Revised ATTACHMENT D - Basis of Award.pdf

ATTACHMENT D: Basis of Award

Factor I. Technical

National Firearms Tactical Training Unit (NFTTU) will evaluate the lock box by:

Measuring dimensions shall be 20” W x 36” D x 9” H with a door 22” D x 20” W with a continuous hinge located approximately 14” from top rear of box, Visual inspection of the padlock and/or other locking mechanism to ensure that box meets the first constraint of having a padlock and/or other locking mechanism that have both a key and combination locking function and be provided with the lockbox.

Attempting three attempts of forced entry with a large screwdriver or similar device to ensure that the lock box resists tampering and entry into the box.

Testing and evaluating the lock box lid or box opening to ensure that the material used will dampen noise when mobile due to the metal on metal contact. We will raise the box lid one inch from the surface and then perform audible testing to ensure that the lock box performs in an acceptable manner after lifting and releasing the lock box one inch from the surface of a laboratory table five times consecutively.

Ensuring that the lock box has the ability to withstand the weight of objects thrown on top of it (durability) at least five consecutive times using i.e.

ammunition boxes and tires. NFTTU will throw a full case of 40 cal ammunition being dropped from approximately 12 inches onto of the lock box to determine if the lock box will continue to function as designed.

Inspecting the lock box to ensure performance and durability after attempted forced entry and weight testing (durability) to ensure that it is sufficient to protect the items stored within. Also, evaluate whether the box still performs as designed.

Performing a visual inspection of the metal material will be used to ensure that the product used is powder coated with non-emissive finish of clear, black, or gray.

Weighing the submitted empty lock boxes with a scale to ensure weight is 50 lbs or less.

Ensuring that the lockbox has provisions for a cable attachment or other securing device.

Observing whether the lock box can be easily secured in a vehicle using one employee to secure the lock box in a standard size sedan.

Ensuring lockbox has the ability to be locked on either side of the trunk.

Using two standard size sedans parked closely in proximity to each other to determine how easy it would be to transfer and securely mount the lockbox from one vehicle trunk to another within five minutes.

Factor II. Production Capability will be evaluated by:

Offerors will be evaluated on the possibility of receiving high volume orders at the same time from multiple DHS components. Evaluators will discuss their management of production i.e.

discuss the equipment in house or the ability to obtain additional equipment to execute the scenario e.g. additional working capital if necessary, and how will delivery be managed.

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Scenario: Assume single award was made. Awardee receives two orders from different DHS components for 500 lock boxes a piece. The second order comes the same week of the first. All lock boxes need to be delivered in three months.

Factor III. Price

In evaluating price, the Government will determine that the total price is fair and reasonable.

The Government will evaluate price proposals for award purposes by adding the total price for all line items in Attachment B.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Factor IV. Past Performance will be evaluated by:

The offeror will be instructed to submit past performance references from a minimum of three different projects similar in size and scope to the project outlined in the Statement of Objectives within the last three years. The Government will evaluate each offeror’s past performance in manufacturing, delivering, maintaining quality in products, and issue resolution.

The Government may contact some or all of the offeror’s references and may make use of information from any other sources, such as the Past Performance Information Retrieval System (PPIRS), et al.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Basis of Award

Factors are listed in order of importance:

I. Technical II. Production Capability III. Price IV. Past Performance

A Pass/Fail (Acceptable/Unacceptable) rating will be assigned to Factors I and II. Factor IV will have adjectival ratings of Outstanding, Acceptable, Unacceptable, and Neutral. The Past Performance and Price evaluation are part of the best value determination of technically acceptable offerors. Thus, if an offeror fails to get an acceptable rating in either Factors I or II, then they are eliminated from Past Performance and Price evaluation. If two or more offerors are both rated technically acceptable; and have at the minimum a rating of satisfactory/ neutral past performance, then award will go to the lowest price.

Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-price factors (Technical, Production Capability, and Past Performance). If the contracting officer determines that a small business’ past performance has a rating of little/ no confidence then, the matter will be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in subpart 19.6 and 15 U.S.C. 637(b)(7)).

Rating Definitions:

Factor I - Technical

RATING DEFINITION

PASS

(ACCEPTABLE)

The offeror’s lockboxes have demonstrated the ability to meet/exceed all objectives and constraints.

FAIL

(UNACCEPTABLE)

The offeror’s lockboxes do not demonstrate the ability to meet/exceed all of the objectives and constraints.

Factor II – Production Capability

PASS

(ACCEPTABLE)

The offeror’s explanation of its production capability ensures adequacy and confidence in how it would accomplish the scenario.

FAIL

(UNACCEPTABLE)

The offeror’s explanation of its production capability does not ensure adequacy and confidence in how it would accomplish the scenario.

Factor IV – Past Performance

Outstanding The offeror’s record of past performance, as applicable, specifically relates to and suggests that ICE can expect superior performance and customer satisfaction for this effort with very low risk.

Acceptable The offeror’s record of past performance, as applicable, specifically relates to and suggests that ICE may expect satisfactory performance and customer satisfaction for this effort with minimal risk.

Unacceptable

The offeror’s record of past performance, as applicable, suggests that the Government may expect unsatisfactory performance and customer satisfaction for this effort. The offeror’s performance record, as applicable, suggests a high degree of risk.

Neutral A “Neutral” rating indicates a offeror without a record of past performance or for whom information on relevant past performance is not available.