HQ003424R0082-0002.pdf

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: Please see Amendment 0002 purpose on the follow ing continuation page for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003424R0082

X 9B. DATED (SEE ITEM 11)

16-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2024

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

HQ003424R0082

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of amendment 0002 is to include the following:

1) Solicitation Revisions: Revisions are reflected within the solicitation amendment 0002 (Standard Form

30) and the conformed copy (displayed on a Standard Form 1449) documents include:

a. 52.212 – 1 Instruction addendum

b. 52.212 – 2 Evaluation Addendum

i. All revisions are shown in red font for Offerors ease of viewing.

ii. “Conformed Copy” is a document that incorporate all revisions and edits captured into one document.

c. Solicitation Attachments: The following solicitation attachments have been added:

a. Attachment E – Past Performance Questionnaire

b. Attachment F – Past Performance Data Sheet

d. Due dates:

a. The due date to submit all your questions is extended from February 29, 2024 to March

7, 2024, 12:00 PM (EST)

b. The due date to submit your proposal is extended from March 15, 2024 to March 22, 2024, 12:00PM (EST).

(End of Amendment Purpose)

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Mar-2024 12:00 PM to 22-Mar-2024 12:00 PM.

The following have been modified:

52.212-1 INSTRUCTION ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023) – ADDENDUM

The Washington Headquarters Service (WHS) Acquisition Directorate (AD) is releasing this solicitation electronically only. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically via SAM.Gov website. Offerors shall submit their proposal electronically.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal. The documentation shall cover all aspects of this solicitation and include the Offeror’s approach to satisfy the requirements specified in the Performance Work Statement (PWS).

Offerors that take exception to the solicitation’s terms may be deemed ineligible for award.

A. PROPOSAL VOLUME REQUIRMENTS

The following are further descriptions of the information that shall be provided with the proposal.

PROPOSAL SUBMISSION CHART PAGE LIMITS

VOLUME I

ADMINISTRATIVE – Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code and UEI Number, and Completed FAR Clauses/provisions.

(1) 52.212-3 Alt. 1 Offeror Representation and Certifications – Commercial Items

(2) 52.219-1 Alt. 1 Small Business Program Representations.

No Page Limit

VOLUME II

FACTOR 1 – TECHNICAL APPROACH AND QUALIFICATIONS

Technical Approach:

Maximum of 10 pages

Qualifications: Personnel matrix and resumes will not be counted as part of the 10 pages.

VOLUME III

FACTOR 2 – PAST PERFORMANCE Past Performance

Questionnaire (3 References) Past Performance Data Sheet

No page limit

VOLUME IV

FACTOR 3 – PRICE

No Page Limit

Instructions for Proposal Submittal: Proposals submitted in response to the solicitation shall be formatted as follows:

(1) Text – Text shall be single-spaced, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. (This does not include cover pages, tables of contents, or resumes.) Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF) or MS Word 2010(11).

(2) Font Size – Text shall be a minimum 12-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, though not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(3) Labeling – Each volume shall be submitted in separate PDFs (files), identified by the Volume

Number.

(4) Pricing Data – All pricing information shall appear within the Offeror’s “Price Schedule” in MS Excel format (See Section D, below, for instruction). Pricing information shall not be included anywhere within the other volumes.

(5) Electronic Submissions– All Offerors shall submit their site visit requests, questions, and proposals via email to the following WHS/AD Contracting Staff:

Egziakulu (Egzi) Tamrat | egziakulu.tamrat.civ@mail.mil

Stephenie W. Charlot | stephenie.w.charlot.civ@mail.mil

Subject Line: HQ003424R0082 Pentagon Street Sweeping Services

(a) Requests to attend the site visit shall be submitted to the above contracting staff by February 20, 2024, 2:00 PM (EST) with the following information included.

Site visit date and time: February 22, 2024, 10:00 AM (EST)

• Full name of an individual attending the site visit

• Name of company

• Social Security Number

• Phone Number

• Email address )

Offerors shall ensure the email subject line is:

HQ003424R0082 Pentagon Street Sweeping – Site Visit Request

(b) Question Submissions due date: Thursday, March 7, 2024, 12:00 PM (EST)

HQ003424R0082 Pentagon Street Sweeping – Questions

(c) Proposal Submissions: Friday, March 22, 2024, 12:00 PM (EST)

HQ003424R0082 Pentagon Street Sweeping – Proposal

Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. The proposal written volumes shall be submitted as attachments in the email. There is a 10MB limit for all electronic submissions per e-mail. One email per proposal is preferred. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF) or MS Word. All proposal submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart.

B. ADMINISTRATIVE (VOLUME I)

The Offeror shall provide a cover letter. The cover letter shall identify RFP (HQ003424R0082), date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, mailto:egziakulu.tamrat.civ@mail.mil mailto:stephenie.w.charlot.civ@mail.mil

CAGE code, contact information, and the PWS being quoted. Cover letters will not count against any page limitation. The cover letter shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date. The Administrative Volumes shall include all FAR and DFARS clauses identified in the Proposal Submission Chart above.

