HQ003424R0082 - Pentagon Street Sweeping RFP.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003424R0082 16-Feb-2024

b. TELEPHONE NUMBER

703-965-4220

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 15 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

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(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

EGZI-A-KULU TAMRAT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0015 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

WHS/FSD/OPS/FFD/PENTAGON BLDG MNT OFFICE

THOMAS BOARDMAN

PENTAGON BUILDING MANAGEMENT OFFICE

ROOM 2E1040 PENTAGON BUILDING

WASHINGTON DC 20301-1155

TEL: 703-614-4638 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,000,000

NAICS:

561790

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

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42b. RECEIVED AT (Location)

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STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003424R0082

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Washington Headquarters Services/ Facilities Services Directorate

Street Sweeping Program 31 January 2024

PART I

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide street sweeping support services for the Pentagon Reservation.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, non-personal services, and other items necessary to perform street sweeping support services as defined in this performance work statement (PWS). The Contractor shall perform to the standards in this contract. The Government will not exercise any supervision or control over any sub-contractor used to perform services herein. Such sub-contractors shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Background: Washington Headquarters Services (WHS) is the essential services provider for the Office of the Secretary of Defense (OSD) and Department of Defense (DoD) agencies in the National Capital Region (NCR), including the Pentagon. WHS provides a wide range of centralized capabilities to DoD headquarters, OSD, and DoD components, enabling economies of scale for delivering essential administrative services to fulfill the mission of the DoD. WHS aligns under the Director of Administration in the Office of the Deputy Chief Management Officer.

1.2.1 WHS directorates and personnel support the mission of DoD customers by managing DoD-wide programs and operations for the Pentagon Reservation, Mark Center, and DoD-leased facilities in the NCR.

1.2.2 In this contract, the term “Pentagon Reservation” refers to the Pentagon building and its supporting facilities (e.g., ancillary buildings, parking lots, roads), such as the Heating and Refrigeration Plant and the North Village. This term does not include the Mark Center and DoD-leased facilities.

1.2.3 The WHS Facilities Services Directorate (FSD) provides operational support, including implementation of a compliant stormwater program under the General Permit for Discharges of stormwater from Small Municipal Separate Storm Sewer Systems (MS4 permit) managed by the Virginia Department of Environmental Quality. The MS4 permit establishes maximum loads of pollutants that can be discharged into the storm sewer system and surface waters.

1.3 Objective: The purpose of this contract is to:

a) Establish a street sweeping program to reduce the amount of pollutants being discharged from exterior hard surfaces (i.e., roads and parking lots) at the Pentagon Reservation to surface waters, to support compliance with the MS4 permit.

b) Improve the aesthetics of the site while helping to meet regulatory requirements.

1.4 Scope: The Contractor shall perform street sweeping support services in accordance with the PWS, to include street sweeping, contract administration and management, subcontractor management, quality assurance, and regulatory compliance.

1.5 Period of Performance: The period of performance shall be for one base period of 12 months and four optional periods of 12 months each. The period of performance reads as follows:

Base Period: Twelve months from the date of award.

Option Period One: Twelve months after the base period.

Option Period Two: Twelve months after option period one.

Option Period Three: Twelve months after option period two.

Option Period Four: Twelve months after option period three.

Optional 6 Month Ext.: Six months after option period four.

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective and comprehensive quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall prepare a QCP document and submit it to the government within 10 days after the contract is awarded. This document will specify the Contractor’s internal business process for identifying degraded services, equipment inspections, and employee training. Furthermore, it will address how the Contractor plans to meet and/or exceed contract requirements. The QCP is the means by which the Contractor assures compliance with the requirements of the contract.

Amendments or changes to the QCP shall be delivered to the Government within three business days following any change.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan describes what the Government will do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The methods of surveillance are detailed in TECHNICAL EXHIBIT 1 located at the end of this PWS.

1.6.3 Recognized Holidays: The Contractor shall not perform service on the following holidays unless permitted in writing by the Contracting Officer’s Representative (COR):

New Year’s Day Memorial Day Labor Day Thanksgiving Day Martin Luther King Day Independence Day Columbus Day Christmas Day Presidents’ Day Veterans Day Juneteenth

1.6.4 Hours of Operation: All street sweeping services shall be scheduled for nights and weekends. The Contractors shall not provide street sweeping support services between the hours of 4:00 AM – 7:00 PM Monday through Friday. Any exceptions to these time restrictions must be granted in writing by the COR. During weather conditions involving rain, snow, or ice, the Contractor shall coordinate with the COR to schedule an appropriate time for service.

