HSBP1008R1139-A0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

PAGE OF PAGES

3. EFF. DATE 5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO.

7. ADMINISTERED BY (If other than Item 6) CODE

FACILITY CODECODE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code)

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

1. CONTRACT ID CODE

16B. UNITED STATES OF AMERICA 16C. DATE

SIGNED

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED

BY

(Signature of Contracting Officer)(Signature of person authorized to sign)

15A NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

is not

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (Such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (b).

E. IMPORTANT: Contractor is not is required to sign this document and return

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) is extended, copies to issuing office.

4. REQUISITION/PURCHASE REQ. NO.

ATTACHMENT TO HSBP1008R1139, AMENDMENT A0002

The purpose of this amendment is to make the following revisions:

1. Replace SF33 with the revised SF33 attached hereto. The form was modified to revise the number of copies to 4, and to include the time (5:00PM) in Block 9.

2. Under Section L - Instructions, Conditions, and Notices to Offerors, add provisions in full text as follows:

a. Replace Clause L.9 General Instructions for the Preparation of Proposal (Mar 2003) , with the revised L.9 General Instructions for the Preparation of Proposal (Mar 2003) Clause attached hereto. For informational purposes, the following revisions were made:

1. Ref. Page 81, the phrase and time was added to the statement below:

Regardless of the method of delivering the proposals, they must be received by the date and time indicated in the Solicitation.

2. Ref. Page 82, under Section 4-Cost or Pricing Data, the first paragraph under General has been revised.

b. Add the following Note above the M.3 Evaluation Criteria (June 2007) Clause, (ref. page 87 of Solicitation):

NOTE: DETAILED EVALUATION CRITERA IS CONTAINED IN ATTACHMENT (5)

The standard M.3 Evaluation Criteria (June 2007) Clause provides an overview of the Evaluation Criteria for this procurement. Please refer to Attachment (5) for further Details.

3. Questions and Answers: See attached file for the Q&As.

4. Replace the Performance Work Statement (PWS) with the revised Performance Work Statement attached hereto.

Revisions to the PWS include the following:

a) Paragraph C.5.1.5 Aviation Fuel and POL Management Program has been revised to state that the

Contractor shall ensure that its overall program complies with the most current version of

MIL-STD-1548.

b) Appendix 1 has been revised to correct a number of discrepancies, in addition to the two identified in the recent set of Questions (hours of operation for the DC Air and Marine Branch - renamed National Capital Region Air and Marine Branch - and the number of UH-60s shown under the Plattsburgh Air Branch).

5. Except as amended herein, all other terms and conditions, remains unchanged and in full force and effect.

SECTION: S

Page: 1

Solicitation: HSBP1008R1139, Amendment A0002 National Aircraft Maintenance and Logistics Support

In accordance with Solicitation HSBP1008R1139, Section L.12 Inquiries, the following questions are submitted for your review and response.

1. Reference: PWS, C.5.1.5 AVIATION FUEL AND POL MANAGEMENT PROGRAM. The Contractor shall ensure the Contractor's overall program complies with MIL-STD-1548B.

Question: Is it the Governments intent to use the latest version on MIL-STD-1548?

Answer: It is the Government's intent for the Contractor's overall program to be in compliance with the most current version of MIL-STD-1548. Paragraph C.5.1.5 has been revised accordingly.

2. Reference: PWS C.5.1.8.1. The Contractor shall inspect, repair, and overhaul at OEM (or DoD, if applicable) approved or authorized vendors when required maintenance actions are beyond Contractor capability for the following equipment:

Reciprocating Engines, Turbine engines/modules, Auxiliary Power Units, Helicopter gearboxes, transmissions, drive shafts, rotor blades, and other dynamic components, and Propellers.

Question: Will the Government accept FAA approved repair stations that may not be OEM or DoD approved for maintenance actions on Reciprocating Engines, Turbine engines/modules, Auxiliary Power Units, Helicopter gearboxes, transmissions, drive shafts, rotor blades, and other dynamic components, and Propellers?

Answer: No.

3. Reference: L.9 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS (MAR 2003) A. Volume I - Business Management Information - Cost/Price Proposal. The Business Management Information - Cost/Price Proposal shall be submitted in an original and four (4) of copies.

B. Volume II - Technical Proposal - The Technical Proposal shall be submitted in an original and four (4) of copies.

Question: The copies requested in the SF33 indicate an Original + 3 copies for all proposal volumes. However, the copies requested in Section L.9, Section A and B indicates an Original + 4 copies are required. Please clarify the number of copies to be submitted in response to the solicitation.

