COMBINED_SYNOPSIS_-_Street_Sweeping_FINAL.PDF

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COMBINED SYNOPSIS/SOLICITATION

Washington Headquarters Services/Facilities Services Directorate

Street Sweeping Program 05 July 2018

HQ003418R0213

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. The solicitation number is HQ003418R0213. This solicitation is a Request for Proposal (RFP).

2. A statement that the solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 48.

3. This acquisition is open to all interested vendors. The North American Industry Classification System (NAICS) code is 488490, “Other Support Activities for Road Transportation” The small business size standard is $7,500,000.00.

4. The Washington Headquarters Service, Acquisition Directorate (WHS/AD), 4800

Mark Center Drive, Alexandria, VA 22350, intends to procure the Street Sweeping Support Services for the Facilities Services Directorate (FSD).

5. The anticipated performance start date is 24 September 2018. The following is the contact line item number, CLIN for the base period:

CLIN Services PoP Qty. Unit Total Price 0001 Phase-In – The contractor shall provide all

Phase-In services in accordance with the Performance Work Statement section 1.6.14 dated 21 June 2018, and all attachments of this document.

24 Sep. 2018 To

30 Sep. 2018

Days

0002 Zone 1 and 2 – The contractor shall provide all required services in zone 1 and 2 in accordance with the Performance Work Statement (PWS) dated 21 June 2018, and all attachments of this document.

01 Oct. 2018

23 Oct. 2018

Days

0003 Zone 1 and 2 – The contractor shall provide all required services in zone 1 and 2 in accordance with the Performance Work Statement (PWS) dated 21 June 2018, and all attachments of this document.

24 Oct. 2018

23 Sep. 2019

Month

0004 Special Event Zone 1 - The contractor shall provide all required special event services in zone 1in accordance with the Performance Work Statement (PWS) section 1.6.16 dated 21 June 2018, and all attachments of this document.

24 Oct. 2018

Lot

0005 Special Event Zone 2 - The contractor shall provide all required special event services in zone 2 in accordance with the Performance Work Statement (PWS) section 1.6.16 dated

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21 June 2018, and all attachments of this document.

0006 Emergency Zone 1 - The contractor shall provide all required services within emergency zone 1 in accordance with the Performance Work Statement (PWS) section

1.6.17 dated 21 June 2018, and all attachments of this document.

0007 Emergency Zone 2 - The contractor shall provide all required services within emergency zone 2 in accordance with the Performance Work Statement (PWS) section

1.6.17 dated 21 June 2018, and all attachments of this document.

6. Description - The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, non-personal services, and other items necessary to perform street sweeping support services as defined in this Performance Work Statement (PWS).

The Contractor shall perform to the standards in this contract. The Government will not exercise any supervision or control over any sub-contractor used to perform services herein.

Such sub-contractors shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

7. Performance period shall be:

Base Period: Twelve months from the date of award.

Option Period One: Twelve months after the base period.

Option Period Two: Twelve months after Option Period One.

Option Period Three: Twelve months after Option Period Two.

Option Period Four: Twelve months after Option Period Three.

8. The following clauses and provisions are applicable:

52.212-1, Instructions to Offerors In conjunction with Addendum See pg.47 52.212-2, Evaluation – Commercial Items See pg.21 52.212-3, Offeror Representations and Certifications – Commercial Items, See pg.22 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (see pg. 37). See pg. 37

9. RESPONSE DUE DATES

a. Offerors shall email all questions to:

Contracting Officials egziakulu.tamrat.civ@mail.mil

CC kevin.a.romanach.civ@mail.mil

b. Questions Due Date:By 2:00 PM (Eastern) Friday, 20 July 2018.

Response(s) to all received questions will be posted on FBO. Interested offerors must submit any questions before the date/time listed above.

