Attachment_1_-_Performance_Work_Statement.doc

Performance Work Statement (PWS)

DDRCD Integrator and Delivery Division (IDD) & Directorate Management Branch (DMB) Support Services 11July 2014

1.0 BACKGROUND

Improvised Explosive Devices (IEDs) are a significant threat to deployed U.S. forces and are the primary source of U.S. casualties. The Joint IED Defeat Organization (JIEDDO), together with the Military Services and all of the Department of Defense (DoD), is working to win the IED fight in a holistic way, using a balance of intelligence, training, and technology. This Counter IED (C-IED) effort is a combined Joint Service, interagency, multi-national program designed to leverage all available resources and technologies in a coordinated campaign to eliminate IEDs as weapons of strategic influence.

The Joint Improvised Explosive Device (IED) Defeat Organization (JIEDDO) is a Deputy Secretary of Defense directed initiative with the mission to rapidly provide solutions to defeat the enemy’s IED campaign and save the lives of service members deployed to fight the Global War on Terror (GWOT). JIEDDO’s mission is to defeat IEDs as weapons of strategic influence. The approach to defeating IEDs incorporates intelligence, information, training, operations, materiel, technology, policy, and re-sourcing solutions designed along three approaches: attack the IED networks, defeat IED devices, and train deploying and deployed forces to operate in an IED environment. The Rapid Capability Delivery Directorate (RCD) within JIEDDO is tasked with providing unique program support for emerging military systems concept development, requirements documentation, problem identification, classified material handling and innovative and responsive solutions.

2.0 OBJECTIVES AND SCOPE

The Contractor shall provide for critical support services to support the Directorate Management Branch (DMB) and Integrator and Delivery Division (IDD). The scope of activities includes Technology Assessment, Integration, and deployed and non-deployed Operations and Systems Analysis Support. Deployed personnel are expected to work the lesser of 84 hours a week or per the Theater Commander’s guidance. Personnel supporting units in mission training events, readiness exercises, or pre-deployment rehearsals, are expected to work up to 84 hours a week during the event. Event support requiring more than 84 hours per week will be coordinated through appropriate channels.

RCD provides support and execution of JIEDDO’s mission responsibilities too rapidly deliver CIED capabilities to deployed forces.

3.0 TASKS

3.1 TASK 1: Management Support

Provide management support to Directorate level staff such as staff action tracking, calendar upkeep, literature and reference material searches, organization, management and archiving of computer based files, preparation, typing and accuracy/completeness of memoranda and documentation such as voting sheets and meeting minutes, and monthly progress reports. Tracks preparation and processing of deliverables; assists in the preparation of briefings, presentations, and spreadsheets; and the collection, organization, maintenance and low-level analysis of organizational related data. Management support includes supporting projects requiring analytical reasoning, organizational effectiveness and efficiency concepts, and process flows and improvement. Task group works independently under general guidelines, participates and coordinates with internal and external echelons, and authority on all aspects pertinent to the successful implementation of the tasks under his/her management. Demonstrated work experience supporting mid-level management in a DoD and military work environment is required. Effective support requires knowledge of counter-IED principles and DoD acquisition management.

3.2 TASK 2: Operations Support

Provide management operations support to the Directorate such as information development and management, conducts analysis of alternatives and develops recommendations for courses of action; develops and executes management plans, monitors program standards and metrics; establishes objectives and requirements; adapts and applies applicable technical, administrative, financial and business processes and procedures; monitors and manages outside resources; participates in working groups; coordinates and reviews work of assigned staff. Assists in the preparation of briefing materials for organizational, DoD or Congressional leadership. Efforts are tasked under general guidelines or objectives and personnel directly support and coordinate with the highest internal echelons on all aspects pertinent to the successful implementation of the program or functional area. Some of the support is required at a senior level with experience assisting in directing management operations and ensuring all tasks are accomplished in accordance with organizational senior leadership processes and guidelines. Demonstrated work experience (team members should have minimum of 8 years experience with one having at least 10 years experience) within the general functional areas including organizational management, project management, acquisition management, risk management, and operational management is required. Effective support requires knowledge of DoD/military work environments and counter-IED principles.