Answer: The number of copies requested in the SF33 was incorrect. The SF33 has been revised to request an original and 4 copies for all proposal volumes.

4. Reference: PWS, Appendix 1, TYPES OF AIRCRAFT BY LOCATION/FLIGHT HOUR PROJECTIONS/SITE HOURS OF

OPERATION

Question: What are the hours of operation for the DC Air and Marine Branch?

Answer: The hours of operation for the DC Air and Marine Branch (renamed National Capital Region Air and Marine Branch) will be 5 days per week, 8 hours per day.

5. Reference: L.9 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS, Volume I - Business Management Information - Cost/Price Proposal, Section 4 - Cost or Pricing Data, General. The cost or price information shall be submitted...using the Cost/Price Proposal workbook provided in Section L (attached hereto).

Question: Is it the Governments intent to reference the Site/Location Labor Estimate Worksheet, Section J, attachment 4 as the Cost/Price information workbook?

Answer: No. After further review, this specific reference has been revised to clarify the Government's instructions.

6. Reference: L.9 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS, Site/Location Labor Estimate Worksheet, Section J, attachment 4 Question: Is it the Government's intent for the contractor to complete this template for all sites each year? Will the Government allow modifications to this template?

Answer: Yes, it is the Government's intent for the contractor to complete this template for all sites for each period of performance and, yes, the Government will allow modifications to this template.

Page: 2

7. Reference: I.3 and FAR 9.200 According to the prescribing law, a qualification requirement must be completed by an offeror before contract award. In addition, the RFP should specify what a prospective offeror must do to become qualified.

Question: Is it the Government's intent for each offeror to become qualified and to notify the office in Paragraph (b) of I.3 in order to ascertain the qualification requirements?

Answer: Yes, it is the Government's intent for the offerors to notify the office of their qualifications as directed in Clause I.3

8. Reference: I.20, FAR 52.246-19 Warranty of Systems and Equipment under Performance Specifications or Design Criteria.

According to FAR 46.710(c)(1), this clause is applicable to a fixed price supply, service or research and development contract for systems and equipment.Will the Government please consider deleting this clause for the subject solicitation?

Answer: No, the Government does not intend to remove the clause at this time as a portion of the requirements are under Firm Fixed Price Line Items.

9. Reference: PWS, Appendix 1, TYPES OF AIRCRAFT BY LOCATION/FLIGHT HOUR PROJECTIONS/SITE HOURS OF

OPERATION

Question: Are the 6 UH60's identified at the Plattsburgh Air Branch an accurate representation of existing aircraft?

Answer: No. In fact, after reviewing Appendix 1 closer, other discrepancies have been noted as well. Appendix 1 has since been corrected and, as part of the Performance Work Statement, will be issued with Amendment A0002 to the solicitation.

10. Reference: PWS, C.4 CONTRACTOR FURNISHED PROPERTY / INFORMATION / EQUIPMENT Contractor shall provide all personnel, IT hardware and software (except CARMAC and its associated applications or alternative system), common hand tools, management, office supplies, and all other supplies necessary to perform this contract.

Question: Are copy machines considered contractor furnished property?

Answer: No, copy machines will be Government Furnished Property.

11. Reference: SF 33, Block 9 Question: Will the Government specify a time the proposal is due on April 24, 2008?

Answer: Yes. The time 5:00PM has been included on Block 9 of SF33.

12. Reference: Section M, Section J attachment 5, Section M - Evaluation Criteria Factors Award.

Question: The RFP includes 2 different section M's. Which section M takes precedence?

Answer: Specific reference in Section M.3 to Section J, Attachment 5, Section M - Evaluation Criteria Factors for Award, was inadvertently omitted. Section M.3 has since been corrected.

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25. PAYMENT WILL BE MADE BY

C. EMAIL ADDRESS

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 6. REQUISITION/PURCHASE NUMBER5. DATE ISSUED

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

PAGE OF PAGESRATING

B. TELEPHONE (Include area code)

(NO COLLECT CALLS)10. FOR INFORMATION

CALL:

A. NAME:

8. ADDRESS OFFER TO (if other than item 7)7. ISSUED BY CODE

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and hand carried, in the depository located in until local time (Hour) (Date)(City) copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev.9-97) Prescribed by GSA FAR (48 CFR) 53.214 (c)

CALENDAR DAYS (%)13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%)

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

AWARD (To be completed by Government)

11. TABLE OF CONTENTS

16. NAME AND TITLE OF PERSON AUTHORIZED

TO SIGN OFFER (Type or print)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated):

12. In compliance with the above, the undersigned agrees, if this offer is accepted within inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), whithin the time specified in the schedule.

CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(X) DESCRIPTION PAGE(S) SEC. DESCRIPTION PAGE(S)

SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART I - THE SCHEDULE PART II- CONTRACT CLAUSES

I CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

DELIVERIES OR PERFORMANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

AMENDMENT NO. DATEAMENDMENT NO. DATE

G

H

SEC.

B

A

C

E

D

F

(X)

FACILITY CODECODE

18. OFFER DATE15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

15B. TELEPHONE NO. (Include area code) 17. SIGNATURE

20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED 21. ACCOUNTING AND APPROPRIATION INFORMATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

24. ADMINISTERED BY (If other than item 7) CODE CODE

28. AWARD DATE27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

26. NAME OF CONTRACTING OFFICER (Type or print) calendar days (60 calendar days unless a different period is

15A.

NAME

AND

ADDRESS

OF

OFFEROR

10 U.S.C. 2304 (c) ( 41 U.S.C. 253 (c) ( ) )

L.9 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS (MAR 2003)

Each offeror's proposal submitted in response to this solicitation shall be prepared in two volumes: Volume I - Business Management Information - Cost/Price Proposal and Volume II - Technical/Technical Management Proposal. Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other.

The proposals shall be submitted both in hard copy and electronic media (3.5" floppy disk or CD-ROM) using Word 98 or higher for text submissions and Excel 98 or higher for spreadsheet submissions.

Proposals must be prepared in accordance with these instructions and provide all required information in the format specified. The required format is designed to ensure submission of information essential to the understanding and comprehensive evaluation of the offeror's proposal. There is no intent to limit the contents of proposals. The instructions permit inclusion of any additional data or information on offeror deems pertinent.

Elaborate brochures, binders, and the like are neither required nor desired. Legibility, clarity and completeness are important. The submission of brochures or flyers alone without an accompanying explanation specific to this proposal is not acceptable.

Proposals shall be prepared on standard 8 ½ x 11-inch paper with at least 1-inch margins on all sides. All pages of each part shall be appropriately numbered, printed on one side only, and identify the solicitation number. To aid in evaluation, proposals will be accurate, specific, concise, and complete.

Ring binders shall be used for each volume. Proposal text shall be 12-point type size. All text shall be single space. Each volume shall include a Table of Contents than provides enough detail to quickly locate key elements of the offer and tab/dividers separating each volume section.

Proposal submitted in response to this RFP must be prepared and tabbed in format described below. Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

Proposals must be submitted to the following address by the closing date and time indicated in the Solicitation.

US Mail – If the proposals are returned by US Mail, the address for receipt is:

U.S. Customs and Border Protection Office of Procurement 1300 Pennsylvania Avenue, NW National Place, Suite 901 Washington, DC 20229 Attn: Stephanie F. Alexander

Express Courier – If the proposals are returned by expedited means (e.g. FEDEX, USPS Express Mail, etc.) or courier, the address for receipt of the completed forms is:

U.S. Customs and Border Protection Office of Procurement National Place Building 1331 Pennsylvania Avenue NW, Suite 901 Washington, DC 20229 Attn: Stephanie F. Alexander

Regardless of the method of delivering the proposals, they must be received by the date indicated in the Soliciation.

A. Volume I - Business Management Information - Cost/Price Proposal

The Business Management Information - Cost/Price Proposal shall be submitted in an original and four (4) of copies.

Section 1 - Signed Proposal The Standard Form 33, Solicitation, Offer and Award, (SF 33) is being used for this solicitation. This form is used by the Government as a Request for Proposal and upon submission by the offeror it becomes the offeror's proposal. As such it is an "offer" which can be unilaterally accepted by the Contracting Officer and awarded on said SF 33. The Contractor's offer and the Government's acceptance form the contract.

Therefore, the following points must be strictly adhered to by the offeror in submitting the proposal.

(a) Two (2) originally executed copies of Standard Form 33 (with Blocks 12 through 18 completed); and

Section K fully executed shall be submitted.

(b) The SF 33 must be executed by a representative of the offeror authorized to commit the offeror to contractual obligations. The authority to sign a proposal, but not an offer, subject to unilateral acceptance and award, is not sufficient authorization to sign the SF 33.

(c) UNDER NO CIRCUMSTANCES MAKE ALTERATIONS OR CHANGES TO THE SF 33 OR THE

RELATED PAGES WHICH ARE A PART OF THE ENCLOSED REQUEST FOR PROPOSAL AND

PROPOSAL PACKET. Offerors are to complete those parts that require items such as prices, place of performance, etc., when such items are called for in the enclosed request for proposal. A place is provided to insert such information.

