HQ0034-18-R-0149_Amendment_03.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the follow ing information:

1) Proposals have been extended and are now due July 27, 2018 at 12PM ET.

2) Responses to the RFI submissions (Separate Attachment)

3) Pentagon Memorial Lighting Pictures (Separate Attachment)

4) Pentagon Memorial Lighting Draw ings - Available via AMRDEC - Contact POC in Section L2.1.4 to obtain documents

5) Update Section L.2.3 of the solicitation to provide instructions on volume submission.

SEE SUMMARY OF CHANGES.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0149

X 9B. DATED (SEE ITEM 11)

19-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0149

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

J.1 LIST OF CONTRACT ATTACHMENTS

The following attachments are included with this contract:

Attachment 1 Construction Wage Rate Determination

J.2 CONTRACT ATTACHMENTS INCORPORATED BY REFERENCE

The following attachments submitted by the contractor are hereby incorporated by reference into this contract:

Attachment 2 Subcontracting Plan dated TBD at time of award

Attachment 3 Small Business Participation Commitment Plan dated TBD at time of award

J.3 LIST OF SOLICITATION ATTACHMENTS

The following attachments are included with this solicitation.

NOTE: This provision and all attachments listed below will be removed at the time of award and will not be part of the resultant contract.

Attachment L1 Question & Answer Template

Attachment L2 Past Performance Information Sheets Attachment L3 Past Performance Questionnaire

Attachment L4 Pricing Template Attachment L5 Non-Government Advisor NDA Attachment L6 Subcontracting Plan Template

Attachment L7 Small Business Participation Commitment Plan Attachment L8 Client Authorization Letter

Attachment L9 North Village Parking Visitor Parking Form

SUBCONTRACTING PLAN TEMPLATE

ATTACHMENT L6

SUBCONTRACTING PLAN FORMAT

Solicitation or Contract Number:

Contractor:

Address:

Approximate Contract Value: $

( ) Individual Plan ( ) Master Plan ( ) Commercial Plan

This plan follows the format for addressing the eleven elements as shown at Federal Acquisition Regulation (FAR) 52.219-9(d). Please be sure to address all eleven elements.

(1) – GOALS

State the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

NOTE: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

Category Base Contract Year 1

Option Year 2

Option Year 3

Option Year 4

Option Year 5

SB* % % % % %

HUBZone SB % % % % %

SDB** % % % % %

WOSB % % % % %

VOSB % % % % %

SDVOSB % % % % %

(2) – STATEMENT OF DOLLARS

The following dollar values correspond to the percentage goals in (1).

Category Base Contract Year 1

Option Year 2

Option Year 3

Option Year 4

Option Year 5

Total contract value $ $ $ $ $ Total planned subcontracting dollars

Dollars planned to be subcontracted to

SB*

Dollars planned to be subcontracted to HUBZone SB

Dollars planned to be subcontracted to

SDB**

Dollars planned to be subcontracted to

WOSB

Dollars planned to be subcontracted to

VOSB

Dollars planned to be subcontracted to

SDVOSB

_____ Subcontracting opportunities exist for Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs)

_____ Subcontracting opportunities do not exist for HBCUs and MIs

(3) – DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES

TO BE SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM

(Check all that apply)

PRINCIPAL SUPPLY/SERVICE SB* HUBZone

SB

SDB** WOSB VOSB SDVOSB

(4) – METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB.

(5) – METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES (Check all that apply)

____ System for Award Management (SAM) database

____ Company Source Lists.

____ Veteran Service Organizations

____ National Minority Purchasing Council Vendor Information Service.

____ U.S. Department of Commerce Minority Business Development Agency’s Research and

Information Service.

____ SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB Service/Trade Associations.

____ SBA’s Lists of Certified SDB and HSB Concerns.

____ SB and Minority Business trade fairs or conferences

____ Other: Explain –

(6) – INDIRECT COSTS (Check which applies.)

