HQ003421R00710001_Questions-and-Answers.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: This amendment is to imcorporate the Government’s response to the questions received from offerors. See continuation page for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003421R0071

X 9B. DATED (SEE ITEM 11)

10-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jul-2021

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003421R0071

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

General Questions -

Question Section Interested Party Question Government Response 1 SF1449 Block 8 states the proposal is due 12:00 PM

23 Jul 2021. Please confirm time zone.

The proposal has been extended to August 2, 2021.

Standard Form (SF) 1449, block 8 was revised to reflect the extension Offer Due Date/Local Time.

Correction: SF1449, Section L4(A)(1)(a) was revised to reflect:

Submission of proposals shall be emailed before/by Offer Date/Local Time (Eastern Time) indicated on page 1, lock 8 of the solicitation (Standard Form 1449) to:

2 Section B CLINs 0003, 0004, and 0007 (and comparable ones in option years), show 200,000 as max meals and/or additional meals and/or lot. While on page 24 of 106, it shows these CLINs as $200,000, not in meals.

Is the contractor to show these CLINs as a set dollar amount? Please clarify.

The amounts in CLINs 0003, 0004, 0007 and all option CLINs are the Government’s Not to Exceed dollar amount.

Yes, Offerors are to show the set dollar amounts on their proposal.

3 Section I- Clause 52.222-

The solicitation includes FAR Clause 52.222-42 on page 53 of the solicitation while the Clause is not checked (X) off on page 48.

Will the Government please include the check (X) on par 48 for consistency?

No, per the solicitation (SF1449), page 53 FAR 52.222-42 is incorporated by FULL TEXT.

Therefore, a check (X) within FAR 52.212-5 referencing FAR 52.222-42 incorporated by reference is not required.

4 Section I- Clause 52.222-

Please verify that this contract falls under an SCA contract determination, reference FAR 52.222.

The Service Contract Act (SCA) applies to this contract. See updated Attachment 13 J-C4 SCA

WD 2015-4259 R14.

5 Section I- Clause 52.222-

The government included FAR Clause 52.222-42 Statement of Equivalent Rates for Federal Hires and an informational Wage Determination table.

Noted within this section is Executive Order 14026. Per EO 14026 signed April 27, 2021 wages are calculated pursuant to special certificates issued under section 14(c) of the Fair Labor Standards Act of 1938 (29 U.S.C.

214(c)), shall be at least $15.00 per hour, beginning January 30, 2022 and beginning

This requirement falls under the Service Contract Act (SCA). Therefore, the Offeror must comply with the SCA and paid a minimum wage based on a determination by the Department of Labor of the average rates and benefits for similar work in private industry in the same locale as the service contract from the performance start date through January 29, 2022.

Beginning January 30, 2022, per EO 14026, the Offerors shall incorporate a $15.00 minimum wage within their base year pricing proposal.

January 1, 2023 annually thereafter as determined by the Secretary of Labor.

For the labor categories that currently have minimum wage requirements below the $15.00, will the Government please confirm that Offeror’s are expected to utilize a $15.00 per hour minimum direct labor rate for pricing within the base year?

6 Section I- Clause 52.229-

The RFP does not include FAR Clause 52.229-4, Federal, State, and local taxes. As this is a multi-year ID/IQ contract, would the Government add this clause to the solicitation and resultant contract in the event there are subsequent upward adjustments in the FICA or Medicare Tax rates?

FAR Clause 52.229-4 is not applicable to this requirement in accordance with FAR 29.401-1(b).

FAR 52.229-3 is included in the solicitation which is the applicable FAR clause in per FAR 29.401- 3(a).

7 Section I- Clause 252.217-7027

Under the Clause 252.217-7027 section of the solicitation the government requires that the contractor agrees to submit a firm fixed-price proposal and certified cost or pricing data supporting its proposal. There are no instructions in Section L for a certified cost or pricing data requirement. As this is a competitive procurement, the expectation is that there will be adequate price competition in accordance with 15.403-(C)(1) Adequate price competition, as prescribed by the referenced 15.403-1(b)(1).

Certified cost or price data is not required.

Therefore, no instructions are in Section L.

Correction: FAR 52.252-3--ALTERATIONS IN SOLICITATION (APR 1984) was added due to the modification of DFARS 252.217-7027 deleting the certified cost or price data requirement.

