Solicitation Amendment 0002 - HQC00225RE001.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Created On:

16 May 2025, 16:24 PM Eastern Daylight Time

See Schedule

See Section G - Contract Administration Data

HQC00225RE0010002 29 Apr 2025

Hawanda Steadman 804-734-8000

28 May 2025

03:00 PM

HQC002

DEFENSE COMMISSARY AGENCY

RESALE CONTRACTING-PSC NON-BRAND, 1300 EISENHOWER AVENUE

FORT GREGG ADAMS, VA 23801-1800

UNITED STATES

Hawanda Steadman, Email: hawanda.steadman@deca.mil Telephone: 804-734-

484220

See Schedule

Solicitation/Contract Form eCommerce Bulk Delivery

Product Service Code: V112

HQC00225RE0010002

Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies / Services Estimated Quantity Unit Unit Price Amount

Provide eCommerce Bulk Delivery in accordance with Statement of Work at 170 Commissary locations as indicated in the Attachment A price sheet.

The Fuel surcharge shall be calculated as follows;

Formula: (Fuel Index Price at time of Event delivery - Baseline Fuel Index Price)/ 10 miles per gallon (mpg) x miles driven = Fuel Surcharge

Example: Current fuel index price per gallon: $3.243 - Baseline price per gallon: $3.185 ($3.243 - $3.185) = 0.058 /10 (mpg) x 30 miles driven = $1.74 fuel surcharge).

Product Service Code: V112 Project Code: V112 Pricing Arrangement: Firm Fixed Price

2,160 Truckload

Option Line Item

Provide eCommerce Bulk Delivery in accordance with Statement of Work at 170 Commissary locations as indicated in the Attachment A price sheet.

The Fuel surcharge shall be calculated as follows;

Formula: (Fuel Index Price at time of Event delivery - Baseline Fuel Index Price)/ 10 miles per gallon (mpg) x miles driven = Fuel Surcharge

Example: Current fuel index price per gallon: $3.243 - Baseline price per gallon: $3.185 ($3.243 - $3.185) = 0.058 /10 (mpg) x 30 miles driven = $1.74 fuel surcharge).

Product Service Code: V112 Project Code: V112 Pricing Arrangement: Firm Fixed Price

2,160 Truckload

Provide eCommerce Bulk Delivery in accordance with Statement of Work

Option Line Item at 170 Commissary locations as indicated in the Attachment A price sheet.

The Fuel surcharge shall be calculated as follows;

Formula: (Fuel Index Price at time of Event delivery - Baseline Fuel Index Price)/ 10 miles per gallon (mpg) x miles driven = Fuel Surcharge

Example: Current fuel index price per gallon: $3.243 - Baseline price per gallon: $3.185 ($3.243 - $3.185) = 0.058 /10 (mpg) x 30 miles driven = $1.74 fuel surcharge).

Product Service Code: V112 Project Code: V112 Pricing Arrangement: Firm Fixed Price

2,160 Truckload

Option Line Item

Provide eCommerce Bulk Delivery in accordance with Statement of Work at 170 Commissary locations as indicated in the Attachment A price sheet.

The Fuel surcharge shall be calculated as follows;

Formula: (Fuel Index Price at time of Event delivery - Baseline Fuel Index Price)/ 10 miles per gallon (mpg) x miles driven = Fuel Surcharge

Example: Current fuel index price per gallon: $3.243 - Baseline price per gallon: $3.185 ($3.243 - $3.185) = 0.058 /10 (mpg) x 30 miles driven = $1.74 fuel surcharge).

Product Service Code: V112 Project Code: V112 Pricing Arrangement: Firm Fixed Price

2,160 Truckload

Option Line Item

Provide eCommerce Bulk Delivery in accordance with Statement of Work at 170 Commissary locations as indicated in the Attachment A price sheet.

