Solicitation HQC005-22-Q-0005 (Amendment 0003).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation HQC005-22-Q-0005 for Commissary CLICK2GO (CC2G) Delivery Service POC: Daniel Lindsey, Contract Specialist Email: daniel.lindsey@deca.mil; Phone: 804-734-8000 x 48774 Jason A. Reedy, Contracting Officer Email: Jason.reedy@deca.mil; Phone: 804-734-8000 Ext. 49815

Amendment 0003 updates the follow ing: Provides answ ers to additional questions, and extends the due date for responses to March 24, 2022 at 2:00 p.m. EDST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQC00522Q0005

X 9B. DATED (SEE ITEM 11)

25-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Mar-2022

CODE

DEFENSE COMMISSARY AGENCY

ENTERPRISE ACQUISITION DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HQC005 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQC00522Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

SOLICITATION AMENDMENT (Q&A)

Solicitation HQC005‐22‐Q‐0005 Amendment 0001

Questions and Answers

1. Question: I wanted to inquire on HQC005‐22‐Q‐0005 and if it will be active for solicitation in the future?

Answer: Solicitation number HQC005‐22‐Q‐0005 is currently active and can be found at Sam.Gov by searching for “HQC005‐22‐Q‐0005.”

2. Question: Is there a specific proposal template from DECA for the solicitation?

Answer: There is no required quote template. However, quoters are reminded that any format must provide the information required by the solicitation. Please refer to “ADDENDUM TO 52‐212‐1” for quote submission information.

3. Question: The instructions on p. 16 state, “"Quoters must submit an electronic copy of the Solicitation Pricing Sheet (Attachment A) protected version only in Excel format.”

Are offerors permitted to delete the Quote Sheet (Unprotected) tab before submission?

Answer: Yes.

4. Question: Paragraph 4 l in the SOW states that, “Contractor shall contact the Commissary through which the order was placed if a significant delay in delivery will occur. Said delay is “significant” where pick up and/or delivery will occur outside the two‐hour delivery window as agreed between the customer and contractor when order is placed.”

Will the Contractor be penalized if the delay is considered an “Excusable delay” per FAR 52.214‐4?

Answer: The solicitation includes FAR clause FAR 52.212‐4, which includes excusable delay relief in certain situations. Each claim of excusable delay during performance will be reviewed in light of the clause and determined at that time.

5. Question: On pages 3‐6 the solicitation lists “UNIT PRICE”, “AMOUNT”, and “NET AMT” in relation to the eight delivery markets. Are we expected to fill in these blanks as part of our response and if so how are these to be filled out?

Answer: All pricing is to be provided on Attachment A, “Solicitation Pricing Sheet,” in accordance with Addendum to FAR 52.212‐1, Paragraph (b)(6).

6. Question: Can you provide the name of the current contractor?

Answer: This is a new requirement.

7. Question: The instructions on p.20 state, “"The Government will evaluate proposals by location in order from highest projected DeCA eCommerce platform pick‐ups to lowest projected DeCA eCommerce platform pick‐ups as identified on the Pricing Sheet and will award by location following the same order."

Since the instructions also state that all awards will contain a minimum of (2) locations, please clarify how the Government intends to resolve case where a Contractor is lowest price on only one location.

For example, the Contractor is the lowest price, technically acceptable Contractor for Fort Belvoir location, but is not the lowest price for any other location.

Answer: See amendment 0001, published March 4, 2022. Quoters must provide quotes on at least two

(2) locations for the quote to be accepted, but may be awarded only one (1) location.

8. Question: After the pilot phase, will there be any follow‐on opportunities with DECA?

Answer: Future requirements and acquisition strategies have not been fully developed.

9. Question: How will the contractor receive files from DECA? Specifically, how are files transmitted?

Answer: The Application Programming Interface (API) will be between the DeCA ecommerce platform provider and the delivery contractor. The data fields in the Contractor’s API will be provided by the ecommerce software provider.

10. Question: Are there any other software or electronic security compliance measurements outside of what has been outlined in the solicitation?

Answer: The contractor shall comply with all data security and privacy requirements in the solicitation/contract, as well as all applicable laws, regulations, and industry standards.

11. Question: Do any of DECAs downstream solutions have to be CAC enabled?

Answer: There is no requirement for CAC capabilities.