Indirect costs have not been included in establishing subcontracting goals.

Indirect costs have been included in establishing subcontracting goals.

If included, describe how you determine the proportionate share of indirect costs incurred with:

SB*:

HUBZone SB:

SDB**:

WOSB:

VOSB:

SDVOSB:

(7) – ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name: Title:

Telephone: Address:

Email:

Description of Duties

(8) – EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Contacting minority and small business service and trade associations Contacting business development organizations Attending small and minority business procurement conferences and trade fairs Using SAM database to research sources Other: Explain -

Internal Efforts to Guide and Encourage Purchasing Personnel:

Presenting workshops, seminars, and training programs Establishing, maintaining, and using SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB source lists, guides, and other data for soliciting subcontracts Other: Explain -

(9) – INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS

CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance that the following will be done:

I agree to include FAR Clause 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of

$550,000 to adopt a subcontracting plan similar to this one that complies with the eleven elements in FAR 52.219-9.

(10) – REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance that the following will be done:

I agree to cooperate in any studies or surveys as may be required.

I agree to submit periodic reports so the government can determine the extent of compliance with the subcontracting plan.

I agree to submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract

Report (SSR), in accordance with paragraph l of the clause at FAR 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports will provide information on subcontract awards to SB concerns (including ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs), WOSB concerns, and HICUs and MIs. Reporting will be in accordance with the clause at FAR 52.219- 9, or as provided in agency regulations.

I agree to ensure that my subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

I will provide this prime contract number, its DUNS number, and the e-mail address of our company official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

I will require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

(11) – DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if in agreement)

I agree to maintain the records such as the following to show with this subcontracting plan (see

19.704(a)(11):

a. Source lists, guides, and other data that identify SB, HUBZone SB, SDB, WOSB, VOSB and SDVOSB concerns.

b. Records on organizations contacted to locate SB, HUBZone SB, SDB, WOSB, VOSB and

SDVOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $100,000, indicating

(1) Whether SB concerns were solicited and, if not, why not.

(2) Whether HUBZone SB concerns were solicited and, if not, why not.

(3) Whether SDB concerns were solicited and, if not, why not.

(4) Whether WOSB concerns were solicited and, if not, why not.

(5) Whether VOSB concerns were solicited and, if not, why not.

(6) Whether SDVOSB concerns were solicited and, if not, why not.

(7) If applicable, the reason award was not made to a SB, HUBZone SB, SDB, WOSB, VOSB, or SDVOSB concern.

d. Records of outreach efforts to contact:

(1) Trade/service associations.

(2) Business development organizations.

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, WOSB, VOSB, and

SDVOSB sources.

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor.

(12) – ASSURANCES OFFEROR WILL MAKE GOOD FAITH EFFORT TO USE THE SMALL

BUSINESS OFFERORS USED IN PREPARING BID OR PROPOSAL

Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if--

(i) The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

(ii) The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract;

(13) – Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

(14) – Assurances that the contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor;

(15) – Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

This subcontracting plan was prepared by:

Signature:

Printed name:

Title:

Phone number:

Date prepared:

* Includes ANCs, Indian tribes, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.

** Includes ANCs and Indian tribes.

(End Plan)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

http://farsite.hill.af.mil/reghtml/Regs/far2afmcfars/fardfars/Far/52_237.htm#P308_50712

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

LIST OF SECTION L ATTACHMENTS

Attachment L1 – Question & Answer Template

Attachment L2 – Past Performance Information Sheets

Attachment L3 – Past Performance Questionnaire Form

Attachment L4 – Pricing Template

Attachment L5 – Non-government Advisor NDA

Attachment L6 – Subcontracting Plan Template

Attachment L7 – Small Business Participation Commitment Plan

Attachment L8 – Client Authorization Letter

Attachment L9 – North Village Visitor Parking Form

L1 – INFORMATION TO OFFERORS

L1.0 Program Title and Objectives L1.1. Overview The Washington Headquarters Services (WHS) has a requirement from the Facilities Services Directorate (FSD) to provide design-build construction for the Pentagon Memorial Light (PML) Repairs project. The term “Offeror” as used in this solicitation shall mean the prime contractor and any proposed team subcontractors or consultants that will perform direct labor under the contract. In addition to the requirements of FAR 52.215-1 Instructions to Offerors—Competitive Acquisition, offerors shall adhere to the following proposal preparation instructions for this solicitation.