The Fuel surcharge shall be calculated as follows;

Formula: (Fuel Index Price at time of Event delivery - Baseline Fuel Index Price)/ 10 miles per gallon (mpg) x miles driven = Fuel Surcharge

Example: Current fuel index price

2,160 Truckload per gallon: $3.243 - Baseline price per gallon: $3.185 ($3.243 - $3.185) = 0.058 /10 (mpg) x 30 miles driven = $1.74 fuel surcharge).

Product Service Code: V112 Project Code: V112 Pricing Arrangement: Firm Fixed Price

Description/Specifications/Statement of Work eCommerce Bulk Delivery Service Statement of Work (SOW)

1. Background

1.1 The Defense Commissary Agency (DeCA) provides a military pay benefit for Department of Defense (DOD) personnel through the provision of grocery resale operations offering products and services for installation events to 170 Contiguous United States (CONUS) Commissary locations. As the missions evolve for the Army, Navy, Marine Corps, Air Force, Space Force, and Coast Guard (the "Services"), DeCA's mission must adjust to meet their needs to include delivery services.

DeCA uses an Enterprise Business Solution (EBS) with an application programming interface (API) referred to as FreShop(r), which is a proprietary API of NCR. The eCommerce application enables the services to place bulk orders for products and services to be delivered. Currently, 16 Commissary locations place bulk orders for fresh foods to include dry, chill and frozen products.

The Contractor shall provide a fully functioning interface (Application Programming Interface, or API) with DeCA's eCommerce application. NCR's proprietary FreShop(r) application is the current solution for DeCA's eCommerce platform.

1.2. This is a non-personal services contract to provide eCommerce bulk delivery of dry, chill and frozen grocery products via less than full truck load (LTL) to destinations within a 30-mile radius of the brick-and-mortar Commissary locations. Currently, 16 Commissary locations provide bulk grocery delivery orders for fresh foods to include dry, chill and frozen products. Over-time, additional commissary locations--up to154 more--may begin using this bulk delivery service as their operational needs evolve. This expansion will build upon the existing 16 locations. DeCA will provide the contractor 30 days 'calendar notice for each new location beyond the original 16 locations.

2. Scope of Work

Unless otherwise stated herein, the Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform eCommerce bulk delivery services for dry, chill, and frozen grocery products from the brick-and-mortar commissary location to delivery location(s) within a 30-mile radius of the originating commissary. Delivery includes pick-up, transport, and drop-off of the grocery products. Currently, 16 Commissary locations receive bulk grocery delivery orders to include dry, chill and frozen products. Over-time, additional commissary locations--up to 154 more--may begin using this bulk delivery service as their operational needs evolve. This expansion will build upon the existing 16 locations.

Deca will provide the contractor 30 calendar days' notice for each new location beyond the original 16 locations.

3. Contractor Responsibilities

3.1 General.

3.1.1 Contract Point of Contact. The contractor shall provide a primary and alternate point of contact responsible for overall contract administration that has authority to obligate the contractor. The name, title and contact information shall be provided at contract award and updated within three business days when a change occurs.

3.1.2 Installation Point of Contact. The contractor shall provide a primary and alternate point of contact responsible for installation specific contract administration that has the authority to resolve issues that arise through the course of providing services (e.g., driver did not arrive, vehicle unsuitable for transport of products).

3.1.3 Military Food Inspectors (MFI). The contractor shall cooperate fully with MFI. The MFI serves as the food safety regulator for the Department of Defense. They are responsible for ensuring basic subsistence provided to servicemembers are safe for consumption. Inspections are performed to ensure compliance with sanitary, quality, condition and wholesomeness for food products. MFI may inspect product during pick-up, transport, or delivery.

3.2 Installation Access. The contractor shall ensure installation access procedures are accomplished timely.

Failure to access the installation as a result of not meeting installation access requirements negatively impacts the mission requirement to provide delivery services and is unsatisfactory performance. Contractor personnel may be subject to background security checks and clearances in order to obtain credentials for passes.

