Question_ _Answer_(HSBP1015R0008).pdf

HSBP1015R0008 Question and Answer

(1) Is there an incumbent contractor?

ANSWER: Yes. AirGo USA, LLC is the incumbent contractor. The incumbent contract and task order numbers are HSBP1010D00017 and HSBP1010J00575, respectively.

(2) What is the square footage of the buildings?

ANSWER: Please see the revised Attachment 1A (Facility List) posted via amendment 0002.

(3) Is there a Collective Bargaining Agreement (CBA) in place for any of the job categories?

ANSWER: There is no CBA in place for these services under the current contract.

(4) Regarding Attachment 1A Facility List, the first 2 columns are labeled BE and BU. Could you tell us what these stand for?

ANSWER: BE stands for building entity and a number is assigned for the entire campus/facility. BU stands for building unit and a number is assigned for each building on the campus/facility.

(5) There are several facilities that have equipment listed on the Equipment List (Attachment 1B – Equipment Count) that are not listed on the Line Item Detail List (Attachment 3). Could you clarify if this is correct?

BE BU Equipment Listed

CA0144 CA0094 1

CA0161 CA0438 2

CA0161 CA7763 4

CA0175 CA0116 3

ANSWER: The equipment cited above has been removed from Attachment 1B or moved to the appropriate BU. Please see the revised attachment 1B (Equipment List) posted via amendment 0002.

(6) There are also several buildings listed on the Line Item Detail List (Attachment 3) that do not have any equipment listed on the Equipment List (Attachment 1B – Equipment Count). Could you also clarify that this is also correct?

BE BU Equipment Listed Building Description CA0122 CA0390 0 Trailer/Modular –Chula Vista Wackenhut Office CA0124 CA4083 0 Tank, Jet Fuel A/G CA4089 0 Parking Canopy CA0141 CA0478 0 Storage Facility CA0479 0 Maintenance, Vehicle – Tire Storage

CA0169 CA0528 0 Canopy CA0175 CA9736 0 Checkpoint CA0302 CA0594 0 Vehicle Maintenance CA11560 CA15025 0 Indoor Firing Range CA15026 0 K9 Kennel CA15029 0 Equestrian Barn

ANSWER: Please see the revised Attachments 1A (Facility List), 1B (Equipment List), and 3 (Line Item Summary), posted via amendment 0002, which updates the locations and equipment listed for these locations. Please note BUs CA4089, CA0478, CA0528, and CA9736, and CA0594 have been removed. In addition, BU CA0141 / CA0477 was also removed. A total of 6 BUs were removed from the facility list. All others listed above remain, with updated equipment listed for each.

(7) Will the Government provide the site list attendee list?

ANSWER: Yes. The list is posted via amendment 0001.

(8) Since the date of the site visit is two weeks before the proposal deadline and the deadline to questions falls less than two weeks before the submittal deadline the offeror would like to request a two week extension to provide time to develop a quality proposal?

ANSWER: Please see amendment 0001. The due date and time has been extended.

(9) Can we change the format of Attachment 5B to provide a more detailed write-up of each project reference?

ANSWER: No. 5A can be used to provide further detail.

(10) Can we change the format of Attachment 5A to provide a more detailed write-up of each project reference?

ANSWER: The description field of Attachment 5A can be expanded. Attachments 5A and 5B are to be for the same project.

(11) Can MAXIMO be set upon Cloud? (DHS requirements?)

ANSWER: It does not matter as long as the requirements of the PWS are met.

(12) Smart Retrieval System Maintenance Person – is this a full time resident position?

ANSWER: Please refer to the requirements of the PWS.

(13) Is there any pending construction or remodel projects that would affect project maintenance and responsibilities?

ANSWER: No.

(14) What is the list of present vetted sub-contractors (lead abatement, elevators, HVAC)?

ANSWER: The list of individuals with a cleared CBP Background Investigation is attached via amendment 0002.

(15) What is the current organization chart?

ANSWER: This information is not available at this time.

(16) What is the current list of employees, wage rates and tenure?

ANSWER: This information will be provided to the awarded contractor in accordance with FAR 52.222-17 “Nondisplacement of Qualified Workers (May 2014)”.

(17) Will the primary members/positions remain in place with the new prime contractor? Can we hire them?

ANSWER: See Answer (16) above.

(18) Will it be permitted to establish Maximo up in the cloud/remote server?

ANSWER: Yes, as long as the requirements of the PWS are met.

(19) What is a “forward operating boundary” and what are the rules for access? Do they apply?

(20) In 1.3.1 and 1.3.3 (“contract includes all labor..parts….to provide for equipment and system PM and repairs”) in the solicitation please define “repairs” that would be considered covered in the scope of the contract versus “repairs” that would be considered “minor repairs” as referenced in C1.3.3.4.

ANSWER: Section C.1.3.3.4 defines repairs covered in the scope of the contract.

(21) There are no fire alarm field devices on the equipment/inventory list, are field devices part of this scope? If yes, please provide device counts such as smoke detectors, pull stations, waterflows, tampers for each location.

ANSWER: Yes. The count is unknown at this time.

(22) Please clarify what fire protection code will be enforced as part of this solicitation for fire sprinkler systems. There are several applicable codes that may be used such as NFPA 25, NFPA 25 Title-19 California Edition 2006 or the UFC 3-600-02.