No telephonic requests will be entertained.

c. Proposal Submission Due Date: Friday, 10 August 2018, at 3:00 PM (Eastern).

mailto:egziakulu.tamrat.civ@mail.mil mailto:kevin.a.romanach.civ@mail.mil

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Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with FAR 52.212-1. E-mail transmission is not instantaneous and delays in transmission may occur anywhere along the route. The Government takes no responsibility for any delays in the transmission of an e-mail.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Washington Headquarters Services/ Facilities Services Directorate Street Sweeping Program

21 June 2018

PART I

1. GENERAL: This is a non-personnel services contract to provide street sweeping support services for the Pentagon Reservation.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, non-personal services, and other items necessary to perform street sweeping support services as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract. The Government will not exercise any supervision or control over any sub-contractor used to perform services herein. Such sub-contractors shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Background: Washington Headquarters Services (WHS) is the essential services provider for the Office of the Secretary of Defense (OSD) and Department of Defense (DoD) agencies in the National Capital Region (NCR), including the Pentagon. WHS provides a wide range of centralized capabilities to DoD headquarters, OSD, and DoD components, enabling economies of scale for delivering essential administrative services to fulfill the mission of the DoD. WHS aligns under the Director of Administration in the Office of the Deputy Chief Management Officer.

1.2.1 WHS directorates and personnel support the mission of DoD customers by managing DoD-wide programs and operations for the Pentagon Reservation, Mark Center, and DoD-leased facilities in the NCR.

1.2.2 In this contract, the term “Pentagon Reservation” refers to the Pentagon building and its supporting facilities (e.g., ancillary buildings, parking lots, roads), such as the Heating and Refrigeration Plant and the North Village. This term does not include the Mark Center and DoD-leased facilities.

1.2.3 The WHS Facilities Services Directorate (FSD) provides operational support, including implementation of a compliant stormwater program under the General Permit for Discharges of stormwater from Small Municipal Separate Storm Sewer Systems (MS4 permit) managed by the Virginia Department of Environmental Quality.

The MS4 permit establishes maximum loads of pollutants that can be discharged into the storm sewer system and surface waters.

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1.3 Objective: The purpose of this contract is to:

a) Establish a street sweeping program to reduce the amount of pollutants being discharged from exterior hard surfaces (i.e., roads and parking lots) at the Pentagon Reservation to surface waters, to support compliance with the MS4 permit.

b) Improve the aesthetics of the site while helping to meet regulatory requirements.

1.4 Scope: The Contractor shall perform street sweeping support services in accordance with the PWS, to include street sweeping, contract administration and management, subcontractor management, quality assurance, and regulatory compliance.

1.5 Period of Performance: The period of performance shall be for one base period of 12 months and four optional periods of 12 months each. The period of performance reads as follows:

Base Period: Twelve months from the date of award.

Option Period One: Twelve months after the base period.

Option Period Two: Twelve months after option period one.

Option Period Three: Twelve months after option period two.

Option Period Four: Twelve months after option period three.

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective and comprehensive quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall prepare a QCP document and submit it to the government within 10 days after the contract is awarded. This document will specify the Contractor’s internal business process for identifying degraded services, equipment inspections, and employee training.

Furthermore, it will address how the Contractor plans to meet and/or exceed contract requirements. The QCP is the means by which the Contractor assures compliance with the requirements of the contract. Amendments or changes to the QCP shall be delivered to the Government within three business days following any change.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan describes what the Government will do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The methods of surveillance are detailed in TECHNICAL EXHIBIT 1 located at the end of this PWS.

1.6.3 Recognized Holidays: The Contractor shall not perform service on the following holidays unless permitted in writing by the Contracting Officer’s Representative (COR):

New Year’s Day Memorial Day Labor Day Thanksgiving Day Martin Luther King Day Independence Day Inauguration Day Christmas Day Columbus Day Veterans Day Presidents’ Day

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1.6.4 Hours of Operation: All street sweeping services shall be scheduled for nights and weekends and any other day designated by Federal Statute, Executive Order, or Presidential proclamation. The Contractors shall not provide street sweeping support services between the hours of 4:00 AM – 7:00 PM Monday through Friday. Any exceptions to these time restrictions must be granted in writing by the COR. During weather conditions involving rain, snow, or ice, the Contractor shall coordinate with the COR to schedule an appropriate time for service.