3.2.1 The Contractor is responsible for obtaining installation access as required for all Contractor personnel entering any installation where an originating Commissary or customer delivery destinations located and shall ensure that personnel have proper access.

3.2.2 The Contractor is responsible for ensuring full compliance with all installation access procedures.

Installation access includes, but is not limited to, obtaining applicable installation passes, being subject to inspections for vehicles and personnel, and complying with installation policies, procedures, and standards of conduct. Contractor personnel may also be subject to background security checks and clearances in order to obtain credentials for passes. Some installations use programs such as RAPIDGate, which may result in a cost to the Contractor, and increasing numbers of installations require REALID.

3.2.3 Any costs associated with such programs or with obtaining passes will not result in additional expense to the government.

3.3 Expectations.

3.3.1 The Contractor shall provide a vehicle appropriate for the size and product type of each bulk order.

3.3.2 The contractor shall ensure delivery vehicles are suitable and clean for the intended use and capable of maintaining temperatures necessary for the safe transport of food in accordance with applicable food safety requirements. Suitable includes liftgate, as applicable.

3.3.3 The Contractor shall maintain a temperature-controlled environment for dry, chilled and frozen items from the time the bulk order is picked up at the commissary through completion of the delivery.

3.3.4 The Contractor will ensure that all mixed loads are separated to ensure all items are properly secured and kept in their applicable temperature-controlled environments.

3.3.5 Vehicles must include an appropriate mechanism(s)to measure and control temperature.

3.3.6 The Contractor is responsible for the integrity of all items from the time the product is retrieved at the Originating Commissary until the product is delivered to the destination.

3.3.7 The order(s) from the originating Commissary will be transported directly from the commissary to the designated delivery location.

3.3.8 The Contractor shall ensure contract personnel are trained and qualified to perform on the first day of performance and all subsequent days to support this contract and requirement.

3.3.9 The Contractor shall develop and conduct a training program for all employees that complies with the FDA Food Code.

3.3.10 The Contractor shall provide an adequate number of personnel possessing the "people skills" and the food handling skills, knowledge, training, licensing and certifications, and language skills needed to satisfactorily perform all work required by this contract.

3.3.11 The Government will provide instructions to the Contractor in English, and the Contractor personnel must have the ability to comprehend and communicate using the English language; as well as, the ability to execute these instructions.

3.4 Interface. The Contractor shall provide a fully functioning interface with DeCA's eCommerce application Freshop(r) within a 30-day integration period, to be completed prior to the commencement of the performance.

3.4.1 The Contractor is responsible for integrating with DeCA's current software platform without cost to DeCA and support the End to End (E2E) functionality at the Contractor's sole cost.

3.4.2 The Contractor's solution shall include the ability to accept notifications for the information necessary to perform the bulk delivery services required herein and send contemporaneous notifications acknowledging receipt of a bulk delivery order and bulk delivery status including final delivery of order and the number of pallets delivered.

3.4.3 In the event DeCA's platform changes, the Contractor is responsible for integrating with DeCA's future software platform without cost to DeCA and support the End to End (E2E) functionality at the Contractor's sole cost.

3.4.4 The Contractor shall maintain a minimum system availability of 98% and maintain the readiness, availability, and continuous operation of the API throughout the period of performance.

3.4.5 Within 24 hours of the order notification, to include weekends, the Contractor shall send the Originating Commissary and the delivery destination point of contact a confirmation that the bulk delivery order has been received. The Contractor's order notification, sent via the API platform, shall include the following information:

- Order number

- Delivery date and time within a 2-hour delivery window.

- Delivery location details, including point of contact name, telephone number, and delivery address

3.4.6 The Contractor shall contact the Originating Commissary if the Contractor expects or experiences a delay that will result in the Contractor delivering an order outside of the agreed delivery time.

3.4.7 Delivery Window Compliance. The Government will specify the delivery date and 2-hour delivery window in each bulk delivery order. The Contractor shall deliver the order within that specified delivery window. Failure to deliver within the specified window may result in monetary credits or other remedies as outlined in this contract.