ANSWER: The fire protection code depends on the jurisdictional authority.

(23) Please clarify what fire protection code will be enforced as part of this solicitation for fire alarm systems. There are several applicable codes that may be used such as NFPA 72 or UFC 3-600-02.

ANSWER: The fire protection code depends on the jurisdictional authority.

(24) Section 1.3.3.8 Certifications and Permits…Regarding Fire Protection is it required for the technician to be NICET 2 in Fire Alarm Systems to perform all PM’s and repairs on the fire alarm systems?

ANSWER: Technicians shall be certified according to jurisdiction having authority and manufacturer requirements.

(25) Section 1.3.3.8 Certifications and Permits…Regarding Fire Protection is it required for the technician to be a NICET 2 in Wet Based Systems to perform all PM’s and repairs on the fire sprinkler systems?

ANSWER: Technicians shall be certified according to jurisdiction having authority and manufacturer requirements.

(26) What frequency is required for the fire pumps, weekly, monthly or Annual?

ANSWER: The Contractor will provide PM on a recurring basis and as identified by the original manufacturer’s recommendations, GSA or industry standard, whichever provides the higher standard of service to the Government

(27) ELIN CA 0124, Sub ELIN CA4089 is located on the bid schedule for pricing but is not listed on the Validated Inventory. Please provide equipment details to be priced.

ANSWER: Please see the revised Attachment 1A (Facility List) and Attachment 3 (Line Item Detail). This BU has been removed.

(28) ELIN CA 0141, Sub ELIN CA0477 is located on the bid schedule for pricing but is not listed on the

ANSWER: Please see the revised Attachment 1A (Facility List) and Attachment 3 (Line Item

(29) ELIN CA 0141, Sub ELIN CA0478 is located on the bid schedule for pricing but is not listed on the

ANSWER: Please see the revised Attachment 1A (Facility List) and Attachment 3 (Line Item

(30) ELIN CA0144, Sub ELIN CA0094 is listed on the validated inventory but is not on the bid schedule. Is it the government’s intention to not perform maintenance on this equipment?

ANSWER: The equipment has been moved to CA0144/CA0096.

(31) ELIN CA0161, Sub ELIN CA0438 is listed on the validated inventory twice, once under Office 1and again under Building systems but is not on the bid schedule. Is it the government’s intention to not perform maintenance on this equipment?

ANSWER: The equipment has been removed.

(32) ELIN CA 0169, Sub ELIN CA0528 is located on the bid schedule for pricing but is not listed on the

ANSWER: This BU has been removed.

(33) ELIN CA0175, Sub ELIN CA0116 is listed on the validated inventory three times, once under Building Systems, with the description of Panel Board, another with the description of Main Distribution Panel and finally with the description of Electric Meter, but Sub ELIN CA0116 not on the bid schedule. Is it the government’s intention to not perform maintenance on this equipment?

ANSWER: This equipment has been moved to CA0175/CA9755.

(34) ELIN CA0186, Sub ELIN TMP000 on the validated inventory appears to correlate with CA0186, TMP001, 002 and 003 but there are no indications which of the validated inventory lines belong to the bid schedule lines for pricing.

ANSWER: This equipment has been assigned to CA0186 / TMP003.

(35) ELIN CA 0302, Sub ELIN CA0594 is located on the bid schedule for pricing but is not listed on the

(36) CA11560, Sub ELIN CA15025, Firing Range is located on the bid schedule but not on the validated inventory. Is this line item for the work performed under the PWS C.1.3.9.2? If this is the case where does the pricing for the work performed under PWS C.1.3.9.2get inputted for the firing range under CA0180, CA0250 get inputted?

ANSWER: The equipment has been added to the revised Attachment 1B (Equipment List).

(37) ELIN CA11560, Sub ELIN CA15026 is located on the bid schedule for pricing but is not listed on the Validated Inventory. Please provide equipment details to be priced.

ANSWER: No equipment is currently on contract. If equipment is found after award during the equipment validation phase, a modification will be issued to add the equipment.

(38) ELIN CA11560, Sub ELIN CA15029 is located on the bid schedule for pricing but is not listed on the Validated Inventory. Please provide equipment details to be priced.

(39) There are several Back Flow Preventers listed on the validated but there is no indication of their size. As the size of the valve determines maintenance cost could the government provide the sizes or the overall average size? The concern would be if there are any large main supply line preventers to be serviced.

ANSWER: Average size of 4”.

(40) To clarify the PWS requirements under PWS C.1.3.3.2.1 Equipment Validation and PWS C.1.5: Is it the government’s intention that the contractor will provide all software and hardware for a CMMS web based / MAXIMO Asset management system? And is there currently a MAXIMO system in place?

ANSWER: Yes, the contractor shall provide the CMMS services. No, Maximo is not currently in place.

(41) The requirement for Weekly Progress Meeting under the PWS C.5.2.5 requires the contractor to meet with the COR on a weekly basis. Is there going to be one COR assigned for all sites or will there be a weekly meeting at each site individually?

ANSWER: CBP will assign one COR.

