East_Texas_Questions.pdf

Page Reference Solicitation Narrative Question Answers Attachment 1A and 1B Equipment List Please provide the tonage of each water cooled chillers and cooling towers? The available information has been provided on Attachment 1B

Attachment 1A and 1B Equipment List Please provide HP rating on the HVAC Boilers? Are they Steam or Hot

Water? The available information has been provided on Attachment 1B

Attachment 1A and 1B Equipment List How often are the membrains on the RO system currently being changed? This information is not available.

Attachment 1A and 1B Equipment List Please provide the KW for the Generators listed in the Equipment list with missing model numbers and brand names. The available information has been provided on Attachment 1B

Attachment 1A and 1B

Would the Government please provide the most recent inspection and deficiency reports on all the fire systems This information is not available.

Attachment 1A and 1B

Would the Government please provide the detailed device count for all the fire systems? This information is not available.

Attachment 1A and 1B

Would the Government please provide direction on how to identify the costs of the initial baseline inspection that is required to occur upon contract award? Should we add it as a separate line item for each building on the pricing spreadsheet?

Cost should be included in the fixed priced validation. It is offerors responsibility to determine pricing method.

Attachment 1A and 1B Equipment List Wash Rack Who provides expendables (such as soap etc..) expense

Maintenance related items, such as filters, will be provided by the awarded contractor. Operational items, such as soap, will be provided by CBP.

Attachment 1A and 1B Elevators and Escalators Please identify the number of escalators and elevators at each location. Refer to Attachment 1B.

Attachment 2

In the Attachment 2 pricing schedule, the Contractor is to provide pricing for preventive maintenance only on a firm fixed price basis. Under SOW Section C.1.4.1.2.3 it states that "Upon approval from the COR, the Contractor shall respond within seventy two (72) hours after receipt of a routine call, and work continuously without interruption to complete the service call. Is the Contractor to perform service calls/request (emergency, urgent, routine) within the firm fixed price CLINs?

Please refer to section C.1.3.3.4 of the PWS.

Attachment 4B Question 12:

Does the question “How many subcontractors were in place at one time?”

refer to the number of subcontractor employees or the number of subcontractor companies?

Number of subcontract companies.

General Can you please clarify how the Contractor will be reimbursed for their efforts during the first six months transition period ?

Offeror could incure cost for up to 6 months prior to invoicing/payment.

Validation report is due NLT 120 days after award. Once report is submitted and accepted, the validation effort can be invoiced. Minor and/or major repairs can be invoiced upon completion of work.

General

Before background security investigations are completed, particularly in the first six months during equipment audits and assessments, do you anticipate any delays for our technicians at the facility locations when they arrive?

Yes. Local background checks will be performed and escorting will occur prior to receiving Full CBP background investigations, which may delay technicians.

General Could you provide the last certification for the cranes and lifts? If not, can you provide the model and serial number? This information is not available.

General Can you provide the last certification of the fuels systems and pumps? If not can you provide the model and serial number? This information is not available.

General Are there currently any warranties in place for the equipment listed? Is so, would any of the existing warranties require specialized training or certification?

This information is not available.

General

At the site visit it was mentioned that payments will be held for the first 6 months until equipment verification and preventative maintenance schedules have been submitted. Do we submit one invoice at the end of the 6 month period?

Validation will be on a single, separate invoice, broken down between OBP and OAM locations. Any PM services or repairs will be on separate invoice(s).

General During the 6 month transition period, are we required to perform any preventative maintenance or service call functions? Possibly.

General

At the site visit, it was indicated that an additional amendment with additional information and PWS changes was to be posted around 25 April. Based on the pending answers to questions and the amount of time required to gather equipment information can the due date be extended for 2- 3 weeks to review changes and gather additional information?

No

General With the communication needed between the COR and contractor, which city will the local COR be located so facility costs can be obtained their or will weekly teleconferences be allowed.

Conference calls will be an available option.

General Is the right of first refusal for Government employees in effect if any of the current staff decide to stay in their positions?

This is not a RIF or replacement of current staff. There is no right of first refusal.

General Will SF30’s be posted for all amendments prior to the due date? Yes

General

Will the government arrange a site visit or provide a point of contact for the Oklahoma City facilities, so that proposers can obtain necessary equipment information (names of equipment manufacturers, equipment capacities (or sizes), equipment model and serial numbers, etc.?

No additional site visits are planned.

General

Based on the proposal conference at the Fort Brown Station, the government indicated that it would be providing additional detail concerning currently contracted services, such as generators, UPS, fire alarm/suppression systems and cranes.

This information is not available.

General

Concerning the fire systems at each CBP location, would you provide the following information? Types and numbers of fire alarm sensors, Number of pull stations and number of strobe lights, Number of sprinklers, For the Oklahoma City hangar, list the types and capacities of fire suppression systems. If a foam system is installed, provide details, Number and type of kitchen hoods, Types of fire extinguishers, and the numbers for each type

This information is not available

General

In accordance with the RFP the contractor is to provide a CMMS solution, key personnel, and call desk. There does not appear to be CLIN to provide these costs. Would the Government like the contractor to include these costs within the FFP preventive maintenance CLIN lines in Attachment 2?