L1.2. Estimated Magnitude of Construction

In accordance with FAR 36.204, the estimated magnitude of construction is between $5,000,000 and $10,000,000.

L2.0 General Instructions L2.0.1. This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall address all requirements as stated in the Statement of Work (SOW) and attachments. Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

L2.0.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation solely on the information presented in the offeror's proposal.

L2.0.3. Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired.

L2.0.4. In accordance with (IAW) FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals.

L2.0.5. Portions of the successful offeror’s proposal may, at the Government’s discretion, be incorporated into the contract as an attachment in Section J.

L2.0.6. Use of Non-Government Advisors.

(a) Offerors are advised that employees of the firms identified below may serve as Technical Advisors in the source selection process. These individuals will be authorized access to only those portions of the proposal data and discussions that are necessary to enable them to perform their respective duties and are prohibited from accessing past performance information. Such firms are expressly prohibited from competing on the subject acquisition and from scoring or ranking of proposals or recommending the selection of a source.

MARKON, Inc.

400 South Maple Ave Suite 230 Falls Church, VA 22046 In accomplishing their duties related to the source selection process, the aforementioned firms may require access to proprietary or source selection information contained in the offeror’s proposals. Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, if the offeror does not object to the any of the companies listed as participating on the source selection team, the offeror must contact the above companies to effect execution of such an agreement prior to submission of proposals. Further, the offeror shall submit copies of the executed agreement and its written consent, with their proposal, to provide access to the firm’s proprietary and Source Selection information to the nongovernment advisor or the company which employs the nongovernment advisor. Offerors shall use Attachment L.5, Non-Disclosure Agreement between Nongovernment Advisor’s Company and Offeror.

(b) This clause must be included in all subcontracts and other agreements executed by the prime contractor in connection with submitting the prime contractor’s proposal or performing the work.

L2.1 General Information L2.1.1. Point of Contact.

The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement.

Address any questions or concerns to the KO and CS. Written requests for clarification must be sent to the KO at the email address located in Section G.

L2.1.2. Debriefings.

The KO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing with a timely request. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Excluded offerors are only entitled to one debriefing for each proposal.

L2.1.3. Discrepancies.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unclear, the offeror shall immediately notify the KO in writing.

L2.1.4. Electronic Reference Documents.

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Additional documents, known as the Bidders Library, pertaining to the technical requirements of this solicitation will be made available via ARMDEC SAFE; however, documents will only be provided after a formal request is received. All requests shall be sent NLT Tuesday, June 26, 2018 at 11:00AM ET to valencia.r.thornton.civ@mail.mil and additional instructions on obtaining access will be provided.)

L2.1.5. Communications.

Exchanges of source selection information between Government and offerors will be controlled by the KO or CS.

Evaluation Notices (EN) and responses will be transmitted via emails and will be treated as source selection information. The subject line of the email shall be titled: “RFP HQ0034-18-R-0149, Contractor Name, Source Selection Information See FAR 2.101 and 3.104.” Questions/comments are due no later than 02:00 PM ET on July 10, 2018. Questions submitted after the deadline may not be answered. The email address for the KO and CS are contained in Section G. Questions/comments will only be responded to if received in email and only when submitted on Attachment L1, Solicitation Questions and Answer Template in Section L.

No information concerning this solicitation or requests for clarification will be provided in response to offeror initiated telephone calls or oral requests. All such requests must be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all offerors via solicitation amendment. However, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

L2.1.6. Award without Discussions.