3.4.8 The Contractor shall return empty pallets to the Originating Commissary within 15 calendar days of completing the delivery of the order.

3.4.9 In the event that a delivery is rejected at the designated delivery location by the customer, the Contractor shall immediately notify the originating Commissary and return the product promptly in its applicable condition.

3.5 Pickup.

3.5.1 General. DeCA will provide order information to the Contractor via the API platform. The information will include the customer's name, point of contact; to include, telephone number, pick-up location, pick-up time, delivery address, delivery date, and order details (e.g., pallet quantities, environmental requirements, unloading instructions). The Contractor's service personnel will pick-up the order(s)at the specified commissary.

3.5.2 Coordination. The contractor's delivery personnel shall notify the Commissary upon arrival at the installation access point or at least 15 mins prior to arrival if an installation access point is not available to enable commissary personnel to be prepared with the bulk delivery to avoid any delays.

3.5.3 Loading. The Contractor's delivery driver shall back the delivery vehicle to the loading dock, if the loading dock is not accessible or unavailable, the delivery driver will back into an accessible loading area for the bulk order to be loaded onto the delivery vehicle by commissary personnel.

3.6 Delivery.

3.6.1 Coordination. If the Contractor expects or experiences a delay that will result in the Contractor delivering an order outside of the agreed delivery time, the Contractor shall contact the destination location point of contact. If the point of contact cannot be reached, then the Contractor shall contact the originating commissary for further instructions.

3.6.2 The delivery driver shall remain at the delivery location until all items have been offloaded from the Contractor's vehicle in accordance with the delivery specifications and the customer has verified the receipt of the order.

3.6.3 In the event that a delivery is rejected at the designated delivery location, the Contractor shall immediately notify the originating Commissary and return the product promptly.

4. Description of Payment Flow Process

4.1 The Contractor shall submit summarized electronic biweekly invoices (for the prior two weeks), in Wide Area Flow (WAWF), the last day of each biweekly period, including a detailed spreadsheet that is compatible with Excel when exported. The detailed report shall include the total amount due for the prior two weeks preceding the invoice date, and a remittance address for payment.

Payments will be made to the Contractor within fourteen calendar days of receiving the invoice and detailed report. See Appendix A for example.

5. Data Privacy and Security

5.1 The Contractor shall: employ security measures in accordance with National Institute of Standards and Technology (NIST) 800-95, Guide to Secure Web Services; NIST Special Publication1800-16, Securing Web Transactions; and ensure each API utilizes an approved Public Key Infrastructure (PKI) certificate management system. The Contractor shall secure audit, transaction, and security event logs either by transmitting the log data via an encrypted API, socket or network connection, or by encrypting the log data before transferring them via an unencrypted or encrypted channel. The Contractor shall employ, at a minimum, all requirements related to encryption of data at rest or in transit as codified within NIST800-171 Special Publication Revision 3, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations.

5.2 The Contractor may share documents, materials, and information with its employees and subcontractors on a need-to-know basis only for the purpose of performing the tasks required for the performance of this contract.

Shared documents, materials, and information shall not be used by the Contractor except in the performance of obligations under this contract and in compliance with all applicable federal laws, regulations, and policies. All documents, materials, and information supplied by the Government hereunder are the exclusive property of the Government.

5.3 The Contractor is prohibited from sharing, disclosing, or selling any information related to the deliveries, including but not limited to delivery schedules, customer details, order specifics, and any other proprietary data provided by DeCA with any third parties.

5.4 Any breach of this requirement will be considered a serious violation of the contract and may result in penalties, including termination of the agreement.

6. Government Key Personnel

The name, title and contact information for Government Key Personnel will be provided at contract award and updated within three business days when a change occurs. Below is a list of the roles and responsibilities of the Government Key Personnel.