Yes

General If service calls are to be completed within a firm fixed price basis is there a limit of liability on a service call/request? No

General If service calls defined in; C.1.4.1.2.1, C.1.4.1.2.2, and C.1.4.1.2.3 are to be included as firm fixed price maintenance items will the government provide annual workload for each of these classifications?

No

General Will the Government provide escorts at no cost for subcontractors performing maintenance? No

General In order to determine the staffing levels for the Service call desk (SOW C.1.4.1.1) will Government provide the quantity of repair/service calls per locations on annual basis?

This information is not available.

General Are there any minimum shift coverage requirements (e.g., M-F 7AM-5PM) where the contractor should have a facility staffed?

Please refer to PWS section C.1.3.8 for Hours of Operation and Holidays.

General The PWS uses the term “calendar days” and “days” when establishing deadlines. May we assume that if “calendar days” is not explicitly stated, then “days” are business days?

All deadline references are in calendar days unless specifically stated otherwise.

General Is a monthly PM required for Fire Extinguishers? If so, Will the Gov’t provide a list of extinguisher, model #s, Brand, and type? No, not for portable fire extinguishers.

PWS C.1.4.1.1 Service calls reception Can the contractor utilize an answering service for after-hours calls that have been forwarded from the single line identified? Yes

PWS C.6.1. Key Personnel

Are the resumes and letters of intent required to be included in the proposal submission or can a full description of requirements and resumes of key corporate personnel be used? C.7.5 C indicates that hiring of staff members can be completed during the transition period.

Contractors will not have the personnel on staff and will require time to locate, negotiate with and secure letters of commitment. A short time frame may result in personnel that look good on paper not having their backgrounds verified completely.

Factor 2, Sub Factor B requires resumes for all Key Personnel and letters of intent for any proposed Key Personnel not currently employed by the prime contractor.

PWS C.6.1. Key Personnel Is there a delineated area or mileage radius the government considers as close proximity to the areas listed? No

PWS C.1.3.3.3.1 Preventative Maintenance Scheduling Can the PM’s be scheduled for a specific week instead of a specific day to allow more flexibility in site coordination and schedules? No

PWS C.1.3.3.2.1 Equipment Validation Does each individual asset need to be barcoded? For example, does each point in fire alarm sprinkler head and fire extinguisher need a barcoded?

No, however each piece of equipment listed on Attachment 1B must have a unique bar code.

PWS C.1.3.7 Load Testing and Certification Could you provide a copy of the last load test and certification completed on the lifts identified? This information is not available.

PWS

C.1.4.1.2.1 Emergency Calls as long as the call is run through and approved by the COR, there should not be any issues related to delays of entry for the technicians to complete their LOE/tasks. If there happens to be a delay which increases the labor hours/costs, would there be any labor reimbursement by the government ?

If properly scheduled, there should be no delays incurred.

PWS C.1.5,

The extent of assistance could vary from periodic data uploads to direct access and input.

There is no workload data associated with this requirement. Direct access and input for the amount of equipment in this contract could require a significant amount of labor. Can the government provide the estimated amount of work for this requirement of consider this work as part of the IDIQ functions?

Access to Tririga is not included in the Scope of Services. However, ”The Contractor shall provide document source files in Microsoft Office Professional formats; provide each document in Portable Document Format (PDF) which is book-marked and fully text retrievable; and provide a cover sheet containing key cataloging formation and table of contents” per section C.5.2.4.1 of the PWS.

PWS C.7.1,

The Contractor shall develop transition plans that encompass both phasing in (“start up”) and transitioning out at the time of contract completion. Transition-in plan shall be based on the completed version of the one submitted with the Contractor’s successful proposal,…

Section 8 of the RFP doesn’t mention this at all. Section C.7.2 mentions the components of the Plan, of which some can be found as part of what we are submitting. Will the Government provide additional guidance on the transition plan requirements that are due with our proposal?

There are none. Section C.7.1 will be updated as appropriate.

PWS Pg 29 of 39 C.5.2.2.4 Environmental Awareness

Is the offeror required to remove all Waste, Oil and Fuels from Installation? Or is it just the Waste, Oil and Fuels we generate from a

PM?

The Contractor shall provide for clean-up of all hazardous and non-hazardous spills when they occur as result of the Contractor’s operation. Refence C.5.2.2.4.1.

PWS Pg 32 of 39

Section C.6 Personnel Personnel Please define "close physical proximity to the locations listed in

Attachment 1A".

The contractor shall be located close enough to the locations listed on Attachment 1A to ensure adequate performance of the contract, according to the requirements of the PWS. This includes, but is not limited to, PM and Repair performance, Quality Control, sub-contractor oversight, site coordination and the ability to meet the variety of response time requirements of the PWS.

