Amendment 0002.pdf

W91V3V81004000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0002 extends the date for receipt of quotes and revises the Performance Work Statement, contract line items, delivery schedule, and Instructions to Quoters based on industry questions received to date. See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jun-2008

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0236-08-T-0051

X 9B. DATED (SEE ITEM 11)

16-May-2008

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jun-2008

CODE

DSCA GEORGE C. MARSHALL CENTER

PROCUREMENT BRANCH

82467 GARMISCH,GERMANY

HQ0236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0236-08-T-0051

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jun-2008 02:00 PM to 30-Jun-2008 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from The Contractor shall shoot footage and capture audio of 12 talking heads from the Government-furnished script. A provisional script is attached to this PWS; however, the final script will be provided to the Contractor prior to the start of this requirement. Each vignette is approximately 10-20 seconds in duration. The Contractor shall provide a sound recordist to capture audio onsite. The Contractor shall provide a teleprompter. Talking heads shall be shot in various offices (to be determined by the COR). The Government estimates approximately two days of shooting for this requirement. to The Contractor shall shoot footage and capture audio of 12 talking heads from the Government-furnished script. A provisional script will be provided upon award of this contract; however, the final script will be provided to the Contractor prior to the start of this requirement. Each vignette is approximately 10-20 seconds in duration. The Contractor shall provide a sound recordist to capture audio onsite. The Contractor shall provide a teleprompter. Talking heads shall be shot in various offices (to be determined by the COR). The Government estimates approximately two days of shooting for this requirement..

CLIN 0003

The CLIN extended description has changed from The Contractor shall record three discrete narration soundtracks (English, German, Russian) from the Government-furnished script. A provisional script is attached to this PWS; however, the final script will be provided to the Contractor prior to the start of voiceover narration services. Runtime is approximately 10 minutes and word count is approximately 1500 words. The run time for all three versions must be identical. to The Contractor shall record three discrete narration soundtracks (English, German, Russian) from the Government-furnished script. A provisional script will be provided upon award of this contract; however, the final script will be provided to the Contractor prior to the start of voiceover narration services. Runtime is approximately 10 minutes and word count is approximately 1500 words. The run time for all three versions must be identical..

CLIN 0004

The CLIN extended description has changed from B Roll (shot on Panasonic HPX 2100 P2). The Contractor shall generate at least five minutes worth of the subject. Each segment shall be shot with normal ENG standards with LS/MS/CU cut-ins and cut-aways to allow even flow of subject matter and transition material from segment to segment. The Government estimates approximately half a day of shooting for this requirement. Site is currently unavailable for shooting due to construction. Building will be available after May, 2009. This option may be exercised at any time within six months of completion of construction on Building 109, provided the Government provides at least 21 days advance notice to the Contractor. This advance notice does not obligate the Government to exercise the option. to B Roll. The Contractor shall generate at least five minutes worth of the subject. Each segment shall be shot with normal ENG standards with LS/MS/CU cut-ins and cut-aways to allow even flow of subject matter and transition material from segment to segment. The Government estimates approximately half a day of shooting for this requirement. Site is currently unavailable for shooting due to construction. Building will be available after May, 2009. This option may be exercised at any time within six months of completion of construction on Building 109, provided the Government provides at least 21 days advance notice to the Contractor.

This advance notice does not obligate the Government to exercise the option..

CLIN 0005

The CLIN extended description has changed from B Roll (shot on Panasonic HPX 2100 P2). The Contractor shall generate at least five minutes worth of the subject. Each segment shall be shot with normal ENG standards with LS/MS/CU cut-ins and cut-aways to allow even flow of subject matter and transition material from segment to segment. The Government estimates approximately half a day of shooting for this requirement. Site is currently unavailable for shooting due to construction. Site will be available after May, 2009. This option may be exercised at any time within six month of completion of construction of the Marshall Center Park, provided the Government provides at least 21 days advance notice to the Contractor. This advance notice does not obligate the Government to exercise the option. to B Roll. The Contractor shall generate at least five minutes worth of the subject. Each segment shall be shot with normal ENG standards with LS/MS/CU cut-ins and cut-aways to allow even flow of subject matter and transition material from segment to segment. The Government estimates approximately half a day of shooting for this requirement. Site is currently unavailable for shooting due to construction. Site will be available after May, 2009. This option may be exercised at any time within six month of completion of construction of the Marshall Center Park, provided the Government provides at least 21 days advance notice to the Contractor. This advance notice does not obligate the Government to exercise the option..