12. Question: How are cold chain items identified from Government worker to Contractor at the point‐of‐ exchange?

Answer: Cold chain items will be identified with a specific bag tag.

13. Question: Will DECA consider the possibility of perhaps standing‐up a test micro‐fulfillment center with last‐mile dispatching out of that facility?

Answer: This is not part of the Solicitation.

14. Question: Clause 252.239‐7001 Information Assurance Contractor Training and Certification.

Does the Government envision that the Contractor will be required to access Government information systems as the way the SOW reads, the Contractor is only receiving an order that the Commissary Patron has created but not accessing the system itself?

Answer: The contractor’s API will interface with DeCA’s ecommerce platform.

15. Question: Can you please provide a list of Ansi X12 standards for integration that you are currently using?

Answer: Contractors will comply with applicable industry standards.

16. Question: How often are orders placed for each location? (multiple times per day, daily, weekly etc....)

Answer: We anticipate that orders will be placed daily based on patron requirements during the identified Commissary CLICK2GO ordering windows for each Commissary location.

Solicitation HQC005‐22‐Q‐0005 Amendment #0003

Questions and Answers

17. Question: The way I read this is that there will be one order per day sent from the Government to a vendor, so deliveries can be economized and done in one run. Do I have that right?

Answer: The questioner’s understanding is incorrect. The contractor will be notified when customer selects delivery and requests a time for the delivery. This notification will be per order. Orders will be placed through the day during normal operating hours at the relevant commissary location.

18. Question: Is there a separate process for getting information from Freshop (i.e. cost, interrogation information, etc.). I have spoken to Freshop and they will not discuss this effort unless DECA approves them to do so, To submit a complete and accurate proposal, we need to get certain information from Freshop?

Answer: A point of contact for eCommerce Integration questions was provided in Amendment 0002. If potential quoters have any questions regarding integration with DeCA’s eCommerce Platform, they may contact the following individual:

Vernon (Howard) Knight, 804‐734‐8000 x48004, Howard.knight@deca.mil

19. Question: Can you please provide me with a clear understanding of the due date for this RFQ? From what I am seeing, it is still reflecting the old dates from Jan / Feb. I due see a receipt of noon on March 14th. Is this the expected time to have this submitted?

Answer: As of Amendment 0003, the due date for responses is Thursday, March 24, 2022 at 2:00 p.m.

EDST.

20. Question: Regarding Attachment A, Solicitation Pricing Sheet, is it DeCA's expectation that OneRail submit separate pricing spreadsheets for each of the 8 locations or one spreadsheet that covers pricing for all 8 locations?

Answer: Pricing for all quoted locations is to be provided on a single pricing spreadsheet as provided on Attachment A, Solicitation Pricing Sheet (Amendment 0001).

21. Question: The RFQ states that 'SAM certifications must include the respective NAICS code found in the solicitation."

Answer: Quoters must be registered under the required NAICS code (492210) prior to contract award.

22. Question: I am requesting an extension of five business days from the current due being March 24th to submit the proposal.

Answer: The Government has extended the due date. As of Amendment 0003, the due date for responses is Thursday, March 24, 2022 at 2:00 p.m. EDST

23. (YouUp) Question: Are we still able to submit questions to this SOW?

Answer: The Government established an initial deadline for questions of March 3, 2022 at 4:00 pm EST.

As of the publication of Amendment 0003, no further questions will be considered by the Government.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Mar-2022 02:00 PM to 24-Mar-2022 02:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

The following paragraphs are altered as follows:

a) North American Industry Classification System (NAICS) Code: 492210.

(b) Submission of Quotes: Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. quotes may be submitted with all, in electronic format by an authorized representative of the Quoter. Hand written portions and those including signatures and completion of certain clauses and provisions shall be scanned into pdf format and emailed to BOTH daniel.lindsey@deca.mil and Jason.reedy@deca.mil. As a minimum, quotes must show –

(1) The following should be in the subject line for the email submittal:

“Quote from (company name) in response to RFQ HQC005-22-Q-0005”;

(2) The time specified in the solicitation for receipt of Quotes: March 24, 2022 at 2:00 p.m. EDST (Quoters are responsible to contact the Contracting Office in order to check on the status of submitted quotes prior to the date and time specified above);

(3) The name, physical address, email address, and telephone number of the Quoter;