The Contracting Officer is the only individual authorized to enter into, administer, Contracting Officer:

change, and terminate contracts. The Contracting Officer is responsible for ensuring that all contract actions comply with appropriate laws, executive orders, regulations and other applicable procedures and approvals.

The Contract Specialist assists the Contracting Officer with day-to-day contract Contract Specialist:

administration.

The Contract Officer Representative (COR) for the requiring office is Contracting Officer's Representative:

responsible to monitor contract compliance.

This individual office is responsible for working with the Contractor to DeCA Resource Management:

resolve issues and approves invoicing for payment.

The Commissary Officer is the requiring activity individual who is responsible who is Commissary Officer:

responsible for overall management and operation of a commissary store to include operating within Agency policy and standards. The Commissary Officer responds to the support requirements of patrons, meets with consumer groups, and acts as the liaison for DeCA at the installation level.

Requirements Unless otherwise stated herein, the Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform eCommerce Bulk Delivery services for dry, chill, and frozen grocery products from the brick-and-mortar commissary location to an area within 30 miles of the pick-up location. Delivery includes pick up, transport, and drop off.

Packaging and Marking

Inspection and Acceptance

Deliveries or Performance

From 24 Jul 2025 to 23 Jul 2026

Line Item Delivery Schedule Estimated Quantity Address and POC

2,160 Truckload

Period of Performance From 24 Jul 2025 To 23 Jul 2026

Option Line Item

2,160 Truckload

Period of Performance From 24 Jul 2026 To 23 Jul 2027

Option Line Item

2,160 Truckload

Period of Performance From 24 Jul 2027 To 23 Jul 2028

Option Line Item

2,160 Truckload

Period of Performance From 24 Jul 2028 To 23 Sep 2029

Option Line Item

2,160 Truckload

Period of Performance From 24 Jul 2029 To 23 Jul 2030

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.

in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

“Invoice 2in1” Combo

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in Document routing.

WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0866

Issue By DoDAAC HQC002

Admin DoDAAC HQC002

Inspect By DoDAAC N/A

Ship To Code SEE TASK ORDER FOR INFORMATION

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) SAME AS “Ship To Code”

Service Acceptor (DoDAAC) SAME AS “Ship To Code”

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Contract Specalist: Hawanda Steadman at hawanda.steadman@deca.mil or (804) 734-8000, ext. 48495 Contracting and/or Officer: Rakeeb Craig at rakeeb.craig@deca.mil or (804) 734-8000, ext. 48617

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Contract Clauses

ADDENDUM TO FAR CONTRACT CLAUSES

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (Sep 2023)

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation in three distinctly severable volumes in accordance with the instructions included herein as follows:

- Price (Volume I),

- Technical Capability (Volume II); and

- Past Performance (Volume III)

Each volumes cover page shall contain the Offeror's name, physical address, email address, telephone number, CAGE code, Unique Entity Identifier, volume name and number, solicitation number, and time and date for receipt of proposals. To ensure consideration of all required information by the various evaluators, you may have to present the same information, in the same or different format, in more than one volume.

Offers must be complete and shall be submitted electronically through the solicitation module located within Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil . Offers that fail to comply with the content or format requirements may be rejected without further evaluation.

(4) A technical description of the services being offered shall be provided in Volume II in accordance with the following instructions and address the questions below:

Each narrative question should be stated followed by the response. The response to each narrative question should be answered directly and must be written in a clear and thorough manner, describing precisely how the offeror proposes to perform the requirements.

Complete all narrative questions and responses. This volume shall not exceed 40 pages exclusive of the title page, table of contents, and exhibits.

Pages shall be numbered sequentially beginning with page 1. Beginning with the first page, only the number of pages up to the specified limit will be considered in the proposal evaluation. Pages in excess of the number specified will not be considered. The minimum font size shall be 12.

(i) What is the plan for addressing integration and interfacing? The plan shall include current and future eCommerce platform to support end-to-end functionality. The plan shall identify the timeline for the integration, including significant dates and actions occurring within that timeframe, as well as any risks to meeting the integration schedule.