1.6.5 Place of Performance: Pentagon Reservation located in Arlington, Virginia.

1.6.6 Type of Contract: The Government will award a firm-fixed price contract.

1.6.7 Security and Safety Requirements: This section describes the security and safety requirements for the street sweeping support services.

1.6.7.1 All Contractor personnel performing work at the Pentagon Reservation must be capable of passing a background check required for the issuance of a Pentagon Facility Access Card (PFAC) prior to starting work.

1.6.7.2 The Contractor shall allow the Pentagon Force Protection Agency

(PFPA) to conduct a vehicle inspection before performing any street sweeping services on the Pentagon Reservation. The inspection will be performed by K- 9 units at a pre-designated time and location.

1.6.7.3 Each Contractor employee shall wear his/her PFAC above the waist, so that it is visible, while inside the Pentagon building and when performing work on the Pentagon Reservation.

1.6.7.4 The Contractor shall submit all required personnel and motor vehicle information to obtain parking passes and to gain motor vehicle entry to the Pentagon Reservation. All vehicles are subject to screening by PFPA before, during, and after operations.

1.6.7.5 Physical Security: The Contractor shall be responsible for safeguarding all Contractor-provided property. Upon contract award, the Contractor shall supply the following information to the COR within five business days:

a) Make, model, and tag number of all vehicles to be used while on the Pentagon Reservation, and the names of the drivers operating each vehicle.

b) For each driver and associated support personnel: full name, social security number, date of birth, race, sex, height, weight, whether or not they are a United States citizen, and if not a citizen, their immigration number and employment authorization card.

c) The Contractor shall notify the COR of any driver and/or vehicle changes at least 72 hours or 4 business days in advance of service.

d) The Contractor is responsible for tracking employee PFAC expiration dates, and notifying the COR 30 days prior to the expiration date listed on the employees’ PFACs.

e) The Contractor shall comply with all rules and regulations governing conduct on the Pentagon Reservation including, without limitations, to regulations in 32 CFR Part 234, Conduct on the Pentagon Reservation.

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1.6.7.6 The Contractor shall ensure that drivers follow all safety practices while operating motor vehicles on the Pentagon Reservation. All vehicles must have an operable parking system, emergency parking system, and backup alarms.

1.6.7.7 The Contractor shall immediately report all reportable accidents to the COR.

A reportable accident is defined as death, occupational disease, or traumatic injury to the employees or the public; property damage by accident in excess of $100; and fires. Within seven calendar days of a reportable accident, the Contractor shall submit an accident report using (Occupational Safety and Health Act [OSHA] Supplemental Form 101) to the COR.

1.6.7.8 The Contractor shall immediately report all spills of oils, hydraulic fluids, or hazardous substances to the COR that occurred on the Pentagon Reservation grounds. Any release of hazardous materials must be reported to the Pentagon Building Operations Command Center at 703-614-1597, local regulatory officials and local emergency response agency, as well as the WHS Environmental, Sustainability, and Energy Branch Manager at 703-614-9583.

The Contractor shall incur the cost of any necessary clean-up of spillage.

1.6.7.9 The Contractor shall maintain spill containment kits for each vehicle used during the performance of contract services.

1.6.7.10 The Contractor shall provide the names and addresses of each facility that will receive waste material generated during the performance of this contract ten calendar days after the contract is awarded.

1.6.7.11 The Contractor shall ensure its personnel wear proper Personal Protective Equipment (PPE) in accordance with OSHA requirements. PPE is required by the nature of the assigned activities. The Contractor shall inspect and maintain PPE before use and on a periodic basis to ensure safe operation.

1.6.8 The Contractor agrees to have a representative present at all monthly meetings.

Additional meetings may be scheduled by the COR.

