthly invoice for the base or option year.

Air Station Washington will track hours through Asset Logistics Management Information System (ALMIS), Electronic Asset Log Book (EAL). The assessment will be at the end of the base year and each option year. The contractor will have access to ALMIS and the capability to track status.

5.3.4. The Government shall reimburse the contractor for the cost of wear items (tires and brakes) and for maintenance, repairs, part replacements or overhauls that are required as a result of the USCG’s use, omissions or negligence.

5.4. TECHNICAL DATA.

5.4.1. A total of 14 Pilot Operating Handbooks and any required periodic updates shall be provided. Pilot Operating Handbooks may be provided electronically. A hardcopy shall be provided for use in the aircraft. All technical data to be supplied shall be included in the monthly lease price.

5.4.2. Technical Manuals (TMs). TMs for the aircraft and manufacturer's aircraft components and systems shall conform to current commercial specifications (Air Transport Association specifications) and be reviewed for acceptability. Any furnished electronic checklist or aircraft performance database will reflect applicable technical data. Source data shall be provided to update the crash and rescue Technical Order. Manuals are required to include structural repair, concurrent servicing, and nondestructive inspection. Manuals for corrosion control are desired. TMs shall reflect the final aircraft configuration and operating procedures. Electronic delivery media (i.e., CD-ROM) is required.

5.4.3. Engineering Data. Engineering data shall provide traceability to the final (as-built) configuration. All data developed shall be the property of the contractor and shall be furnished to the Government upon request with limited data rights and will not be disseminated without the approval of the contractor. The contractor shall provide access to all engineering data; i.e., all engineering data/drawings developed to modify the aircraft to unique configuration, and they shall be stored in a contractor maintained facility and shall be made accessible to Government personnel or Government authorized contractor personnel.

5.4.4. Configuration Control authority will be held by the U.S. Coast Guard. A baseline configuration will be provided by the contractor; after delivery date, all changes affecting this baseline must be approved by the US Coast Guard Aircraft Configuration Control Board (ACCB) prior to implementation.

5.4.5. The contractor shall provide a logistics support system. The logistics support system shall cover the minor and major maintenance/repair capability, such as technical support for evaluation and troubleshooting of recurring problems, (APU) overhaul, engine overhaul, mandatory airworthiness directives and mandatory service bulletins.

5.5. SAFETY and SURVIVABILITY.

The aircraft shall be able to safely perform all assigned missions in accordance with FAR Part 25 Airworthiness Standards. The contractor shall ensure that a cockpit voice and flight data recorder is installed that meets FAA survivability standards.

5.6. TECHNICAL SUPPORT

5.6.1. 24-hr Technical Support: The contractor shall provide 24-hr aircraft technical support (e.g. access to OEM field service representative). This support must be easily accessible from worldwide locations. Technical support shall be included in the lease price.

5.7. TRAINING

5.7.1. The following training courses shall be options, to be used as needed for the base year and each option year of the contract.

be. Initial type certification or applicable differences training for pilots.

bf. Pilot recurrent training

bg. Flight Engineer recurrent training

bh. Initial airframe maintenance training

bi. Initial avionics maintenance training

bj. Initial engine maintenance training

bk. Refresher maintenance training

5.8. WARRANTY

To maintain a maximum readiness posture for missions, the Coast Guard retains the option to perform urgent repairs or servicing of the aircraft, even if covered under warranty. The Coast Guard shall provide prompt notice of each instance to the contractor.

5.9. INSURANCE

The Government is self-insured. The Government will be liable when operating and maintaining the aircraft. The contractor shall be liable when they or a sub-contractor is operating the aircraft. Each provision includes hangaring and parking. The contractor shall provide customary occupational coverage for contractor employees.

DECONFIGURATION

The contractor shall return aircraft to commercial configuration and return all installed USCG equipment to Air Station Washington.

The USCG will move the aircraft at its expense to the commercial depot the contractor selects (within North America) for the physical deconfiguration. Such movement will be made in a timely manner upon request, but not later than 5 days after contract completion or request (whichever is later).

The USCG will have personnel at the depot to assist in providing appropriate security control for any classified materials removed from the aircraft.

USCG personnel at deconfiguration will take immediate possession of GFE when removed from the aircraft.

DELIVERABLES.

The contractor shall consider items in BOLD as having mandatory due dates. Items noted as “COTR Checkpoints” are deliverables or events that must be reviewed and approved by the COTR prior to proceeding to next deliverable or event in this PWS.

ITEM

PWS

DELIVERABLE / EVENT

DUE BY

1.10

Kick-Off Meeting

Three days after contract award.

1.11

Draft Contractor Project Plan

At Kick-Off Meeting.

1.11

Final Contractor Project Plan

Five days after Kick-Off Meeting.

1.12

Progress Reports

Weekly.

5.0

Aircraft Acceptance

Contract Award

5.4

Technical Data

Contract Award or Upon Request

Aircraft Delivery

September 16, 2011

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (JUN 2010)

ADDENDUM

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far/index.html.

FAR 52.203-3

Gratuities (APR 1984)

FAR 52.204-2

Security Requirements (AUG 1996)

FAR 52.204-4

Printed or Copied Double-sided on Recycled Paper (AUG 2000)

FAR 52.217-8

Option to Extend Services (NOV 1999)

60 days prior to contract expiration

FAR 52.242-13

Bankruptcy (JUL 1995)

FAR 52.242-15

Stop Work Order (AUG 1989)

FAR 52.245-1

Government Property (AUG 2010)

HSAR 3052.242-71

Dissemination of Contract Information (DEC 2003)

HSAR 3052.242-72

Contracting Officer’s Technical Representative (DEC 2003)

HSAR 3052.245-70

Government Property Reports (JUN 2006)

FAR 52.204-1 Approval to Contract (DEC 1989)

This contract is subject to the written approval of the Chief of the Contracting Office, Aviation Logistics Center, and shall not be binding until so approved.

(End of clause)

FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (JAN 2011)

(a) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database at http://www.ccr.gov.

(b)(1) The Contractor will receive notification when the Government posts new information to the Contractor’s record.

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3)(i) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(ii) As required by section 3010 of Public Law 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available.

(End of clause)

FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through 12 months from date of award and date of exercise of an option, if exercised, through 12 months from the date of exercise of option. 60 months thereafter.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

FAR 52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of the total quantity;

(2) Any order for a combination of items in excess of the total quantity; or

(3) A series of orders from the same ordering office within 30 calendar days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

FAR 52.216-21 Requirements (OCT 1995) Alt 1 (APR 1984)

(a) This is a requirements contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract.

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