HSBP1015R0008_Attachment_1_(PWS).pdf

U.S. CUSTOMS AND BORDER PROTECTION

PERFORMANCE WORK

STATEMENT

Preventive Maintenance Program for the Southern-California Region

Facilities Management and Engineering

Directorate

January 2015

PERFORMANCE WORK STATEMENT (PWS)

U. S. Customs and Border Protection Facilities Management & Engineering Directorate

Preventive Maintenance Program for the Southern-California Region

PERFORMANCE WORK STATEMENT

C.1. INTRODUCTION

C.1.1. PERFORMANCE OBJECTIVES

C.1.1.1. Optimum longevity of all Department of Homeland Security (DHS) U.S. Customs and Border Protection (CBP)-owned and directly leased facilities’ equipment and systems through a well-managed preventive and repair maintenance program.

C.1.1.2. A rapid, smooth transition from contract start to full operational capability, including good faith resolution of pre-existing contract deficiencies and other required reconciliations.

C.1.1.3. Strict compliance with a combination of GSA, industry and manufacturer-recommended standards for scheduled preventive maintenance (PM) or other Government approved standard of equal or higher level.

C.1.1.4. Accurate diagnosis and prompt resolution of equipment (including systems) problems identified through preventive maintenance, repairs, or Contractor-initiated, proactive inspections, testing and exercising.

C.1.1.5. An aggressive contractor (further in the text referred to as “the Contractor”) quality control program that emphasizes on-going systematic analysis of potential problems so as to reduce the probability of future equipment or system failures.

C.1.1.6. Contractor independent performance consistent with the need to keep the Contracting Officer’s Representative (COR) informed of current status of equipment and systems, inclusive of anticipated service interruptions, and other vital information.

C.1.1.7. Maximum customer satisfaction through prompt, courteous resolution of customer concerns.

C.1.1.8. Government-Contractor relationship characterized by mutual trust and support.

Work will be conducted on a collaborative, shared-mission basis.

C.1.2. BACKGROUND

C.1.2.1. CBP is responsible for managing, securing and controlling the nation’s border.

It also has a responsibility for securing and facilitating trade and travel while enforcing hundreds of U.S. regulations, including immigration and drug laws. To carry out these responsibilities, CBP operates, occupies and maintains within its Facilities Management and Engineering (FM&E) Directorate numerous facilities, including ports of entry.

Performance Work Statement

C.1.2.2. FM&E plans, delivers, sustains, and disposes of the facilities and infrastructure required to support CBP operational missions and goals. FM&E’s vision is to be a trusted and a recognized provider of effective and efficient facilities. FM&E’s strategic goals are to: (i) deliver real property and infrastructure solutions across all phases of the facilities life cycle; (ii) manage Government resources in a responsible, efficient and cost-effective manner, and (iii) develop strength within the FM&E organization.

C.1.2.3. The Real Property Sustainment Branch coordinates preventive maintenance efforts for CBP’s facilities under its Preventive Maintenance Program (PMP). FM&E operates over 222 fully-owned and direct lease operated (DLO) facility locations/campuses across the United States, of which 41 fully-owned and direct lease operated Facility locations/Campuses and 188 buildings or facilities (amounting to approximately 1,000,000 square feet (SF)) are in the Southern-California Region.

C.1.3. STATEMENT OF NEED (SCOPE)

C.1.3.1. General. This contract includes all labor, supervision, tools, materials, parts, equipment, transportation, licenses, permits, certifications and management necessary to provide for equipment and system PM and repairs at CBP facilities in the Southern-California Region.

C.1.3.2. Quality Control Plan (QCP) to be developed by the Contractor and subject to the approval by the COR, shall be incorporated in this contract and shall detail the levels of performance; administration and management, equipment validation, personnel, background and clearance procedures and preventive maintenance and repair services. Please see Section C.5 for evaluation factors/ relevant standards, performance measures and incentives and disincentives.

C.1.3.3. Scope of Services and Prioritization. As part of the fixed-price portion of the contract, the Contractor shall provide PM and repair services for all facility equipment described in Sections C.1.3.3.3 and to C.1.3.3.4, respectively. The base contract year shall include 4 months of Transition-In services and 8 months of Preventive Maintenance services. Subsequent option years shall include 12 months of Preventive Maintenance. The Transition-In service is fixed-price as is described in Section C.1.3.3.2.

All personnel shall be escorted by the prime contractor, unless the individuals have had favorable CBP Background Investigation (BI) adjudication. All personnel providing reoccurring work on the contract shall have a favorable CBP BI completed, according to the requirements of PWS sections C.6.3 and C.6.5.

C.1.3.3.1. In addition to equipment preventive maintenance, the Government may require the Contractor to repair or replace building systems within CBP facility locations. This work would be accomplished via a minor repair or task order.

C.1.3.3.2. Transition-In Services.

C.1.3.3.2.1. Equipment Validation. The Contractor shall visit each facility location listed in Attachment 1A and perform an inspection of the facilities to verify the listed equipment exists and shall identify any equipment that is missing from the list. The Contractor shall provide the Government a comprehensive Equipment Validation Report which lists all equipment by facility location. The report shall also include equipment/system description; specifically identify equipment missing from CBP’s inventory, manufacturer, manufacturer’s model number; brand name, date manufactured, capacity, style, condition, installed location within the building/site;

facility location; and all manufacturer’s literature; warranty information, and maintenance operator and parts list manuals. This information, inclusive of pictures, is to be entered by the Contractor and stored within the Contractor furnished computer maintenance management system (CMMS)/web-based tracking system (See Section C.1.5 for specification of IBM Maximo Asset Management as CMMS to be used). The Contractor shall provide and affix barcode labels to each piece of equipment for tracking and incorporation into the CMMS.