CLIN 0006

The CLIN extended description has changed from The Contractor shall shoot footage of one student field study trip to the United States. The tentative dates for the first possible event are 28 June – 6 July 2008, but are subject to change. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item. Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations. The value of this line item will be adjusted to reflect the estimated travel costs at the time the option is exercised. to The Contractor shall shoot footage of one student field study trip to the United States. The tentative dates for the first possible event are 1-6 November 2008, but are subject to change.

The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item.

Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations. The value of this line item will be adjusted to reflect the estimated travel costs at the time the option is exercised..

CLIN 0007

The CLIN extended description has changed from The tentative dates for the first possible event are 29

June – 6 July 2008, but are subject to change. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item. Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations. The value of this line item will be adjusted to reflect the estimated travel costs at the time the option is exercised. to The tentative dates for the first possible event are 2-6 November 2008, but are subject to change. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item. Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations. The value of this line item will be adjusted to reflect the estimated travel costs at the time the option is exercised..

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JUL-2008 TO

31-OCT-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012 FOB: Destination

W91V3V

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 01-JUL-2008 TO

31-OCT-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 01-JUL-2008 TO

31-OCT-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0006 has been changed from:

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0007 has been changed from:

POP 01-JUL-2008 TO

31-OCT-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0008 has been changed from:

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0009 has been changed from:

POP 01-JUL-2008 TO

31-OCT-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-AUG-2008 TO

14-DEC-2008

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0010 has been changed from:

POP 01-NOV-2008 TO

31-OCT-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0011 has been changed from:

POP 01-NOV-2008 TO

31-OCT-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0012 has been changed from:

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0013 has been changed from:

POP 01-NOV-2008 TO

31-OCT-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0014 has been changed from:

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0015 has been changed from:

POP 01-NOV-2008 TO

31-OCT-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0016 has been changed from:

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0017 has been changed from:

POP 01-NOV-2008 TO

31-OCT-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0018 has been changed from:

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following Delivery Schedule item for CLIN 0019 has been changed from:

POP 01-NOV-2008 TO

31-OCT-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

POP 15-DEC-2008 TO

14-DEC-2011

N/A GEORGE C. MARSHALL CENTER

ADAM POITRAS

IM VISUAL INFORMATION BRANCH

82467 GARMISCH-

PARTENKIRCH,GERMANY

440-2012

The following have been modified:

REQUEST FOR QUOTES

INSTRUCTIONS TO QUOTERS

1. E-mail quotes are acceptable to the attention of Ms. Melanie Hubbard at hubbardm@marshallcenter.org.

2. Submittal Contents:

Factor A. Corporate Experience

Submission requirements: Quoters shall submit documentation that clearly:

1. Demonstrates a minimum of ten years of professional experience in shooting corporate-style video productions.

2. Demonstrates a minimum of ten years of professional audio studio experience in recording broadcast/corporate quality voiceover narration tracks.

3. Describes experience using various portable lighting equipment to capture dynamic footage of people, both singly and in groups, building interior spaces, and talking heads.

4. Describes experience operating an HD full-size DV cam 3ccd camera.

5. Consists of a portfolio of work containing samples of video that fully demonstrates the quoter’s experience capturing footage of interviewees, outdoor and indoor location footage of buildings and facilities, people in lecture hall, classroom, or work environments, and footage of people performing different activities (posed and candid).

The footage must be dynamic and clearly capture the intended purpose. The footage must be industry broadcast quality standard. Additionally, the portfolio must include both the footage as captured in production, and its use in finished video productions, post-production.