1.6.5 Place of Performance: Pentagon Reservation located in Arlington, Virginia.

1.6.6 Type of Contract: The Government will award a Firm-Fixed Price (FFP) contract.

1.6.7 Security and Safety Requirements: This section describes the security and safety requirements for the street sweeping support services.

1.6.7.1 All Contractor personnel performing work at the Pentagon Reservation must be capable of passing a background check required for the issuance of a Pentagon Facility Access Card (PFAC) prior to starting work.

1.6.7.2 The Contractor shall allow the Pentagon Force Protection Agency (PFPA) to conduct a vehicle inspection before performing any street sweeping services on the Pentagon Reservation. The inspection will be performed by K-9 units at a pre-designated time and location.

1.6.7.3 Each Contractor employee shall wear his/her PFAC above the waist, so that it is visible, while inside the Pentagon building and when performing work on the Pentagon Reservation.

1.6.7.4 The Contractor shall submit all required personnel and motor vehicle information to gain motor vehicle entry to the Pentagon Reservation. All vehicles are subject to screening by PFPA before, during, and after operations.

1.6.7.5 Physical Security: At the end of each work period, government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for safeguarding all Contractor-provided property. Upon contract award, the Contractor shall supply the following information to the COR within five business days:

a) Make, model, and tag number of all vehicles to be used while on the Pentagon

Reservation, and the names of the drivers operating each vehicle.

b) A PFAC Application for each driver and associated support personnel including full name, date of birth, social security number, sex, race, and whether or not they are a United States citizen. If the employee is not a citizen, then their immigration number, employment authorization card or I-9/green card, State ID, and Social Security Card must also be submited.

The Contractor shall notify the COR of any driver and/or vehicle changes at least 72 hours or 4 business days in advance of service.

The Contractor is responsible for tracking employee PFAC expiration dates, and notifying the COR 30 days prior to the expiration date listed on the employees’ PFACs.

The Contractor shall comply with all rules and regulations governing conduct on the Pentagon Reservation including, without limitations, to regulations in 32 CFR Part 234, Conduct on the Pentagon Reservation.

1.6.7.6 The Contractor shall ensure that drivers follow all safety practices while operating motor vehicles on the Pentagon Reservation. The Contractor shall not perform with unidentified service vehicles. The Contractor shall ensure all vehicles have an operable parking system, emergency parking system, backup alarms, and run high visibility safety lighting during performance.

1.6.7.7 The Contractor shall immediately report all reportable accidents to the COR. A reportable accident is defined as death, occupational disease, or traumatic injury to the employees or the public; property damage by accident in excess of $100; and fires. Within seven calendar days of a reportable accident, the Contractor shall submit an accident report using (Occupational Safety and Health Act [OSHA] Supplemental Form 101) to the COR.

1.6.7.8 The Contractor shall immediately report all spills of oils, hydraulic fluids, or hazardous substances that occurred on the Pentagon Reservation to the COR. The Contractor shall report any release of hazardous materials to the Pentagon Building Operations Command Center at 703-614-1597, local regulatory officials and local emergency response agency, as well as the WHS Environmental, Sustainability, and Energy Branch Manager at 703-614- 9583. The Contractor shall incur the cost of any necessary clean-up of spillage.

1.6.7.9 The Contractor shall maintain spill containment kits for each vehicle used during the performance of contract services.

1.6.7.10 The Contractor shall provide the names and addresses of each facility that will receive waste material generated during the performance of this contract ten calendar days after the contract is awarded.

1.6.7.11 The Contractor shall ensure its personnel wear proper personal protective equipment (PPE) in accordance with OSHA requirements. PPE is required by the nature of the assigned activities. The Contractor shall inspect and maintain PPE before use and on a periodic basis to ensure safe operation.

1.6.8 The Contractor agrees to have a representative present at all monthly meetings. Additional meetings may be scheduled by the COR.

1.6.9 COR: The COR monitors all technical aspects of the contract and assists in contract administration, and will be identified by a separate letter of designation. A copy of this letter will be provided to the Contractor. This letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the PWS requirement(s).