Barcodes applied to exterior equipment shall be able to withstand extreme weather conditions without affecting their usability. CBP will provide a range of barcode numbers for the Contractor to use. Any listed equipment unable to be located will be reported to CBP. The report shall be provided within sixty (60) days of contract award.

A list of recommended repairs shall be provided to the Government as a part of the Equipment Validation Report, in addition to the data listed in the previous paragraph.

C.1.3.3.2.2. Mobilization. This phase of the Transition-In Services includes, but is not limited to, preparation for and attendance at the kick-off meeting, plan and report preparation as detailed in section C.5.2, implementation of the CMMS, Maximo, (section C.1.5), subcontractor coordination, hiring of personnel, background investigation package submission, participation in weekly coordination meetings, and coordination with facilities listed in Attachment 1A. Refer to Section C.7 for further detail regarding the Transition-In phase, including preparation of the Transition-In Plan within 21 days of contract award.

C.1.3.3.3. Preventive Maintenance (PM). PM includes the care and servicing by Contractor personnel for the purpose of maintaining equipment and equipment controls in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. The Contractor shall develop and implement a PMP that covers all equipment listed in Attachment 1B. The Contractor shall plan, schedule and perform PM services on all equipment listed in Attachment 1B. The Contractor will provide PM on a recurring basis and as identified by the original manufacturer’s recommendations, GSA or industry standard, whichever provides the higher standard of service to the Government. Equipment may be added to or removed from the inventory via modification during the execution of the contract. In addition to equipment inspections, cursory inspections of building systems will be conducted by the Contractor as part of Preventive Maintenance requirement.

C.1.3.3.3.1. Preventive maintenance scheduling shall be proposed in preliminary form by the Contractor and will ultimately be subject to approval by the Government. Within ninety (90) days of contract award, the Contractor shall submit to the COR a detailed Preventive Maintenance Schedule. The Government shall review the PM Schedule and approve or provide comments to the Contractor within fourteen (14) days of receipt. The schedule shall be for the entire contract period, identifying each piece of equipment to be maintained and the date on which PM work will occur. The PM schedule will be provided annually, and within fourteen

(14) days of Option Year renewal. The PM schedule shall be organized by facility.

The Contractor shall schedule and perform PM and inspections for all equipment to coincide with the periods immediately prior to the heavy load seasons. If the Contractor finds it necessary to reschedule PM, the Contractor shall submit a written request to the COR detailing the reasons for the proposed change at least ten (10) working days prior to the originally scheduled PM date.

The following facility locations have monthly HVAC filter change requirements, with the exception of CA0302, which is on a two week cycle:

BE BU Regional Location

Facility Location - Building / Facility Description Address City

CA0120 San Diego (BP) Campo BPS 3 Forest Gate Road Campo CA0384 Office

CA4009 Trailer/Modular Office CA8501 Processing / Admin

CA0122 San Diego (BP) Chula Vista BPS 311 Athey Street San Ysidro CA0386 Main Building

CA0387 Administrative/Offices-Special Ops CA0388 Detention/Processing

CA0141 San Diego (BP) San Diego Sector Maintenance 3752 Beyer Boulevard San Diego CA0473 Administrative/Office-Maintenance

CA0474 Detention/Processing-TSA Holding CA0483 Communication- Dispatch CA4000 Detention/Processing-Barracks 3

CA0144 El Centro (BP) El Centro BPSH 1111 North Imperial Avenue

El Centro

CA0400 Old Sector Building CA0431 Electronics facility CA0432 Maintenance, Vehicle - Auto/ATV/Sensor CA7665 Maintenance, Vehicle - ATV Shop

CA0156 El Centro (BP) 856 Checkpoint Highway 111 Niland CA9754 Trailer/Modular-Hwy 111 (856)

Detention/Offices

CA0160 El Centro (BP) Indio BPS 45-620 Commerce Street Indio CA0421 Main Building

CA0423 Gym CA0161 El Centro (BP) Imperial - BPS - El Centro 293 Aten Road Imperial

CA0436 Fire Arms Trailer CA0437 Building 2 trailer CA0441 Storage/Training Facility - Quonset Hut CA0442 Training - Training Facility - Bldg 4 CA0443 Storage/Training Facility - Quonset Hut #2 CA0445 Training Facility - Classroom & Offices

CA0169 Yuma (BP) BP Station Blythe 16870 West Hobson Way Blythe CA0515 Gym-Bldg 1 (Old Processing)

CA0530 Modular Administrative/Offices - Intel Building

CA4029 Modular Administrative/Offices-Bldg 4

(PAIC)

CA4030 Electronics Facility-Bldg 5 (Telecom) CA9762 Modular Administrative/Offices-BP Office

Station

CA9763 Modular Detention/Processing TMP001 Storage Building

CA0172 San Diego (BP) El Cajon BPS 225 Kenney Street El Cajon CA0197 Administration Office

CA0198 Modular Office CA1891 Trailer/Modular-INTEL CA1892 Trailer/Modular-Community Service

CA0173 San Diego (BP) Imperial Beach BPS 1802 Saturn Boulevard Imperial Beach

CA0274 Detention CA0275 Admin.