DFARS 252.217-7027 was modified to reflect:

(a) A Firm Fixed-Price (FFP), Indefinite Delivery Indefinite Quantity Contract (IDIQ) is contemplated. The Contractor agrees to begin promptly negotiating with the Contracting Officer the terms of a definitive contract that will include

(1) all clauses required by the Federal Acquisition Regulation (FAR) on the date of execution of the undefinitized contract action, (2) all clauses required by law on the date of execution of the definitive contract action, and (3) any other mutually agreeable clauses, terms, and conditions.

The Contractor agrees to submit a firm fixed-price proposal and required attachments supporting its proposal.

8 L5 This section states, "Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF), MS Word, and/or MS Excel." However, graphics that are created in PowerPoint and then imported into the proposal are not searchable.

Please eliminate graphics from this requirement.

The Government is not requesting graphics with the Offeror’s proposal.

This section states instructions to Offerors includes graphics in their proposal.

9 L6; L8 9a. Section L6 Proposal Content Chart Lists Representations & Certifications as the second requirement in Volume I:

Administrative. However, Section L8 1) Volume Content Volume 1: Administrative does not. However, both L6 and L8 1) list "Signed and completed FAR/DFARS clauses/provisions in SF1449 and amendments" as the final requirement.

Correction:

9a. On SF1449, Section L8 Volume Content, 1) Volume I: Administrative to was revised to include:

o Representations & Certifications - The

Offeror’s SAM registration inclusive of its Representations & Certifications.

9b. Does the Government want the Reps & Certs included in this section?

9b. The Reps & Certs shall be included in Volume I Administrative.

9c. Did the Government envision some other document in Reps & Certs?

Please resolve this discrepancy and amend Section L6 Proposal Content Chart or L8 1) Volume Content Volume I: Administrative as appropriate.

9c. See response to 9b.

10 L6; L8 Section L6 Proposal Content Chart lists Tax Identification Number, CAGE Code, DUNS Number as the third requirement in Volume II: Administrative. However, Section L8 1) instructs Offerors to include this information in the Cover Letter.

Please resolve this discrepancy and amend Section L6 Proposal Content Chart or L8 Volume I: Administrative as appropriate.

The Government requests Offerors to review Section L6 Proposal Content Chart Volume I:

Administrative, 3rd bullet: Tax Identification Number, CAGE Code, DUNS Number. It is not in Volume II: Administrative.

See response to 9a.

11 L6; L8 There is a discrepancy in the order of Volume I: Administrative requirements in Section L6 Proposal Content Chart and Section 8 1). Please resolve this discrepancy and amend Section L6 Proposal Content Chart or L8 Volume I: Administrative as appropriate.

See response to 9a.

12 L6; L8 Please clarify if the Government wants Offerors to include copies of completed Attachment #9 J-L2 Client Authorization Letter with their proposal.

Yes, the Offeror shall include Attachment 9 J-L2 Client Authorization Letter with their proposal.

13 L6; L8 Instructions are to use Attachment #10 J-L-3 Past Performance Data and that it can only be three pages. However, Form J-L-3 Part 14 it says the “description of contract work can be 3 pages and each page shall be 8 ½ x 11 inches with 1 inch margins."

Please clarify if Offerors are supposed to use the Attachment #10 J-L-3 only or is the form just a guide and all information is to be transferred to our own template in Word?

Yes, Offerors must use the attachments provided.

Attachments J-L3 Past Performance Data Sheet and J-L4 Past Performance Questionnaire Sheet were converted to fillable PDF.

Offerors may use their own template with Attachment J-L3 for additional pages as long as it does not exceed the page limit.

14 L6; L8;

PWS 1.6.17

Please confirm that the Government requires both a Phase-In and Phase-Out Plan. If a

The Offeror shall include Phase-In and Phase-Out Plans.

Phase-Out Plan is also required, please increase the page allocation.

Correction: SF1449 section L6 was revised to reflect:

Phase-In / Phase-Out Plan- Maximum of 10 pages 15 L7 Instructions say to use the Attachment #10 J-

L-3 Past Performance Data and to add Contractor name and cage number to the bottom of the form underneath the Government’s footer.

If we are indeed required to use Attachment J-L-3, are we also required to use the Government’s header and not our own?

No, Offerors are not required to use the Government’s header. Offerors are permitted to use their own header.

16 L7 Section L7 7) directs Offerors to register in SAM and complete and all representations and certifications required by this solicitation. However, L6 and L8 1) indicate that this documentation should be included with the proposal.

Please clarify how the Offeror should provide representations and certifications.

All Offerors must be registered and active in SAM to conduct business with the Government.

The Offeror shall provide a copy of their representation and certifications from with their proposal in Volume I.