The COR is authorized to perform the following functions:

a) Assure that the Contractor performs the technical requirements of the contract;

c) Perform inspections necessary to contract performance;

d) Maintain written and oral communications with the Contractor concerning technical aspects of the contract;

e) Issue written interpretations of technical requirements, including government drawings and specifications;

f) Monitor Contractor's performance and notifies both the contracting officer (KO) and the

Contractor of any deficiencies;

g) Coordinate availability of government furnished property; and

h) Provide site entry of Contractor personnel.

1.6.10 Staffing Plan: Within ten (10) days after contract award, the Contractor shall submit a Staffing Plan to the KO and COR. In this Plan the Contractor shall identify all personnel, including key personnel, supporting staff, and laborers expected to provide support in the performance of this Contract. The Contractor shall also provide the personal information required to obtain PFACs, and identify the expected role(s) and responsibilities of each person in support of this Contract. As a part of this Plan the Contractor shall also associate the driver(s) assigned with each vehicle(s) expected to perform in support of this Contract. Plans to be submitted as deliverables are included in TECHNICAL EXHIBIT 2.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed personnel, the Contractor shall (1) notify the KO and COR three days in advance and (2) submit justification (including proposed substitutions) in detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the KO’s written consent; provided that the KO may ratify in writing the proposed change, and that ratification shall constitute the KO’s consent required by this document.

1.6.11.1 Key Personnel – Project Manager

The Contractor Project Manager (PM) shall be the primary technical and managerial interface between the Contractor, KO, and the COR. The Contractor shall provide written designation of the PM to the KO and COR.

Qualifications: The Contractor’s PM shall:

• Be fluent in English;

• Have ten (10) years of direct experience in project management, planning, and workforce planning; and

• Have five (5) years field experience in street sweeping.

Responsibilities: The PM shall:

• Be available for meetings 7:00am to 3:30pm Monday through Friday, via phone at all times, and present at the Pentagon Reservation during emergencies and meetings.

• Shall provide personnel with the expertise to execute the performance of work in accordance with the PWS.

• Implement all necessary work control procedures to ensure timely accomplishment of work requirements.

• Plan and schedule work to ensure material, labor, and equipment are available to complete work requirements within the specified time limits.

• Shall schedule and arrange work to cause the least interference with the normal occurrence of

Pentagon business and mission. In some cases where some interference maybe unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, services interruption, and/or customer discomfort.

1.6.11.2 Key Personnel – Quality Control Inspector/Safety Inspector The Contractor Quality Control Inspector/Safety Inspector (QCI/SI) shall perform inspections of all work performed. The QCI/SI shall inspect in accordance with the Contractor’s Government-approved Quality Control Program.

Qualifications: The Contractor’s QCI/SI shall:

• Be fluent in English;

• Have five (5) years of direct experience in project quality management; and

• Have five (5) years of field experience in street sweeping.

Responsibilities: The QCI/SI shall:

• Ensure that all work is performed in accordance with the quality control program.

• Provide Government notification of damages to property and replacement of units.

• Conduct routine inspections of the sweeping and disposal process.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid causing the public to believe they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Data Rights: RESERVED

1.6.14 Phase-In Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel available during the seven days phase in period. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date and complete all necessary administrative requirements such as badging and security clearances in order to commence full performance of services on the contract start date.

1.6.15 Pentagon Reservation: The Pentagon Reservation exterior hard surfaces (approximately 4,084,300 square feet) are divided into two zones to maximize flexibility of services. See attached map. Each zone will be swept at least once a month.

1.6.15.1 Zone 1 (approximately 2,203,500 square feet) includes the following:

• South Parking and associated roads;

• Heating and Refrigeration Plant parking lots and associated roads;

• Fern, Hayes, and Eads Street parking lots;

• Pentagon Transportation Center;

• Remote Delivery Facility parking lots and associated roads;

• Corridor 5 parking lot and associated roads;

• Connector Road parking lot and associated roads;

• Center Courtyard; and

• A/E Drive.

1.6.15.2 Zone 2 (approximately 1,955,800 square feet) includes the following:

• Mall, River, and Lower River parking lots and associated roads;

• North Parking and associated roads;

• Secured North Parking;

• North Village parking lots and associated roads;

• Boundary Channel Drive; and

• Lyndon B. Johnson (LBJ) Memorial Grove parking lot.