CA0276 Vehicle Maintenance

CA0175 El Centro (BP) Imperial - 860 Checkpoint Junction of Highway 86 and

Westmoreland

CA9755 Trailer/Modular-Hwy 86&78 (860) Detention/Offices

CA9736 Checkpoint CA0176 San Diego (BP) Hwy 94 BP Checkpoint 15430A Campo Road Jamul CA0248 Trailer/Modular Detention/Processing CA0178 San Diego (BP) San Clemente BPS/BP Checkpoint I-5N Bound 67.5 Mile

Marker San Clemente

CA0460 Main Building CA8502 Administration

CA11560 San Diego (BP) Boulevard - BP 2463 Ribbonwood Rd Boulevard CA15008 Administration Building

CA15028 Equestrian Office CA0186 San Diego (BP &

OAM)

San Diego BPSHQ Support Facility 7684 Pogo Row San Diego

CA0489 Air Ops Hangar (OAM) TMP003 Trailer/Modular-Pre-Flight (OAM)

CA0188 San Diego (BP) I-15 BP CHECKPOINT 47960 Interstate 15 Temecula CA0491 Trailer/Modular-Processing/Control

C.1.3.3.3.2. A Preventive Maintenance Guide shall be prepared by the Contractor and is subject to approval by the Government. The Preventive Maintenance Guide shall list each equipment type that requires maintenance and identify the following information: frequency of service, maintenance task list, inspections, testing, material requirements, permitting and certification requirements, reporting and responsible party. The PM Guide shall be submitted to the COR within seventy (70) days of contract award.

C.1.3.3.4. Minor Repair (At or Below the Micro-purchase Threshold) includes all actions to diagnose equipment malfunctions and restore the equipment or system to normal operating condition that is beyond the scope of services performed under the preventive maintenance portion of this contract (Section C.1.3.3.3), valued below $2,500 per repair (for work covered by the Service Contract Labor Standards statute, 41 U.S.C. chapter 67, formerly known as the Service Contract Act, Subpart 22.10) or $2,000 per repair (for work covered by the Wage Rate Requirements (Construction) statute, 40 U.S.C. chapter 31, Subchapter IV, formerly known as the Davis Bacon Act). When possible, the Contractor shall correct equipment deficiencies detected during PM prior to departing the job site. Minor repairs can be authorized in writing by either the COR or the CO. All minor repairs shall have a one-year all inclusive warranty (including parts, labor, equipment, oversight, etc. for the work in total).

The estimated amount of minor repair for all Office of Air and Marine (OAM) and Office of Border Patrol (OBP) locations listed in Attachment 1A is $368,000 for the base period. Each subsequent option year is estimated at $418,000 for minor repairs (for a total of $2,040,000 if all option periods are exercised), as detailed in attachment 2 “Line Item Summary” of this contract.

CA0261 San Diego (BP) Pine Valley Checkpoint 728 I-8 West Bound Pine Valley CA4039 Processing Bldg

CA4038 Administration Office CA0262 El Centro (BP) Imperial - El Centro BPS HQ 211 West Aten Road Imperial

CA4036 Mechanical Building CA4037 ATV Garage CA9734 Main Building CA9735 Communications Building CA9760 Sector Headquarters Building

CA0263 El Centro (BP) Indio - Border Patrol Station 83-801 Vin Deo Circle Indio CA0591 Modular Detention/Processing

CA7662 Modular Muster/Training CA9786 Modular Administrative Annex

CA0264 Yuma (BP) Checkpoint 11-51 Highway 78 Blythe CA9222 Trailer/Modular-Hwy 78 (11-51) Office

CA0301 El Centro (BP) El Centro Maintenance Office 398 E. Aurora Ave. El Centro CA7700 Shop CA0534 Modular/Trailer-Offices

CA0302 El Centro (BP) Calexico - BPS 100 Border Patrol Road Calexico CA0593 Main Building

The full estimated amount for each period will be obligated at time of award and subsequent exercise of the option period(s). This amount is only an estimate and the Contractor shall only invoice and be paid for work actually completed and properly approved by the COR or CO. Any unused funds will be de-obligated from the contract at the conclusion of the period and shall be returned to the Government.

C.1.3.3.5. Major Repair (Above the Micro-purchase Threshold) includes all actions to diagnose equipment malfunctions and restore the equipment or system to normal operating condition that is beyond the scope of services performed under the fixed price portion of this contract, valued at or above $2,500 per repair (for work covered by the Service Contract Labor Standards statute, 41 U.S.C. chapter 67, formerly known as the Service Contract Act, Subpart 22.10) or $2,000 per repair (for work covered by the Wage Rate Requirements (Construction) statute, 40 U.S.C. chapter 31, Subchapter IV, formerly known as the Davis Bacon Act). The Government anticipates that the majority of these repair tasks will be identified by the Contractor as a direct result of its PM work. However, the COR shall advise the Contractor of any suspected problems and request an evaluation. Major Repair task orders will be solicited and awarded using the procedures set forth in Section C.1.3.3.6 of this PWS. Repair task orders subject to DBA valued between $30,000.00 and $150,000.00 require payment protections (see FAR clause 52.228-13, “Alternate Payment Protections”). Task orders issued by the Contracting Officer may only be modified by the Contracting Officer. Modifications will be accomplished by issuance of a formal modification (SF 30). All task orders shall have, at a minimum, a one-year all inclusive warranty.

C.1.3.3.6. Procedures for Task Orders. The Government will issue a request for quotation (RFQ) or proposal (RFP) for each task order providing a preliminary scope of work, sketches and/or drawings if required, any applicable special considerations, and the required completion date. If a site visit is required, the Contractor shall contact the COR within one (1) workday of receipt of the RFQ/RFP for the purpose of scheduling a site visit. During the site visit the Contractor and the COR shall discuss the specifics of the requirement. After the site visit, the Contractor shall prepare a price quotation or proposal, including submittals for approval.