Quoters shall provide letters of references, contract information with other organizations, dates and nature of the experience, and any other reference information that support the vendor’s claims for this Factor.

Factor B. Corporate Past Performance

Submission requirements: Quoters shall submit past performance information on at least three projects awarded in the past three years that best demonstrates performance of services similar in scope, size, and complexity as described in the performance work statement. Past performance information should include the name, e-mail address, and phone number of current and/or former Clients/Supervisors. Quoters should include customer letters of recommendation, as applicable, for each project listed.

Factor C. Price

Submission requirements: Quoters shall complete the price schedule of this request for quote and return with the SF 1449, with block 17a completed, and blocks 30a through 30c filled out and signed by the quoter. Quoters are reminded that no travel costs shall be included in the quoted prices for CLINS 0006, 0007, 0008 and 0009.

Vendors shall also return the completed Representations and Certifications with the price quote (FAR 52.212-3 ALT I and DFARS 252.212-7000). Quoters are required to ensure current registration on the CCR Website, www.ccr.gov and are encouraged to complete/update Annual Representations and Certifications on the ORCA Website, http://orca.bpn.govhttp://orca.bpn.gov/.

EVALUATION METHODOLOGY

The Government intends to make one offer as a result of this Request for Quote. The offer will be extended to the responsible vendor offering the best value to the Government, Corporate Experience, Corporate Past Performance and Price considered. Corporate Experience is equal to Corporate Past Performance and, when combined, is significantly more important than Price.

This acquisition will use trade-off analysis to make a best value award decision. Source selection will incorporate trade-off techniques and will be made based on an integrated assessment of each quote. As such, the Government may award to a firm who has not quoted the lowest price or the highest rated technical quote.

EVALUATION FACTORS

The following factors shall be used to evaluate quotes on a best value trade-off basis.

Factor A – Corporate Experience. The Government will evaluate the quality of the quoter’s experience performing services similar to those required in the performance work statement and in accordance with the minimum requirements outlined in the submission requirements for each Factor above. The Government will evaluate the extent to which the quoter’s portfolio demonstrates experience performing the services outlined in the performance work statement (i.e., the quoter’s experience in generating sufficient quantity and quality of footage necessary to allow for substantial latitude in editing in post-production, e.g. inclusion of long shots, medium shots, and close-ups, cutaways, angle selection, and lighting scheme effectiveness; the experience arranging backgrounds (manmade and natural) and select camera angles; and the experience selecting appropriate settings and lighting for groups and talking heads. The portfolio should also demonstrate the quoter’s experience capturing footage which is interesting and which clearly captures the intended purpose. The footage must be broadcast quality standard.

Factor B – Corporate Past Performance. The Government will evaluate the recency and relevancy of the quoter’s past performance. Relevant contracts are contracts operating in similar working environments and contracts involving services that are considered to be similar in scope, magnitude and complexity when compared to the requirements described in this solicitation. Contracts provided may include those entered into by the Federal Government, agencies of state and local Governments and commercial customers. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the quoter’s past performance will be used to evaluate how the quoter has performed similar services in the past. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside the Government. Quoters lacking relevant past performance history will not be evaluated favorably or unfavorably for past performance. However, the quote of a firm with no relative past performance history, while rated neutral in past performance, may not represent the most advantageous quote to the Government and thus, may be an unsuccessful quote when compared to the quotes from other firms. The quoter must provide the information requested for this Factor or affirmatively state that it possesses no relevant, directly related, or similar past performance.

Factor C - Price. All prices, including options, will be evaluated for reasonableness. Quoters are reminded that no travel costs shall be included in the quoted prices for CLINS 0006, 0007, 0008 and 0009.

(End of provision)

STATEMENT OF WORK

Performance Work Statement Video Support

1. INTRODUCTION

1.1. The George C. Marshall European Center for Security Studies is an international educational institution run by the United States Department of Defense. Its mission is to create a more stable security environment by advancing democratic defense institutions and relationships; promoting active, peaceful engagement; and enhancing enduring partnerships between the nations of America, Europe and Eurasia.