17 L8 Does the Government want the completed SF1449 and amendments included in the same section as Attachment #1 J-B1 Pricing Submissions Worksheet? Normally these documents are placed at the front of a volume.

No, the Offeror shall include the completed SF1449 and amendments in Volume I:

Administrative as indicated on SF1449 section L6 Proposal Content Chart.

18 L8 Due to the FOUO nature of the facility clearance certificate verification request, will the Government please provide their preferred method of submission for this portion of the proposal response?

The Defense Security Service, Facility Clearance Branch provides the result of the Clearance Verification Request when requested. A copy of this letter will be sufficient and included in Volume II of the offeror’s proposal.

The Offerors shall submit their electronic proposal via email before/by date/time indicated on page 1, block 8 of the Solicitation (SF 1449) in accordance with section L4 Proposal Submission Due Date (A)(1).

19 L8 19a. The RFP allows a maximum of five pages for the organizational chart section of Volume I; however, other than the chart itself, the Government does not tell the Offerors what additional information/ discussion should be included in this section of the proposal.

19a.Correction: L8 Volume Content: 1) Volume I:

Administrative 2nd paragraph outlines the information to be included for the following:

Representations & Certifications Continuity of Operation Plan (COOP) Organization Chart Management Plan Quality Control Plan

19b. The Management Plan PWS 1.6 asks for a staffing matrix and staffing plan that are more logical to the discussion of the Offeror's organization. Or could these the Management Plan and Organization Chart sections be merged and the page allocation increased?

Please provide additional direction for these sections of the proposal.

19b. The Offeror may merge the Management Plan and Organization Chart, should they choose but it must not exceed the combined page limits.

See response to 23b.

20 L8 Will the Government please confirm that they would like PPD and PPQ documents submitted as separate documents from the Volume III document, as instructions indicate not to edit PPD and PPQ document templates?

Yes, the Offeror shall submit Attachment J-L3 Past Performance Data (PPD) Sheet and Attachment J-L4 Past Performance Questionnaire (PPQ) Sheet as separate documents.

Attachments J-L3 PPD Sheet and J-L4 P Sheet have been converted to fillable PDF.

21 L8 Will the Government confirm that the 8(a) program welcome letter from the SBA qualifies as “a copy of the company’s 8(a) certificate”?

No, the Government will not accept a welcome letter. Offerors must provide a copy of the company’s Small Business Office 8(a) certification.

22 L8 Will the Government allow past performances which have an average annual value of $1M in lieu of $5M TCV?

No, the Government’s scope and magnitude of this project requires Offerors to have a $5M minimum total contract value, standard level of experience that would support a favorable Confidence Assessment Level.

23 L8;

PWS 1.6.1

23a. The requirements in L8 for the Management Plan are significantly different than the requirements in PWS 1.6.1. L8 directs Offerors to "submit a Management (PWS 1.6.1) discussing its approach to quality control, resource management, and possible performance issues related to PWS Part 5." PWS 1.6.1 directs Offerors to "convey an understanding of all tasks specified in the PWS and describe an approach to satisfy these requirements."

PWS 1.6.1 then goes on to instruct offers to address seven elements including property management, staffing, corporate support, and training that are different from the L8 elements quoted above. Please clarify which requirements/tasks/approaches Offerors are to discuss.

23a. PWS section 1.6.1 states that “At a minimum, the Management Plan shall address the following…”

Correction: L8 Volume Content; 1) Volume I:

Administrative, Management Plan bullet was revised to reflect:

Management Plan - The Contractor shall submit a Management Plan per PWS section 1.6.1 as related to PWS Part 5.

23b. If the Government wants Offerors to respond to the requirements in PWS 1.6.1, please increase the page allocation for this plan to a minimum of 20 pages.

23b. Correction, SF 1449 section L6 was revised to reflect:

Management Plan- Maximum of 20 pages

24 L8;

M4 J-L4 PPQ

The Government is asking contract references to return completed PPQs to the Offerors. Information by contract references in PPQs is considered sensitive and normally not shared with Offerors.

The Government maintains it is the responsibility of the Offeror to obtain the Past Performance Questionnaire (PPQ). PPQs must be included in the Offeror’s Volume III: Factor I Past

Request the Government change the requirement to instruct contract references return the PPQs directly to you and instruct Offerors to include the first page of the PPQ in their submission.

Performance proposal submission before/by the due date and time for this solicitation.

25 Section L- Clause 52.216

Clause 52.216.-1 Type of Contract states that the government will award a Firm Fixed Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract. Attachment 2 B-2 Schedule Price List is requesting Hour Rates, Number of Staffing, Hours, and Month Rates. Based on the requirements of the solicitation would this be considered a Hybrid Firm Fixed Price and Fixed Price Labor Hour type contract?