3.3 TASK 3: Branch Budget/Operations/Administrative Support

Responsible for a broad range of tasks associated with the financial planning and management of numerous acquisition programs. Possesses demonstrated managerial and communication (written and oral) skills; fully knowledgeable of all financial aspects the programs under his/her management. Manages internal and external budgetary planning and execution activities and compliance with periodic reporting requirements; adapts and applies applicable financial and business processes and procedures; monitors and manages outside financial resources. Reviews/oversees preparation of all program related financial documentation and participates in technical and administrative reviews. Provides a broad range of administration support to staff such as literature and reference material searches; organization, management and archiving of computer based files; database entry/manipulation, search and maintenance; reference library maintenance; preparation, typing and accuracy/completeness of letters, memoranda and technical documentation such as working/meeting notes, and monthly progress reports; tracks preparation and processing of deliverables; assists in the preparation of briefings, presentations, and spreadsheets; and the collection, organization, maintenance and low level analysis of cost, performance and schedule related data. Coordinates and reviews work of assigned military and civilian government employees. Reviews preparation of program related documentation. Assists in the preparation of briefing material for organizational, DoD or Congressional leadership. Works independently under general guidelines or objectives set by supervisor, participates, and coordinates with internal echelons and authority on all aspects pertinent to the successful implementation of the programs under his/her management.

3.4 TASK 4: Systems Integrator Support

Responsible for a broad range of tasks associated with the simultaneous management of multiple complex acquisition programs from inception to deployment, or as it relates to a major functional area. Possesses demonstrated advanced technical, managerial, and communication (written and oral) skills; fully knowledgeable and experienced in all aspects of a program or functional area. Conducts analysis of alternatives and develops recommendations for courses of action; develops and executes program plans, establishes program standards and schedules; establishes objectives and requirements; adapts and applies applicable technical, administrative, financial and business processes and procedures; develops budgets; monitors and manages outside resources; participates in and leads working groups; coordinates and reviews work of assigned staff. Reviews/oversees preparation of all program related documentation; conducts technical and administrative reviews, technical interchange meetings, etc. Assists in the preparation, coordination, and presentation of executive and working level briefing materials for organizational, DoD or Congressional leadership. Works independently under general guidelines or objectives and directly participates and coordinates with the highest internal echelons and authority on all aspects pertinent to the successful implementation of the program or functional area.

3.5 TASK 5: Directed Energy/Device Neutralization Support

Responsible for providing subject matter expertise in all technical matters regarding the C-IED applications of directed energy and device neutralization technologies. These applications include, but are not limited to, traditional and state of the art methods for emitting electromagnetic (EM) radiation in all regions of the EM spectrum, energy absorption and emission modeling and simulation, the use and development of electronic warfare systems, and size, weight and power analyses and optimizations.

3.6 TASK 6: Explosive Detection/Remote Sensing Support

Responsible for providing subject matter expertise in all technical matters regarding the C-IED applications of systems utilized for the point, stand-off, and remote detection of explosives, explosive devices, electronic emissions from explosive devices and chemicals associated with their manufacture (i.e. homemade explosives and their precursors). Expertise should include knowledge of detection system application toward the various C-IED subsets within JIEDDO’s mission space, including but not limited to ground-based detection, air-based detection, threat network detection, imaging and video analysis.

3.7 TASK 7: Technology Assessment and Integration Support– Surge Only Functional Responsibilities: Work with the Command and Operations Sections to focus proposed and existing C-IED technologies for deployment in Theater, S&T efforts, including input in defining requirements for C-IED capability gaps to draft and submit JUONS, coordination and integration of JIEDDO sponsored activities OCONUS, and the operational assessment of those technologies. Answer technical RFIs, produce intelligence products on key findings of exploitation efforts, and coordinate focused analyses for technical questions regarding IEDs.

4.0

ESTIMATED EFFORT

4.1 Labor Hours/Categories

Table 4.1.1 provides the base level of effort estimated to perform the tasks specified in Section 3, Tasks and Deliverables.