1.6.9 Contracting Officer’s Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

a) Assure that the Contractor performs the technical requirements of the contract;

b) Perform inspections necessary to contract performance;

c) Maintain written and oral communications with the Contractor concerning technical aspects of the contract;

d) Issue written interpretations of technical requirements, including government drawings and specifications;

e) Monitor Contractor's performance and notifies both the contracting officer (KO) and the Contractor of any deficiencies;

f) Coordinate availability of government furnished property; and

g) Provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

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1.6.10 Staff Plan: Within ten days after contract award, the Contractor shall submit a staffing plan to the KO and COR that identifies all personnel expected to be employed in the performance of this contract, the vehicles to be used in the contract, as well as the names of drivers. The Contractor shall identify the vehicles that will be used for sweeping and provide the personal information for the drivers as part of this plan. Additionally, the plan shall identify key personnel including the roles and responsibilities of the staff. Plans to be submitted as deliverables are included in TECHNICAL EXHIBIT 2.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed personnel, the Contractor shall (1) notify the KO three days in advance and (2) submit justification (including proposed substitutions) in detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the KO’s written consent; provided that the KO may ratify in writing the proposed change, and that ratification shall constitute the KO’s consent required by this document.

1.6.11.1 Key Personnel – Project Manager

The Contractor project manager (PM) shall be the primary technical and managerial interface between the Contractor, KO, and the COR. The Contractor shall provide written designation of the PM to the KO and COR.

1.6.11.2 Key Personnel – Quality Control Inspector/Safety Inspector The Contractor quality control inspector/safety inspector (QCI/SI) shall perform inspections of all work performed. The QCI/SI shall inspect in accordance with the Contractor’s Government-approved Quality Control Program.

1.6.11.3 Key Personnel Qualification and Knowledge

The Contractor’s PM shall:

• Be fluent in English;

• Have a minimum of ten years of direct experience in project management, planning, and workforce planning; and

• Have five years field experience in street sweeping.

The Contractor’s QCI/SI shall:

• Be fluent in English;

• Have a minimum of five years of direct experience in project quality management; and

• Have five years of field experience in street sweeping.

1.6.11.4 Major Duties and Responsibilities

The PM shall:

• Be available for meetings 7:00am to 3:30pm Monday through Friday, via phone at all times, and present at the Pentagon Reservation during emergencies and meetings.

• Shall provide personnel with the expertise to execute the performance of work in accordance with the PWS.

• Implement all necessary work control procedures to ensure timely accomplishment of work requirements.

• Plan and schedule work to ensure material, labor, and equipment are available to complete work requirements within the specified time limits.

• Shall schedule and arrange work to cause the least interference with the normal occurrence of Pentagon business and mission. In some cases where some interference maybe unavoidable, the Contractor

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The QCI/SI shall:

• Ensure that all work is performed in accordance with the quality control program.

• Provide Government notification of damages to property and replacement of units.

• Conduct routine inspections of the sweeping and disposal process.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid causing the public to believe they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Data Rights: All documents and materials, to include the source codes of any software, produced under this contract shall be Government-owned with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14 Phase-In Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel available during the seven (7) days phase in period. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date and complete all necessary administrative requirements such as badging and security clearances in order to commence full performance of services on the contract start date.

1.6.15 Pentagon Reservation: The Pentagon Reservation exterior hard surfaces (4,084,300 square feet) are divided into two zones to maximize flexibility of services. See Attachment 1 for a site map. Each zone will be swept at least once a month.

1.6.15.1 Zone 1 (2,203,500 square feet) includes the following:

• South Parking and associated roads;

• Heating and Refrigeration Plant parking lots and associated roads;

• Fern, Hayes, and Eads Street parking lots;

• Pentagon Transportation Center;

• Remote Delivery Facility parking lots and associated roads;

• Corridor 5 parking lot and associated roads;

• Connector Road parking lot and associated roads;

• Center Courtyard; and

• A/E Drive.

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1.6.15.2 Zone 2 (1,955,800 square feet) includes the following:

• Mall, River, and Lower River parking lots and associated roads;

• North Parking and associated roads;

• Secured North Parking;

• North Village parking lots and associated roads;

• Boundary Channel Drive; and

• Lyndon B. Johnson (LBJ) Memorial Grove parking lot.