1.6.16 Special Events: Throughout the year, special events are scheduled at the Pentagon Reservation that may require additional street sweeping. These events may require sweeping the entirety of either Zone 1, Zone 2, or both. The Government will request sweeping for special events, as needed, at least one calendar week in advance. Special event requests will be in addition to the monthly service.

1.6.17 Emergency Events: In the case of an emergency, short notice street sweeping may be required.

Requests from the government will be made with a 24-hour notice. These events would require sweeping the entirety of either Zone 1, Zone 2, or both.

PART II

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

ACRONYMS:

ACOR Alternate Contracting Officer's Representative BCTF Boards, Commissions, and Task Forces CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WHS Washington Headquarters Services

PART III

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

No Government furnished property will be provided to meet the requirements of this contract.

PART IV

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART V

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Basic Support Services: The Contractor shall perform support services in accordance with the PWS, to include street sweeping, contract administration and management, subcontractor management, and compliance with regulatory requirements.

5.2 Street Sweeping: The Contractor shall:

• Perform vacuum-assisted and/or regenerative air street sweeping of all exterior hard surfaces, excluding sidewalks, once a month. A vacuum-assisted sweeper is equipped with a high power vacuum to suction debris from the street surface. A regenerative-air sweeper is equipped with a sweeping head which creates suction and uses forced air to transfer street debris in to the hopper. No other street sweeping methods or technologies shall be used.

• Provide special event street sweeping (see 1.6.16) of parking lots and roadways as requested.

• Provide emergency street sweeping (see 1.6.17) of parking lots and roadways as requested.

• Schedule monthly sweeping for the third week of every month, or at another date mutually agreeable between the Contractor and the Government.

• Dispose of all pollutants including, but not limited to, sediment, debris, trash, and other waste in accordance with all applicable regulations and industry standards.

5.3 Environmental Requirements: The Contractor shall:

• Comply with all mandatory environmental requirements (See Part VI of this PWS).

• Comply with federally mandated environmental preference programs and DoD “Green Procurement

Program” policy. Preference should be given to products and services which include recovered material products, energy- and water-efficient products, alternative fuels and fuel-efficient products, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products.

5.4 Reporting: The Contractor shall:

• Notify the Government two days prior to service scheduled date if service will not occur on the expected date.

• Provide a monthly report to the Government. The first report is due 15 calendar days after the first street sweeping event. The COR will establish a schedule for subsequent reports.

• The reports are to include the following:

a) Monthly record of period of sweeping, including start and completion time and date;

b) Areas swept;

c) Miles swept;

d) Damage(s) inflicted to the Reservation, if applicable;

e) Accidents or spills, if applicable;

f) The facility that receives the waste;

g) The total amount (in pounds) of debris recovered; and

h) Signature of the QCI/SI.

5.5 Meetings:

• Within 10 workdays after the contract award, the Contractor shall participate in a kickoff meeting with the KO and COR at the Pentagon to:

a) Introduce the Contractor’s PM and key task participants;

b) Discuss the overall objective of the contract requirement;

c) Discuss the roles and responsibility of the Contractor and Government;

d) Establish communication ground rules; and

e) Clarify any questions.

5.6 Contractor Personnel, Disciplines, and Specialties: The Contractor shall:

• Accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task.

5.7 Contract Administration and Management: The Contractor shall:

• Successfully integrate and coordinate all activity needed to execute the requirement.

• Manage the timeliness, completeness, and quality of work performed.

• Provide corrective action plans, proposal submittals, timely identification of issues, and management of subcontractors.

• Seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

• Establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

• Maintain continuity between the support operations at the Pentagon Reservation and the Contractor’s corporate office(s).

• Establish processes and assign appropriate resources to effectively administer the requirement.

• Respond to Government requests for contractual actions in a timely fashion.

• Have a single point of contact between the Government and Contractor personnel assigned to support this requirement.

• Assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

• Require all Contractor employees to wear distinctive uniforms and safety shoes that meet or exceed industry requirements and standards at the start date of contract award. The uniform shall have the Contractor’s name easily identifiable and permanently attached. Unless the performance of a particular task requires otherwise, the Contractor’s employees shall maintain an appearance that is neat and clean, and reflect favorably upon both the Contractor and the DoD. The Contractor is responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

• Manage work distribution to ensure there are not organizational conflict of interest considerations.

Contractors may add subcontractors to their team after notification to the KO and the COR. Cross teaming may or may not be permitted.

PART VI

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

The Contractor shall abide by all statutes, applicable regulations, publications, manuals, and federal policies and procedures.

Publications Title

Conduct on the Pentagon Reservation (32 CFR 234) https://www.ecfr.gov/current/title-32/subtitle-A/chapter- I/subchapter-M/part-234

Federal Hazard Communication Program (29

CFR 1910.1200)

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_ta ble=STANDARDS&p_id=10099

Hazardous Waste Operations and Emergency Response – 1910.120 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_tab le=standards&p_id=9765

Recommendations of the Expert Panel to Define Removal Rates for Street and Storm Drain Cleaning Practices http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED- Street-and-Storm-Drain-Cleaning-Expert-Panel-Report- Complete2.pdf https://www.ecfr.gov/current/title-32/subtitle-A/chapter-I/subchapter-M/part-234 https://www.ecfr.gov/current/title-32/subtitle-A/chapter-I/subchapter-M/part-234 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9765 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9765 http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf

PART VII

ATTACHMENT/TECHNICAL EXHIBIT LIST:

7. ATTACHMENT/TECHNICAL EXHIBIT

Attachment 1 – Site Map: The site map is intended to serve as a reference for the exterior hard surface zones described in section 0.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

The contractor shall provide street sweeping support services for the Pentagon Reservation exterior hard surfaces.

• All accessible exterior hard surface areas are free of accumulated and loose sand, grit, litter, trash, leaves, and other organic matter.

i)

• During the course of one month, all exterior hard surfaces have been swept.

• Sweeping is performed by vacuum-assisted and/or regenerative air street sweeper.

• The Contractor has cleaned up after each instance of sweeping.

95%

Periodic Surveillance: The Government will conduct periodic surveillance activities to monitor the Contractor’s performance during periods of street sweeping.

The Government will inspect swept areas.

Validated customer complaint: The Government will report validated customer complaints to the contractor in writing.

The contractor shall respond to customer complaints.

• Respond to validated complaints after receipt of notice and provide resolution to the problem within 24 hours.

• Submit written documentation of service follow-up and response time to the COR within 24 hours of service completion.

• Correct any deficiencies with one opportunity within the allotted time frame as stated above.

• Should the Contractor fail to correct per contract requirements within 24 hours after the COR’s written request, the Government reserves the right to have the complaint resolved by other means and charge the Contractor for any excess costs.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency Medium/Format Submit To Staffing Plan: Identifies all personnel expected to be employed in the performance of this contract, the vehicles to be used in the contract, as well as the names of drivers. Additionally, the plan shall identify key personnel including the roles and responsibilities of the staff.

Refer to section 0.

Within 10 days after contract award

Digital copy, submitted by electronic mail, or

PDF

KO/COR

Quality Control Plan: Outlines the Contractor’s internal business process for identifying degraded services, equipment inspections, and employee training, and addresses how the Contractor plans to meet and/or exceed contract requirements.

Refer to section 0.

Within 10 days after contract award

Digital copy, submitted by electronic mail

KO/COR

Monthly report: Details the specific areas swept during the month.

Should include a running table of sweeping that has occurred year to date and sweeping scheduled, refer to section 0 of this document.

Within 15 days after the end of each month

Digital copy, submitted by electronic mail

KO/COR

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Months Phase-In

FFP

The Contractor shall provide all Phase-In services in accordance with the Performance Work Statement section 1.6.14 dated January 31, 2024.

FOB: Destination S216

NET AMT

0002 11 Months Street Sweeping - Zone 1 & 2

FFP

The Contractor shall provide all required services in zone 1 & 2 in accordance with the Performance Work Statement (PWS) dated January 31, 2024.