C.1.3.3.6.1. The Contractor’s proposal must be supported by necessary documentation to indicate that adequate planning to accomplish the requirement has been performed.

Documentation might include, but is not limited to, catalog cuts, specifications, a preliminary schedule indicating mobilization, submittals, material lead times, performance, phasing, identification of subcontractors, etc.

C.1.3.3.6.2. Following receipt and evaluation of the Contractor’s proposal the Government has the option of:

(1) Performing the work using another contract and contractor;

(2) Issuing a task order to the Contractor without negotiations; or

(3) Contacting the Contractor to schedule negotiations.

C.1.3.3.6.3. If repair of equipment needs to be performed off-site, the COR’s written approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government-owned equipment to and/or from the repair facility. In the event of damage or wreckage to Government-owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement. The Government will not be liable for any other damage that may occur during transport.

C.1.3.3.6.4. Coefficient. The co-efficient listed in Attachment 2 (Line Item Summary) shall be applied to the subcontractor’s quote (see Section C.1.3.3.6.5 below) or the prime contractor’s quote (see Section C.1.3.3.6.6 below) to determine the total awarded price for all major repair task orders. Per the Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-- COMMERCIAL ITEMS contained within solicitation HSBP1015R00008, the contractor’s coefficient contains all additional applicable costs including, but not limited to:

• The prime contractor’s overhead, profit, and payment protection required in

FAR 52.228-13;

• Risk/liability;

• Job planning;

• Submittal preparation;

• Permits;

• Utility scoping;

• Compliance with safety standards, fire protection, environmental laws and compliance with security requirements;

• Salaries of personnel required to manage the indefinite quantity work required by the task order;

• Administrative supplies;

• Site visits;

• Mobilization for each task order;

• Job site supervision;

• Material submittals;

• Quality control

C.1.3.3.6.5. Pricing of Task Order Work (If subcontracting is used). For major repair and minor construction task orders for labor and material at or above $2,500.00/$2,000.00 thresholds (see C.1.3.3.5), if the Contractor is unable to perform the work alone, the Contractor shall attempt to obtain a minimum of three written competitive quotes from firms that normally perform or are qualified to perform the work. With issuance of the RFQ/RFP, the Government will include the statement of work and wage determination to the prime Contractor for competition amongst the subcontractors. The Government will also include the evaluation criteria in the RFQ/RFP (lowest priced technically acceptable or trade-off).

Quotations/Proposals for task orders shall include the following:

• Description of work

• Labor price

• Material price

• Description of proposed equipment

• Price for rental rate of equipment

• The prime contractor shall provide the subcontractor quotes to the government for review. The government will evaluate the quotes and provide its evaluations to the prime contractor for use in conducting its own evaluation and selection (either lowest priced technically acceptable or trade-off). Once the contractor has determined the award decision, the subcontractor’s quote / proposal will be multiplied by the prime contractor’s co-efficient to calculate the total price of the work. Once a bilateral agreement between the government and the prime contractor regarding the total price of the work is reached, a firm fixed-price task order can be issued for the work described.

C.1.3.3.6.6. Pricing of Task Order Work (If performed by Prime Contractor Alone). If the major repair can be completed by the Prime Contractor, without the need for subcontracting, the Contractor shall provide a quote/proposal which provides the following, at a minimum:

• Description of work

• Labor rate

• Number of hours per employee, per trade

• Hourly fringe benefit rate for the trade performing the job

• Material price

• Description of proposed equipment

• Price for rental rate of equipment

• The Contractor shall multiply the subtotal of the work by the negotiated co-efficient to calculate the total price for the work. Once a bilateral agreement between the Government and the Contractor regarding the total price for the work is reached, a firm fixed-price task order can be issued for the work described.

C.1.3.3.6.7. The contracting officer will use the appropriate means necessary to determine whether the price is fair and reasonable.

C.1.3.3.7. Performance Schedule. PM services shall be completed within eight (8) hours of scheduled services unless otherwise approved by the Field Representative.

C.1.3.3.8. Certifications and Permits. The Contractor and its employees will possess certifications that are required by state and local jurisdictions, as well as completion certificates for manufacturer-required training programs to ensure continuous warranty coverage. These may be required for the following positions: Contract Manager, Safety Manager, Quality Control Manager and Staff, and various Technical Personnel including but not limited to HVAC technicians, electricians, water/suppression operators, etc. The previous list of personnel is not intended to be all inclusive. The Contractor shall verify and obtain the required certifications, permits, etc. needed prior to the commencement of work.

Permitting and certification programs for the following equipment shall be included in the scope of services:

• Fire protection

• Septic

• Vehicle Lifts

• Paint Booths

• Vehicle Wash Stations

• Boilers

• Domestic Water

• generators

• cranes

• elevators

• backflow preventors

• waste oil tanks and

• Fuel systems, including storage tanks, dispensing and fuel management equipment, containment systems, etc.

These programs shall comply with local regulations and include, but shall not be limited to, the following: coordination with regulatory authorities, inspection and testing as required, payment of renewal fees (including late fees), and documentation submission to regulatory authorities as required. The generator and fuel station permit tables listed below provide a representative sample of renewal fees. These tables are not all inclusive and should only serve as guide for bidding purposes. The contractor shall be responsible for payment of permit renewal fees for all equipment types listed in C.1.3.3.8.