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical/management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established. The SSA may further reduce the competitive range for purpose of efficiency in accordance with FAR 15.306(c)(2)). In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

L2.1.7. Organizational and Conflict of Interest Notification

(a) The prospective Contractor certifies, to the best of its knowledge and belief, that it is not aware of any information bearing on the existence of any potential organizational conflict of interest. If the prospective Contractor cannot so certify, it shall provide a disclosure statement in its proposal which describes all relevant information concerning any past, present, or planned interests bearing on whether it (including its chief executives and directors, or any proposed consultant or subcontractor) may have a potential organizational conflict of interest.

(b) Prospective Contractors should refer to FAR Subpart 9.5 for policies and procedures for avoiding, neutralizing, or mitigating organizational conflicts of interest.

(c) If the Contracting Officer determines that a potential conflict exists, the prospective Contractor shall not receive an award unless the conflict can be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means. The terms of any special clause are subject to negotiation.

L2.1.8. Disclosure Requirements for Organizational Conflict Of Interest The proposed contract utilizes documents/services performed by the WHS Construction Management and Technical Support Services (CMTSS) contract for the preparation of the Statement of Work (SOW), Cost Estimates, Project Schedules, and Technical Criteria. An http://www.fedbizopps.gov/ mailto:valencia.r.thornton.civ@mail.mil offeror shall specifically disclose whether they have any business or financial relationships with an entity whose financial interests may be directly affected by the work performed by the CMTSS contractor.

The disclosure statement must address actual and potential organizational conflicts of interest within the offeror's entire corporate organization, including parent company, sister companies, affiliates, subsidiaries, and other interests held by the offeror. In addition to identifying actual and potential organizational conflicts of interest, the disclosure statement shall describe how any such conflict can be avoided, neutralized, or mitigated. The Contracting Officer will determine an offeror's eligibility for award based on the information provided in the disclosure statement.

L2.1.9. Contractor Disclosure of Actual or Potential Conflict Of Interest If, before or after award, an actual or potential conflict of interest is identified by the Government or discovered by the Contractor, the Contractor shall immediately make a full disclosure in writing to the Contracting Officer. The Contractor further recognizes that during the term of this contract, conditions may change which may give rise to a newly recognized actual or potential conflict of interest. In the event that the Government identifies or the Contractor discovers an actual or potential conflict of interest before or after award, the Contractor shall, at a minimum, immediately provide the following information:

i. A description of the actual or potential conflict of interest and identify the parties involved;

ii. A description of the work affected by the actual or potential conflict of interest; and

iii. A mitigation plan as described in section (c)

(a) Mitigation Plan. To the extent that the Contractor of the Government has at any time before or after award identified an actual or potential conflict of interest, the Contractor shall propose a written mitigation plan which concisely describes all relevant facts concerning any potential conflict of interest including any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) relating to the services performed or product to be delivered under this solicitation. The mitigation plan shall describe the actions or planned actions the Contractor has taken or purposes to take, to avoid, mitigate, or neutralize the conflict of interest. If accepted by the Contracting Officer, the mitigation plan will become part of the contract.

(b) Final authority. The Contracting Officer is the final authority in determining whether a conflict of interest exists and whether the conflict of interest has been adequately mitigated, neutralized or avoided.

(c) Remedies. The presence of an actual or potential conflict of interest that, in the Contracting Officer’s discretion, cannot be avoided, mitigated or neutralized, may preclude the Contractor form competing for the award or, if the conflict is discovered after award and cannot, in the Contracting Officer’s discretion, be neutralized, mitigated or avoided, may result in termination of the contract. If the conflict of interest results from conflicting financial or other interests involving Contractor personnel performing under this agreement, the Contracting Officer may require the Contractor to remove such personnel from performance of work under the contract as a means to avoid, neutralize or mitigate the conflict of interest before award, or discovers or with reasonable diligence should have discovered an actual or potential conflict after award and does not disclose or misrepresents relevant information to the Contracting Officer, it will be deemed a material breach of the agreement/solicitation. In that event, the Government may elect to terminate the contract for default. Nothing herein shall prevent the Government from electing any other appropriate remedies afforded by other provisions of this agreement, or statute or regulation.