0003 3 Each Street Sweeping - Special Event Zone 1

FFP

The Contractor shall provide all required special event services in zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

0004 3 Each Street Sweeping - Special Event Zone 2

FFP

The Contractor shall provide all required special event services in zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

0005 3 Each Street Sweeping - Emergency Zone 1

FFP

The Contractor shall provide all required services with in emergency zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

0006 3 Each Street Sweeping - Emergency Zone 2

FFP

The Contractor shall provide all required services wiith in emergency zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

1001 12 Months Street Sweeping - Zone 1 & 2

FFP

The Contractor shall provide all required services in zone 1 & 2 in accordance with the Performance Work Statement (PWS) dated January 31, 2024.

1002 3 Each Street Sweeping - Special Event Zone 1

FFP

The Contractor shall provide all required special event services in zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

1003 3 Each Street Sweeping - Special Event Zone 2

FFP

The Contractor shall provide all required special event services in zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

1004 3 Each Street Sweeping - Emergency Zone 1

FFP

The Contractor shall provide all required services with in emergency zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

1005 3 Each Street Sweeping - Emergency Zone 2

FFP

The Contractor shall provide all required services with in emergency zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

2001 12 Months Street Sweeping - Zone 1 & 2

FFP

The Contractor shall provide all required services in zone 1 & 2 in accordance with the Performance Work Statement (PWS) dated January 31, 2024.

2002 3 Each Street Sweeping - Special Event Zone 1

FFP

The Contractor shall provide all required special event services in zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

2003 3 Each Street Sweeping - Special Event Zone 2

FFP

The Contractor shall provide all required special event services in zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

2004 3 Each Street Sweeping - Emergency Zone 1

FFP

The Contractor shall provide all required services with in emergency zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

2005 3 Each Street Sweeping - Emergency Zone 2

FFP

The Contractor shall provide all required services with in emergency zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

3001 12 Months Street Sweeping - Zone 1 & 2

FFP

The Contractor shall provide all required services in zone 1 & 2 in accordance with the Performance Work Statement (PWS) dated January 31, 2024.

3002 3 Each Street Sweeping - Special Event Zone 1

FFP

The Contractor shall provide all required special event services in zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

3003 3 Each Street Sweeping - Special Event Zone 2

FFP

The Contractor shall provide all required special event services in zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

3004 3 Each Street Sweeping - Emergency Zone 1

FFP

The Contractor shall provide all required services with in emergency zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

3005 3 Each Street Sweeping - Emergency Zone 2

FFP

The Contractor shall provide all required services with in emergency zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

4001 12 Months Street Sweeping - Zone 1 & 2

FFP

The Contractor shall provide all required services in zone 1 & 2 in accordance with the Performance Work Statement (PWS) dated January 31, 2024.

4002 3 Each Street Sweeping - Special Event Zone 1

FFP

The Contractor shall provide all required special event services in zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

4003 3 Each Street Sweeping - Special Event Zone 2

FFP

The Contractor shall provide all required special event services in zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated January 31, 2024.

4004 3 Each Street Sweeping - Emergency Zone 1

FFP

The Contractor shall provide all required services with in emergency zone 1 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

4005 3 Each Street Sweeping - Emergency Zone 2

FFP

The Contractor shall provide all required services with in emergency zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.17 dated January 31, 2024.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government

1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2024 TO

30-APR-2024

N/A WHS/FSD/OPS/FFD/PENTAGON BLDG

MNT OFFICE

THOMAS BOARDMAN

PENTAGON BUILDING MANAGEMENT

OFFICE

ROOM 2E1040 PENTAGON BUILDING

WASHINGTON DC 20301-1155

703-614-4638

HQ0015

0002 POP 01-MAY-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAY-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAY-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-MAY-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-MAY-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-APR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2026 TO

31-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-APR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2027 TO

31-MAR-2028

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-APR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-APR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-APR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-APR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2028 TO

31-MAR-2029

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-APR-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-APR-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-APR-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

4005 POP 01-APR-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-5 Certification Regarding Responsibility Matters AUG 2020 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.219-8 (Dev) Utilization of Small Business Concerns (DEVIATION 2024- O0002)

JAN 2024

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-50 Combating Trafficking in Persons NOV 2021 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996 52.237-3 Continuity Of Services JAN 1991 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.215-7008 Only One Offer DEC 2022 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.233-7001 Choice of Law (Overseas) JUN 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2022

CLAUSES INCORPORATED BY FULL TEXT

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 561790.

(2) The small business size standard is $9,000,000.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(…