(42) PWS C.6 Personnel: Is it the government’s intention that the Key Personnel positions are located at each site or will these personnel be able to be located at a central location in the San Diego area? For example will the Service Manager and Quality Control Manager be required on each site daily if maintenance is being performed?

ANSWER: The contractor shall propose a plan to address the requirements of the PWS.

(43) ELIN CA0122, Sub ELIN CA0390 is located on the bid schedule for pricing but is not listed on the

(44) ELIN CA0124, Sub ELIN CA0781 lists a Storm Drain Pump Station. Will the government provide details of this station? For example how many pumps, capacities, power supplies, holding wells, as well as a PWS of what is expected for operations and staffing if any.

ANSWER: This information is not available.

(45) ELIN CA0156, Sub ELIN CA4116 lists a water tank on the bid schedule but the verified inventory lists a panel board and pump. There is also a tab “Water Systems Minimum Monitoring Requirements with testing requirements for pricing this line item. Will the government please provide more detail of what the contractors responsibilities will be for this line item? Are we to perform maintenance on the pump, a panel board and perform testing of water quality in the tank? What are the contractors responsibilities if the water is tested positive for contaminates?

Similar information is also requested for ELIN CA0175, Sub ELIN CA4114, ELIN CA0264, Sub ELIN CA4111, ELIN CA11560, Sub ELIN CA15030, ELIN CA0261, Sub ELIN CA4039, ELIN CA0176, Sub ELIN CA4001, ELIN CA0185, Sub ELIN CA0488.

ANSWER: Testing and PM requirements are detailed in the PWS and attachment 1B.

Remediation and follow on testing as a result of a positive contaminate test would be performed as a separate expense (either as a minor repair or other methods).

(46) Exterior Lighting and Lighting Controls. There are several line items asking for pricing. Is the contractor responsible for the cost of bulb replacements and if so will the government provide more information as to how many lights and of what type they are?

ANSWER: No, the contractor is not responsible for this cost.

(47) Propane Storage tanks. Is the contractor responsible for filling the propane tanks or just the periodic maintenance?

ANSWER: The contractor is responsible for preventive maintenance.

(48) ELIN CA 0124, Sub ELIN CA4083 is located on the bid schedule for pricing but is not listed on the

(49) ELIN CA 0124, Sub ELIN CA4085 does not provide information of equipment to be serviced. Will the government provide technical information for the Domestic Water Pumping, Filtration and Treatment Plant?

ANSWER: Refer to Attachment 1B (Equipment List) posted with amendment 0002 for the available information.

(50) ELIN CA 0124, Sub ELIN CA4086 150K water storage tank is not on the list of minimum monitoring requirements. What is the PWS for this line item?

ANSWER: CA0124 has been added to the “Minimum Water Monitoring Requirements” tab via Attachment 1B (Equipment List).

(51) ELIN CA 0175, Sub ELIN CA9736 is located on the bid schedule for pricing but is not listed on the Validated Inventory. It is also listed in the PWS for Monthly filter HVAC maintenance. Please provide equipment details to be priced.

(52) ELIN CA 0176, Sub ELIN CA4001&ELIN CA 0185, Sub ELIN CA0488Water Well. Will the government provide technical information for the well as well as the expected contractor responsibilities?

ANSWER: This will be provided to the awardee after award.

(53) ELIN CA 0178, Sub ELIN CA0465 titled UPS System Sign #2 Bridge & UPS System Sign #1 Bridge has no information in the validated inventory. Are these UPS systems or signage? Will the government provide more detail as to what is expected from the contractor with these two line items?

ANSWER: The UPS system is included in the contract and shall be included as part of the firm fixed price for PM services. Signage is not.

(54) ELIN CA 0178, Sub ELIN CA0465&ELIN CA 01201, Sub ELIN CA9761 titled Non-potable Storage Tanks. Will the government provide more detail as to what is expected from the contractor for this tank?

ANSWER: The Contractor will provide PM on a recurring basis and as identified by the

(55) ELIN CA 0302, Sub ELIN CA0465 & ELIN CA 3000 titled Main Pumps: Will the government provide more detail as to what is expected from the contractor for these pumps and some description as to what kind of pumps these are?

(56) Will the government provide the history of work orders requested under the current contract?

(57) Will the contractor be responsible for any Pumping or Cleaning of any tanks?

ANSWER: No, not as part of the fixed priced portion of the contract.

(58) ELIN CA 0172, Sub ELIN CA0465 & ELIN CA 1892. PWS requires monthly HVAC filter change out but no HVAC equipment is listed under this line item. Will the government provide information concerning this HVAC equipment?

ANSWER: CA0172/CA1892 has been removed from the monthly filter change table in Attachment 1. Please see the updated Attachment 1 (PWS) posted via amendment 0002.

CA0172/CA0465 isn’t listed in the chart.

(59) The contractors pricing is determined by the number of personnel which will require MAXIMO training. How many students does the government estimate will require the IBM MAXIMO training?

ANSWER: The Government estimates 10 personnel to be trained.

(60) Will past certifications, permitting, and emission test requirements be provided for the boilers, chillers?

ANSWER: The government will provide this documentation, if available, after award.

(61) Will fuel tanks require annual lab testing or is this outside of scope?

ANSWER: All fuel tank testing is including in the scope of work.