No, this is a Firm Fixed-Price contract.

Attachment 2 B-2 Schedule Price List is the negotiated schedule pricing to be incorporated in the contract and used on additional task order requests (SF1449, Section H-13 Task Order Procedures) for surge support services task order per PWS Section 1.6.5.2 and Section 5.3.2- Optional Meals.

26 M2 26a. (2) Facility Clearance Requirement: The Offerors must possesses, on the proposal due date, a current/active DoD Industrial Facility Security Clearance at the SECRET level or above. There will be no exceptions or extensions to this requirement. All companies aligning as a Joint Venture (JV) candidate must have an active secret clearance individually by proposal due date.

This security clearance is a PASS / FAIL requirement to be received by the Government no later than the proposal due date.

26a. The SECRET facility clearance only applies to the Prime contractor in a traditional prime-subcontractor structure, which is comprised of a single prime contractor and multiple subcontractors. However, any contractor’s personnel, prime or subcontractor, supporting this contract must have an individual secret clearance.

26b. Does SFC requirement pertain to Subcontractor Partners?

26b. Yes, the Subcontractor Partners must have an active FSC. The Prime contractor is responsible for ensuring security procedures are met in order to perform the duties at all contract locations.

Therefore, yes, the prime contractor is responsible in ensuring subcontracting partners adhere to the requirements.

27 Attachment 1 The formula in Cell F5 appears to be linked to another cell instead of reflecting a multiplication formula.

Can the offeror update the worksheet to correct formula?

Correction: The Government removed formulas in all the cells in Attachment 1 J-B-1 Pricing Submission Worksheet.

Yes, Offerors may enter the appropriate formula on applicable cells for their pricing proposal.

28 Attachment 1 The total formula is missing for each period.

Can the offeror update the worksheet to correct formulas in cells F12, F21, F30, F39, F48, and F57?

See the response to 27.

29 Attachment 1 29a. X003 & X004 have the same description on the Schedule B however on Attachment 1 they are reference as X003 Dining Facility Services - Add Meals (Short Line Meals 1-100) and X004 Dining Facility Services - Add Meals (Full Service Meals 101-350).

29a. Correction: Due to character limitation on the Government’s contracting writing system, the description was shortened in SF1449, Section B, CLINs 0003 & 0004; and all options CLINs were revised to reflect:

o CLIN X003 Dining Facility Services – Add Short Meal o CLIN X004 Dining Facility Services – Add Full Meals

In addition, the Extended Description was revised to include:

o CLIN X003 Additional Short Line Meals:

o CLIN X004 Additional Full Service

Meals:

29b. Is Attachment 1- J-B1 correct and if so should the Schedule B be updated to reference the same as Attachment 1- J-B1?

29b. Correction: Attachment 1 J-B1 Pricing Submission Worksheet CLINs 0003 & 0004; and all options CLINs were revised to reflect:

o CLIN X003 Dining Facility Services – Add Short Line Meals o CLIN X004 Dining Facility Services – Add Full Meals

30 Attachment 1 & 2

CLIN 0007 is labeled "SURGE" on the Attachment 1 & Schedule B, however on Attachment 2 - Additional Meal Cost it's not shown as part of the surge information.

Should this be corrected to show CLIN 0007 in Attachment 2?

No, CLIN 0007 is not shown on Attachment 2 J- B2 Scheduled Price List. See response to 25.

Attachment 1 J-B1 Pricing Submission Worksheet is provided to assist the Offeror when composing its proposal and the Government when evaluating pricing.

31 Attachment 2 Can the government verify that the column header "Number of Staffing" is referring to a Full Time Equivalent (FTE) count?

Yes, the Number of Staffing is Full Time Equivalent.

Correction: Attachment 2 J-L2 Schedule Price List, column B was revised to reflect:

Full Time Equivalent (FTE)

32 Attachment 2 The Option Year CLIN numbers do not reflect what is on the Solicitation or Attachment 1. Base Year CLIN numbers are reflected for all periods. Please update.

See response to 30.

33 Attachment 2 The breakout of # of Meals to Prepare does not align with the CLIN Structure. For example, CLIN 0003 is for 1-100 Short Line Meals on Attachment 1 and CLIN 0003 is requesting 1-100 and 101-350 on Attachment 2. Please update to be consistent.

See response to questions 2 and 29.

