GI_Emergency_Power_Repair_SOW_Rev4.pdf

USCG ASCW FOB GI Emergency Power Repair

SOW (Revision 04) Page 1 of 9

SCOPE OF WORK (REVISION 04) FOR

USCG Air Station Clearwater (ASCW)

Forward Operating Base (FOB) Great Inagua (GI)

Emergency Power Repair

Project # 9189936 (Depot)

03 March 2017

Facilities Engineering

Air Station Clearwater

15100 Rescue Way

Clearwater, FL 33762

SOW (Revision 04) Page 2 of 9

1. SCOPE OF WORK

The contractor shall provide all labor, equipment, materials and tools necessary to repair the emergency power system by repairing the existing emergency generator system (GENSET), installing a new generator docking station for a portable GENSET and completing start-up inspections and operational tests for both systems at the USCG Air Station Clearwater (ASCW) Forward Operating Base (FOB) located in Matthew Town, Great Inauga (GI), Bahamas.

The contractor shall obtain all lodging, per diem and travel to and from the project location in Matthew Town, GI, Bahamas, necessary to complete the work described in this SOW. Logistics to and from Matthew Town, Great Inagua, are difficult and choices for air travel and hotels are extremely limited. Most flights to and from Matthew Town, Great Inagua (IATA: IGA, ICAO: MYIG) must be routed through Nassau (IATA: NAS, ICAO: MYNN) and typically flights to and from Great Inagua are only on Monday, Wednesday and Friday. Based on experience with other contracted projects and services the recommended commercial lodging on Great Inagua is the Inagua Main House, which may be contacted at (242) 339-1267 for current rates; however, there may be other options available. The contractor shall ensure that their travel itinerary is flexible enough to adjust for any delays and/or unforeseen circumstances.

All work shall comply with the 2014 version of NFPA 70 (National Electric Code) and the 2015 version of NFPA 70E (Arc Flash Safety) and be installed by licensed and insured contractors. Contractor personnel performing work on the GENERAC emergency power system must be GENERAC factory trained Master Technicians as well as Modular Power System (MPS) and Electrical Generating Systems Association (EGSA) certified technicians. Contractor personnel performing work on the emergency power automatic transfer switch (ATS) systems must be certified to perform work on GE Zenith ATS systems.

Contractor certifications must be current for the entire period of performance of this work and submitted as part of the bid proposal.

Substitution of contractor personnel must be approved by the Contracting Officer. Allow at least 14 calendar days for review and approval of submission request. All contractor personnel travelling to and from GI must have a valid government issued ID and a United States Passport.

Contractor tools, material and/or equipment may be able to be shipped to Great Inauga by USCG aircraft and/or USCG contracted aircraft used for logistical support flights. The contractor shall contact the COR for approval of all contractor tools, material and/or equipment that are needed to be transported to the GI to perform the work. A detailed list of any contractor tools, materials and/or equipment must be provided to the COR at least 35 calendar days prior to being needed onsite in order to route to the Aviation Engineering and Operations department for approval. All approved for transportation contractor

SOW (Revision 04) Page 3 of 9 tools, material and/or equipment must be at Air Station Clearwater at least 21 calendar days prior to being needed onsite in order to schedule for an upcoming logistical support flight. The contractor shall coordinate with the COR to arrange pick-up and delivery of any tools, material and/or equipment in Clearwater, FL and storage/staging in Great Inagua.

1.1 Repair of Existing Great Inagua (GI) GENSET

The existing GI GENSET failed to take emergency power on 28 November 2016. For more details see Enclosure 01 – GI GENSET Event Log. The existing GI GENSET at the USCG ASCW FOB GI is a MD1000-GEM GENERAC Modular Power System. Selected sheets from the OPBAT Hangar Construction Project record drawings are provided in Enclosure 02 – Partial GI Record Drawings to provide a description of the existing conditions. The complete generator construction submittal from the OPBAT Hangar Construction Project is provided in Enclosure 03 – GI GENSET Construction Submittal.

The GENERAC emergency power system was put into operation on 17 September 2012 and the beneficial occupancy of the facilities was achieved in February 2013. The details of the GI GENSET start-up inspection from 2012 are shown in Enclosure 04 – GI GENSET Start-up Inspection. A GENSET service contractor traveled to GI on 01 December 2016 to investigate the cause of the failure. The details of the contractor’s investigation are shown in Enclosure 05 – GI GENSET Investigation.

The contractor shall investigate and make repairs to Gen A (#1) and Gen B (#2) to return them to normal operation. The contractor must completely replace the alternator assembly on Gen A (#1) and repair the alternator assembly (exciter stator and diode assembly) on Gen B (#2). Additionally, the contractor shall coat all exposed metal with 2 part epoxy and install stator heaters.