(4) A Technical Write-up on method of performance (not to exceed eight (8) pages, with a possible addition of two (2) more pages for explanation of specific pricing structure) – at a minimum the following topics shall be addressed:

a) Explain your method and procedures used to satisfactorily perform the Statement of Work (SOW) requirements.

b) Explain your plan for hiring and maintaining adequate staff in order to ensure performance IAW the SOW for all locations quoted.

c) Integration with DECA’S eCommerce Platform - Explain how you are capable of meeting the required timeline for accomplishing full interactive capability with the DECA’S eCommerce platform, as described in the attached SOW, to include end-to-end testing of the quoter's application programming interface (API) with DeCA’s eCommerce application.

d) Indicate whether or not you could scale delivery services to locations in CONUS and OCONUS (as described in Attachment B) and explain how you would accomplish such scale-up.

1) Provide a Phase I plan that covers CONUS (Contiguous United States), Alaska, Hawaii, and Puerto Rico stores, including identification of key milestones and dates, commencing no later than November 1, 2022.

2) Provide a Phase II plan that covers DeCA EUROPE stores, including identification of key milestones and dates, commencing immediately upon successful implementation of Phase I plan.

3) Provide a Phase III plan that covers DECA Pacific stores, including identification of key milestones and dates, commencing immediately upon successful implementation of Phase II.

The required plans will be evaluated only for inclusion as part of the quote, and not relative merit. A quoter will only be found technically unacceptable if quoter fails to provide a response to paragraph d.

(5) Terms of any express warranty;

(6) Price: Complete Attachment 1, Solicitation Pricing Sheet. All light blue cells must be completed.

Yellow areas must be completed for locations that the Quoter wishes to provide a Quote.

Quoters must CHOOSE to provide pricing based upon a straight-line pricing methodology for all Deliveries per location or a Different Price per Mileage Subset based upon 5-mile increments for all Deliveries per location to be considered, a more detailed explanation to follow. Quoters must quote on a minimum of at least two (2) locations for quote to be accepted. Estimated number of orders is based upon DeCA’s current eCommerce platform pick-up orders per commissary locations – this is provided as an estimate only.

Areas to Complete on ATTACHMENT A, "Solicitation Pricing Sheet” (Amendment 0001):

***DO NOT CHANGE OR ATTEMPT TO CHANGE NON-YELLOW CELLS***

Light Blue Cells:

Quoter (Company Name): Input your “Doing Business As” name.

Cage Code: Input your five-character Cage Code

DUNS: Input your nine-digit DUNS number.

Primary POC*:

Name: Input the individual name for the primary POC (No general offices or groups...)

Email: Input the direct email address for the primary POC (No “group” emails...)

Phone: Input the direct phone number for the primary POC. Include extension if applicable.

Secondary POC*:

Name: Input the individual name for the secondary POC (No general offices or groups...)

Email: Input the direct email address for the secondary POC (No “group” emails...)

Phone: Input the direct phone number for the secondary POC. Include extension if applicable.

*Note: These are to be specific individuals that are available to stores and/or the DeCA Contracting Office for service issues, general questions, and/or contract modification signatures or distribution.

Light Yellow Cells:

NOTE: For calculation purposes, the estimated number of orders is based upon current DeCA’S eCommerce platform pick-up orders per commissary locations – this is provided as an estimate only.

Quoting Minimums: Quoters must quote on a minimum of two (2) locations for the quote to be accepted.

Proposed Price Per Delivery: straight rate “flat fee”

Input the quoted price for delivery service, for any location you wish to quote on. If your intent is for a straight rate “flat fee” without price difference per mileage subset, please enter the same quoted price in each mileage subset per location.

OR

Proposed Price Per Delivery: Different pricing for each subset up to 20-miles (1-5 Miles) (6-10 Miles) (11-15Miles) (16-20Miles):

Input the quoted price for delivery services for any location you wish to quote on. If your intent is to have different pricing levels at each mileage subset, please enter the quoted price in each mileage subset per location as desired.

Proposed Additional Non-Developmental Additional Fees (if applicable):

If your method is to have any additional non-developmental fees added to your Quote submission, these must be listed on the Pricing sheet in the section “Description of Additional Non-Developmental Fees (if applicable)” Please list fees separately, and explain rationale for these fees. The sum of any fees will be totaled and split evenly among the quoted locations for evaluation purposes.

Note that any changes/addendums to the Solicitation Pricing Spreadsheet (Attachment A- Amendment 0001) shall require a new and complete version of the Solicitation Pricing Spreadsheet being submitted by the Quoter.