(62) What frequency are the fuel tank dispensers required to be tested?

ANSWER: As required by the authority having jurisdiction.

(63) What are the underground storage tanks listed in the equipment list. Fuel? Water? (Line item:

424 & 425)

ANSWER: Fuel tanks.

(64) Regarding water and radon testing, will contractor technicians be able to perform sampling and transporting to independent laboratory?

ANSWER: As required by the authority having jurisdiction.

(65) Is pumping of oil/water separators and septic systems included within the scope of this contract? Or is this considered a reimbursable repair?

ANSWER: If services are required, this would be considered a minor or major repair.

(66) Is radon testing required as part of this contract?

ANSWER: Please refer to “Minimum Water Monitoring Requirements” on Attachment 1B.

(67) Does any equipment require more frequent maintenance due to potential risk? If so what equipment and what frequency?

ANSWER: The Contractor will provide PM on a recurring basis and as identified by the

(68) Are pumping of oil water separators and lift stations and septic tanks included in the Scope of Work?

(69) Is cleaning and pumping of catch basins included within the scope of work?

(70) Is Arc Flash testing required?

(71) Is infrared testing required?

(72) Is light replacement and maintenance required for interior and exterior lighting?

(73) What subcontractors are currently being used on this program and what are their responsibilities?

ANSWER: The primary subcontractors are Bay City Electric (generators), Western Pump (fuel stations and lifts), Pacific Rim (HVAC), Countywide (HVAC), Superior Door (OHD, gates), Simplex

(FA, FS)

(74) What CMMS is currently being used on the existing program?

ANSWER: The system is called TBV (Total Business Velocity).

(75) How many incumbent technicians are currently working on the existing program?

(76) What is the staffing levels on the existing program?

(77) Is there a minimum staffing level requirement for onsite technicians?

ANSWER: Refer to the PWS.

(78) The new small business size standard for 561210 is $38.5 M. On the SF 1449 document, the old size standard of $35.5 M is listed. Will the size standard be modified to correct size standard?

ANSWER: Amendment 0001 to the solicitation corrects the size standard.

(79) How many work orders were received on an annual basis?

ANSWER: 430 minor repairs, on average.

(80) Are fire extinguishers included?

(81) Are replacement ballistic wall panels for the indoor firing ranges to be supplied by the CBP or contractor?

ANSWER: Provided by contractor.

(82) In what format will the current data be made available for input into Maximo.

ANSWER: Unknown at this time.

(83) Based on government directives for displacing current employees, will a list of current employee’s be provided. (It was stated in the meeting they could be hired during the transition period)

ANSWER: Yes, after award of the contract.

(84) Will all 3, 5 or 10 year testing requirements completed during the last 5 years be provided.

ANSWER: Yes, to the awardee.

(85) When was the last testing performed on the chillers? Can this data be provided.

ANSWER: 2014.

(86) Attachment 2 – Line Item Summary – for major repairs the instructions say to insert a coefficient as a number (i.e. 1.10 to indicate a 10% markup) and that nothing is obligated to this number.

However this number does carry over into the Summary tab so it will be part of the evaluation of the total price for the project. How would the coefficient work if the work if being performed by our own technicians, would an hourly rate be agreed upon for minor and major repair work?

The pricing CLINS don’t seem to a have place to put hourly technician rates so how are these rates to be communicated to the government?

ANSWER: The Government is not requesting the hourly rates for the technicians as part of the initial proposal evaluation. Please see PWS Section C.1.3.3.6 for more information on the pricing procedures for major repair task orders.

(87) Are locks, access control, and surveillance systems included in the scope of work of this solicitation?

ANSWER: Mechanical systems are included in the scope of work. Cameras, card key access and the related software are not.

(88) Please provide a list of facilities (excel format) with square footage per site.

ANSWER: Attachment 1A (Facility List) has been updated via amendment 0002.

(89) BE: CA0175, BU: CA0116, are on the equipment list but not on the facilities list. Please confirm where is this equipment located

ANSWER: This equipment was moved to CA0175/CA9755.

(90) BE: CA0186, BU TMP000, are on the equipment list but not on the facilities list. Please confirm where this equipment located is.

ANSWER: This equipment was moved to TMP003.

(91) PWS C.1.3.3.8 requires that the contractor pay all permit renewal fees. Please confirm that the government will be the permit holder in each case.

ANSWER: Confirmed.

(92) Are all permits on equipment in PWS C.1.3.3.8 currently up to date?

ANSWER: Yes.

(93) Would the government provide copies of all permits for the equipment in PWS C.1.3.3.8?

ANSWER: Yes, this information will be provided to the awardee.

(94) Are proposals to be submitted electronically to the Federal Business Opportunities website.

Please clarify.

ANSWER: Yes. Offers shall be uploaded to FBO.

(95) Are offeors required to submit a hard copy of the proposal?

(96) Please provide due dates on all permits?

ANSWER: This information will be provided to the awardee.

(97) What are the two locations that have full time generator power?

ANSWER: Only one location is on full-time generator power, CA0264.

(98) Will the contractor be responsible for air monitoring, for reporting purposes?

ANSWER: Yes, with regard to the firing ranges.

(99) What if any certifications will the Environmental Control Specialist need to have?