Section 2 - Exceptions Any exceptions taken with respect to the clauses in the solicitation shall be noted. For the purpose of facilitating discussions, for every instance where the offeror does not propose to comply with or agree to a requirement, the offeror shall propose an alternative and describe its reasoning therefore.

Section 3 - Financial Capability The offeror shall provide the following data for itself and for any subcontractors for which the total value of the subcontract is greater than $550,000:

(a) Provide a copy of annual financial statements including CPA certified balance sheet, profit/loss statement and statement of retained earnings covering each of the offeror's last three annual accounting periods, including the most recent partial period, if currently available.

(b) Specify the financial capacity, working capital and other financial resources available to perform the contract.

(c) Specify whether or not the organization's accounting system has been approved by a Government agency; if so, state the name and location of the cognizant audit agency, the name and telephone number of the cognizant auditor, and the types of Government contracts for which the accounting system has been approved.

Section 4 - Cost or Pricing Data

In accordance with FAR 15.403-5, offeror's are required to provide cost and pricing data in the format indicated in Table 15-2 of FAR 15.408 and further supporting documentation as required hereunder:

General – The offeror shall provide pricing for all Contract Line Item Numbers (CLIN) identified in Section B of this document. The offeror shall provide the estimated cost (all cost and fees inclusive) to the Government over the performance period and include the basis of estimate (BOE) information used to calculate the total cost. The BOE should be consistent with the proposed PWS and WBS. The offeror shall Identify the limitations and assumptions. The total cost must be based on a fully documented cost model created by the offeror that reflects the offeror’s overall technical solution.

For each location to be supported, provide an Excel spreadsheet that follows the format and contains the same information as in Attachment 4. The cost or price information shall be submitted on a CD-ROM in Microsoft Excel 97.

The offeror shall provide a supporting narrative that fully explains the estimating methodology, and why the estimated costs are fair and reasonable.

If Government approved rates such as hourly, fringe benefits, overhead, G&A and any other indirect rates exist, provide the forward pricing agreement or copy of audit report as supportive documentation. If Government approved rates do not exist, provide detailed background data indicating the cost elements, which have been included in the overhead, G&A, other indirect pools. Indicate how the indirect costs has been computed and applied, including cost breakdowns, and showing trends and budgetary data, to provide a basis for evaluation the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation. Also, include a statement that such treatment is in accordance with established accounting practices and represents equitable distribution.

Direct Labor - The offeror shall provide separate cost breakdowns and supporting cost/pricing data, which incorporates a breakdown of direct base, labor cost estimated by major functional categories indicating the number of persons/hours required and the applicable hourly rates. Where specific individuals are proposed for a particular labor category, a copy of the individuals personnel contract agreement or payroll register providing base hourly rates, annual salary and other payroll and fringe benefits should be furnished to support the proposed labor rates. Where average hourly rates are proposed, a schedule of individuals by labor category with respective applicable rates shall be furnished to provide a basis of estimate.

Fringe Benefit - The offeror shall provide a Government approved rate of a breakdown of benefits to support the proposed rate. See instructions under General above.

Materials, Equipment, and Other Direct Costs - A breakdown of the costs of materials, equipment and other costs not specifically identified with indirect categories of cost shall be provided with supportive documentation. If an offeror proposes to employ the use of Information Technology, supporting data concerning proposed costs should include the following:

- Type of equipment to be used.

- Hourly usage rates for the proposed equipment.

- Estimated time expected to be used for each type of equipment.

Transition Costs - If required, transition period costs shall be included with the basic contract period costs but shall be broken down separately in the proposal.

Travel - The amount estimated for travel shall be supported with a breakdown including where travel originates, destination, estimated duration of each trip, number of persons who will travel, and specific reasons for each trip.

Consultants - If utilized, consultant costs shall include estimated number of consultant days plus hourly or daily rate. If proposed consultants have provided previous services to the offeror, submit past invoices to support the cost data.

Subcontracts - The offeror shall identify each subcontractor by name and location with a description of work to be performed by each subcontractor. Supportive documentation shall be provided for each subcontractor.

Indirect Costs - The offeror shall provide a Government approved rate for Overhead, G&A and any other indirect rates or a breakdown of the related pool and identify the base for which the rate is to be applied.

See instructions under General above.

B. Volume II - Technical Proposal

The Government seeks a competitive, innovative, integrated, solution set for its needs. Identify, throughout the proposal, inherent performance, delivery, and/or cost risks and the plans to mitigate those risks.