(d) The Contractor may not compete for any requirement that incorporates, involves or relates to any work performed by contractor under this solicitation unless otherwise authorized in writing by the Contracting Officer.

L2.2. Organization/Number of Copies/Page Limits.

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L-1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table 1. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table L-1 - Proposal Organization

Volume RFP Paragraph Number Volume Title Page Limit

I L3.0. Technical Proposal

(Résumés, Project Schedule, and Small Business Participation

Commitment Plan not included in the page count)

II L5.0 Past Performance Information 3 pages per project

III L8.0 Business and Price Proposal No page limit

L2.2.1. Page Limitations.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except résumés, blank pages, cover pages table of content, or those identified in Table 1, Proposal Organization, as having no limit.

L2.2.2. Page Size and Format.

L2.2.2.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be typed with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point Ariel, Times New Roman, or Courier New font for all text. The technical volume of the proposal is to be submitted as an MSWord 2010 or PDF document. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. The technical portion of the proposal is to be submitted as an MSWord 2010 or PDF document.

L2.2.2.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 10 point Ariel, Times New Roman, or Courier New font for all text included in a table.

L2.2.3. Pricing Information All pricing information shall be addressed ONLY in the Business and Price Proposal Volume. With the exception of L5.2.3.3., the Business and Price Proposal Volume submission instructions in L2.2.2. shall be used. L5.2.3.3. of the Business and Price Proposal shall be provided in a separate electronic file in .xls format with all formulas and calculations intact/unlocked and may contain font smaller than 12-point.

L2.2.4. Indexing.

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

L2.2.5. Labeling.

Each volume shall include a coversheet and be clearly marked as to volume number, title, solicitation identification, and the offeror's name. Each volume shall be submitted as separate documents and labeled clearly with the volume number, title, and offeror’s name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L2.3. Electronic Offers.

Submit only the electronic files that are specifically requested. Do not submit excess information, to include audio-visual materials, electronic media, etc. All pages shall be numbered. Searchable PDF pages shall be formatted to print on 8 ½ by 11 inch paper, unless another paper size is specifically authorized elsewhere in this section for a particular submission.

Spreadsheets and presentation drawings must fit to 11” x 14” or 11” x 17” paper size unless specifically authorized in this section for a particular submission. Hard copies shall not be submitted, with the exception of the bid guarantee. Refer to L6.2 Bid Guarantee, for bid guarantee submission requirements.

Submitting proposals via AMRDEC SAFE: In order to respond to this solicitation, the offeror shall transmit a copy of its proposal to the KO and CS not later than the time and date specified in this solicitation via the Army Aviation and Missile Research, Development, and Engineering Center (AMRDEC) Safe Access File Exchange (SAFE) website. In accordance with FAR 52.215-1, ALT, Instructions to Offerors, the offeror's proposal submission will be considered complete when all volumes are received. Use separate files for each Volume. The electronic copies of the proposal shall be submitted in a format readable by Portable Document Format (PDF), Microsoft (MS) Office Word 2013, MS Office Excel 2013, and MS Office Project 2007, as applicable. The offeror must provide two (2) copies of their proposal:

1) an original copy that includes all of the contractor’s identifying information

2) a redacted copy that removes all of the contractor’s identifying information from their technical proposal.