ANSWER: The requirements for the Environmental Control Specialist are provided in the PWS.

(100) Please provide the total number of fire pumps at each site? Are they diesel or electric?

ANSWER: Please refer to Attachment 1B.

(101) Can you clarify the second part of question 8 on Attachment 5B please. Do you want a total number of federal/state/municipal/law enforcement O&M clients?

(102) Under FAR 52.222-17 Nondisplacement of Qualified Workers (May 2014 Executive Order 13495) – this FAR Clause is included in the solicitation. The succeeding contractor is required to offer the first right of refusal to each of the non-managerial employees. Per the new regulation, the succeeding contractor cannot fill a non-managerial position without first offering this position to the existing employee of the prior contractor. If the non-managerial employee accepts the position, the succeeding contractor is obligated to hire this employee. The employee hired may have worked at the facilities for the entire five years of the contract or he/she could be a recently hired employee. Vacation time has to be calculated into the labor budgetary numbers for this solicitation. Some of the existing employees may have 3 weeks’ vacation due (if employed for the entire 5 years), other employees may only have 2 weeks’ vacation due (having less than 5 years employment at the facilities). Will CBP provide each of the bidding contractors a list of employees and their required vacation time that has been accrued from the existing contractor? This will allow for the bidding contractor to accurately account for the vacation monies to be placed in their respective proposals.

ANSWER: This information is not available at this time. This information will be provided to the awarded contractor after award of the contract.

(103) If a vacation list is not available, can CBP provide a hire date for each non-managerial employee?

ANSWER: This information is not available at this time. This information will be provided to the awarded contractor after award of the contract.

(104) Unit pricing was listed in the Attachment _D&F_for_Brand_Name_(Maximo). Is the unit pricing listed, in this attachment, for a one year annualized amount for Maximo? Is there an upfront fee to be paid in addition to this unit pricing (assuming that it is an annualized pricing). Can contact information be provided for further clarification of the Maximo pricing since CBP is requiring the use of this particular CMMS System?

ANSWER: The offeror is responsible for determining the price for the purchase and use of Maximo.

(105) The proposal is to be uploaded onto a website, www.fbo.gov. Having never used this particular website, are there any particulars or instructions on how to deliver the proposal to this website? Is a pre-registration required? Passwords? Etc.

http://www.fbo.gov/

ANSWER: The offeror shall upload their offer to the FBO website directly. Please contact the FBO helpdesk with questions related to the FBO system.

(106) Will the Sample Preventive Maintenance Schedule that is required in Volume I be counted as pages in the 25 page limit of this section?

ANSWER: No, the sample PM schedule does not count towards the page limit.

(107) Was monthly filter changes required in the prior contract? Or were quarterly filter changes required?

ANSWER: Section C.1.3.3.3.1 of the PWS identifies locations that require monthly (or more frequent) HVAC filter change requirements. All other locations require quarterly filter changes.

(108) Was load testing of the generators every 6 months required of the prior contract?

(109) In the McCain Road Indoor Firing Range, there is a requirement to use a pallet jack. Will this equipment be provided by CBP or is the contractor responsible for providing this equipment?

ANSWER: The contractor shall provide all necessary equipment for the work.

(110) At the same firing range there is note to contact the foreman to have the hazardous materials removed. In the next sentence, it state that the contractor is responsible for the removal of hazardous materials. Who is responsible for removal of the hazardous material, the foreman or the contractor?

ANSWER: The contractor.

(111) At the same firing range, there is a requirement to replace keypad controllers and “brain boxes” under the direction of the vendor (currently Action Target). Who is to provide and pay for the keypad controllers and “brain boxes”?

(112) At the same firing range, certain parts are to be stocked on site. Who is to provide and pay for these inventory parts? Also a Corrective Package 1604009 is to be used to replace any spare parts. Who is to provide and pay for this Corrective Package?

(113) At the same firing range, when was the last time that lead removal performed at the berm?

ANSWER: November 2014.

(114) If the lead removal at the berm requires cleaning of an estimated amount of over

15,000 to 20,000 lbs., will the contractor be reimbursed for any amounts over the 15,000 to 20,000 lbs.? This appears to be quite a risk for the contractor.

ANSWER: If the cleaning exceeds 20,000 lbs. per cleaning, a change order will be negotiated.

(115) In the Recycled Range Materials, it states that the recycled lead and copper is not to be recycled or kept by the contractor, can CBP clarify what the contractor is to do with this material? Is it to be disposed of? Is the lead and copper to be sent to a recycle company and CBP be reimbursed for this? Please clarify, in more detail, the disposal process required.

ANSWER: Contractor will containerize recyclable materials and provide to the Government.

(116) Since CBP is already familiar with the Maximo system, will the contractor need to provide training for this system as outlined in C.1.5?

(117) Is the security systems excluded from this contract?

ANSWER: Please refer to C.1.9 for excluded items.

(118) What is the current monthly/annual pricing for the current contract?

ANSWER: The monthly and annual price of the current contract is not releasable.