A list of generator, fuel station and elevator permits are provided for general information. The list is not all inclusive, nor is it intended to be. The list follows:

Generator Permits-

Permit # BE Location Barcode Manuf. Model

Renewal Month

(annual)

Estimated Renewal

Fee

3156 CA0262 ELC Sector HQ 133403 Newage/Stam ford AC Gens 680GF JC January $320.00

3156 CA0262 ELC Sector HQ 133402 Newage/Stam ford AC Gens Not Available January -

CA0262 ELC Sector Fuel Baldor IDLC150- 3JU January Unknown

3311 CA0145 Old CAX 133998 Kohler

60ROZJ81

SPEC PA-

189412-81

January $142.50

3991 CA0302 CAX 134097 Kohler 250REOZJD January $177.50 4169 CA0175 Westmoreland Baldor January $177.50 4149 CA0302 CAX January $177.50 4184 CA0156 Niland Checkpoint January $177.50

G30542 CA0160 Indio BPS Cummins

DSGAC-

1344670 December $331.81

3127 CA0264

Highway 78 checkpoint 134352

MQ

Multiquip

DCA-

20SPXU2 January $479.00

3127 CA0264

Highway 78 checkpoint 134356

MQ

Multiquip

DCA-

20SPXU2 January -

E011475 CA0169 Blythe 134352 Kohler 125REOZJD October $275.34

Unknown CA0172 El Cajon BPS 132380 Cummins

DGDB-

5671381 Unknown Unknown

000836 CA0173 Imperial Beach BPS 132105 Generac 99A 01841 S December $1,178.00 531082 CA0123 Murietta 122240 Cat. D150P6 August $451.57

APP-

003700 CA0176

Highway 94 Checkpoint 132487

Cummins Power

DGDA-

5777797 Unknown Unknown

977752 CA0178 San Clemente BPS 133321 Onan

80DGDA /

6BT59G1 March $309.00

Unknown CA0185 Oak Grove Checkpoint 132219 Cat. D60-8S Unknown Unknown

G31662 CA0189 I-15 Checkpoint 132218 Cat. D80-6 July Unknown

000595 CA0141 Beyer 46411 Onan

OTC-

3378263 August $365.00

978561 CA0186 Pogo Row 46153 Kato Safe

Lite

D60FRJ4

ENGmdl 4045T May $367.00

985515 CA0124 Pine Valley BPS 132868 Kohler 750RE0ZDC June $501.70

001197 CA0261

Pine Valley Checkpoint John Deere 6090hf485 March $356.00

000982 CA0178 San Clemente BPS John Deere 4045hf280f March $205.00 001257 CA0122 Chula Vista BPS 46724 Cummins 150733 July $205.00 001388 CA0172 El Cajon BPS Cummins 6bta5.9 July $356.00

001041 CA0120 Forrest Gate John Deere

6068HF485T

U December $356.00

001491

CA1156

0 Boulevard BPS 24029 Cummins

1600REOZM

B March $356.00

1442 CA1333 Brownfield Fuel Cummins D1703 March Unknown

Fuel Station Permits-

Permit # BE Location Sector Renewal Month

(annual) Estimated

Renewal Fees 007503 CA0120 Forrest Gate BPS SD May $228.00 001702 CA11560 Boulevard BPS SD March $157.00 000454 CA0124 Pine Valley BPS SD July $276.00 007265 CA0142 Beyer SD July $770.00 040268 CA0172 El Cajon BPS SD November $972.00 972325 CA0173 Imperial Beach BPS SD December $928.00 001442 CA1333 Brownfield BPS SD March $396.00 n011313 CA0169 Blythe BPS Yuma October $271.10 3403a CA0262 El Centro Sector HQ ELC January $1,000.50 n28446 CA0263 Indio BPS ELC October $299.00

Elevator Permits-

Permit

(barcode) # Description Location Name Sector Renewal Month

(annual) 133739 Passenger

(2,500 lbs) CA0262 El Centro Sector HQ ELC March 133527 Handicap Lift

(750 lbs) CA0262 El Centro BPS ELC March 134817 Savaria Chair

Lift (750 lbs) CA0262 El Centro Sector HQ ELC March 46296 Passenger

(2,500 lbs) CA0186 Brownfield OAM OAM March 24110 Passenger

(2,500 lbs) CA11560 Boulevard SD March 24113 Passenger

(3,000 lbs) CA11560 Boulevard SD March

The water systems minimum testing requirements are identified on Attachment 1B, Tab #3 – “Water Systems Minimum Monitoring Requirements.”

C.1.3.4. System. This performance work statement emphasizes Contractor overall system maintenance responsibilities. The term “system” encompasses all ancillary parts required for the total system to properly function as intended and accomplish its purposes. Examples of systems that are to be maintained are building HVAC, HVAC control systems, building ventilation systems, air distribution systems, electrical, fire protection, domestic, sanitary, storm water plumbing systems, and stationary pressurized wash stations/systems.

C.1.3.4.1. While the contract does not call for recurring systems maintenance (except for the equipment listed in Attachment 1B), there exists an opportunity for the Contractor to conduct systems maintenance and repair work within this contract. All system maintenance and repair work, exclusive of the equipment listed in Attachment 1B, will be issued via a minor repair authorization (Section C.1.3.3.4) or task order (Section C.1.3.3.6).

C.1.3.4.2. Systems work may include maintaining and/or repairing all building mechanical, plumbing, roofing, architectural, electrical and utility systems including air-conditions equipment and systems, air-handling/distribution equipment and systems, solar, security, building management, UPS, domestic water equipment and systems, electrical equipment and indoor – outdoor lighting systems, heating equipment and systems, HVAC systems and energy management controls and monitoring equipment, sanitary sewage equipment and systems, fire suppression and alarm systems, elevators, storm drainage systems associated with the buildings and all above systems visible or hidden.