The Technical Proposal shall be submitted in an original and four (4) of copies. This volume must not contain any reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the Contractor's understanding of the requirements may be evaluated.

The Technical Proposal shall be prepared in such a manner as to enable the Government reviewers to make a thorough evaluation and arrive at a sound determination of whether the proposal meets all technical requirements of the solicitation. To this end, the Technical Proposal should be sufficiently specific, detailed, and complete as to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements set forth in the solicitation. Proposals which merely offer to perform in accordance with the Government's requirements or which merely paraphrase the requirements document, or use phrases such as, "standard engineering practices will be employed," or "well established techniques will be employed," etc. may be considered non-compliant and ineligible for award. The Contractor must submit an explanation of its proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

The technical approach should be in as much detail as the offeror considers necessary to fully explain the proposed technical approach or method and must demonstrate a clear and concise presentation that includes, but not limited to, the requirement of the volume instructions. The volume should reflect a clear understanding of the nature of the work being undertaken.

This volume shall consist of the sections described below.

Section 1 - Transmittal Letter/Executive Summary

A letter that formally transmits the proposal and states in general terms how the offeror meets the solicitation requirements. This should be summarized and highlighting salient features of the proposal, including a description of the offeror's approach and plans to satisfy and support requirements of this solicitation.

Section 2 – Program Management

At a minimum, address the following:

Provide an organization chart reflecting the proposed organizational structure specifically identifying any subcontractors.

Substantiate how this structure can efficiently and effectively perform the contract.

Describe lines of authority, communication, labor/skill categories, and any other operational functions that make up the operational approach to satisfying solicitation requirements.

Specifically identify the level of control to be used to ensure continued management visibility of the requirements identified in the statement of work.

Discuss your process for managing cost/schedule/performance of the contract.

Discuss your proposed processes for planning, monitoring, and controlling work effort and communicating the information to the Government.

Discuss your understanding and ability to support CBP potential surge requirements.

Discuss your approach for obtaining/training/retaining qualified personnel to fulfill proposed positions, and meeting all contractual requirements.

Identify any anticipated problems/risks associated with the approach and provide an explanation of the proposed solution.

Section 3: Transition

Provide comprehensive, detailed, effective plans to provide all transition services as required by C.5.3.8 to ensure CBP mission requirements are met and continuity of services are maintained during the transition phase.

Identify resources needed to efficiently and effectively provide appropriate resources to sustain required support during the transition phase.

Section 4: Current/Past Performance

Submit past performance information for both the Offeror and proposed subcontractors (if applicable).

(1) The offeror shall identify all contracts or subcontracts performed in the last three (3) years, which required work in comparable areas to this contract. The list should be in chronological order, beginning with the most recent project and continuing backwards. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required for all key personnel. Projects shall be identified with the name(s) of individuals who worked on them. Identify each contract by type, age, and dollar amount. Provide the following information for each contract:

a) Project or contract title

b) Contract number

c) Contract type

d) Date of contract award, period of performance, and place of performance

e) Total contract value (including options)

f) Contracting agency or firm, with address facsimile and telephone number

g) Address, facsimile and telephone number of the contracting officer and contracting officer's technical representative

h) List of major subcontractors on the project ($500,000 or more)

i) List of major problems/corrective action, if any

ORAL PRESENTATIONS/NEGOTIATIONS

a) Oral presentations/negotiations may be conducted with all offerors determined to be in the competitive range. The contracting officer will schedule oral presentations/negotiations based on an estimated four (4) hour time frame, with the order of presentation determined by the Contracting Officer. Offerors must provide all necessary audio-visual equipment and materials.

b) The purpose of the oral presentations is to give the offeror an opportunity to describe its proposal. The format, agenda, and conduct of the oral presentation are entirely at the offeror’s discretion. However, Government participants must be able to ask questions throughout the presentation. The offeror will also be given the opportunity to ask the Government questions during the presentation. The four (4) hour time frame may be extended should the Government determine that additional time is necessary to gain a thorough understanding of the proposal. The exchanges may rise to the level of “discussion” as defined in FAR Part 15.306(d).

c) The presentation must be given by the individuals identified in the offeror’s proposal as key personnel and/or senior management. It is important to the Government that the individuals responsible for performance of the proposed contract conduct the oral presentation.

Due to space limitations, attendance by offeror representatives is limited to four (4) individuals. A paper copy of the presentation must be presented to each Government attendee on the day of the presentation.

d) Oral presentations may be video taped by the Government. A copy will not be provided to the offerors.

[End of Provision]