Table 4.1.1 – Base Period Level of Effort (12 Months) T&M

24960

41,088

Table 4.1.1 – Option 1 Period Level of Effort (12 Months) T&M

24960

41,088

Table 4.1.1 – Option II Period Level of Effort (12 Months) T&M

41,088

4.1.2 – Education/Experience Requirements

4.1.2.1. Executive Assistant

Minimum/General Experience: Four (4) years of administrative support. Proficient in the use of personal computers with experience using Microsoft Office Suite and Web-based applications required.

4.1.2.2 Operations Officer

Minimum/General Experience: Eight (8) years experience within applicable functional areas including program management, project management, acquisition management, risk management, contract management, and project planning. Knowledge of DoD and military work environment required.

4.1.2.3 Branch Budget/Operations/Administrative Analyst

Minimum Experience/Education: Eight (8) years experience within functional areas including financial management and DoD PPBE process. Proficient in the use of personal computers with experience using Microsoft Office Suite and Web-based applications required. Minimum Education: Bachelor's degree in business accounting or other related business discipline.

4.1.2.4 Systems Integrator

Minimum Experience/Education: Eight (8) years experience within applicable functional areas including program management, project management, acquisition management, risk management, financial management, project planning. Knowledge of DoD and military work environment required. Minimum Education: Bachelor's degree in related technical or business discipline.

4.1.2.5 Directed Energy/Device Neutralization SME

Minimum Experience/Education: Minimum of seven (7) years of experience required evaluating, planning, designing, researching or testing directed energy, electronic warfare or high power laser systems. Proficient in the use of personal computers with experience and proficiency in using current versions of Microsoft Office Suite and web-based applications. Minimum Education: Ph.D. in Physics or Electrical Engineering with a specialization in directed energy technologies, electronic warfare or pulsed high power energy generation. An M.S. degree is acceptable with a minimum of 12 years experience.

4.1.2.6 Explosive Detection/Remote Sensing SME

Minimum Experience/Education: Minimum of seven (7) years experience evaluating, planning, designing, researching or testing EO/IR or spectroscopic systems. Proficient in the use of personal computers with experience and proficiency in using current versions of Microsoft Office Suite and web-base applications. Minimum Education: Ph.D. in Physics, Physical Chemistry, Chemical Physics or Electrical Engineering with a specialization in applied spectroscopy, electro-optical sciences and/or remote sensing. An M.S. degree is acceptable with a minimum of 12 years experience. Security Clearance:

4.1.2.7 Technology Assessment and Integration Technician (4 x Technical Integrator) – Surge Only

Minimum Experience/Education: Engineering background (minimum 4 years experience) with minimum one (1) year of experience in C-IED technologies. Knowledge of DoD acquisition process. Minimum Education: Master of Science degree in a technical field.

4.2 Key Personnel

All persons proposed in the proposal must be the persons intended to perform the services. Submitted resumes should clearly show that the persons meet the required experienced as identified by the Task Order. Personnel for the following labor categories are considered key personnel: Operations Officer (1), Systems Integrator (2), Directed Energy/Device Neutralization SME, and Explosive Detection/Remote Sensing SME

4.3 Substitution of Key Personnel

The Contractor shall not substitute key personnel without written consent from the Contracting Officer. Requests for key personnel substitutions, regardless of the circumstances, shall be submitted via written notice and within 30 calendar days to the Contracting Officer. The notice shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer to support the approval or disapproval of the proposed substitution.

5.0 DELIVERABLES

The Contractor shall provide a contractor designated representative who shall be available by telephone or e-mail during normal duty hours to conduct overall management coordination and perform as a liaison with the Government. The contractor-designated representative shall be the point of contact with the COR and shall have the authority to act or make decision for the contractor on all matters pertaining to this contract. This individual may be one of the key personnel representatives outlined in Section 4.2 Key Personnel above, or he/she could be a separately proposed contractor representative.

6.0 PERFORMANCE

6.1 Type of Contract

6.2 Period of Performance

The period of performance (PoP) shall be for a period of 1 year from the date of award, with two one-year options.

6.3 Place of Performance

The primary place of performance is on-site at JIEDDO facilities in Arlington, VA and contractor facilities. Performance may be required at other locations throughout the National Capital Region. The place of performance throughout the duration of the task order may change due to space utilization requirements, but will remain in the National Capital Region (NCR).