34 Attachment 2 Instructions to Offerors is to enter all applicable costs per hour IAW PWS Section

5.3.2 Optional Meals. Should the

Instructions and subsequent Column header be referencing Price per Hour vs. Cost per Hour?

Correction 1:

Attachment 2 J-L2 Schedule Price List, Instructions to Offerors was revised to reflect:

On this page, the price per hour (price/hour) is the sum of the hourly rates of all contracting staffing in support of PWS Section 5.3.2 Optional Meals.

The negotiated price will be the hourly rates used for the proposal when optional / additional meal services and surge support are requested. The offeror shall identify the labor categories and the number of contracting support in the staffing support column. NOTE: This is just an example, as the offeror's proposed staffing may vary. Staffing to prepare 1-100 meals may consist of 4 cooks, 1 stock clerk, and 4 food service workers for $50/hour; whereas staffing to prepare 101-350 meals may consist of 5 cooks, 1 stock clerk, and 6 food service workers for $75/hour.

Correction 2: Attachment 2 J-L2 Schedule Price List, Header Column was revised to reflect:

Price/Hour

Correction 3: Attachment 2 J-L2 Schedule Price List, included an additional column titled:

Staffing Support

35 Attachment 3 Will the solicitation be updated to incorporate the newly incorporated federal holiday of Juneteenth into Section 1.6.4 Recognized Holidays?

Correction: PWS Section 1.6.4 Recognized Holiday was revised to reflect Juneteenth National Independence Day as a recognized holiday.

36 Attachment 3 Will the Government please confirm a productive person-year should be priced at 1880 hours/year, exclusive of Surge?

Yes, 1880 hours/year is a productive person-year.

37 Attachment 8 37a. “5. Offerors, provide copy of secret clearance” Will the Government please clarify how they would like offerors to display this?

37b. DISS does not allow export of clearance confirmation, will the Government allow submission of SSN or other PII to verify clearance of proposed Key Personnel? If requesting SSN or other PII for key personnel, will the Government please provide a secure method for submission of

PII?

37a. See the response to 18.

37b. No, the Government will not allow submission of SSN or other PII for Key Personnel to verify active clearance status.

The Offeror shall provide a memorandum on company letterhead from their Facility Security Officer confirming the Key Personnel’s clearance status. At a minimum, the memorandum must include the following:

• Key Personnel’s Name

• Eligibility (Clearance Type)

• Eligibility Date

• Determination

Correction: Attachment 8 J-L1 Key Personnel Qualifications Sheet, under Description of How Candidates Meet or Exceed the Requirements was revised to reflect:

5. Memorandum on company letterhead from their Facility Security Officer confirming clearance status. At a minimum, the memorandum must include the following:

• Key Personnel’s Name

• Eligibility (Clearance Type)

• Eligibility Date

• Determination

38 Attachment 9 “In order for our team to compile its evaluation, we request the completed the PPQ sheet form and any other pertinent information as receipt of the requested information by 2:00 PM Eastern Time on Thursday, March 25, 2021 as their evaluation will commence shortly thereafter.”

Will the Government please update the date within the Client Authorization Letter to reflect July 23, 2021 or after?

Correction: Attachment 9 J-L2 Client Authorization Letter, 5th paragraph was revised to reflect:

In order for our team to compile its evaluation, we request the completed the PPQ sheet form and any other pertinent information as receipt of the requested information by (INSERT DATE) as their evaluation will commence shortly thereafter.

The Offeror may edit the requested due date on the Client Authorization Letter based on the Offeror’s suspense date.

39 Attachment 10 On Attachment #10 J-L-3, section 1 asks for Complete Name of Reference (Government Agency, commercial firm, or other organization).

Please clarify if the Government wants the name of the Government Contracting Agency or the name of the subsidiary/company/contractor that is performing the work on the given contract reference?

Attachment 10 J-L3 Past Performance Data pertains to the current or previous contract that the offeror is preforming or performed.

Section 1 Complete Name of the Reference, the Government is requesting for the information of the customer receiving the services. The customer reference may be a Government agency, commercial firm, or other organization.

40 Attachment 13 The SCA Wage Determination was provided for the Pennsylvania County of Adams.

Provide the applicable Wage Determination for work performed at Site C and Ft. Detrick, which are in the state of Maryland.

The primary worksite is in Pennsylvania in Adams County. Therefore, the SCA Wage Determination is based for that area.

41 Attachment 13 The System for Award Management (SAM.gov) has released an update to WD No. 2015-4259, Revision No. 13, dated 12/21/2020. Should Offerors utilize the WD No. 2015-4259, Revision No. 14, dated 06/14/2021?