(ii) What is the plan for managing the contract? The plan shall include detail describing at a minimum the following:

(A) How the offeror intends to manage the program schedule, performance, risks, and subcontracts throughout contract performance;

(B) Approach to delivering orders from the time it receives an order through delivery completion to include integration into pre-existing routes, appropriate vehicle type, size and maintaining vehicle sanitary requirements, handling and securing a mixed load, and temperature monitoring;

(C) Process for notifying the commissary upon arrival for pickup and notifying the order point of contact upon arrival at the delivery location;

(D) Process for providing consistent, timely delivery and maintaining customer satisfaction; and

(E) Plan for ensuring Food and Drug Administrations' Food Safety Guidelines is met.

(iii) What is the plan for adequately staffing all necessary positions, including delivery drivers for each location? The plan shall include detail at a minimum describing the following:

(A) How the offeror plans to provide qualified drivers (e.g, certified, as applicable, licensed, insured) who can maintain the ability to access military installations throughout the contract period of performance;

(B) Plan for replacing drivers, including any recruitment and retention plans that the offeror will utilize;

(C) Process for resolving emergency situations caused by a delivery driver's unexpected failure to meet pickup and delivery requirements; and

(D) Procedures for mitigating the impacts of emergency situations when they happen, to include steps to identify and resolve the cause and timeline for correction.

(6) Price, any discount terms, and the required narrative shall be submitted in Volume I.

Price shall be submitted on the Schedule and Pricing Sheet attached to this solicitation.

Prices shall be stated for each commissary location and each period of performance. The "net amt" shall be stated for each Contract Line Item Number (CLIN)on the Schedule. Price shall be calculated based on the estimated delivery service events per location multiplied by the number of weeks in a year and proposed price for that location. See example below.

Example: The offeror proposes a rate of $500 per delivery service event for bulk deliveries to Fort Gregg-Adams. With deliveries scheduled three times per week, this equates to156 events annually (3 deliveries per week 52 weeks). The total proposed cost for delivery services at Fort Gregg-Adams is $78,000 ($500 x 156).

The sum total for all locations for each period of performance is the "net amt" to be stated on the Schedule. See example below.

Example: Fort Gregg-Adams is $26,000, Scott Air Force Base is $28,000, and Fort Campbell is $22,000. The net amt is $76,000 ($26,000+ $28,000 +$22,000).

Price shall include all costs for services (e.g., profit, transportation, labor, overhead, etc.).

The offeror shall provide a narrative explaining assumptions and risks the Offeror considered when proposing the price, and a narrative explaining the impact of FAR Clause 52.222-41: Service Contract Labor requirement on price.

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3 (b) for those representations and certifications that the offeror shall complete electronically through the System for Award Management (SAM.gov) and shall be included in Volume I;

(9) Signed acknowledgement of any issued Solicitation Amendments shall be included in Volume I;

(10) Past performance information for three recent and relevant contracts with reference(s) for each shall be submitted in Volume III utilizing your company letterhead. The following information shall be provided at a minimum:

- name and mailing address of the business reference;

- contract information to include contract numbers, contract type, place of performance, period of performance, and estimated dollar amount; point of contact name, title, email, and telephone numbers; and

- other relevant information to include type of business (e.g., retail, wholesale, food service delivery, etc.).

Recent is defined as having occurred within three years of date of solicitation.

Relevant is defined as past work aligns with the current scope, size, and complexity for this requirement.

(11) Completed Standard Form 1449 included in Volume I;

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(e) Multiple offers . . Offerors are discouraged from submitting multiple offers

(k) Additional information:

(1) All questions related to the solicitation shall be submitted in writing by email to Hawanda Steadman at email: Hawanda.Steadman@deca.mil and Michael Shaffer at email: Michael.

Shaffer@deca.mil no later than 10 days after solicitation issuance. A consolidated list of questions and answers, if applicable, may be provided to all prospective offerors. Answers to questions will not alter the solicitation unless and until an amendment is made to the solicitation incorporating the answers.

(2) Subcontracting Plan: To be considered for award, the offeror shall submit their subcontracting plan included in Volume I. Failure to submit a subcontracting plan that meets or exceeds the established goals shall make the offeror ineligible for award of a contract. Small business subcontracting plan goals established by the Department of Defense (DoD) for FY25 as follows:

- Small Business - 23%

- Small Disadvantage Business -15%

- Service-Disabled Veteran Owned Small Business -5%

- Veteran Owned Small Business - 5%

- Woman Owned Small Business -5%

- HUBZone Small Business - 3%

(End of provision)

ADDENDUM TO FAR 52.212- 4 CONTRACT TERMS AND

CONDITIONS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

(1) Minimum Guarantee.

(a) Minimum Guarantee. The Government guarantees to order a minimum total dollar value of deliveries under this contract of $[10,000.00] during the base period of performance. This minimum guarantee applies regardless of the number or size of individual task or delivery orders issued under this contract.

(b) Application. The minimum guarantee is not intended as a representation of the actual quantity or value of deliveries the Government will require. Orders may vary based on mission requirements.

This clause establishes the Government's obligation solely to order the minimum amount specified above.

(c) Satisfaction of Minimum Guarantee. The Government's obligation under this clause will be satisfied upon the issuance of delivery/task orders in the cumulative amount of $[10,000.00]. If the total value of orders issued by the end of the base period is less than this amount, the Contractor may submit a claim for the difference between the total value of orders issued and the minimum guarantee.

(d) No Further Liability. The Government shall have no liability to the Contractor beyond payment for accepted deliveries and, if applicable, payment of the minimum guarantee as provided herein.

(2) : An award made subject to a teaming or FORMAL TEAMING ARRANGEMENTS partnering arrangement shall not be changed without written approval from the Contracting Officer.

(3) DELIVERY: If the Contractor fails to meet the agreed-upon delivery windows as specified in the Statement of Work (SOW) and subsequent orders, the Government shall be entitled to monetary credits as follows: For each delayed delivery that exceeds the agreed-upon delivery window up to and including 2-hours, the Government shall be entitled to a 5% credit of the value of that delivery from the Contractor. For deliveries equal to or exceeding 6-hour delay, the Government shall be entitled to a 10% credit of the value of the delivery from the Contractor.

For any delivery exceeding a 6-hour delay, the Government shall be entitled to a 15% credit of the value of the delivery from the Contractor. For any entirely missed delivery(s), the Government shall be entitled to a 25% credit of the value of the delivery from the Contractor and the Contractor may not invoice DeCA for any missed deliveries. DeCA calculates the value of the delivery as the total resale value of the grocery products. DeCA may apply credits to the Contractor's subsequent or collect the credits through a claim against the Contractor. Repeated or systemic failures to meet delivery times may result in additional corrective actions, up to and including contract termination. Additionally, if the Government determines the Contractor damaged any products in its delivery, the Government may deduct the resale amount of those products from the Contractor's subsequent invoice.

(4) Service Contract Labor Standards Exemption Certification.

(a) This contract is exempt from the Service Contract Labor Standards statute (41 U.S.C.

chapter 67) only if the offeror qualifies for the exemption under 29 CFR (S) 4.118. Offerors who believe they fall under this exemption must clearly identify this in their price proposal and explain the basis for the exemption, including citation to applicable published tariff rates and governing authority.

(b) If the Department of Labor subsequently determines that the Service Contract Labor Standards statute applies to an offeror's performance under this contract, the contractor shall comply with all applicable labor standards requirements, including applicable wage determinations. Wage Determinations can be located on SAM.gov. However, such a determination shall not entitle the contractor to an equitable adjustment in the contract price, and the Government shall not be liable for any increased costs associated with retroactive compliance.

(5) Fuel Price Adjustments Six Months Evaluation.

(a) The Government will authorize a fuel price adjustment once every six months to the Contractor if the U.S. National Average Diesel Fuel Price (as published weekly by the U.S.

Energy Information Administration website http://www.eia.gov/petroleum/gasdiesel/) increases by more than 10% compared to the baseline price established at the time of contract award.

(1) The baseline fuel price shall be the weekly published price effective on the date of contract award.

(2) The comparison price shall be the weekly index published for the week in which the deliveries occur.

(3) The adjustment will be calculated only for weeks in which the fuel index price exceeds 10% of the baseline price region of the Commissary location (EAST, CENTRAL, WEST, and PACIFIC).

(4) The Contractor is required to submit a fuel adjustment request using their company letter head to provide a breakdown of miles driven and fuel surcharge price sum total for each region Commissary locations. See Attachment B (Commissary locations listed by Regions (EAST, CENTRAL, WEST, and PACIFIC).

(b) The Fuel surcharge shall be calculated as follows: (Fuel Index Price at time of delivery - Baseline Fuel Index Price)/10(mpg) x miles driven= Fuel Surcharge

(End of clause)

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. Jun 2020 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.204-21 Basic Safeguarding of Covered Contractor Information Systems. Nov 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities. Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. Nov 2021

52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov 2015 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.219-9 Small Business Subcontracting Plan. Jan 2025 52.219-9 Small Business Subcontracting Plan. (Alternate II) Jan 2025 Alternate II Nov 2016 52.222-41 Service Contract Labor Standards. Aug 2018

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). Aug 2018

52.222-50 Combating Trafficking in Persons. Nov 2021 52.222-54 Employment Eligibility Verification. Jan 2025 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. Jan 2022 52.222-62 Paid Sick Leave Under Executive Order 13706. Jan 2022 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.223-23 Sustainable Products and Services. May 2024 52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-18 Availability of Funds. Apr 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.205-7000 Provision of Information to Cooperative Agreement Holders. Oct 2024 252.216-7009 Allowability of Legal Costs Incurred in Connection with a Whistleblower Proceeding. Dec 2022 252.219-7003 Small Business Subcontracting Plan (DoD Contracts). Dec 2019 252.225-7048 Export-Controlled Items. Jun 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns. Jan 2023

252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023

252.243-7001 Pricing of Contract Modifications. Dec 1991 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.216-18 Ordering. (Aug 2020)

As prescribed in , insert the following clause:16.506(a)

ORDERING (AUG 2020)

Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or (a) activities designated in the Schedule. Such orders may be issued from through 30 DAYS AFTER CONTRACT AWARD END OF PERIOD OF

[insert dates].PERFORMANCE

All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or (b) task order and this contract, the contract shall control.

A delivery order or task order is considered "issued" when-(c)

If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;(1)

If sent by fax, the Government transmits the order to the Contractor's fax number; or(2)

If sent electronically, the Government either-(3)

Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or(i)

Distributes the delivery order or task order via email to the Contractor's email address.(ii)

Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.(d)

(End of clause)

52.216-19 Order Limitations. (Oct 1995)

As prescribed in , insert a clause substantially the same as follows:16.506(b)

ORDER LIMITATIONS (OCT 1995)

. When the Government requires supplies or services covered by this contract in an amount of less than [insert dollar (a) Minimum order 1 EVENT figure or quantity], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

. The Contractor is not obligated to honor-(b) Maximum order

Any order for a single item in excess of [insert dollar figure or quantity];(1) 1 EVENT

Any order for a combination of items in excess of [insert dollar figure or quantity]; or(2) 19 PALLETS

A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) (3) ____ or (2) of this section.

If this is a requirements contract ( includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), (c) i.e., the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in (d) paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with END OF PERIOD OF PERFORMANCE written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity. (Oct 1995)

As prescribed in , insert the following clause:16.506(e)

INDEFINITE QUANTITY (OCT 1995)

This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities (a) of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall (b) furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the…