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (This requirement

MUST be completed electronically through SAM (SAM.gov) for both FAR and DFARS). If any portions have been updated for this solicitation specifically, please list those paragraphs in section

(b) of 52.212-3, and complete those paragraphs on this form. The SAM certifications must include the respective NAICS code found in the solicitation.

(9) Signed acknowledgment of any issued Solicitation Amendments;

(10) Past Performance: Offerors must include the following information for a minimum of three (3) references:

• Company name

• Point of contact name and position title

• Email address of point of contact

• Phone number and extension

• Detailed description of the work performed for each reference, which shall include:

-Contract or Project Number -The required performance period cited on the contract and the time frame the work was actually accomplished.

The past performance evaluation considers each offeror’s demonstrated record of performance in providing services that meet the contract’s requirements. To be considered, the effort must be currently on-going, or have been completed within three (3) years of proposal submission.

If the Past performance of any subcontractor is being used to demonstrate past performance, then a letter on letterhead from the Subcontractor stating they are working together with the quoter’s company (named in letter) shall accompany the past performance survey submitted.

NOTE: The Government may contact the references; therefore, they should be able to provide information concerning quality of products, timeliness of deliveries, and customer satisfaction.

DeCA reserves the right to consider any other past performance information available to the Government such as CPARS (formerly PPIRS) or other databases that is no more than three (3) years old.

(11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

The following requirements for Quote submissions are added:

(12) Quoters must submit an electronic copy of the Solicitation Pricing Sheet (Attachment A (Amendment 0001)) protected version only in Excel format. Typed documents, hand written portions, and those including signatures must be scanned as a PDF or converted to PDF. All documents must be emailed to the following email addresses:

Daniel.lindsey@deca.mil

Jason.Reedy@deca.mil

It is suggested that Quoter's submit Quotes well in advance of the due date and time shown above. Quoter's are also encouraged to contact the contracting office responsible for this solicitation and to verify that all documents are received in advance of the due date and time of the Quote.

(13) All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing by email to Daniel J. Lindsey, Contract Specialist at daniel.lindsey@deca.mil, and Jason M. Reedy, Contracting Officer at jason.reedy@deca.mil, no later than March 3, 2022 at 4:00 pm EST. A consolidated list of questions and answers, if applicable, will be provided to all prospective Quoters as appropriate. Answers to questions will not alter the solicitation unless and until an amendment is made to the solicitation incorporating the answers.

(14) Complete all applicable clauses and provisions that require fill-ins.

All Quoters are to complete the following Clause Information (in the actual clause):

FAR 52.222-52, “Exemption From Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification” “Does” = Service Contract Labor Standards (FAR 52.222-41) WILL NOT apply.

“Does Not” = Service Contract Labor Standards (FAR 52.222-41) WILL apply.

FAR 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

“The Contractor represents that it ( ) is, ( ) is not a small business concern under NAICS Code 561613 assigned to contract number TBD.”

(c) Period of Acceptance of Quote is 90 calendar days.

(d) The Government anticipates multiple awards awards to the lowest priced, technically acceptable quoters by location, as described by FAR 52.212-2. No single contractor will be awarded more than a maximum of seven (7) locations. The Government will evaluate proposals by location in order from highest projected DeCA eCommerce patform pick-ups to lowest projected DeCA eCommerce platform pick-ups as identified on the Pricing Sheet and will award by location following the same order. Award will be made at each location to the Lowest Priced, Technically Acceptable quoter so long as a single quoter does not exceed the maximum award of seven (7) locations for a single quoter. In the event one or more locations do not receive any quotes and all other quoted locations are awardable to the same Lowest Priced Technically Acceptable Quoter, the quoted location with the lowest projected CC2G Pickups (as identified in Attachment A- Solicitation Pricing Sheet (Amendment 0001)) will be awarded to the second Lowest Priced Technically Acceptable Quoter for that location.

NOTE: If your Quote is missing any of the required documents or information (as specified above), your Quote may not be considered further.

Ecommerce Integration Questions:

If potential quoters have any questions regarding integration with DeCA’s eCommerce Platfom, they may contact the following individual:

Vernon (Howard) Knight 804-734-8000, x48004 Howard.knight@deca.mil

(End of Clause)

(End of Summary of Changes)