Instructions:

a. To respond to this solicitation, the offeror shall deliver an electronic proposal to https://safe.amrdec.army.mil in accordance with the instructions in the “Getting Started Guide: https://safe.amrdec.army.mil/safe/guide.aspx.

b. Prior to submitting proposals, the offerors shall be registered in System for Award Management (http://www.sam.gov).

https://safe.amrdec.army.mil/safe/ https://safe.amrdec.army.mil/safe/guide.aspx http://www.sam.gov/

c. All proposal volumes shall be submitted in Adobe Acrobat, Portable Document Format (PDF); except the Pricing Proposal, which shall be submitted in MS Excel 2013. Note:

There shall be no page markings with restrictive legend prohibiting the copying and pasting of text for Government use specific to this acquisition.

d. Submit each volume as a separate electronic file or .zip file with the name of the volume from the table in Section L2.2. Each individual file within the zip file must be autonomous and complete.

e. Virus Check. Offerors shall perform a virus check prior to proposal submittal and certify they have done so in the proposal’s Cover Pages.

f. Use of the software and procedures described in this part will reduce the amount of time and effort needed by the Government to receive and install proposals into an electronic evaluation system and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

g. Due Date/Time. The time specified on the SF1442, Block 10, is in Eastern Time (ET).

Any proposal, modification, or revision that is received at the AMRDEC SAFE site specified in Section L2.3(a) after the exact time specified for receipt of proposals in Block 9 is “late” and will be handled in accordance with FAR 15.208(b) and subparagraphs thereto.

h. The offeror’s proposal submission will be considered complete when all volumes have been received.

i. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions.

L2.4. Distribution.

Proposals shall be uploaded as requested in paragraph L2.3 above and shall be addressed to the KO with a copy to the CS at the following email addresses: nnenna.c.njoku.civ@mail.mil and valencia.r.thornton.civ@mail.mil.

L3.0. Volume I – Technical/Management Volume.

L3.1. Cover Page and Table of Contents.

Include cover page and a master table of contents of the entire technical proposal.

L3.2. General.

The Technical/Management Volume should be specific and complete. Responses will be evaluated against the technical/management sub-factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology to be used for accomplishing/satisfying these sub-factors and relevant SOW section. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L3.3. Format and Specific Content.

Phase 1: Key Personnel Qualifications

Phase 2: Technical and Price Evaluations

Factor 1: Technical/Management

Sub-factor 1: Management Approach mailto:nnenna.c.njoku.civ@mail.mil

Sub-factor 2: Technical Approach

Sub-factor 3: Small Business Participation

Factor 2: Past Performance and Prior Experience

Factor 3: Price

L3.3.1. Technical/Management.

In the Technical/Management volume, address the proposed approach to meeting or exceeding the performance or capability requirements of each technical/management subfactor, as well as the risks in the proposed approach in terms of technical/performance, cost, and/or schedule.

L3.3.2. Volume Organization.

The Technical/Management volume shall be organized according to the following general outline:

(1) Key Personnel Qualifications (include in Appendix A)

(2) Subfactor One – Management Approach

(a) Organization Roles and Responsibilities

(b) Organization Chart

(c) Management Plan/Approach and Associated Risks

(d) Proposed Project Schedule (include in Appendix B)

(3) Subfactor Two – Technical Approach

(a) Design-Build Methods and Procedures

(b) Project Phasing Plan

(c) Mock-up Development Plan

(4) Subfactor Three – Small Business Participation

(a) Proposed goals for utilization of small business concerns

(b) Efforts to ensure that the small business goals will be met

(c) Specific extent of commitment to subcontract with small business firms

(d) Identification by name, type of business, products/services, estimated dollar value; duration of work (if a service); and type of commitment shall be provided in the Table.

(e) Initiatives to subcontract to Women Owned Small Business

L3.3.3. Phase I – Key Personnel Qualifications Factor.

The Offeror shall provide résumés for the Key Design and Construction Personnel indicated below.

Project Manager

Electrical Engineer (EE)/Electrical Designer

Electrical Superintendent

The Offeror shall provide experience and qualifications of four individuals which clearly indicate separate duties and responsibilities for each individual. The Offeror’s Key Construction Personnel will be incorporated into any resulting contract.