1.2. This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the Contractor acknowledges that he/she is not, and shall not become, an employee of the U.S. Government. The Contractor further agrees that he/she shall not bring any cause of action in any forum claiming that he/she has become an employee of the U.S. Government.

1.3. This contract is a “non-personal services contract” as defined in FAR 37.101. It is, therefore, understood and agreed that the Contractor and/or the Contractor’s employees:

1.3.1. Shall perform the services specified herein as independent contractors, not as employees of the government.

1.3.2. Shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract.

1.3.3. Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but

1.3.4. Shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer as is necessary to ensure accomplishment of the contract objectives.

2. OBJECTIVE

2.1. The Contractor shall provide specified video footage and audio tracks for use in the audiovisual (video productions) section of the Visual Information Branch (VIB) of the George C. Marshall Center (GCMC). Support includes the shooting of DV HD video footage, on location at the GCMC and offsite, capturing of audio tracks from speakers and ambient sources, and providing voiceover narration in several languages. Specific tasks include video footage of uncontrolled action and special events.

3. SCOPE OF WORK

3.1. The Contractor shall apply subject matter expertise, artistic and creative ability to successfully perform the requirements contained in this performance work statement (PWS). All work performed under this contract becomes the property of the GCMC.

3.2. The Contractor shall determine the appropriate equipment, cameras and accessories in accordance with the requirements of this PWS to include: lights, digital equipment, camera angles, equipment operation, use of studio, field equipment etc., to use to produce informative, and corporate-quality video footage. The Contractor shall use various lenses and combinations of lenses and filters to ensure correct images are captured, as there are many “one time only” photo opportunities. The Contractor’s lens package shall include a wide angle zoom lens. The Contractor shall provide advice, suggestions, creative input, and recommendations to GCMC officials on video matters.

3.3. Audio tracks shall consist of both ambient sound capture and close mic-ing of speakers. The voiceover narration tracks shall be discrete and editable .wav files. The Contractor shall offer a range of voiceover talent samples for selection by the Contracting Officer’s Representative (COR). The Contractor shall provide no less than 3 speakers for each language (English, German, and Russian) narration tracks. Voiceover talent options shall be provided to the COR for approval within 7 calendar days of award of this contract.

3.4. The Contractor shall resolve any technical problems or obstacles with the COR prior to the assignment. VIB will provide a staff member dedicated to providing liaison between the Contractor and GCMC staff members and students.

3.5. Performance Period: All work, except option items, shall be completed no later than 120 days from the date of contract award.

3.7. Travel Costs: All travel costs required to capture the specified footage shall be borne by the Contractor and shall be included in contract line items 0001, 0002, 0003, 0004, and 0005, as appropriate. The exceptions are Optional line items 0006, 0007, 0008 and 0009. These Optional line items will be adjusted to reflect travel expenses anticipated at the time the option is exercised. Only actual travel expenses will be reimbursed under line items 0006 through 0009.

3.8. All footage shall be provided to the COR as digital files - uncompressed Quick Time, or as uncompressed XDCAM (MSF OP1a interleaved) files. The Contractor shall provide two sets of files on blu-ray DVD disks and two sets of files on DV CAM. Each blu-ray DVD and each DV CAM tape shall be accompanied by a run sheet indicating each segment, what is contained in the segment, and the starting/ending runtimes for each individual segment (i.e. Plenary footage, dining hall footage, volleyball would be separate segments indicated on the run sheet with separate in/out times).

3.9. The Contractor shall provide an onsite Producer for all Garmisch-Partenkirchen shooting sessions. Producer shall liaise between the COR and the camera crew. The Producer shall be responsible for services described in 3.1 and 3.2.