The contractor shall track greenhouse gases expended on the contract. The contractor shall provide this data to the COR at the end of each contract year. It shall include the work order number, equipment information, location, sector, specific gas type, weight and why it was used (i.e. repair, leak test, etc.) for each instance. Each use shall be attributed to a repair or PM work order.

C.1.3.5. Submittals. The Government reserves the right to require the Contractor to submit replacement parts and other items for approval prior to installation.

C.1.3.6. Work Orders (WO). The Contractor will generate a WO form (also known as a “work service ticket”) for all PM and repair service requests generated internally or by the Government. WO forms shall be posted on the CMMS, Maximo, and hardcopies shall be submitted to the COR with the applicable invoice. The COR shall acknowledge receipt of all WOs. All WOs shall contain the information listed below and are subject to review by the Government. WO shall contain the following:

• CBP Bar Code number, if applicable

• Job Order Number (JON)

• Date and time of service call notification and arrival at Government location

• Model, serial number, equipment type and location of the equipment involved

• For repairs, all replacement parts used by parts number, part name, quantity and cost per unit which shall be supported by actual supplier invoices, published price lists and/or proof of payment.

• Description of malfunction and work/service performed, and corrective action taken if action is a repair.

• Name of contractor who accomplished the work

• Contract manager’s signature and date certifying authenticity of work.

• Name, title and contact information of CBP personnel that can verify performance. A signature from a CBP field representative shall be obtained as well.

• Date of the test conducted to ensure that the proper operating condition of the equipment has been reached after maintenance has been performed (see Section C.1.3.7)

• Material costs and labor hours worked

C.1.3.7. Load Test and Certification. For all lift capable equipment, a selective inspection and either a load test or other appropriate proof test and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement or alternation/modification if not performed correctly could result in dropping, uncontrolled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification shall be performed per manufacturer’s recommendations. The Contractor shall maintain records on completed load testing and certifications and shall make available to the CO or COR for review on request. These records shall be held through the duration of the contract and turned over to the Government upon termination or completion of the contract.

C.1.3.8. Emergency Backup Power Systems. Preventive maintenance for all generators and other emergency backup power systems shall include power load testing every 6 months.

The contractor shall drop power to the building to test functionality of systems. The two generators at Checkpoint 11-51 (CA0264) have PM performed every 20 days because they provide primary power to the site. Remaining generators receive quarterly service.

C.1.3.9. Firing Range Maintenance. Prior to performing the work, the contractor shall submit a Work Plan that encompasses all aspects of the work. The following tasks are included in the scope of services for the indoor ranges at McCain Road (CA0180) and Boulevard Border Patrol Station (CA11560):

C.1.3.9.1. McCain Road Indoor Range (CA0180):

• Task 1: Clean and Maintain Shooting Area o Frequency – daily, Monday through Friday.

o Put on/remove protective clothing, dispose properly, shower and dress as tasks require.

o Remove unserviceable ballistic wall tiles and repair the sub-surface, replacing with new tiles as needed.

o HEPA Vacuum the walls, floors, backstop and filter vents of the designed shooting bay.

o Vacuum the lead dust off of the floors, the metal back stop and the vent covers.

o Behind the bullet stop plates, vacuum lead dust off floors and walls.

o Remove the blower motor to provide access to filters. Replace blower after filter change.

o Change filters and place in hazardous material bag and dispose.

o Place filter in Duro Pac 2 container, seal and label the container with a hazmat label.

o Use a pallet jack and remove the drums to loading area.

o Clean up the area around unit and notify foreman to have hazardous material removed. The hazardous material shall be removed by the contractor.

o As required, perform preventive maintenance on RUPP Air HVAC MAU range units (four each) on the roof. Check the belts, and lubricate as needed.

o As required, perform maintenance on COOK CA Airfoil Centrifugal Blowers

(four each). Check the belts and lubricate as required.

• Task 2: Quarterly Heavy Cleaning of Shooting Area o Clean the room. HEPA vacuum, wet wipe and wet -mop the bullet trap, floors, walls ceiling, and all surfaces and equipment.

o Containerize bullet fragments and lead dust and dispose of as hazardous material.

o Clean the area of indoor range from the front wall into bullet trap areas.

o HEPA Vacuum, wet-wipe and wet-mop the stalls, floors, walls, ceiling, bullet trap to the slit, and all surfaces and equipment.

o Dispose liquid contaminate generated from cleaning, wet-wiping, and wet-mopping as hazardous material.

o Replace supply filters and dispose in trash.

o Replace the range supply filters and dispose of in the trash.

o Replace the range exhaust pre-filters, HEPA vacuum the filter section prior to installing the filters. Dispose of as hazard material.

o Remove/dispose of all hazardous-material in accordance with all current applicable regulations.

o All tasks to be performed by certified personnel.

• Task 3: Maintain Smart Retrieval System o Frequency – daily, Monday through Friday.

o Check cable tension and adjust as necessary. (See Section 4.1 of the operations manual).

o Check cables for damage or wear and replace as necessary. (See Section 4.1 of the

Operation Manual).

o Check idler and motor drive unit pulley alignment and adjust as necessary.

o Check condition of motor drive unit belt and replace as necessary.

o Re-attach any cables that come loose from pulleys.

o Re-tension cables as necessary.

o Replace cables that have been damaged.

o Replace motor drive belts when necessary.

o Replace Keypad controllers (under direction of the vendor (currently Action

Target)) o Replace motor drive "brain boxes" (under the direction of the vendor) o Remove damaged components as directed by the vendor and deliver to USBP for disposition with the vendor.

o To support the maintenance and repair procedures listed above, the following pool of spare parts will be stocked on site:

Three (3) Keypad control units, 3 motor drive electronic brain boxes, 3 complete turning can assemblies, 3 complete trolleys.