Correction: SF1449, Section J Attachment 13 J- C4 SCA Wage Determination 2015-4259 R14 is revised and hereby provided in Amendment 0001;

WD 2015-4859 (Rev13) is removed.

Specific Questions- Question Section Interested Party Question Government Response

42 PWS 1.6.2 The Quality Control paragraph states, "The Qualify Control Plan (QCP) will be a part of the technical package and will be an evaluation factor." However, Section M does not indicate that the Technical Volume will be evaluated.

Please clarify.

This is correct. There is no technical factor.

Correction: The following was deleted from Performance Work Statement (PWS) section 1.6.2:

The Quality Control Plan (QCP) will be a part of the technical package and will be an evaluation factor.

43 PWS 1.6.4 Will the Contractor be required to provide services on the Juneteenth holiday?

See response to 35.

Contractors shall refer to PWS Sections 1.6.4 Recognized Holidays and 1.6.5 Hours of Operation for staffing requirements regarding recognized Holidays.

44 PWS

1.6.5.2.3

Confirm the accuracy for reference to PWS 5.6, Optional Equipment and Labor. If accurate, please advise of its applicability and whether it will be considered part of PWS

1.6.5.2 Surge Support (Special Events /

Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN X007.

Correction: PWS, Section 1.6.5.2.3 was revised to reflect:

The Contractor shall provide a proposal based on the schedule price list. The Government will issue an RFP for any surge support services by providing a preliminary PWS when required along with any applicable special considerations and the required completion date.

45 PWS 1.6.8 &

1.6.17.1

The Security Requirements states that all contractor personnel must have a Secret Security clearance. It further states that the PM and APM must have this clearance prior to proposal submission. However, the Phase-in / Phase-out Period states that one of the purposes of the Phase-In Period is to "obtain security clearances". Please clarify.

Yes, all contractor personnel supporting this contract are required to have a secret clearance.

The Program Manager (PM) and the Alternate Program Manager (APM) were identified as Key Personnel. Therefore, proof of their active clearance status must be included in the Offeror’s Volume II: Pass/ Fail Requirements.

Supporting personnel (non-key personnel) without a secret clearance would be escorted until clearance is received.

46 PWS

1.6.13.1

Can the proposed Program Manager's Bachelor's Degree be in a field other than Program, Project, or Business Management, if relevant to the work being performed?

No, other field is acceptable. The PM’s Bachelor’s Degree must be in Program, Project, or Business Management.

47 PWS

1.6.13.1

Can the proposed Program Manager and Alternate have experience with other DoD programs in lieu of the "specialized experience with the Army Food Service Program?"

Yes, Army Food Services Program experience is preferred but other military food service programs with the Joint Culinary Center of Excellence affiliate will be accepted.

the proposed PM and APM may have experience with other DoD programs.

48 PWS

1.6.13.1

48a. Both the PM and APM are required to have 5 years of experience with the Army Food Service Program and have a Food Service Managers certification. Is this correct or may this only apply to the Food Service Manager?

48a. Yes, both the PM and APM positions are required to have 5 years of experience with Army Food Services Program experience is preferred but other military food service programs with the Joint Culinary Center of Excellence affiliate will be accepted.

48b. Can other military food service experience qualify?

48b. Army Food Services Program is preferred but all other military food service programs with the Joint Culinary Center of Excellence affiliate will be accepted.

49 PWS

1.6.13.1

Is the "Food Service Manager certification" requirement consistent with the State of Pennsylvania's for a nationally recognized food manager certification? If not, provide the authorizing agency for the required certification.

Yes, the required ServSafe Food Service Manager Certification is consistent with the State of Pennsylvania. Moreover, it considered the nationally recognized standard.

50 PWS 1.6.17 Please consider revision of the Phase-in period to 60 days, unless the language in this paragraph will be revised to the remove the requirement for “…personnel on board 30 days prior to the start…”.

No, the Government is not considering an adjustment of the Phase-In and Phase-Out periods beyond 30 days.

51 PWS 3.1.20 Confirm that the PWS 3.1.20 for non-contractor personnel is considered part of PWS

1.6.5.2 Surge Support (Special Events /

PWS 3.1.20 Billeting states “The Contractor may utilize the Government provided billeting during exercises, special events, contingency operations, Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN X007.

and inclement weather to ensure contract personnel are present to provide essential support services.”

Non-contractor personnel may also utilize billeting for the same events.