C. TECHNICAL APPROACH and QUALIFICATIONS – FACTOR 1 (VOLUME II)

(1) Technical Approach: The Offeror shall submit an overall approach that addresses how their ability and capability will meet the requirements listed in the PWS. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror’s understanding of the PWS objectives, scope, key personnel, tasks, and exhibits, and of the Offeror’s approach for successful performance. This section has a maximum of ten (10) pages. The Offeror’s technical approach submission shall include all relevant supporting information specified within this solicitation.

(2) Qualifications: The Offeror shall provide sufficient information of the Key Personnel proposed for the subject effort as documented on the Attachment B - Key Personnel Qualifications Chart. Information shall include qualifications and identify areas of expertise demonstrating the understanding of the PWS requirements. This section is not counted against the page limit for this factor.

D. PAST PERFORMANCE – FACTOR 2 (VOLUME III)

Past Performance: Offerors Past Performance will be evaluated as a sub-factor of the technical approach and qualification.

i) Offeror’s past performance must address the vendor’s past performance in performing projects similar in size and scope to the effort required by the Performance Work Statement (PWS). The projects referenced by the vendor must have been completed within five (5) years from the date of this solicitation is issued or currently ongoing and have completed at least six (6) months of performance. Past Performance Data must be received before the due date and time for this solicitation. The Offeror’s relevant past performance will be evaluated to assess the extent of the Offeror’s ability to perform the contract successfully (quality of service, completeness, timeliness of delivery/work, business relations, customer satisfaction). The evaluation may include information in Government databases such as Past Performance Information Retrieval System (PPIRS) and Contractor Performance Assessment Reports System (CPARS) that the Government locates in these systems.

ii) The Offeror shall submit completed Past Performance Data Sheets for no more than three (3) Government or commercial contracts for services directly related or similar to the services required in the PWS. If submitting proposal as a Joint Venture, the Offeror shall submit three (3) Past Performance Data Sheet by each individual firm, with a Joint Venture. The Offeror shall submit information for relevant contracts or subcontracts currently in process at least six months before the due date for responses to this solicitation or completed within the past five (5) years from the date of this solicitation.

Each past performance submission shall specifically address the following items:

• The nature of the effort

• The tasks performed, including the deliverables, as they related to the PWS

• Timeliness of delivery

• The extent of involvement (as a prime versus a subcontractor)

• The Period of Performance

• The utilization of subcontractor technical support versus in-house technical support

• Point of contact, phone and email for each contact listed

• Describe why the contract is relevant to this requirement

iii) The Offeror shall complete the top portion of page 1 of Past Performance Questionnaire (PPQ) and send it to each of the three (3) customers for the contracts identified in Past Performance Data Sheet. As stated in the Past Performance Questionnaire, the reference will complete this form and return it directly to the Government by the solicitation closing date.

iv) In accordance with FAR 15.305(a)(2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

v) The Government may consider past or current contracts (including Federal, State and local

Government and private) for efforts similar to the Government requirement. The Government may consider information provided on problems encountered on the identified contracts and associated corrective actions.

The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose a relevant Government contract with marginal or unsatisfactory past performance may affect the Offeror’s past performance rating. (Look the definition for marginal or unsatisfactory in the PPQ).

vi) The Government may consider past performance information regarding predecessor companies, personnel who have relevant experience or subcontractors that will perform the specific tasks of the requirement when such information is relevant. Past performance information about the proposal as a prime contractor may be considered more significant and given more weight in the past performance evaluation.

E. PRICE FACTOR – FACTOR 3 (VOLUME IV)

The contract awarded will be Firm Fixed-Price (FFP). The Offeror shall submit a Price Schedule (PS) in MS Excel format following the template under Attachment A – Price Proposal Schedule. Price Schedule shall include price for CLIN in the RFP. This section has no page limit.

(End of Addendum)

52.212-2 EVALUATION ADDENDUM

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) -

Addendum

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The Government may reject any offer not substantially in compliance with the terms and conditions of the solicitation and/or any proposal if such action is in the public interest, and waive informalities and minor irregularities in proposals received.

(b) The basis for award is Lowest Price Technically Acceptable (LPTA). After receipt of Offers, the Government will first evaluate the lowest price quotation. If the lowest price offer is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and an award will be made. If, however, the lowest price proposal is determined to be technically unacceptable and/or otherwise not properly awardable, the Government will proceed to evaluate the second lowest price quotation.

The process will continue until technically acceptable proposal is found.

(1) The following factors shall be used to evaluate offers:

a) Technical Approach and Qualifications

b) Past performance

c) Price

(c) Evaluation Criteria:

FACTOR I - TECHNICAL APPROACH AND QUALIFICATION

Technical Approach and Qualifications will be rated as Acceptable or Unacceptable. In order to be found technically acceptable, the Government will evaluate the adequacy of the Offerors approach in meeting the requirements in the solicitation and all attached documents. The proposal shall demonstrate how the Offeror will comply with the solicitation.