1.2 Installation of New Generator Docking Station for a Portable

GENSET

The contractor shall procure and install a new 600A generator docking station with NEMA 4X stainless steel enclosure, phase rotation meter, two incorporated circuit breakers (300A and 100A) and colored cam-lock connections for connection to a portable GENSET in order to provide an alternate emergency power source to ATS-S1 and ATS-S2 in the event that both the local utility provider and the existing GI GENSET are not able to provide power to the USCG ASCW FOB GI. The contractor shall submit the generator docking station product data sheet (indicating all variables and options selected) to the government for review and acceptance within 14 days of contract award. The generator docking station shall be placed outside and in the vicinity of Room # 012 (Main Electrical Equipment Room). Review and confirm the exact material, equipment and conduit installation locations with the project COR prior to rough-in. All exterior and interior

SOW (Revision 04) Page 4 of 9 penetrations shall be weather-tight and meet the fire ratings required for the space penetrated. See Enclosure 02 – Partial GI Record Drawings for selected facility life safety, civil, structural, architectural and electrical details. See Enclosure 06 – Generator Docking Station Electrical Guide Drawing, Drawing Number M2214-D, Sheet E-1, for minimum installation requirements.

For additional facility details please contact the COR.

The contractor shall incorporate safety measures to prevent back-feeding the local utility provider or existing GI GENSET through a step by step lock out tag out sequence and safety key interlock. The contractor shall provide all necessary cables for connecting the current USCG owned portable GENSET on-site to the generator docking station. The current USCG owned portable GENSET onsite is a Cummins Model No. DSHAC-A040Y092 (60hz, 3 Phase, 200

KW, 250 KVA, 1800 RPM, 480/277V, 300A).

The contractor shall provide a marked-up red-line proposal drawing indicating any deviations from and/or any specific design decisions not indicated in Enclosure 06 to show a complete proposed installation plan for the new generator docking station.

The government will review the red-line proposal drawing and provide feedback for incorporation within 7 calendar days. At the conclusion of the project the contractor shall provide a separate red-line as-built drawing showing the final as-built condition of generator docking station.

1.3 Start-up Testing Inspection and Commissioning

The contractor shall repeat the start-up inspection per Enclosure 04 for the GENERAC GENSET system following the completion of the repairs to the GI GENSET system. These tests, inspections and commissioning must be witnessed by a USCG ASCW FOB Facility Engineering representative. Additionally, the contractor shall complete a start-up inspection and any recommended manufacturer commissioning for the generator docking station using the USCG owned portable GENSET on-site.

Completed and signed start-up inspection and commissioning forms must be completed and submitted to the Government no later than 14 days following the completion of on-site work. These tests, inspections and commissioning must be witnessed by a USCG ASCW FOB Facility Engineering representative.

Step by step instructions for safely operating (energizing and de-energizing) the generator docking station shall be provided in writing (with any accompanying drawings and/or schematics) to the Government and posted next to the docking station (exterior instructions must be weatherproof), in the main electrical room and summarized inside the housing of the GI GENERAC GENSET. Prior to departing GI the contractor must train the USCG ASCW FOB Facility Engineering personnel on how to safely energize and de-energize the generator docking station.

SOW (Revision 04) Page 5 of 9

2.0 SUBMITTALS

The contractor shall submit submittals to the COR electronically via email (max email size is 8mb) or via another electronic file transfer means accessible on a government computer. The contractor shall attach a submittal transfer/acceptance sheet to the submittal. The following is a list of the anticipated submittals.

Number Description Due Reference n/a Daily Report Every day during onsite work n/a

01 Personnel Certifications

With proposal SOW Paragraph 1

02 Personnel List 21 calendar days prior to the start of onsite work

SOW Paragraph 11.1

03 Safety Plan 14 calendar days after contract award

SOW Paragraph 12.3

04 Selected Generator Docking Station

14 calendar days after contract award

SOW Paragraph 1.2

05 Red-line proposed installation drawing

21 calendar days after contract award

SOW Paragraph 1.2

06 Material and Equipment List for USCG Transportation to GI

35 calendar days prior to transportation to GI n/a

07 Material and Equipment for

USCG

Transportation to GI

21 calendar days prior to transportation to GI n/a

08 Onsite Work Plan / Schedule

14 calendar days prior to the start of onsite work n/a

09 Start-up Inspection and

14 calendar days after completing

SOW Paragraph 1.3

SOW (Revision 04) Page 6 of 9

Commissioning Reports the onsite work

10 Generator Docking Station Energizing and De-Energizing Instructions

21 calendar days after completing the onsite work

SOW Paragraph 1.3

11 As-built drawings

21 calendar days after completing the onsite work

SOW Paragraph 1.2

3. PROJECT PERFORMANCE TIME

The total project performance time shall be 90 calendar days from the Notice to Proceed. All onsite work must be complete in a 14 day window of the 90 calendar day performance period provided there are no unforeseen and/or differing conditions.