52 PWS 4.1 This paragraph states, "The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed on the Government Furnished Equipment and Supplies List provided as Attachment 5." Does the Government mean Technical Exhibit 5? If so, please amend the PWS. If not, please provide Attachment 5.

Correction: PWS Section 4.1 revised to reflect:

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed on the Government Furnished Equipment and Supplies List provided as Technical Exhibit 5.

53 PWS 4.2 Provide WHS' current time from date of request submittal to approval for clearance authorization of new employees.

The current timeline for clearance requests is 4-6 week. However, if there are issues with the applicant’s application, it may take longer.

54 PWS 4.2 References to the agencies related to clearance processing have changed. Please amend the solicitation to revise the paragraph with the current names: replace the Defense Security Service with Defense Counterintelligence Security Agency (DCSA) and replace the Defense Industrial Security Clearance Office with DoD Central Adjudicating Facility (CAF).

Correction: PWS Section 4.2 revised to reflect:

The contractor shall possess and maintain a SECRET facility clearance from the Defense Counterintelligence Security Agency (DCSA).

The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the DoD Consolidated Adjudicating Facility (CAF).

55 PWS 4.3.1 Does the Contractor purchase cleaning chemical for Dining Services from a direct vendor or can they be purchased from the Government's Prime Vendor? At whose cost?

No, the Contractor does not purchase the cleaning chemicals.

The Contractor places orders for cleaning chemical for the dining facility in Maximo. Then Government reviews, approves and pays the purchase request via Government purchase card.

56 PWS 4.3.1 Provide a list of the equipment currently in-use for vacuuming and buffing/stripping.

See PWS Part 7 Technical Exhibit 5-Government Furnished Property List.

In accordance with PWS Part 4 Contractor Furnished Items and Services, Section 4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed on the Government Furnished Equipment and Supplies List provided as Technical Exhibit 5.

57 PWS 4.3.7 Confirm the requirement for a contractor-furnished vehicle, or if a GSA vehicle may be used.

Yes, the offeror is required to provide one vehicle.

GSA vehicles are provided PWS, Part 7 Technical Exhibit 5- Government Furnished Property List.

58 PWS 4.3.16 Is an office safe provided for dining services cash security?

Yes, the Government will provide a safe for secure storage.

59 PWS 5.2 Can number of current custodial staff be provided? How many custodial staff are utilized during normal work shifts?

There are 7 custodial staff members.

60 PWS

5.2.2.2.3

Is the contractor responsible for furniture movement related to carpet deep cleaning?

The Contractor is responsible for moving mobile objects (e.g. chairs, trash cans). Items such as desks and filing cabinets are not required to be moved.

61 PWS 5.3.2 Confirm that the PWS 5.3.2 for Optional Meals is considered part of PWS 1.6.5.2 Surge Support (Special Events / Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN X007.

Due to the mission support RRMC provides, this will depend on unforeseen circumstances PWS Section 5.3.2 Optional Meal may be a part of PWS Section 1.6.5.2 Surge Support.

PWS Section 1.6.5.2 Surge Support and PWS Section 5.3.2 Optional Meals will remain as separate CLINs.

62 PWS 5.3.2 What is the historical annual amount of Optional Meals, i.e. Weekday dinners, etc.

See PWS, Part 7 Technical Exhibit 3 – Estimated Workload Data, Additional Historic Data table Item 3 and 4.

63 PWS 5.3.3 Is there more than one dining facility, as this statement infers more than one: "each dining facility".

There is only one dining facility.

64 PWS 5.3.15 64a. Is there a breakdown available between headcount (SIK, etc.) customers and retail customers or do all categories pay cash?

64a. No, the Government does not have a breakdown between headcount (SIK, etc.)

customers and retail customers. All meals are paid for in cash only with the exception of meal card holders.

64b. Other than daily meal specials and special events are any meals a set price?

64b. The only set price meals are “box lunches.”

65 PWS

5.3.15.2 & 5.3.15.3

Please explain what customers are eligible for a Discounted Selling Price and/or Standard Selling Price.

All customers are eligible for a Discounted Selling price as it applies for leftover meals.

66 PWS 5.4 Is the BOS contractor responsible for resupply of vending machines?

No, the vending machines are not the responsibility of the Contractor.

67 PWS 5.4.3 Are supply items managed with use of bar code labeling and scanning?

No, the supply items are not managed with bar codes.

68 PWS 5.4.7 Confirm that the PWS 5.4.7 for Optional Logistics Support is considered part of PWS

1.6.5.2 Surge Support (Special Events /

Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN X007.