TABLE 1. Technical Ratings

Rating Description Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

FACTOR II – PAST PERFORMANCE

Past performance is a measure of the degree to which the Offeor satisfied its customers in the past and complied with Federal, State, and local laws and regulations. The Government may contact some, all or none of each Offeror’s customers to ask whether:

(1) the Offeror is capable, efficient, and effective;

(2) the Offeror’s performance conformed to the term and conditions of its contract;

(3) the Offeror was reasonable and cooperative during performance;

(4) the Offeror was committed to customer satisfaction;

(5) the Offeror was able to hire and retain qualified personnel to the satisfaction of the customer; and

(6) they would select the same Contractor or a different Contractor, given the opportunity.

If the Offeror’s proposal receives a “No Confidence” rating under Past Performance, the Offeror shall be ineligible for award, and shall not be further considered.

Past Performance will be evaluated as follows:

1) To be determined recent, the projects referenced by the contractor must have been completed within five (5) years from the date of solicitation issuance or currently ongoing and have completed at least six (6) months of performance by solicitation issuance. If currently ongoing, the extent of actual performance will be considered in determining the project’s relevance.

2) The Government may use other information available from other sources that may include Federal, State and local Government agencies, Better Business Bureaus, published media, and electronic databases to evaluate an Offeror’s past performance. Databases such the CPARS, the Contractor Performance Assessment Reporting System and PPIRS, the Past Performance Information Retrieval System or other past performance assessment tools may be used. The Government may include firsthand experience of the evaluators with the Offerors in this evaluation. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

3) The Offeror shall submit with its proposal completed Attachment F – Past Performance Data Sheet, for up to three (3) total projects. These projects for prime and 1st Tier subcontractor can be for Government or commercial contracts for services directly related or similar to the services required in the PWS.

To be considered, the referenced project must, at a minimum, involve street sweeping services, similar complexity to the solicited work; and total contract value over $200,000 for any federal or private projects.

The contact value is pertinent to support the Government’s level of confidence when evaluating the Offeror’s past performance experience. The scale and magnitude of tasks under this contract has an associated minimum value that would support a satisfactory confidence level that the vendor has performed street sweeping to the level of complexity stated in the PWS.

Past performance by subcontractors, predecessor, companies or key personnel will be considered for the offeror’s three total projects or each primary subcontractor project if recent and relevant provided the offeror describes how the subcontractor, predecessor company or Key personnel significantly contributed to the referenced project and the subcontractor or key personnel will significantly contribute to the solicited work.

A sufficient relation between a predecessor company’s management and the Offeror must also be established for a project performed by a predecessor company to be considered. The Offeror shall address in Attachment E – Past Performance Data Sheet the following:

• The nature of the effort

• The tasks performed as they related to PWS

• Schedule/Timeliness

• The extent of involvement (as a prime versus a subcontractor, Predecessor Company or Key

Personnel)

• The Period of Performance

• Total dollar value

• Point of contact, phone and email addresses for each contact listed.

4) The Offeror shall complete the top portion of page 1, Attachment E – Past Performance Questionnaire, and send it to each of the customers for the contracts identified on Attachment E - Past Performance Questionnaire. As stated in Attachment E – Past Performance Questionnaire, the customers will complete this form and return it directly to the Government no later than the proposal due date and time. Past performance data must be received by proposal due date to be considered.

5) Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

6) The Government may consider past performance information regarding predecessor companies or subcontractor companies if the predecessor’s performance is relevant to the Contractor’s performance under this solicitation. The Government reserves the right to determine the prime Contractor’s past performance as more significant than other partnerships.

There are two aspects to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the solicited work. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s past performance that would give the greatest ability to measure whether the offeror will satisfy the current procurement.

Past Performance Relevancy Ratings - In conducting a performance relevancy assessment, each offeror shall be assigned one of the following ratings:

Past Performance Relevancy Rating:

Adjectival Rating Description

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the recent/relevant contracts. The PPQs will be considered in the overall quality assessment for each referenced recent/relevant project. Other sources of information as outlined above may also be considered in the quality assessment. The combination of relevancy and quality of performance will be used to determine the overall performance confidence rating for the offeror.

Performance Confidence Assessment - In conducting a performance confidence assessment, each offeror shall be assigned one of the following ratings:

Performance Confidence Assessments Evaluation Ratings:

Rating Description Substantial Confidence Based on the offerors recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offerors recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the requirement effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Offers that receive a ‘No Confidence’ past performance rating shall be deemed ineligible for award regardless of price or technical acceptability.

In the case of a contractor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the contractor may not be evaluated favorably or unfavorably on past performance, but evaluated as “Neutral” (see FAR 15.305(a)(2)(iv).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FACTOR III – PRICE

Price will be evaluated in accordance with FAR 15.404-1 (Proposal Analysis). Evaluation will be based on price analysis techniques to determine if they are fair and reasonable and reflect a clear understanding of the requirement. The Offeror shall provide their proposed firm-fixed prices in the bid schedule (attached) which will be used to evaluate cost for the award. The price factor will not receive a rating.

For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) the base period, (b) all option periods, and (c) the six-month extension authorized by FAR clause 52.217-8. For purposes of determining the evaluated price for the six-month 52.217-8 extension, the total price is calculated as one-half of the total price of the final option year. Evaluation of options shall not obligated the Government to exercise the option(s).

(End of provision)

(End of Summary of Changes)