PWS Pg 37 of 39 C.7.5 Transition Clarify the type of security clearances required for this contract. A United States Customs and Border Protection Background

Investigation.

PWS Pg 6 of

C.1.3.3.7 Pricing of Task Order Work

Proposals for task orders shall include the following: description of work, labor rate, hourly fringe benefit rate for the trade performing the job, cost per unit of material (direct/bare costs only), description of proposed equipment and ownership/operating or rental rate of equipment (direct/bare costs only).

Please clarify if the subcontracting profit to be included goes in the direct/bare cost? Please clarify direct/bare cost. No. Bare cost is the cost of work before overhead and profit.

PWS

Pg 12 of 39

Web-Based Tracking System/ Computer Maintenance Management System (CMMS).

Tririga Is the Tririga System currently being utilized at the Border Patrol Stations? Yes.

PWS

Pg 12 of 39

Web-Based Tracking System/ Computer Maintenance Management System (CMMS).

Tririga Please clarify if the contractor will utilize the Tririga System or CMMS? The contractor shall use a CMMS that meets the performance requirements of the PWS.

PWS,

C.1.3.3.9, PWS lists elevators, yet the equipment lists do not include elevators. If the scope does include elevators, would you please provide the number of elevators, location, types, manufacturers, number of floors served, and capacity in pounds?

Attachment 1B lists elevators at multiple locations. No other information is available.

PWS,

C1.3.3.7:

The Contractor shall multiply the lowest priced proposal by the Contractor’s co-efficient to calculate the total price of the work.

Depending on the type of work and the history of the contractor, this requirement may not be advantageous to the government. Further, if subcontractors know this to be the case, they may price the work too low and create risk for the prime contractor. Will the government allow negotiations to occur and subcontractor selection to be based on other factors than just the lowest price?

No

RFP RFP to FAR Clause 52.228-13

States the amount for the payment protection shall be 100% of the contract price.

Please clarify that this clause applies only to task order work IAW PWS items and individual task orders for remedial maintenance and repair. In addition, please affirm that the cost of the payment protection should be included in the bidder's coefficient.

Applies only to major repairs covered by FAR 28.102-3(b). Offerors coefficient covers all offers cost involved in the task order.

RFP minor and major repairs

At the site visit, the government said that a current government workforce would be assuming repair responsibility. Will the government clarify its intent on accomplishing contract repairs?

The contractor will accomplish repairs (minor and major) at the direction of the government.

RFP

Paragraph 8, Vol 1, Factor

Technical, Specific Instructions

...comprehensive Preventive Maintenance schedule.

Please clarify and define “comprehensive” or allow the Preventive Maintenance schedule to be exempt from the page count. The schedule is exempt from the page count.

RFP Pg 38 of

8. 5. (c )Small Business Subcontracting Plan

Offeror shall submit a Small Business Subcontracting Plan IAW requirement of

FAR 52.219-9.

If the offeror is submitting the proposal as a Small Business company is the small business subcontracting plan required? No

RFP Pg 38 of 40 8. 6. (c ) Coefficient

The offeror’s price coefficient must contain all additional applicable costs including, but not limited to:

The offeror’s price coefficient must contain all additional applicable costs including, but not limited to:

• Davis-Bacon Act requirements, social security contributions, worker’s compensation insurance, state unemployment insurance, federal unemployment insurance;

The Davis-Bacon will vary significantly depending on the work performed under the task order. Please clarify if the above bullet is required to be included in the Prime’s coefficient?

Please clarify if ALL bullets listed on Pg 37 of 39 section 8.6. (c) are considered an expense to the prime? Subcontractor?

The coefficient is to include all offerors cost. Section 52.212-1, 8.6 (c) is not an all inclusive list, nor are all items applicable to all situations.

Many cost may already be included in subcontractor proposal.

RFP Pg. 35 of 39 7(D) Page Limitation Chart Please clarify the page limitation for Volume II Past Performance

Proposal Attachment 4a and 4b? Limited to attachments 4a & 4b.

RFP Pg. 36 of 39 Section 4 Volume II, Factor IV – Past Performance

Information

Are Attachments 4a and 4b the only required documents required for the Volume II proposal? Are offerors allowed to provide a narrative of Corporate Experience? If so, will this information be evaluated?

Attachments 4a & 4b are all that is required for Vol II. No other submittals will be reviewed.

RFP

Pg 37 of 40

8. 4. (b) Past Performance Contract Reference Data Sheets

The Offeror shall complete and submit Past Performance Contract Reference Data Sheets (attachment 4a) for 3 previous or current contracts for services directly related or similar to the services required under this RFP.

Is attachment 4a limited to two pages per reference? Please clarify. Attachment 4a has two pages per each previous or current contract.

Offer is to submitt 3 contracts so would be a total of 6 pages.

Small Business Plan

Is the 45% small business subcontract goal of total subcontracted dollars or total contract dollars? Percentages are for amount of subcontracted dollars.

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