3.10. All video footage shall be filmed in 60i/29,97p HD, (DVCPRO-HD 720p) down-sampled for GCMC use to NTSC 29.97 fps.

4. SPECIFIC TASKS

4.1. Voiceover narration in English, German, and Russian. The Contractor shall record three discrete narration soundtracks from the Government-furnished script. A provisional script will be provided upon award of this contract; however, the final script will be provided to the Contractor prior to the start of voiceover narration services. Runtime is approximately 10 minutes and word count is approximately 1500 words. The run time for all three versions must be identical.

4.2. A Roll – talking heads (shot on HD full-size DV cam 3ccd camera). The Contractor shall shoot footage and capture audio of 12 talking heads from the Government-furnished script. A provisional script will be provided upon award of this contract; however, the final script will be provided to the Contractor prior to the start of this requirement. Each vignette is approximately 10-20 seconds in duration. The Contractor shall provide a sound recordist to capture audio onsite. The Contractor shall provide a teleprompter. Talking heads shall be shot in various offices (to be determined by the COR). The Government estimates approximately two days of shooting for this requirement, to occur in mid-October 2008 when the Program for Advanced Security Studies (PASS) course is in session.

4.3. B Roll (shot on HD full-size DV cam 3ccd camera). The Contractor shall generate at least five minutes worth of each subject identified below. Each segment shall be shot with normal ENG standards with LS/MS/CU cut-ins and cut-aways to allow even flow of subject matter and transition material from segment to segment. The Government estimates approximately six days of shooting for this requirement, to occur in mid-October 2008 when the Program for Advanced Security Studies (PASS) course is in session.

4.3.1. GCMC campus – exterior shots

Building 109 – elevated shots from window of adjacent building; ground level shots (CLIN 0004 Option Item)

Building 258 w/students Building 104 w/students Building 105/106 - students in gazebo, walking Chapel Campus panoramas (CLIN 0005 Option Item for Gate area/Fitness Center area) George C. Marshall statue George C. Marshall statue, time lapse (night to dawn to morning) George C. Marshall Center sign, Building 02

4.3.2. GCMC Campus – interior shots with students

Reference Library - students at reference desk, reading newspapers, studying in carrels KVD Dining Hall – students eating lunch in groups

Plenary Hall – mini-crane panorama, lecturers at podium onstage and on the floor amongst the students, tighter shots of students, participants, and lecturers Mini-Plenary Hall Seminar Rooms – Instructors leading group discussion w/audio capture of students’ comments. Footage in four separate seminar rooms.

Professors meeting with students in small groups, office environment, two venues Students in small groups in B105 foyer and B106 foyer FAO officers in group interacting

Interpreter booths w/interpreters with audio capture (English, German, Russian) Language Class – with audio capture of instructor Knowledge portal use (computer terminal) Dormitory room Student volleyball games Culture Night, 19 Jul 2008 (2 hour event) Mini-Plenary Hall - students, lecturer at podium

4.3.3. Student Life – generic “candid” footage of students interacting in groups, various campus locations. The Producer shall pose subjects in natural-looking groups.

4.3.4. (CLIN 0006 Option Item) Student trip to Washington, D.C. – The Contractor shall shoot footage of one student field study trip to the United States. The tentative dates for the first possible event are 01-06 November 2008, but are subject to change. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item. Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations.

4.3.5. (CLIN 0007 Option Item) Student trip to Berlin, Germany – The Contractor shall shoot footage of one student field study trip to a location within Europe. The tentative dates for the first possible event are 02-06 November 2008, but are subject to change. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item. Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations.

4.3.6. (CLIN 0008 Option Item) The Contractor shall shoot footage of one GCMC outreach event. One possible venue is the Counter Terrorism Program Regional Education Team (RET) to Kazakhstan in Astana, Kazakhstan, scheduled for 19-21 August 2008. Footage shall include venue shots, speakers, and crowd shots. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item.

Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations.

4.3.7. (CLIN 0009 Option Item) The Contractor shall shoot footage of one GCMC outreach event. One possible venue is the NATO Regional Education Team to Bosnia and Herzegovina in Sarajevo, Bosnia and Herzegovina, scheduled for 18-19 September 2008. Footage shall include venue shots, speakers, and crowd shots. The Government estimates one day of shooting on-location. This option may be exercised at any time during the contract performance period, provided the Government provides at least 21 days advance notice to the Contractor of its intent prior to the start date of the event. This advance notice does not commit the Government to exercising this option item. The Contractor’s quoted price shall only include costs associated with the labor required for this item.

Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the Contractors invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will NOT pay for Business Class or First Class travel. Lodging and meals shall be limited to the Standard Per Diem rates in the DoD Joint Travel Regulations/Federal Travel Regulations.

5. ADMINISTRATIVE MATTERS

5.1. APPEARANCE.

The Contractor shall present a neat, well-groomed appearance at all times.

5.2. PROFESSIONAL CONDUCT.

5.2.1. The Contractor shall conduct himself/herself in a professional manner consistent with GCMC standards. The Contractor is expected to interact with the GCMC staff in a courteous, polite and professional business manner.

5.2.2. Alcohol/Drug use in the workplace will not be tolerated. Any contractor/sub-contractor found to be under the influence of, consuming, or using alcohol or drugs while on duty will be subject to administrative action from the Contracting Officer, which may include contract termination.

5.2.3. Identification of Contractor Employees.

5.2.3.1. The Contractor shall provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employee's name, contractor's name, functional area of assignment, and recent color photograph of the employee. The GCMC may provide an identification badge for contractors that do not have this capability.

5.2.3.2. Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

5.2.4. The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

5.3. PLACE OF PERFORMANCE. Place of performance at the Government site: George C. Marshall European Center for Security Studies, Garmisch-Partenkirchen, Germany and off site at various locations as described herein.

5.4. HOURS OF OPERATION. The Contractor shall provide support and service during the GCMC core operating hours of 0800 – 1700, Monday through Friday, unless specified otherwise in this PWS.

5.5. COPYRIGHT CONSIDERATIONS. All video footage produced as a result of this contract is produced specially for the GCMC. All rights to this footage belong to the GCMC. The Contractor waives the rights to, and claims for, compensation against these materials, other than the normal compensation in the performance of this contract. The contractor shall arrange for licenses to use all embedded media or audio contained within the video footage.

5.6. PHYSICAL SECURITY. The Contractor shall safeguard all government property in the work area. Facilities and equipment shall be secured at the close of each work period. The Contractor shall adhere to all physical security/key control regulations and procedures while employed under this contract. The Contractor is financially responsible for all GCMC equipment or furniture damaged occurred due to neglect by the Contractor. The Contractor shall maintain sufficient insurance to pay for such damage.

5.7. INSTALLATION ACCESS. Per the GCMC security procedures for non-DoD ID card holders (http://www.marshallcenter.org – Under Contractors link), the Contractor will be authorized and must obtain an Installation Pass for Sheridan Kaserne and Artillery Kaserne, Garmisch, from the local U.S. Army Garrison – Garmisch Administrative Office. Failure on the part of the Contractor to maintain currency of the Installation Pass will be considered sufficient grounds for the Government to terminate the contract prior to its normal expiration.

5.7.1. In order to be able to obtain the Installation Pass, the Contractor shall submit a Polizeiliches Führungszeunis (Good Conduct Certificate) annually, except for individuals who have a U.S. identification (ID) card. Additional background checks may be conducted in order to receive an Installation Pass. Failure to qualify for an Installation Pass will terminate the contract.

5.7.2. The Contractor must possess and present the following identification and permits as indicated:

(a) German citizens: a clear copy of their Ausweis (German ID Card) or passport showing their picture and full name.

(b) Citizens of the European Union (EU) – member countries other than Germany: a clear copy of their Aufenhaltsgenehmigung (Residence Permit).

(c) Non-U.S.-ID Cardholders and other citizens of non-EU-member countries: a clear copy of their Arbeitserlaubnis (German Work Permit) and country ID card or passport showing their picture, full name , country of issue, and nationality.