(119) Please provide the annual (last fiscal year if possible) number of maintenance service orders by type (ex. HVAC, Fire Alarm/Suppression, Generators, UPS/Batteries et al).for the previous (most recent) DHS/CBP So California district contract

(120) Can you provide an actual representative map of the relevant DHS/CBP So California

Directorate for this solicitation

(121) Is the contractor responsible for repairs of electrical switches, outlets, ballasts, etc for incidents NOT caused by the contractor or strictly the electrical equipment (ie switchgear, generators, breakers, panelboards, UPS, etc)?

ANSWER: Refer to C.1.3.3.4 of the PWS.

(122) Is the contractor responsible for replacing/repairing ceiling tiles, drywall damage, etc for incidents NOT caused by the contractor or will CBP in-house maintenance take care of such duties?

ANSWER: Refer to C.1.3.3.4 of the PWS.

(123) Is the contractor responsible for building thermostats?

(124) What happens if the sum total of all minor repairs goes above the maximum threshold for a specific year before that year is up and additional repairs are required?

ANSWER: CBP will use other means to perform the work.

(125) Is it possible that major repairs in a given contract year will exceed the values in Attachment 2 ($750K / $150K / $800K) and if so, will CBP have enough funds for this extra work?

ANSWER: Yes, but unlikely. Major repairs are funded separately from the contract as stand-alone task orders and are only solicited and awarded if funding is available for the project.

(126) Is a payment bond required for the entire amount of the contract, or only for major repair task orders (II.40 52.228-13)?

ANSWER: An alternative payment protection will only be required for a major repair task order valued at or above $30,000. A payment bond is not required for the entire amount of the contract.

(127) If the base year is 8 months and the 1st 4 months is considered transition, will there be any preventative or corrective maintenance required by the new contractor within the first 4 months or will the incumbent provide maintenance for the 1st 4 months (overlap)?

ANSWER: The incumbent contactor, AirGo USA LLC, will be responsible for maintenance under the current contract and task order during the 4 month transition period. Maintenance services will not be required under the new contract during the 4 month transition period.

(128) C.1.4.1.3 mentions the contractor shall provided a summary of the work and a detailed estimate showing labor hour and material requirements. Within how many days is the contractor required to provide a quote to the COR or CO?

ANSWER: Within in a reasonable amount of time.

(129) Table C.5.1 3 Personnel b) Performance of Project Team: The contractor shall achieve an average grade of “Good” or higher on their customer satisfaction surveys. The contractor shall formally respond to negative comments within 2 working days and address the concern within 1 week. This differs from section II.50 A. Contractor Performance Evaluations which states “The contractor rep will be given 14 days to submit written comments or a rebuttal statement. Within the first 7 calendar days of the comment period, the contractor rep may request a meeting with the AO to discuss the evaluation report. The AO may complete the evaluation without the contractor rep’s comments if none are provided within the 14 day comment period.” Please advise on which timeline is correct.

ANSWER: 14 days.

(130) The SCA wage determination for Orange County is WD 05-2047 (Rev.-16). On this wage decision, it states the following: “Heating, Air Conditioning and Refrigeration: Wage rates and fringe benefits can be found on Wage Determinations 1986-0879.” When researching this determination, it is archived (meaning no longer valid) at this location:

http://www.wdol.gov/wdol/scafiles/archive/sca/86-0879.r11 with a revision date of 2/5/2002.

When our company called the helpline to inquire if there is a more recent/active wage determination, the help desk said that we needed to refer to the contracting officer about this matter. Please advise if the CBP will work with the DOL on publishing SCA Wage Determination 1986-0879 Rev 12 for Orange County.

ANSWER: The Government has connected DOL but not received a response to date. Based on the information listed by DOL via www.wdol.gov, WD 05-2047 (Rev-16) is the current and accurate WD for Orange County, CA. The WD cites WD 1986-0879 as the wage decision for Heating, Air Conditioning and Refrigeration wage rates and fringe benefits. The current listing for WD 1986-0879 is Rev-11 (dated 02/05/2002). If any further information is received from DOL counter to what is currently listed in the WD, an amendment will be issued to the solicitation with the updated information.

(131) In the firing range, what quantities, sizes and types are the range supply filters and range exhaust pre-filters?

ANSWER: See the updated Attachment 1B posted via amendment 0002.

(132) What are the hours for performing maintenance at the McCain Road Indoor Range?

ANSWER: 0700-1600, but may vary depending on training schedule.

(133) What are the capacity of all of the cranes and have quadrennial tests been performed on any of them per California Regulations:

https://www.dir.ca.gov/title8/5021.html https://www.dir.ca.gov/title8/5031.html?

ANSWER: 11,000lb rated load. Yes.

(134) If quadrennial crane tests have been performed, when was the last time they took place and on which cranes?

http://www.wdol.gov/wdol/scafiles/archive/sca/86-0879.r11 http://www.wdol.gov/ https://www.dir.ca.gov/title8/5021.html https://www.dir.ca.gov/title8/5031.html

(135) C.1.3.8 States that preventive maintenance for all generators and other emergency backup systems shall include power load testing every 6 months. It later goes on to say that remaining generators receive quarterly service (aside from the generators at Checkpoint 11-51 CA0264 which is every 20 days). Do the other generators aside from those at Checkpoint 11-51 require quarterly or semi-annual maintenance?

ANSWER: The Contractor will provide PM on a recurring basis and as identified by the

(136) If CBP is not currently using MAXIMO on this contract, what is currently being used as the CBP’s CMMS (or equivalent)?

