RFQ HS002124Q000020 QA FIPS Venue_Final.pdf

HS002124Q0020 Q&A

Government Response to Request for Quote (RFQ) HS002124Q0020 Questions and Observations from Industry

Question:

1. Question: Is this a new requirement? If not, can the government say who the current incumbent is and if they are eligible to bid?

Government Response: Yes, this is a new requirement.

2. Question: Can the government clarify if the contractor will be responsible to pay for lodging nights of the attendees?

Government Response: The Contractor shall secure meeting space, AV equipment/services & lodging room blocks for all attendees and provide meeting planning and support.

3. Question: Can the government provide the number of lodging nights needed per night to secure an adequate room block?

Government Response: Five (5) nights - Majority of attendees will stay in the hotel Sunday – Thursday nights, checking out on Friday. A small number of attendees may stay on Friday night depending on final location and flight availability. Estimating for 200 attendees.

4. Question: Can the government provide guidance on whether just beverages are to be provided during the daily breaks or also food?

Government Response: Just beverages.

5. Question: Can the government state how many flipcharts will be needed?

Government Response: Three (3) total - One per breakout room.

6. Question: Can the government clarify what contract type will be awarded?

Government Response: Firm-Fixed Price (FFP).

7. Question: Does the government require the selected contractor to do physical site visits to aid in the development of the comparison report?

Government Response: The Contractor shall conduct a site search of available venues for the anticipated event. The Contractor shall utilize the results of the site search to recommend available venues for the event listed below.

The Contractor shall provide a location comparison report to the Contracting Officer’s Representative (COR) and Subject Matter Expert (SME) within 60 days of award. After making site visits, the government will identify the Government’s top three choices of the properties submitted by the Contractor within 20 business days of receipt of report.

8. Question: Will the government object to a pricing structure broken down, per item, per task?

HS002124Q0020 Q&A

Government Response: No, however, the Government intends to award a single FFP Purchase Order (PO) using Simplified Acquisition Procedures (SAP) in accordance with Federal Acquisition Regulations (FAR) part 13. No evaluations of cost elements is anticipated.

9. Question: Will the government accept milestone payments, i.e., after the site search/comparison report is completed, the contractor can initiate an invoice?

Government Response: Not at this time.

10. Question: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

Government Response: This is a new requirement.

11. Question: To confirm, would the locations for the venue have to be located within the state of Florida? And if so, is there a specific location that is preferred?

Government Response: Cities for consideration are cities within the state of Florida.

12. Question: Could you share with me the contract value of the previous incumbent?

13. Question: Who is the incumbent

14. Question: What is the total value of the contract?

Government Response: This is a new FFP requirement. The government intends to award a single PO, using SAP, in accordance with FAR part 13.

15. Question: Should the per person price also include my fee?

Government Response: The reference to "per person price" is not understood by the Government. The FFP quoted must include all direct and indirect costs necessary to complete all required work.

16. Question: Will payment be made monthly?

Government Response: No.