(d) U.S. ID Cardholders: a clear copy of the front of their ID Card. U.S.-ID cardholders do not need an Aufenthaltsgenehmigung or Arbeitserlaubnis.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1. General. The Government will provide access to office space, facilities, and automation equipment necessary for the conduct of this contract. The Contractor will perform the majority of services on site at the GCMC.

6.2. The Government will provide translation services for all Government furnished scripts provided under this contract. The GCMC will provide all translations as hard copies, including those required for the revisions identified as optional contract line items.

7. ACRONYMS

7.1. COR Contracting Officer’s Representative

7.2. GCMC George C. Marshall Center

7.3. PWS Performance Work Statement

7.4. VIB Visual Information Branch

8. QUALITY ASSURANCE

8.1. Quality Assurance. In accordance with this PWS, the Contractor shall provide video production services to the GCMC. The Contractor shall capture broadcast-quality video footage, as determined by the COR. The Quality Assurance primary method of surveillance will be by observation of the COR and customer feedback. In the event that required services are not performed or do not meet contract requirements, the COR will notify the Contractor of the performance deficiency and specify corrections necessary and the time allowed to complete corrective actions.

Failure to satisfactorily implement the corrective action will result in a reduction of the contract price equal to the percentage of the unsatisfactory work in relation to the overall contract.

8.2. Quality assurance will be conducted through review of the timeliness and quality of the video support services.

Quality assurance will be conducted through review of raw footage on-camera as it is captured and at an end of day review by the COR in the master video editing suite. Necessary corrections will be identified to the Contractor in writing and shall be re-shot by close of business the following work day or as otherwise directed by the COR. Any rework required as a result of the Quality Assurance inspections shall be conducted at the full expense of the Contractor.

8.3. A contract may be considered for termination if there are repetitive QC failures. Repeated QC failures may also have a negative impact on the Contractor’s past performance evaluation from the GCMC.

8.4. The QASP performance objectives are as follows:

PWS Objective PWS Paragraph Acceptable Performance threshold The Contractor shall determine the appropriate equipment, cameras and accessories in accordance with the requirements of this PWS to include: lights, digital equipment, camera angles, equipment operation, use of studio, field equipment etc., to use to produce informative, corporate-quality video footage.

The Contractor shall use various lenses and combinations of lenses and filters to ensure correct images are captured, as there are many “one time only” photo opportunities. The Contractor’s lens package shall include a wide angle zoom lens. The Contractor shall provide advice, suggestions, creative input, and recommendations to GCMC officials on video matters.

3.2 No more than one valid customer

complaint per deliverable under this contract.

Audio tracks shall consist of both ambient sound capture and close mic-ing of speakers. The voiceover narration tracks shall be discrete and editable .wav files. The Contractor shall offer a range of voiceover talent samples for selection by the Contracting Officer’s Representative (COR).

The Contractor shall provide no less than 3 speakers for each language (English, German, and Russian) narration tracks.

Voiceover talent options shall be provided to the COR for approval within 7 calendar days of award

3.3 No more than one valid customer

of this contract.

The Contractor shall provide an onsite Producer for all Garmisch- Partenkirchen shooting sessions.

Producer shall liaise between the COR and the camera crew. The Producer shall be responsible for services described in 3.1 and 3.2.

3.9 No more than one valid customer

9. QUALIFICATIONS

9.1. The Producer shall be conversant orally and in writing in the English language.

10. POINTS OF CONTACT

10.1. The GCMC Audio Visual Producer – Director will serve as the COR for this contract.

10.1.1. As the COR, Mr. Poitras shall verify the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions and specifications. The COR shall perform, or cause to be performed, necessary inspections and verify the contractor has corrected all deficiencies. The COR shall perform acceptance of services performed under this contract for the Government and maintain liaison and direct communications with the contractor. The COR shall monitor the contractor’s performance, notify the contractor of deficiencies observed during surveillance, and direct appropriate action to effect correction. The COR shall record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems. The COR shall ensure that necessary Government-furnished property is available when required.

10.1.2. The COR is not empowered to award, agree to, or sign any contract or contract modification, or in any way to obligate…