PWS 5.4.7 for Optional Logistics Support is considered part of PWS 1.6.5.2 Surge Support (Special Events / Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN 0007 and all option CLINs X007

69 PWS 5.5 69a. Can number of current staff drivers be provided?

69a. There are 6 staff drivers.

69b. How many transport vehicles are operating given normal work shifts?

69b. See response to 69a and review PWS Section

5.5 Transportation Services, sub- sections 5.5.1.2;

5.5.1.5.1 through 5.5.1.5.2.

The Contractor shall utilize historical hours provided along with PWS sub-sections 5.5.1.2 and

5.5.1.5.1 through 5.5.1.5.2 to determine the number of drivers and vehicles to be proposed.

70 PWS 5.5.2 Confirm that the PWS 5.5.2 for Optional Transportation Support is considered part of PWS 1.6.5.2 Surge Support (Special Events / Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN X007.

PWS 5.5.2 Optional Transportation Support is considered part of PWS 1.6.5.2 Surge Support (Special Events / Logistics/Transportation / Contingency (Exercises)) and will be included in the CLIN 0007 and all option CLINs X007.

71 PWS

Technical Exhibit (TE)

Similar to the Estimated Workload Data for Logistics and Transportation Services, please provide the annual estimated labor hours for Dining and Custodial Services.

See response to 36.

72 PWS TE3 Provide the estimated quantity of area rug square feet. Or, if included in the estimated carpet quantity, provide separate values for the area rugs.

The Government confirms that there are approximately 5 area rugs throughout the site. The square footage is included within the estimated carpet quantity in PWS, Part 7 Technical Exhibit 3

– Estimated Workload Data, Custodial Historic Data Table Item #1.

73 PWS TE3 73a. Daily headcounts were provided in the RFP but is there an estimated number of staff needed to support during surges, estimated durations of each surge?

73a. See PWS, Part 7 Technical Exhibit 3 – Estimated Workload Data, Additional Historic Data Table.

73b. As well as any mob/demob of transient units?

73b. With the sensitivity of RRMC mission, this information may not be provided without the appropriate clearance approval.

74 PWS TE3 74a. Are the WVNG Soldiers included in the estimated headcounts?

74a. No, WVNG Soldiers are not included in the estimated headcounts provided.

74b. If not, could we be provided their numbers, duration, etc?

74b. There are approximately 45 additional individuals per meal for an unknown length of time due to mission support requirements that RRMC provides to WHS.

75 PWS

General

The gift shop location was identified during the site visit. The operation of the gift shop is not included in the PWS. If this is a requirement, please amend the PWS.

No, the gift shop is not operated by the contractors.

76 General Provide the historical vacancy rates and seniority rates of workforce.

With the sensitivity of RRMC mission, this information may not be provided without the appropriate clearance approval.

END

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Jul-2021 12:00 PM to 02-Aug-2021 10:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Short Meal.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The Period of Performance is in Section F.

To:

Additional Short Line Meals: The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section 5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The Period of Performance is in Section F.

CLIN 0004

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Full Meals.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.2 in Section C. Negotiated proposal price for the additional full service meals. The Period of Performance is

Additional Full Service Meals: The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section 5.3.2.1.2 in Section C. Negotiated proposal price for the additional full service meals. The

CLIN 1003

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Short Meal.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The Period of Performance is

Additional Short Line Meals: The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section 5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The

CLIN 1004

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Full Meals.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.2 in Section C. Negotiated proposal price for the additional full service meals. The Period of Performance is

Additional Full Service Meals: The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section 5.3.2.1.2 in Section C. Negotiated proposal price for the additional full service meals. The

CLIN 2003

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Short Meal.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The Period of Performance is

Additional Short Line Meals: The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section 5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The

CLIN 2004

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Full Meals.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.2 in Section C. Negotiated proposal price for the additional full service meals. The Period of Performance is

Additional Full Service Meals: The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section 5.3.2.1.2 in Section C. Negotiated proposal price for the additional full service meals. The

CLIN 3003

The CLIN description has changed from Dining Facility Services - Add Meals to Dining Facility Services- Add Short Meal.

The CLIN extended description has changed from:

The RRMC BOS requires the use of surge in support of the unique mission that RRMC provides to tenant commands. This surge is in anticipation of special events, contingency exercises, or unexpected circumstances which require immediate support as short notice. The contractor shall provide all labor, material, equipment, supplies and supervision necessary to provide complete services at the RRMC in accordance with PWS Section

5.3.2.1.1 in Section C. Negotiated proposal price for the additional short order meals. The Period of Performance is

Additional Short Line Meals: The RRMC BOS requires…