4. LOCATIONS

4.1 LOCATION OF WORK:

US Coast Guard Air Station Clearwater

Forward Operating Base Great Inagua

Matthew Town, Great Inagua

4.2 LOCATION FOR TRANSPORTATION OF TOOLS, EQUIPMENT AND MATERIAL (IF

NEEDED AND/OR APPROVED):

US Coast Guard Air Station Clearwater

15100 Rescue Way

Clearwater, FL 33762

5. INSPECTION PRIOR TO BID

Prospective contractors shall discuss the project with the USCG prior to submitting a proposal. The Contractor is responsible for verifying all information required to perform the tasks described in this scope of work. Questions regarding this SOW can be directed to:

CDR JD Lentine, 727-535-1437 x1570 (COR)

CWO4 Jeffrey Timberlake, 727-535-1437 x1572 (Alternate COR)

6. AVAILABILITY OF UTILITY SERVICES

Reasonable amounts of electricity and water will be made available to the Contractor at no charge. The Contractor is responsible for making

SOW (Revision 04) Page 7 of 9 and shall pay all costs incurred in connecting, converting, transferring and if needed disconnecting utilities. The COR shall designate electrical outlets available to the Contractor for this project if needed and/or available.

7. COORDINATION

The Contractor will be working on a Coast Guard operational military installation. Become familiar with and obey the installation’s fire, traffic, and security regulations. Personnel shall not stray from the immediate area or work nor direct avenues of ingress and egress unless authorized in advance by the COR.

The Base work hours are 0700 to 1500, Monday thru Friday. The Contractor shall coordinate with the COR to minimize interference with Coast Guard operations, including working off hours and on federal holidays and weekends. Before interrupting or shutting down any utility, make a request for the interruption to the COR at least two

(2) working days prior to the anticipated interruption. Identify the utility, reason for interruption, and duration of the interruption. Do not interrupt utilities until authorized by the COR.

8. STORAGE, STAGING AND LAYDOWN AREAS

Location of storage, staging and/or laydown areas may be designated by the COR depending on the requirements of the project. Shipment of equipment, materials, and supplies shall be addressed to the Contractor – not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments. The contract may request approval from the COR for unusual shipping situations where the contractor cannot be present to accept a shipment with a least seven (7) calendar days notice. Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations. Damaged or defective items shall be replaced. The Contractor shall be responsible for security of all materials and equipment.

The Contractor shall be responsible for restoring the storage, staging and/or laydown area(s) to their original condition at the completion of work. The Contractor shall be responsible for repair of any damage incurred as a result of storage, staging and/or laydown activities.

9. WEATHER

Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work, and adjacent property. Precautions shall include, but are not limited to, closing all openings, removing all loose materials, tools, and equipment from exposed locations, and removing or securing fencing, scaffolding, and other temporary work.

10. CLEANUP

SOW (Revision 04) Page 8 of 9

The Contractor shall keep the work area, including storage area, free from accumulations of waste materials on a daily basis. At the conclusion of this project the construction debris and other materials generated from this work shall be allowed to remain on island for processing by the government. The contractor shall coordinate with the COR for the final disposition of the construction debris and other materials.

11. SECURITY

11.1 Personnel List

The Contractor shall provide the COR with a list of names of all personnel who will be working on the site at twenty one (21) calendar days prior to the start of onsite work. The Contractor may submit a revised list at any time during the project. Only personnel on the approved list will be allowed on the site.

11.2 Personnel Identification

All personnel shall carry proper identification (ID) when on site.

Proper ID is defined as either the individual’s driver license or a company-issued ID. The ID must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises. Travel to and from Great Inagua requires a United States Passport.

12. SAFETY

12.1 General

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property and avoids work interruptions. The Contractor shall provide appropriate safety measures for their own protection including but not limited to barricades, signs and signal lights complying with the requirements of all applicable Federal, State and Local safety laws, rules and regulations.

12.2 Compliance

The Contractor is specifically required to comply with the requirements of the U. S. Army Corps of Engineers "Safety and Health Requirements Manual" (EM 385-1-1, latest version available) and the “Accident Prevention” clause (FAR 52.236-13). Once accepted, this safety plan shall become part of the contract requirements. Note: This review/acceptance does not in any way relinquish the Contractor from responsibility for work site safety nor the obligation to comply with the OSHA regulations found in 29 CFR 1910 & 1926 or any other State or Local safety law, rule or regulation applicable to the contract work.

The Coast Guard will cooperate fully with the Department of Labor

SOW (Revision 04) Page 9 of 9

(Occupational Safety and Health Administration) in their enforcement of OSHA regulations.

12.3 Safety Plan

The Contractor shall submit a written safety plan within fourteen (14) calendar days following contract award. At a minimum, this plan shall describe the Contractor's general safety program and identify specific safety provisions for hazards incidental to the contract work such as elevated working surfaces, working over water, working from floating work platforms, overhead crane operations or similar conditions of the work. This Safety Plan shall be submitted and approved prior to commencing any work on site.

13. FINAL INSPECTION AND ACCEPTANCE

The Contractor shall give the COR at least twenty-four (24) hours notice for final inspection of work.

14. WARRANTIES

All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government.

15. ENCLOSURES

Enclosure 01 – GI GENSET Event Log (January 2017)

Enclosure 02 – Partial GI Record Drawings (March 2013)

Enclosure 03 – GI GENSET Construction Submittal (November 2011)

Enclosure 04 – GI GENSET Start-up and Commissioning (September 2012)

Enclosure 05 – GI GENSET Investigation (December 2016)

Enclosure 06 – GI Generator Docking Station Electrical Guide Drawing (February 2017)

--- END OF SCOPE OF WORK ---