1.6.16 Special Events: Throughout the year, special events take place at the Pentagon Reservation that may require additional street sweeping. These events would require sweeping the entirety of either Zone 1, Zone 2, or both. The Government will request sweeping for special events, as needed, at least one calendar week in advance. Special event requests will be in addition to the monthly service.

1.6.17 Emergency Events: In the case of an emergency, short notice street sweeping may be required. Requests from the government will be made with a 24-hour notice. These events would require sweeping the entirety of either Zone 1, Zone 2, or both.

PART II SPECIFIC TASKS

2. SPECIFIC TASKS

2.1 Basic Support Services: The Contractor shall perform support services in accordance with the PWS, to include street sweeping, contract administration and management, subcontractor management, and compliance with regulatory requirements.

2.2 Street Sweeping: The Contractor shall:

• Perform vacuum-assisted and/or regenerative air street sweeping of all exterior hard surfaces, excluding sidewalks, once a month. A vacuum-assisted sweeper is equipped with a high power vacuum to suction debris from the street surface. A regenerative-air sweeper is equipped with a sweeping head which creates suction and uses forced air to transfer street debris in to the hopper. No other street sweeping methods or technologies shall be used.

• Provide special event street sweeping (see 1.6.16) of parking lots and roadways as requested.

• Provide emergency street sweeping (see 1.6.17) of parking lots and roadways as requested.

• Schedule monthly sweeping for the third week of every month, or at another date mutually agreeable between the Contractor and the Government.

• Dispose of all pollutants including, but not limited to, sediment, debris, trash, and other waste in accordance with all applicable regulations and industry standards.

2.3 Environmental Requirements: The Contractor shall:

• Comply with all mandatory environmental requirements (See Part IV of this PWS).

• Comply with federally mandated environmental preference programs and DoD “Green

Procurement Program” policy. Preference should be given to products and services which include recovered material products, energy- and water-efficient products, alternative fuels and fuel-efficient products, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products.

2.4 Reporting: The Contractor shall:

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• Notify the Government if service will not occur on the expected date.

• Provide a monthly report to the Government. The first report is due 15 calendar days after the first street sweeping event. The COR will establish a schedule for subsequent reports.

• The reports are to include the following:

a) Monthly record of period of sweeping, including start and completion time and date;

b) Areas swept;

c) Miles swept;

d) Damage(s) inflicted to the Reservation, if applicable;

e) Accidents or spills, if applicable;

f) The facility that receives the waste;

g) The total amount (in pounds) of debris recovered; and

h) Signature of the QCI/SI.

2.5 Meetings:

• Within 10 workdays after the contract award, the Contractor shall participate in a kickoff meeting with the KO and COR at the Pentagon to:

a) Introduce the Contractor’s PM and key task participants;

b) Discuss the overall objective of the contract requirement;

c) Discuss the roles and responsibility of the Contractor and Government;

d) Establish communication ground rules; and

e) Clarify any questions.

2.6 Contractor Personnel, Disciplines, and Specialties: The Contractor shall:

• Accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task.

2.7 Contract Administration and Management: The Contractor shall:

• Successfully integrate and coordinate all activity needed to execute the requirement.

• Manage the timeliness, completeness, and quality of work performed.

• Provide corrective action plans, proposal submittals, timely identification of issues, and management of subcontractors.

• Seek to ensure customer satisfaction and professional and ethical behavior of all

Contractor personnel.

• Establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

• Maintain continuity between the support operations at the Pentagon Reservation and the

Contractor’s corporate office(s).

• Establish processes and assign appropriate resources to effectively administer the requirement.

• Respond to Government requests for contractual actions in a timely fashion.

• Have a single point of contact between the Government and Contractor personnel assigned to support this requirement.

• Assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

• Require all Contractor employees to wear distinctive uniforms and safety shoes that meet or exceed industry requirements and standards at the start date of contract award.