Task 3.7 Technical Integrations place of performance shall primarily be at DOD facilities CONUS/OCONUS.

6.4 Time of Performance

Normal duty hours are between 0700 and 1800. Work schedules shall be staggered to provide appropriate coverage during normal duty hours. For unusual events requiring support outside of this timeframe, the Government will notify the Contractor as far in advance as possible of extended requirements.

6.5 Government Holidays

JIEDDO observes the ten official federal holidays. Authorized paid holidays for contractor personnel performing work at a Government site shall correspond with Government holidays. The ten holidays are:

· New Years Day

· Martin Luther King Day

· Presidents’ Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans’ Day

· Thanksgiving

· Christmas

6.6 Recall Process and Contingency Procedures

The Contractor is required to have a process where upon notification by the Government POC to the Contractor's onsite PM (or contractor designee) the contractor will contact all contractor employees and verify back to the Government POC all employees were contacted and could be reached in case of an emergency. Verification that the process is in place and the contractor can execute in case of an emergency is not separately chargeable as a contract expense.

6.7 Essential Positions and Contingency Operations.

Positions identified in the contract as essential position subject to recall may be recalled outside of standard working hours or in contingency operations following the procedures in below. Contractor employees may be required to work at government locations, home, another approved facility within the local travel area, or at the contractor's facility in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, natural or man-made disasters, etc.). Any equipment such as laptops or phones provided to Contractor personnel shall be returned at the termination of the engagement or at another time mutually agreeable to both parties. Contracting Officer Representative (COR)/Task Monitor (TM) approval is required for alternate work sites during a contingency operation. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment. All services provided under this clause will be separately identified in monthly reports and invoices as services provided in accordance with this clause.

7.0 GOVERNMENT FURNISHED EQUIPMENT (GFE) AND FACILITIES

The Government will provide the contractor with office space, computer, printer, facsimile service, reproduction capability, Internet access, and administrative support for the project as required, while working on-site at JIEDDO. Telephone service for official use will be provided to the contractor. All other calls shall be made at the contractor’s expense. The contractor will not use Government furnished material or equipment to work on projects other than those directed by this performance work statement. Government furnished equipment provided to the contractor will be returned to the Government in good working order.

8.0 HAZARDS INFORMATION. There is no requirement for the contractor to handle any hazardous material.

9.0 SECURITY. Employees selected by the contractor for this performance work statement must have the security clearance specified herein. All personnel working under this task order at the Headquarters or deployed sites must possess and maintain a minimum of a TOP SECRET – Special Compartmentalized Information (SCI) clearance.

10.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

10.1 ID Badges. Contractor personnel will be issued badges for building access and JIEDDO access. Badges will be turned in at end of contract or upon separation of the employee from JIEDDO. The Government will issue a Common Access Card (CAC) and other forms of DoD identification necessary to access JIEDDO and other Government facilities.

10.2 Display of ID Badges: Contractor personnel shall wear these ID badges and ensure they are visibly displayed at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each Contractor:

10.2.1 Employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

10.3 Answering Telephones: Contractor personnel shall identify themselves as Contractor employees when answering Government telephones.

10.4 Using Electronic Mail: When prime Contractor or Sub-contractor personnel send email messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include their name, email address and the name of the individual’s company as part of his or her signature block. Under no circumstances will a contractor exercise any inherently Government functions, to include adopting job titles that denote the authority to perform Governmental functions or use of business cards with JIEDDO or DOD emblems.

11.0 GOVERNMENT RIGHTS. As specified in paragraph 252.227-7020, DFARS, “The Government shall have unlimited right in works first produced, created, or generated and required to be delivered under this contract.” The Government retains the right to all items produced in relation to their duties by personnel working under this contract, including deliverable listed in Attachment 1.