One (1) 1000ft roll of cable.

o Use Corrective Package 1604009 to replace any used spare parts inventory for the target retrieval system maintenance.

• Task 4: Transport Hazardous Material to Disposal Plant as generated

• Task 5: Berm Maintenance Operations – Lead Removal o Frequency – twice per year. Only once for the base year.

o The Contractor may schedule up to four (4) consecutive weekends to perform the initial berm mining in December 2015. For the approved working weekends, work can proceed on a Friday from 0700 to Monday 0700, to complete the work.

All work must be completed and the facility fully operational by 0700 on the following Monday.

o During the subsequent Option years, five (5) consecutive weekdays will be scheduled during the months of December and again in July to perform the berm mining services.

o Service dates must be coordinated with, agreed to and accepted by Border Patrol (COR) prior to service commencement.

o Remove Range Metals – remove lead, copper and other range metals from the granulated rubber media (GRM) bullet trap up to a level of 99.5% by weight.

Containerize, label, and weigh each container of recovered metals. Full containers of recovered metals will be stored in an area at the facility designated by the appropriate field representative.

o Rotate Granulated Rubber Media – mine the GRM down to the steel frame level which by default churns the rubber media. Reposition GRM evenly throughout the bullet trap system for better operational performance and ensure product rotation for operational use. Remove the GRM from the rear shelf and baffle system and replenish the GRM in the rear shelf and baffle area.

o Dust Containment – The associated dust shall be contained within the range bays to minimize and/or eliminate the associated dust created by the range mining process.

o Vacuum Area Below Side Walls – Remove range metals debris and other items from the region at the bottom of each range bay side wall between the firing line and the target line.

o Reinstate Fire Retardant Additive - treat GRM with non-toxic, fire retardant materials to minimize the risk of fire hazard.

o Clean Range Bay Floor – Clean debris and hazardous material on floor from the firing line to “toe” edge of bullet trap system.

o Hazardous Material Disposal - Dispose of the demoed materials per hazardous material safety standards and to the most strict requirements of the Department of Homeland Security, Local, State, and Federal Governments.

o Additional Granulated Rubber Media - Add GRM to bullet trap system to levels at time of installation based upon “As Built” drawings from manufacturer.

o Prepare and provide draft and final range maintenance report that covers all aspects of the work completed and disposition of all materials used or mined. The report will include all daily reports, photos and shipping documents and all documents related to the project to include air monitoring data and laboratory reports. The Contractor shall provide a written response to any Government comments in a matrix table. The Contractor shall provide two hard copies of the Final Letter Report.

o The Contractor will develop signage for designated safe zones, processing zones, and other areas as appropriate.

The current GRM bullet traps (which accommodate the highest velocity and caliber of rifle rounds) are in need of mining to remove the expended metals and debris from the traps. There are 32 lanes in four bays which are used for firearms qualifications at the range. The rubber media berms span the entire width of each bay. Bay width: approx. 35’6” wide for each range bay; Four (4) range bays at 142’ total. Volume of range metals estimated within bullet trap system per each cleaning: 15,000 – 20,000 lbs.

The bullet trap shall have the GRM mined to the steel frame, GRM removed from the rear shelf system, all metals removed from the GRM, treat GRM with non-toxic fire retardant to minimize risk of fire, reposition GRM evenly over bullet trap, replenish the hopper system, and clean floor from firing line to toe of bullet trap. All materials shall be segregated into metals recovered for recycling, trash, and GRM to be returned to the range. All metals recovered shall be containerized for recycling to meet DOD Form 1348 certification and all appropriate requirements. All work, to include trash and hazardous waste generated during the course of the project shall be properly disposed of by the contractor in accordance with most strict laws/regulations of the Department of Homeland Security, Local, State and Federal Governments. The Contractor shall ensure that no facilities or equipment owned or operated by the government is damaged during the course of this project.

The Contractor is required to ensure that all equipment proposed to be utilized is properly permitted and licensed, this includes items such as generators, sifters, diesel powered equipment, etc. The Contractor is also responsible for all permits, licenses, certifications, etc. required in the performance of this Task Order. Any permits/licenses/certifications etc. shall be identified in the Work Plan.

HVAC System: the HVAC system for the range bays will be operational and turned on during the hours that the contractor performs work. Any monitoring doors, system doors, triggers or alarms adjusted by the contractor to allow for the HVAC system to operate must be returned to their original working condition. The Contractor shall inform the Contracting Officer’s Representative in advance if the Contractor adjusts the HVAC in any way.

Recycled Range Metals: Contractor will containerize recyclable materials separately to include lead and copper to meet DOD Form 1348 certification and all appropriate requirements. Lead and copper will not be recycled or kept by the contractor as part of this contract.

C.1.3.9.2. Boulevard Border Patrol Station Indoor Range (CA11560):

• Task 1: Boulevard Pistol Range Replace Pre-Pleated Air Filters o Frequency – every 200 hours of operation for exhaust filter system; every 600 hours of operation for intake filter system. Hours determined by range computer system.

o Use all required safety equipment as needed.

o Remove air filter cover of Exhaust Air Handler; replace Pre-Pleated Air Filters 18 each 24X24X2. Dispose of in Hazmat Barrel.

o Check condition of belts, adjust or replace as needed.

o Grease all fittings on Exhaust Handler.

o Remove air filter cover of return air handler; replace Pre-Pleated Air Filters (16 each, 24X24X2), dispose in hazmat barrel.

o Check condition of belts, adjust or replace when needed.

o Grease all fittings in make-up air handler.

o New pre-filters will be provided by the contractor.