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The uniform shall have the Contractor’s name easily identifiable and permanently attached. Unless the performance of a particular task requires otherwise, the Contractor’s employees shall maintain an appearance that is neat and clean, and reflect favorably upon both the Contractor and the DoD. The Contractor is responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

• Manage work distribution to ensure there are not organizational conflict of interest considerations. Contractors may add subcontractors to their team after notification to the KO and the COR. Cross teaming may or may not be permitted.

2.8 Customer Complaints: The Contractor shall:

• Respond to validated complaints after receipt of notice and provide resolution to the problem within 24 hours.

• Submit written documentation of service follow-up and response time to the COR within

24 hours of service completion.

• Correct any deficiencies with one opportunity within the allotted time frame as stated above.

• Should the Contractor fail to correct per contract requirements within 24 hours after the

COR’s written request, the Government reserves the right to have the complaint resolved by other means and charge the Contractor for any excess costs.

PART III GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

No Government furnished property will be provided to meet the requirements of this contract.

PART IV APPLICABLE PUBLICATIONS

3. APPLICABLE PUBLICATIONS

3.1 The Contractor shall abide by all statutes, applicable regulations, publications, manuals, and federal policies and procedures.

Publications Title

Conduct on the Pentagon Reservation (32 CFR 234) http://archive.defense.gov/home/features/2008/0708_memorial/32cfr234.pdf

Federal Hazard Communication Program (29 CFR 1910.1200) https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id= 10099

Hazardous Waste Operations and Emergency Response – 1910.120 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9765

Recommendations of the Expert Panel to Define Removal Rates for Street and Storm Drain Cleaning Practices http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL- APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf http://archive.defense.gov/home/features/2008/0708_memorial/32cfr234.pdf https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10099 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9765 http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf http://chesapeakestormwater.net/wp-content/uploads/dlm_uploads/2016/05/FINAL-APPROVED-Street-and-Storm-Drain-Cleaning-Expert-Panel-Report-Complete2.pdf

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PART V ATTACHMENT/TECHNICAL EXHIBIT LIST

4. ATTACHMENT/TECHNICAL EXHIBIT

4.1 ATTACHMENT 1 – Site Map: The site map is intended to serve as a reference for the Exterior hard surface zones described in section 1.6.15.

4.2 ATTACHMENT 2 - Quality Assurance Surveillance Plan (QASP)

4.3 ATTACHMENT A – Price Schedule

4.4 TECHNICAL EXHIBIT 1 – Performance Requirements Summary

4.5 TECHNICAL EXHIBIT 2 – Deliverables Schedule

4.6 TECHNICAL EXHIBIT 3 – Estimated Workload Data

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TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Method of Surveillance

The contractor shall provide street sweeping support services for the Pentagon Reservation exterior hard surfaces.

[PWS Section 2.2 and 2.3]

• All accessible exterior hard surface areas are free of accumulated and loose sand, grit, litter, trash, leaves, and other organic matter.

• During the course of one month, all exterior hard surfaces have been swept.

• Sweeping is performed by vacuum-assisted and/or regenerative air street sweeper.

• The Contractor has cleaned up after each instance of sweeping.

95%

Periodic Surveillance: The Government will conduct periodic surveillance activities to monitor the Contractor’s performance during periods of street sweeping. The Government will inspect swept areas.

Validated customer complaint:

The Government will report validated customer complaints to the contractor in writing.

The contractor shall respond to customer complaints.

• Respond to validated complaints after receipt of notice and provide resolution to the problem within 24 hours.

• Submit written documentation of service follow-up and response time to the COR within 24 hours of service completion.

• Correct any deficiencies with one opportunity within the allotted time frame as stated above.

• Should the Contractor fail to correct per contract requirements within 24 hours after the COR’s written request, the Government reserves the right to have the complaint resolved by other means and charge the Contractor for any excess costs.

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TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency Medium/Format Submit To

Staffing Plan: Identifies all personnel expected to be employed in the performance of this contract, the vehicles to be used in the contract, as well as the names of drivers. Additionally, the plan shall identify key personnel including the roles and responsibilities of the staff. Refer to section 1.6.10.