12.0 REPORTING OF CONTRACTOR SERVICES AND MANPOWER

12.1 Accounting for Contractor Services:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The information to be reported is as follows:

A. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

B. Contract number, including task and delivery order number;

C. Beginning and ending dates covered by reporting period;

D. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

E. Estimated direct labor hours (including sub-contractors);

F. Estimated direct labor dollars paid this reporting period (including sub-contractors);

G. Total payments (including sub-contractors);

H. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

I. Estimated data collection cost;

J. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

K. Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

L. Presence of deployment or contingency contract language;

M. Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

12.2 As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. If contract performance is completed before 30 September, the data can be entered upon contract completion rather than waiting for the end of the fiscal year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.*

*For in-theater contracts, requiring activities have the option of requiring more frequent reporting.

USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public SUBCONTRACT DATA. The contractor shall ensure that all reportable subcontract data is reported in a timely manner to this data collection web site (citing this contract/order number). At the discretion of the prime contractor, this reporting may be done directly by subcontractors to the data collection site; or by the prime contractor after consolidating and rationalizing all significant data from the subcontractors.

REPORTING FLEXIBILITY. Contractors are required to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The preferred methods are through email and by phone

13.0 TRAVEL. Travel will be reimbursed IAW the applicable Joint Travel Regulations (JTR) and FAR 31.205-46 (a)(2). Contractor personnel may be required to conduct travel CONUS for temporary duty in support of performance of their duties. The COR may change or cancel a schedule trip on short notice. A Trip Report (see Attachment A) will be submitted to the R&E Chief and COR within 3 days of completion of travel. Location, number and destination of trips are unknown at this time.

13.1 OCONUS. Deployments will vary in length. When there will be a rotation to a forward position, the deployment schedules shall include the requirement for no less than five (5) days of face-to-face turnover between departing and replacement contractor personnel at the supported unit. Each period of deployment in excess of thirty (30) days, shall be followed by a period of duty at the specified CONUS “home” location, equal at least to the period of deployment, before another period of deployment begins. The range for the lengths of a deployment and the period between deployments can be adjusted by mutual agreement between the Government and the Contractor. During deployments oversight relationships will be mission-specific.

14.0 TECHNICAL POINT OF CONTACT (TPOC), COR’S CONTACT INFORMATION

14.1 COR. TBD

14.2 TPOC. TBD

15.0 PAYMENT: The contractor shall bill the Government on a monthly basis via WAWF. The two in one or combo submission shall be sent to the TPOC identified in paragraph 14.0 TECHNICAL POINT OF CONTACT (TPOC), COR’S CONTACT INFORMATION and the COR.

15.1 Upon approval of the invoice in WAWF, email notifications will be sent to all pertinent personnel and the appropriate DFAS.

ATTACHMENT 1: DELIVERABLES SCHEDULE

(See Section 3 and 5 of the PWS for more information)

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

Division Chief

ATTACHMENT 2: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

(See Section 3 and 5 of the PWS for more information)

1. Overview. This PRS summary identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to monitor all services called for in the contract to determine whether the performance objectives were met.

1.1 The PRS lists the performance objectives for the required service that the Government will monitor.

1.2 The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the task order.

1.3 The PRS will be used as the baseline to develop a QASP. The QASP will identify the surveillance methods the Government will use to evaluate the Contractor’s performance.

1.4 Methods of surveillance can change after contract award based on, but not limited to:

· Acceptance of a Contractor QC plan, and

· Contractor performance.

2. Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The Contractor shall provide the COR a written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

3. Performance Requirements Summary (PRS)

Performance Objective

(Perf. Obj.)

Perf. Obj. # 1– Accurate Reporting Monthly, Quarterly, and Other Reports are timely and offer a comprehensive assessment of the task area.

Perf. Obj. #4 Transition In

Perf. Obj. #5

Transition Out Plan

ATTACHMENT A

Joint IED Defeat Organization Trip Report

Prepared by:

Date:

Trip Date: From:

To:

Location:

JIEDDO Personnel (Full Name and Org):

Nature / Purpose of Visit:

Units / Persons Interacted With / POC:

Trip Highlights / Summary:

Observations/Discussion Points:

Agreements / Commitments / Follow-up Requirements:

Recommendations:

Attachments:

Component / Division Review: _________

Notes: Trip Reports are due to the COR and Division Chief 72 hours after completion of the Event / Trip.