A23 RFQ Custodial Questions and Answers.pdf

Limestone Custodial Questions & Answers

1. PWS, Section 4. Quality, 4.2, the section states; “Weekly, the Contractor shall inspect the facility for quality of work by the custodial team and compliance with this PWS.” Can the on-site Supervisor perform this weekly inspection, or does it have to be performed by a corporate manager or third-party inspector?

Answer: The on-site supervisor can fulfill this requirement

2. Is the resulting contract only good for 1 year, I have not seen any mention of Option Periods?

Answer: We are not able to write a larger scale contract with options prior to 01 August 2024, due to time constraints. DFAS will be working on a follow-on contract right after the 01 August 2024 award, and it will contain a base year with supplemental option years.

3. Also, is there a current contract in place for these services, or is this a new requirement?

Answer: The current contract is HQ0423-23-C-0009

4. Who is the incumbent?

Answer: International Support Group, LLC.

5. What is the total contract value including all option years?

Answer: Previous award value including option years: $814, 980.00

6. Has the scope of work changed?

Answer: Scope has not changed from the modified version of the current contract.

7. Are there any detailed floor plans available showing the different types of flooring and amounts?

Answer: Floor plans are not available due to security constrains, but vendors are welcome to come to the site visit noted on the date, within the RFQ.

8. Is there a count available of the bathroom fixtures?

Answer: Square footage and usage estimates are provided within the RFQ Attachment.

9. Is it acceptable to submit Past Perfromance Quesitonnaires on other forms?

Answer: No, all Past Perfromance Questionnaires must be submitted utilizing the format attached to the RFQ. This allowed to uniformity and an equitable evaluation of all PPQs.

10. Can we use a subcontractor for this opportunity?

Answer: Yes, provided it conforms to the terms and conditions noted within FAR 52.219-14

11. PWS 6.5 How many man-hours are required to provide the requested support outlined in this section for each Saturday?

Answer: Historically, and most likely, zero. However, it is possible the government will need 36 to 48 hours covered if leadership changes the end-of-year procedures.

12. PWS 6.5 Is it anticipated that support will be required on each Saturday in September?

Answer: Currently, we do not need extra support at end-of-year but this could change based on government needs.

13. PWS 8.7 How many rooms, on average, are listed each day?

Answer: None

14. PWS 9.5. Glass. What is the desired frequency of this task?

Answer: Enough to maintain glazing to the standards outlined in the PWS.

15. PWS 9.6 Smoke Sheds. Does the Government provide the nonflammable containers for disposal of ashes and debris from the cigarette butt receptacles?

Answer: Yes

16. PWS 9.9 Recycling. How often, on average, do the wheeled containers need to be placed at the loading dock?

Answer: Once to twice a month

17. PWS 9.13 Hotel Workstations. At the end of the section the statement is made: “This task excludes any desk, cubicle, or office not used as a hoteling workstation.” Is this meaning the entire 9.13 task?

Answer: Correct, non-hotel workstations do not need to be cleaned to this standard.

18. Periodic Cleaning. Are there any time and/or day-of-week restrictions for performing these tasks?

Answer: Any loud tasks will need to be accomplished after normal office hours.

19. PWS 10.1 Floor Waxing. How many square feet of floor needs to be waxed?

Answer: Unknown, but roughly 3000-4000. VCT is only in the café, the hallways leading to the café, and some very small areas downstairs

20. Is the floor waxing strictly for VCT floors or are there other floors as well?

Answer: Just the VCT. Grouted tile is not waxed

21. PWS 10.2 Glass Cleaning. Please clarify the statement; “This includes the four surfaces of the outside wall windowpanes, with one special surface and the store front windows at front, east, and west entrances.”

Answer: The windows swing open allowing access to the inside of the pane. The special surface is the set of windows overlooking the atrium which are accessed from the flat roof.

22. Are the exterior surfaces of the windows cleanable from the inside?

Answer: No, the exterior must be cleaned from the outside

23. How many exterior windows are there to be cleaned each time?

Answer: Unknown but approx. 18000 sq ft of glazing

24. Is special equipment lifts, etc. needed for cleaning the exterior windows?

Answer: Historically, contractors have used long poles to clean the exterior windows

25. Contractor Manpower Reporting. Can we have access to the reports completed by the current contractor for the past period of performance to review for bid preparation?

Answer: No

26. PWS Attachment 3, Quality Assurance Surveillance Plan (QASP). This section describes the many ways a contractor can receive a deduction for alleged non-performance or inadequate performance. Are there any remedies for the contractor for unfair assessments or ways to appeal the deduction decision?

Answer: Complete the assigned tasks in accordance with the PWS

27. General Instructions: According to the instructions, it states: “The first and second attachment represents the vendor’s response to Factors one (1) and two (2)”; however, on Page two it only references Attachment #1. Please clarify that there is only one attachment.

Answer: Attachment 1 shall be the Cover Letter, Factor 1 and Factor 2

Attachment 2 shall be the Contractor’s response to the Clauses noted within the RFQ.

Attachment 5 “Full Text Clauses” has been created for efficiency. Please include the applicable “X” where the document is highlighted.

28. Factor 1 Past Performance: According to the instructions, bidders are only allowed 5 pages for the past performance. Are CPARs included in this page count?

Answer: No CPARs is not included, and is exempt from the page limit restrictions.