Attach 4_Deliverables.pdf

HSCEDM-11-R-00002

ATTACHMENT 4 – DELIVERABLES OF WRITTEN DOCUMENTATION

DETENTION/TRANSPORTATION

One hard copy of each deliverable shall be submitted to the Contracting Officer and the COTR, as described in the “Delivery/Days after Award Column”.

ITEM

DESCRIPTION DELIVERY/DAYS AFTER AWARD NO. OF

COPIES

D001 ACA Accreditation Immediately after contract award 1 D002

Resumes of Key Personnel Immediately after contract award and as required.

Need COTR written approval before employee

EOD

D003

Organizational Chart Within 15 days of award 1

D004 Contraband control program 30 days after contract award and before contract performance begins and with 24 hours of document changes

D005 Environment, Safety and Health Plan

30 days after contract award and before contract performance begins and with 24 hours of document changes

D006 Evacuation Plan 30 days after contract award and before contract performance begins and with 24 hours of document changes

D007 Firearms - a complete listing of licensed firearms by serial numbers and by each safe location

30 days after contract award and before contract performance begins and with 24 hours of document changes

D008 Medical examination plan conducted by a licensed physician

30 days after contract award and before contract performance begins and Within 24 hours of occurrence.

D009 Medical Grievance Plan 30 days after contract award and before contract performance begins and Within 24 hours of occurrence

D010 Quality Control Plan 30 days after contract award and before contract performance begins and with 24 hours of document changes

D011 Random drug-screening program 30 days after contract award and before contract performance begins and with 24 hours of document changes

D012 Staffing Plan

30 days after contract award and before contract performance begins and with 24 hours of document changes

D013 Training Program Plan 30 days after contract award and before contract performance begins and with 24 hours of document changes

D014 Uniform approval by COTR 30 days after contract award and before contract performance begins and with 24 hours of document changes

D015 Written policy and procedures for reporting security, safety, health, welfare or injury incidents

30 days after contract award and before contract performance begins and Within 24 hours of occurrence

D016 Firearm Inspection IAW ACA standards Annually to COTR (Month of Initial Award) 1 D017 Independent Auditor Certification of

Excess Commissary Funds Annually to COTR (Month of Initial Award) 1

D018 Firearm & Ammunition Inventory 1st of every month to COTR 1 D019 Manifest ALPHA midnight report Daily to COTR 14 D020 Manifest by gender midnight report Daily to COTR 14 D021 Manifest by nationality Daily to COTR 14

D022 Manifest detainee intake report Daily to COTR 14 D023 Manifest detainee release report Daily to COTR 14 D024 Manifest midnight report by last 3 of A# Daily to COTR 14 D025 Medical report update Daily to COTR 1 D026 Segregation / report Daily to COTR 1 D027 Shift supervisor inspection (Security &

Sanitation) Daily to COTR 1

D028 Transportation reports Daily to COTR 1 D029 Employee termination, transfer, suspension, personnel action relating to disqualifying information or incidents of delinquency

Immediately (immediate verbal report, with written follow-up with in 24 hours

D030 Notification of change in employee’s health status

Immediately (immediate verbal report, with written follow-up with in 24 hours

D031 Physical force incident Report

Immediately (immediate verbal report, with written follow-up with in 24 hours

D032 Random drug-screening results Immediately (immediate verbal report, with written follow-up with in 24 hours

D033 Reporting of employee(s) in violation or attempt to violate standards of conduct

Immediately (immediate verbal report, with written follow-up with in 24 hours

D034 Reporting on Injury, illness, physical security, safety, health, welfare or threat to safety, health or welfare, or escapes/attempted escapes.

Immediately (immediate verbal report, with written follow-up with in 24 hours

D035 Kitchen menu Monthly to COTR (Due 1st of the Month) 1 D036 Monthly status reports, Programs, Environmental, Training, Firearms, Transportation, Segregation, Administrative segregation, intake & release, Transferred.

Monthly to COTR (Due 1st of the Month) 1

D037 Firearms training Seven days prior to performance of duty involving firearms

D038 Detention Officer Assignment Roster Posted 24 hours in advance 1 D039 Certification that each contract employee has been issued approved uniforms and credentials

15 Days Prior to Entry On Duty (EOD)

D040 Copy of Standards of conduct and corresponding disciplinary actions

15 Days Prior to Entry On Duty (EOD) 1

D041 Copy of the document stating that the employee has received and reviewed the Policy and Procedures Manual

15 Days Prior to Entry On Duty (EOD) 1

D042 Employee’s certifications that they have read and understand the standards of conduct

15 Days Prior to Entry On Duty (EOD) 1

D043 E-QIP Security Process 15 Days Prior to Entry On Duty (EOD) 1 D044 Registrations, commissions, permits, or licenses for each uniformed employee 15 Days Prior to Entry On Duty (EOD) 1

D045 Detainee property inventory report Quarterly to COTR (1st due 3 months after start) 1 D046 Medical Grievance Report Quarterly. Number of grievances received, reason, explanation of grievance resolution. (1st due 3 months after start)

D047 Initial employment - Drug test results Submitted 21 calendar days after receipt of an applicant personnel suitability packet

D048 Appropriate State and municipality permits and weapons permit for each officer

Three working days prior to the anticipated assignment date of any individual.

D049 Media contact report Upon contact to COTR. No comments will be made to media by contractor.

D050 Log Books Weekly and upon request by COTR 1 D051 Report of employees actually on duty with post assignments Weekly and upon request by COTR 1

D052 Detainee dispensary reports Weekly to COTR – Due Friday 1 D053 Detainee grievance report Weekly to COTR – Due Friday 1 D054 Detainee phone report Weekly to COTR – Due Friday 1 D055 Detainee work clearances Weekly to COTR – Due Friday 1 D056 Personnel files When requested 1