Within 10 days after contract award

Digital copy, submitted by electronic mail, or

PDF

KO/COR

Quality Control Plan: Outlines the Contractor’s internal business process for identifying degraded services, equipment inspections, and employee training, and addresses how the Contractor plans to meet and/or exceed contract requirements.

Refer to section 1.6.1.

Within 10 days after contract award

Digital copy, submitted by electronic mail KO/COR

Monthly report: Details the specific areas swept during the month. Should include a running table of sweeping that has occurred year to date and sweeping scheduled, refer to section 2.4 of this document.

Within 15 days after the end of each month

Digital copy, submitted by electronic mail KO/COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

The data provided below is an estimate of what it may take to perform the major categories of requirements listed in the Performance Work Statement. The Contractor is not required to propose the hours nor labor categories listed below. The Contractor is encouraged to use sound judgment and business practices when preparing its cost proposal.

Item Labor Category Hours Period of Performance

1 Driver 396 Per Year 2 Site Supervisor 192 Per Year 3 Project Manager 96 Per Year NOTE: Total annual estimated hours are based on 1,920 per FTE and 480 annual hours for part-time employee.

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The

Government (Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

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52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-7 System for Award Management OCT 2016 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.217-5 Evaluation Of Options JUL 1990 52.219-28 Post-Award Small Business Program

Rerepresentation

JUL 2013

52.222-3 Convict Labor JUN 2003 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-16 Alt I Acquisition of EPEAT - Registered Personal

Computer Products - Alternate I

JUN 2014

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-20 Prohibition on Conducting Restricted Business

Operations in Sudan--Certification

AUG 2009

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.227-1 Authorization and Consent DEC 2007 52.227-2 Notice And Assistance Regarding Patent And

Copyright Infringement

DEC 2007

52.232-28 Invitation to Propose Performance-Based Payments

MAR 2000

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former

DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

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252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7012 Safeguarding Covered Defense Information and

Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7001 Buy American And Balance Of Payments Program-

- Basic

DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.225-7050 Disclosure of Ownership or Control by the

Government of a Country that is a State Sponsor of Terrorism

JAN 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.237-7010 Prohibition on Interrogation of Detainees by

Contractor Personnel

JUN 2013

252.239-7001 Information Assurance Contractor Training and Certification

JAN 2008

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7022 Representation Of Extent Of Transportation Of

Supplies By Sea

AUG 1992

252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY

OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

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(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government may reject any offer not substantially in compliance with the terms and conditions of the solicitation. The Government may reject any proposal if such action is in the public interest, and waive informalities and minor irregularities in proposals received.

The basis for award is Lowest Price Technically Acceptable (LPTA). After receipt of Offers, the Government will first evaluate the lowest price quotation. If the lowest price offer is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price proposal is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

The following factors shall be used to evaluate offers:

1) Price

2) Capabilities/Technical Approach

Price will be evaluated in accordance with FAR 15.404-1 (Proposal Analysis). Evaluation will be based on price analysis techniques to determine if they are fair and reasonable and reflect a clear understanding of the requirement. The offeror shall provide their proposed firm-fixed prices in the bid schedule (attached) which will be used to evaluate cost for the award. The Price factor will not receive a rating.

For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) the base period, (b) all option periods, and (c) the six-month extension authorized by FAR clause

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52.217-8. For purposes of determining the evaluated price for the six month 52.217-8 extension, the total price is calculated as one-half of the total price of the final option year. Evaluation of options shall not obligate the Government to exercise the option(s).

Capabilities/Technical Approach will be rated as Acceptable or Unacceptable. In order to be found technically acceptable, the Government will evaluate the adequacy of the offerors approach in meeting the requirements in the solicitation and all attached documents. The proposal shall demonstrate how the Offeror will comply with the solicitation.

TABLE 1. Technical Ratings Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS

(NOV 2017) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

https://www.sam.gov/portal

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“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000- 9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

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(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant…