RFQ_DDRCD_GSA_Solicitation.doc

Joint Ied defeat orgANIZATION

5000 Army pentagon washington dc 20310-5000

Date: 18 July 2014 To: All Prospective Contractors From: James Watson, Contract Specialist, Department of Defense (DoD), Joint Improvised Explosive Device Defeat Organization (JIEDDO), Contract Operations Division Subject: Request for Quote HQ0682-14 Q-0009, JIEDDO DDRCD Integrator and delivery Division (IDD) & Directorate Management Branch (DMB) Support Services The JIEDDO, Contracts Division is issuing this competitive RFQ to solicit GSA Schedule contract holders for the purpose of entering into a Task Order under the GSA MOBIS Schedule contract for DDRCD Integrator and delivery Division (IDD) & Directorate Management Branch (DMB) Support Services. JIEDDO, Contracts Division will conduct this acquisition using Subpart 8.4 under the Federal Acquisition Regulation. This requirement is for the DoD, JIEDDO DDRCD Directorate (IDD and DMB Divisions).

If you are interested in this acquisition, you may participate by submitting your response in accordance with the following instructions.

Eligible Contractors are requested to notify the Contract Specialist via email of their intent to propose immediately. Contractors wishing to bid on the JIEDDO DDRCD Integrator and delivery Division (IDD) & Directorate Management Branch (DMB) Support Services requirements are required to submit both a written technical quote and a price quote to Government officials for the purpose of assuring that the prospective Support Services Contractor is fully cognizant of the scope of this requirement and has the capability to complete the Performance Work Statement (PWS) requirements (Attachment 1). Technical quote must be limited to 20 pages or fewer. Resumes, Past Performance (with references), Title Page and Table of Contents do not count towards the 20 page limit. The technical quote and price quote should be formatted on 8.5” by 11” paper Times New Roman, 11pt Font or Larger. Resumes should only be submitted for Key personnel. Organizational Experience and Staffing Plan count towards the 20-page limit.

If you have questions regarding this requirement, please submit your questions via e-mail no later than Thursday July 28, 2014, 1:00 pm Eastern Time to Mr. James Watson (James.Watson@jieddo.mil)). Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective contractors.

SUBMISSION REQUIREMENTS

Contractors are required to submit 5 documents via electronic email procedures (see later instruction); the first 4 must come directly from the contractor and the last one must be sent to the government directly from the person filling it out:

1. Written Technical quote (Contractor’s Format), sent in by the contractor

2. Assumption, Conditions, or Exceptions (Contractor’s Format), sent in by the contractor

3. Price quote (See Pricing Template Attachment 4), sent in by the contractor

4. Contractor’s GSA Schedule or URL Link if available online

5. Past Performance Questionnaire Attachment 3) must be sent to the government directly from the person filling it out.

Submission shall be via email to Mr. James Watson and Ms. Rorri Waters at James.Watson HYPERLINK "mailto:" @jieddo.mil and Rorri.waters@jieddo.mil. Due to severe and pipeline limitations, please limit the size of each e-mail with attachments to 3 MB.

ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS

Contractors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of this solicitation including the PWS. If not noted in this section of your quote, it will be assumed that the Bidding Contractor proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.

INSTRUCTIONS FOR PREPARATION OF QUOTES

TECHNICAL QUOTE

Contractor shall provide a technical quote that addresses the following general areas:

TECHNICAL AND MANAGEMENT APPROACHES (Volume 1a) A. Technical Approach Contractor shall describe its technical approach that satisfies the PWS requirements described in this document. Please include a –

(1) Technical Approach for the execution of each primary PWS task;

(2) Technical risks, degree of risk, and mitigation plan;

B. Management Approach

Contractor shall describe its Management Approach including:

(1) Planned organizational structure/composition, lines of authority, roles and reach back to corporate office, and if applicable proposed relationships with subcontractors or teaming partners.

(2) Management risk, degree of risk and mitigation plan.

(3) Staffing plan and a description of your current resources for the Delivery Order, including proposed staff, staffing numbers and any proposed subcontractors and resumes for key personnel and demonstration of their commitment to this effort. A sanitized copy of the pricing template will be provided supporting the proposed staffing plan for evaluation and adherence to the stated requirements.

(4) Transition-in and Transition-out plan.

PAST PERFORMANCE (Volume 1b) The prime Contractor shall identify up to three (3) contracts/task orders the prime Contractor had with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance of the Bidding Contractor. Past Performance data pertaining to up to two references for subcontractors can also be submitted. Recent is defined as within the last three years of the posting of this RFQ. Relevant is defined as described in Table 3 Past Performance Relevancy Description.

The Contractor shall ensure that the Past Performance Questionnaires (Attachment 3) are completed by up to three separate customers and returned to this office (electronically to James.Watson@jieddo.mil and Rorri.waters@jieddo.mil ) no later than 1:00pm Eastern Time, August 18, 2014.

The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the Bidding Contractor’s past performance as it relates to the probability of success of the required effort.

PRICING QUOTE (Volume 2)

The price quote shall be a separate volume from the technical quote. The price quote for the Delivery Order is to be submitted as a listing of the applicable labor categories and rates that could be used to satisfy requirements of the Statement of Objectives based upon your GSA Schedule for the base year and two option years of the Delivery Order. The total proposed Time and Materials quote for the Delivery Order including all options will be used as the evaluated price quote for purpose of determining the reasonableness of the pricing and the best overall value to the government. The Price quote must detail the proposed hours per labor category and proposed labor rates used to develop the total estimated T&M Price and provide a summary spreadsheet (using provided pricing template) detailing the calculations and summary totals. Not providing the backup calculations to support the proposed total T&M price will be cause the quote to be determined non-responsive.

The price quote shall be based on the Contractor’s current GSA Schedule contract labor rates, utilizing any and all discounts. The Contractor must identify the labor category(s) to be utilized for this effort, a description of the skills, and experience per category. As part of the quote, the Contractor shall identify any G&A or overhead rates applicable for travel. The Government will pay actual travel expenses. Additionally the government will pay Hazard/Danger Pay and DBA insurance if the surge option is exercised. The provided template includes the government estimates for these expenses. Actual travel expenses are limited by the applicable Government Travel Regulation and must be pre-approved by the Contracting Officer’s Representative (COR).

EVALUATION CRITERIA

Quotes will be reviewed and evaluated in accordance with the evaluation criteria identified below (Rating definitions are provided at the end of this RFQ):

The Technical Approach and the Management Approach factors are the most important factors and are approximately equal to each other. The Technical Approach factor and the Management Approach factor are individually and collectively more important than the Past Performance factor. The Past Performance Factor is more important than Price.

EVALUATION FACTORS FOR AWARD

A. Technical Approach Factor An evaluation will be made of the offeror’s understanding of and ability to meet all technical requirements of the primary PWS tasks at a high-quality level using proposed tools, methods, processes and frameworks. Identification of technical risk, the degree of such risk, and proposed mitigation will also be assessed.

B. Management Approach Factor

1. An evaluation will be made of the offeror’s overall management approach to planning, directing, and managing the services in the PWS from start-up through the life of the contract, including identification of management risk, the degree of such risk, and proposed mitigation. The offeror’s planned organizational structure/composition, lines of authority, roles and reach back to corporate offices will be evaluated. If proposed, relationships with subcontractors, and teaming arrangements, and offeror’s proactive approach to subcontract management will also be assessed. Transition-in and transition out plan will be evaluated based on the offeror’s demonstrated ability to assume full contractual responsibility.

2. Staffing, including staff numbers, will be evaluated for personnel availability and ability to obtain and maintain a qualified workforce, including any proposed subcontractors for performance of the PWS. Proposed key personnel will be evaluated for ability to perform assigned tasks, including a determination of relevant experience and qualifications. The qualifications and ability of key personnel will be substantiated by the resumes. The degree of commitment of the offeror to use those proposed as key personnel will also be considered.

C. Past Performance Factor The Government will evaluate the Contractor's capability for assuring performance of this requirement based upon submitted relevant past performance questionnaires (as defined in Table 3 Performance Relevancy).

D. Price Factor The government will evaluate the total proposed Time & Material Price quote (the base year and two option years) for the Task Order for purpose of determining the reasonableness of the pricing and the best overall value to the government.

PERIOD OF PERFORMANCE

The Delivery Order awarded as a result of this acquisition will have a one-year period of performance from date of award with two one-year options. (The dates are subject to change based on the award date.).

QUOTE DUE DATE

The due date for responses to this Task Order request, both technical and price quotes, shall be via email to James.Watson@jieddo.mil and Rorri.waters@jieddo.mil on or before 1:00pm Eastern Time, Monday August 18, 2014, Contractors should allow sufficient time to verify the submission and if necessary resubmit before the solicitation due date/time. If you have any questions regarding this request, you may contact Mr. James Watson as indicated above.

Sincerely, Janet M. Carlson Director of Contracts, JIEDDO Attachment (s)

1. Performance Work Statement

2. Additional Clauses, Terms and Conditions

3. Past Performance Questionnaire

4. Pricing Template

5. Additional Clauses for Surge CLINs

Rating Definitions TABLE 1 – Combined Technical/Risk Ratings

TABLE 2- Past Performance Factor – Performance Confidence Assessment – Adjectival Ratings

Description

Substantial Confidence - Based on the Offeror’s performance record, the Government has a high expectation that the Bidding Contractor will successfully perform the required effort.

Satisfactory Confidence - Based on the Offeror’s performance record, the Government has a high to moderate expectation that the Bidding Contractor will successfully perform the required effort.

Limited Confidence - Based on the Offeror’s performance record, the Government has a moderate expectation that the Bidding Contractor will successfully perform the required effort.

No Confidence - Based on the Offeror’s performance record, the Government has no expectation that the Bidding Contractor will be able to successfully perform the required effort.

Neutral - No relevant performance record is identifiable or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

TABLE 3- Past Performance Relevancy Description

Description

Highly Relevant Past/present performance effort involved essentially the same scope, magnitude of effort and complexities this solicitation requires.

Relevant - Past/present performance effort involved much of the scope, magnitude of effort and complexities this solicitation requires.

Somewhat Relevant - Past/present performance effort involved some of the scope, magnitude of effort and complexities this solicitation requires.

Not relevant – Present/Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.