ANSWER: Total Business Velocity (TBV).

(137) Is the historical data (maintenance records, equipment data, etc) in an electronic format that is compatible with MAXIMO and if so, what format is it currently in?

(138) If the historical data (maintenance records, equipment data, etc) is NOT in an electronic format compatible with MAXIMO, will manual data entry into MAXIMO by the contractor be required or will there be another work around (and if so, what is that work around)?

ANSWER: Not applicable.

(139) Because the government is requiring the contractor to utilize MAXIMO, how will the government treat issues with MAXIMO that are beyond the contractor’s control (such as virus attacks that takes down the system for an extended period of time or data corruption) in terms of contractor performance, KPIs, and other metrics?

ANSWER: The Government will take into account extenuating circumstances that are beyond the control of the contractor with regard to Maximo and its use on the contract.

(140) Does the government require the prime contractor to extend the use of MAXIMO to subcontractors to fulfill the requirement of C.1.5 or are subcontractors restricted from direct access into the system?

ANSWER: It is the contractor’s decision on what levels of access to grant subcontractors to MAXIMO. Work performed (by prime or subcontractor) under this contract must be uploaded and tracked in MAXIMO.

(141) Last paragraph of C.1.5 mentions Tririga migration and implementation assistance by the contractor. There is insufficient information as to the extent the government will require assistance of the contractor to meet this requirement. Please clarify the requirement and timeline of when this will occur.

(142) Will there be a separate CLIN in attachment 2 or attachment 3 for Tririga support as specified in C.1.5 or does the cost need to be allocated across all line items?

ANSWER: This should be included as part of the firm fixed price.

(143) What was the total dollar amount of the previous contract?

ANSWER: The current ceiling value of the incumbent contract (inclusive of the base period and all option periods for fixed price work, minor repairs, and estimated major majors) is $17,583,961.88. Offerors shall note the scope of the incumbent contract and the new contract to be awarded via this solicitation are not identical.

(144) Under Volume 1 Factor 1 Subfactor A, is the preliminary schedule for preventive maintenance in the base contract year excluded from the 25 page limit?

ANSWER: Correct. The preliminary PM schedule is excluded from the page limit.

(145) Putting together a PM plan/schedule with the level of detail required, could easily exceed 25 pages. What level of detail are you requiring for this?

ANSWER: See Answer (144).

(146) RS Means is identified in the definitions but it is not clear if RS Means will be the basis for all minor and major repair work to be performed beyond preventive maintenance. Would you please clarify when RS Means will be used?

ANSWER: The Government will use the appropriate means necessary to determine whether the price is fair and reasonable, including but not limited to, RS Means.

(147) It is unclear how items will be priced for repair work orders utilizing the coefficient – how will the coefficient be applied? For example if we are to price work in-house that we think will take 80 labor hours and $1000 worth of material, is the coefficient applied to that and at what labor rate? Is this where RS Means is to be used?

ANSWER: If the major repair task order work will be performed by the prime contractor alone, the contractor shall provide a price quote in accordance with PWS Section C.1.3.3.6.6. As part of the initial proposal evaluation for the entire contract the Government is not requesting hourly rates. Hourly rates shall be proposed for each major repair task order in the contractor’s quotation. The Government will use RS Means (or other means necessary) to determine the price for the major repair task order work fair and reasonable.

(148) What is the definition of “AU” used as a column header in the Unit section of Attachment 3 Line Item Detail?

ANSWER: AU = a lot or each.

(149) The tables containing Generator Permits, Fuel Station Permits & Elevator Permits reference permit numbers, would you please provide the agencies that are associated with those permits?

(150) Would you please clarify the size of the paint booths since not all locations were part of the job-walk?

(151) For the purposes of workforce shaping and pricing, would you please provide the a list of and the total numbers of minor and major repairs previously experienced under the last contract or a projection of the anticipated numbers by trade/type?

(152) The PWS states “The Contractor shall provide and affix barcode labels to each piece of equipment for tracking and incorporation into the CMMS.” What bar coding system is currently used by the CBP?

(153) Will all equipment to be maintained be required to be re-barcoded as existing equipment already has barcode labels affixed to them?

(154) The PWS states “The Contractor shall provide and maintain IBM Maximo Asset Management as the web-based tracking system / CMMS for use by Contractor and Government personnel.” How many Maximo seats will the contractor have to provide for Government personnel?

ANSWER: 10.

(155) Will the CBP provide their own computers or will the contractor be required to provide computers for access and training on Maximo?

ANSWER: CBP will provide equipment necessary to access Maximo for government personnel.

(156) How should the contractor show the cost for Maximo training, software seats and any computers on Attachment 3 Line Item Detail Pricing?

ANSWER: This price should be included as part of the firm fixed price.

(157) Will the contractor be able to obtain reduced Government pricing from IBM maximo for some or all of the software especially considering the use by the CBP?

(158) Will the Government provide training at no cost to the contractor on the input of Maximo data into Tririga? Please clarify.

(159) Will all PM be current at the time of contract award? Please clarify when annual maintenance is required to be performed? Within 12 months of contract award or other?

ANSWER: Please see the answer to question (127) above.