• Task 2: Boulevard Pistol Range Replace HEPA Air Filters o Frequency – Monthly.

o Use all required safety equipment as needed.

o Remove air filter cover of exhaust air handler and replace HEPA Air Filters (16 each, 24X24X12).

o Reinstall the air filter cover on the unit and clean the area around the unit.

o Dispose of Hazmat HEPA Air Filters in Hazmat Barrel located at the site.

o New HEPA-filters will be provided by the contractor.

• Task 3: Boulevard Pistol Range Hazmat Clean-Up o Two workers one day a week (Tuesday) are to clean (Hazmat Material) the Blvd Pistol Range at 2463 Ribbonwood Rd. Blvd, Ca 91905.

o Contact Wayne Owens (619-778-5524) before a job site visit. Drive from San Diego to Border Patrol Action Pistol Range at 2463 Ribbonwood Rd. Blvd Ca.

o Hazmat Workers must provide explosion-proof HEPA Vacuum and all other equipment needed for clean-up.

o Log on to the computer located in the control room of the Pistol Range. Check static pressure.

o Check the run time for exhaust air handler per manufacturer’s recommendations.

Change filters when needed.

o Vacuum and wipe down all lead dust type Hazmat material from floors in the Main Pistol Range. Use a HEPA, Explosion-proof type vacuum cleaner on Hazmat.

o Behind Pistol Range (Down Range Bullet Trap area) wipe down the Skip Plates from top to bottom, air compressor, deceleration units, and over head lamp.

o Replace lamps as needed, check site glass on air compressor, add oil if needed.

o Empty six upper buckets (Hazmat Material) in 55 gal Hazmat barrel.

o Empty all thirty-two remaining buckets (Lead Recyclable Material) into

Recyclable 55 gal container. Realign all buckets with plastic lining 20X30X6 Mil thick.

o Make arrangements to have Hazmat Material disposed of when Hazmat Barrel is full. Expended lead bullets and casings will be disposed of by Customs and Border Protection.

o Fill out Maintenance log check list when PM's are completed.

o One Extra worker every Quarter for Weekly PM (Tuesday) to clean (Hazmat

Material) the Blvd Pistol Range at 2463 Ribbonwood Rd. Blvd, Ca 91905.

C.1.3.10. Hours of Operations & Holidays. Government core duty hours are Monday through Friday, 0800 to 1700. Some situations may require the Contractor to work outside core duty hours. These situations include, but are not limited to, disruption of services, e.g., unscheduled/scheduled outages scheduling of facility services, or contingency accidents/incidents, or other emergencies.

C.1.3.10.1. CBP personnel observe the following days as holidays:

New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Presidents' Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Any other day designated by Federal statute, by Executive Order or by the President's proclamation.

C.1.3.10.2. When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for an extension to the delivery schedule or period of performance or adjustment to the price, except as set forth in the contract.

C.1.3.10.3. Except for designated around-the-clock or emergency operations, Contractor personnel will not be able to perform on site under this contract with CBP on holidays set forth above.

C.1.3.10.4. The contractor shall submit a request for an outage or interruption of service/operation to the COR at least fourteen (14) days prior to the proposed event. The request is subject to review and approval by the COR.

C.1.3.11. Office Closures. Extreme weather conditions, other emergency situations, and other acts of nature (e.g. floods, tornado, earthquake) may warrant an office closure or a delay in normal operating hours. The Field Representative or COR will inform the Contractor of the operating decision at least 8 hours prior to the scheduled PM action to the extent possible.

C.1.3.12. Emergency Situations & Interruptions. The Contractor’s services may be interrupted for fire drills, or other emergency training exercises or classes in conjunction with the Evacuation and Emergency Program. The Contractor shall participate in the fire drills or other emergency training exercises or classes and such participation will be considered when assessing the Contractor’s performance quality level for the affected period.

C.1.4. Telephone Services. The Contractor shall provide a readily accessible telephone number for calls related to the execution of this contract that will be answered twenty four (24) hours/ seven (7) days per week.

C.1.4.1. Use of Government telephones / services is not included in the contract and is strictly forbidden.

C.1.4.1.1. Service call reception. The Contractor shall receive calls from the COR or an authorized program management office representative. The Contractor shall provide a single contact telephone number for service calls. The Contractor shall receive calls at this number twenty four (24) hours per day, seven (7) days per week.

C.1.4.1.2. Service Call Classification. Calls shall be classified as (i) emergency calls, (ii) urgent calls, and (iii) routine calls. The Contractor’s response time is measured from dispatch approval from COR, not identification of deficiency.

C.1.4.1.2.1. Emergency calls. Service calls shall be classified as an emergency call when the work consists of correcting failures which constitute an immediate danger to personnel or property. Calls shall be considered received by the Contractor at the time and date the call is made to service call reception. Upon approval from the COR, the Contractor shall respond immediately and work continuously without interruption until the emergency condition is arrested and resolved.

C.1.4.1.2.2. Urgent calls. Service calls that interrupt or otherwise adversely impact building environmental and occupant operations shall be classified as urgent calls. Upon approval from the COR, the Contractor shall respond within twenty-four (24) hours to urgent service calls and work continuously without interruption to complete the service call.

C.1.4.1.2.3. Routine calls. Service calls shall be classified as a routine call when the work does not qualify as an emergency or urgent call. Calls shall be considered received by the Contractor at the time and date the call is made to service call reception. Upon approval from the COR, the Contractor shall respond within seventy two (72) hours after receipt of a routine call, and work continuously without interruption to complete the service call.

C.1.4.1.3.