(160) Can you identify locations and current filter requirements by type/mfg etc?

(161) C.6.3.1.5. Firing Ranges: The Maintenance specified for Firing Ranges appears to be more operational in scope with what appears to be a large variable component. For example, the daily components for McCain Road Firing Range are more housekeeping/HAZMAT/operational in nature, and require as needed service. Please help us understand the genesis for/of the requirements for Firing Range Maintenance?

(162) C.6.3.1.5. Are there currently operational contracts covering the totality of this work?

(163) C.6.3.1.5. Can you identify which entity currently performs this work?

(164) C.6.3.1.5. Is it expected that a Full Time Equivalent (FTE) be positioned and available to work at the McCain Road Firing Range Monday through Friday?

ANSWER: Refer to the requirements of the PWS.

(165) C.6.3.1.5. Please identify the type of equipment, the noun names, model, and serial numbers of the equipment to be maintained under this element of the PMP?

ANSWER: The section referred to discusses escorting.

(166) C.6.3.1.5. Some of the elements with respect to range maintenance appear to be IDIQ in nature. Are there specific quantities of tiles based on historical usage to be considered for replacement?

ANSWER: The section referred to discusses escorting.

(167) C.1.5. Identifies that the contractor “shall” provide and maintain Maximo…for use by Contractor and Government personnel. How many seats are expected for “use by Government personnel”?

ANSWER: 10.

(168) C.1.5. What level of licenses will be required for government personnel? (FULL, LIMITED, WORK REQUESTOR)?

ANSWER: Limited.

(169) C.1.5. For setup and configuration of software, is there a “STANDARD” Configuration with Standardized fields/format for the application to ensure consistency across the contracts?

ANSWER: Unknown. It is up to the contractor to propose a solution to the Government.

(170) C.1.5. For Contractual Data backups, exports is there an expected format, and process to transmit this information to the government

(171) C.1.5. Can MAXIMO be Cloud based, or is it required to reside at contractor’s site?

ANSWER: It does not matter as long as the requirements of the PWS are met.

(172) C.1.5. Will the Government separately fund fees associated with Maximo training of Government personnel (yearly or via transition)? Is it expected that the Contractor budget this?

ANSWER: It is the contractor’s responsibility to perform training according to the PWS.

(173) C.1.5. What security and data retention requirements will be required for historical access on a going forward basis?

ANSWER: Data from the existing contract will be provided to the awardee. This historical data shall be incorporated into the new CMMS.

(174) C.1.3.4.2 Greenhouse gases. Request a more definite statement as to what greenhouse gases need to be tracked. “The Contractor shall track greenhouse gases expended on the contract.”

ANSWER: This will be provided to the awardee.

(175) C.1.3.3.6.4 Coefficient. Please identify what type permits, utility scoping are expected to be included in establishing the coefficient. Some permits are job specific and therefore variable depending upon scope of work for Work Orders or Task Orders

ANSWER: Permits required to perform the major repair.

(176) C.1.3.3 Are PM services expected during the 4 months of Transition-In services in the base contract year?

(177) C.1.5. TRIRIGA Integration uploads and direct data entry. As CBP implements this system, the successful offeror may be requested to provide assistance in maintaining accurate maintenance information for the facilities under this contract. The extent of assistance could vary from periodic data uploads to direct access and input. Will the Government provide the format for extraction and subsequent entry of the entry for the database uploads?

(178) C.1.5. If this is considered a variable, will there be compensation for this on a T&M basis?

(179) C.6.3.1.3. The PWS calls for the assignment of qualified journeymen to the contract, or comparable, training, experience, and ability. There are evolutions that would not require a journeyman, but an apprentice or person with adequate level of knowledge to perform the task, for example, filter changes on monthly basis. Is it acceptable to assign technicians trained and experienced, and as required certified to perform required activities?

Request clarification.

ANSWER: Journeyman level technician is the contract requirement, however the government may consider adjustments on a case by case basis.

(180) C.6.5.1.1. Request clarification: Does DHS grant access/unescorted access to contractors outside the scope of the PMP and performing work for DHS, based solely on the results of an Internal Affairs Fingerprint Check?

ANSWER: All personnel shall be escorted by the prime contractor, unless the individuals have had favorable CBP Background Investigation (BI) adjudication. All personnel providing reoccurring work on the contract shall have a favorable CBP BI completed, according to the requirements of PWS sections C.6.3 and C.6.5.

(181) If so, would it not be more cost effective and less of an impact on all parties to extend this to the PMP contractors/personnel?

ANSWER: See Answer (180).

(182) C.6.5.1.2.8. Please identify what is meant by “Contractor employees providing exterior service that does not require access to the building(s)?”

• Owner? Owners?

• Staff support personnel assigned to a corporate office but not participating in the day to day running of the contract (HR, AP, AR)?

• Staff AP/AR personnel?

• Contract Field Office administrative assistants?

• What is the extent of the personal information required for this group?

ANSWER: This has been removed from the PWS with amendment 0002.

(183) Attachment 1B. CA0121, CA7090, Building Systems, UPS System s. Please identify the UPS Manufacturer, Make, Model Number, Number of Units, Number and type of cells.

ANSWER: The information in 1B is all that is available.