In addition, the Offeror shall provide the names and résumés for each Key Construction and Design Personnel that will be assigned to this project and directly responsible for carrying out the design and construction requirements of this contract. For the three (3) positions listed below, the proposal must clearly show the job title, time in position submitted, and the company history of employment. Résumés should be listed in reverse chronological order, with the latest experience first, and all time gaps on each resume fully explained. All résumés shall be included in Appendix A and are not included in the page limitation.

The Contractor shall assign the following key personnel to their proposal and meet the applicable requirements for each role. Key Personnel shall be a direct employee of the Prime contractor. For each Key Personnel proposed, identify if the individual is a current employee of the Offeror, if not a current employee, identify that the individual has signed a letter of commitment to the Offeror and include a copy with the individual’s résumé. Key personnel utilized by the Prime shall demonstrate the following experience:

Project Manager: The Contractor’s Project Manager must hold a Bachelor degree in Electrical Engineering and shall have a minimum of ten (10) years’ experience functioning in a PM role in managing design-build projects, and must have successfully managed at least three (3) projects comparable in complexity and magnitude to the project described in this project within the last 10 years.

Electrical Engineer (EE)/Electrical Designer: The Electrical Engineer (EE) will be responsible for meeting the design requirements of this project. The EE must hold a Bachelor degree in Electrical Engineering and shall have a minimum of ten (10) years’ experience, and must have designed at least three (3) specialized exterior pool/water fountain lighting projects and three (3) 480/277V electrical distribution systems projects, (for a total of six (6) projects) comparable in complexity and magnitude to this project. The EE must be a registered Professional Engineer (PE). The EE shall be regularly and professionally engaged in the business of developing designs for Electrical systems to include but not limited to electrical system upgrades, conduit replacement projects, electrical distribution, lighting systems, underground electrical distribution, exterior pool/water fountain lighting in and around historical landmarks. This role may be dual hatted.

Electrical Superintendent: The Electrical Superintendent must be a licensed Master Electrician with at least ten

(10) years’ experience functioning as an Electrical Superintendent, experience in installing lighting and electrical distribution systems. The Electrical Superintendent shall have experience in installing lighting and electrical distribution systems, underground utility projects of similar scope and magnitude or more within the last ten (10) years. The Electrical Superintendent shall have 10 years of experience as a Construction Site Superintendent.

L3.3.4. Phase II – Technical/Management Plan Factor.

L3.3.4.1. Management Approach Subfactor.

In this section, the offeror shall provide a detailed Management Approach for each of the project’s technical requirements as set forth within the SOW. The offeror shall address the risks in the proposed approach in terms of technical/performance, cost, and/or schedule.

The Contractor shall also provide a milestone schedule including project durations for each phase and coordination of critical ceremonies and holidays. The offeror shall submit a realistic and comprehensive proposed project schedule in MS Project/Gantt Chart/Primavera or compatible utilizing the Critical Path Method (CPM). The Offeror’s proposed project schedule shall demonstrate the ability to complete the project no later than 765 calendar days from the notice-to-proceed (NTP).

The Offeror shall include an Organizational Chart showing the inter-relationship of management and various team components. Include names of assigned personnel and proposed subcontractors and include the individual’s area of responsibility. The Offeror shall include a brief narrative of the overall structure and management of the project team from the Offeror’s Headquarters to the Offeror’s site office(s).

L3.3.4.2. Technical Approach Subfactor.

In this section, the offeror shall demonstrate its understanding and ability to perform all task areas in the SOW. The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its approach in providing the requirements listed in the SOW for successful performance. The Offeror shall demonstrate an understanding of the scope of work requirements and describe the methodology to effectively design and construct a fully functional project. The Contractor shall submit a project phasing plan showing how they intend to break up the work throughout the site and meet the phasing requirements within the SOW. The Contractor shall provide a detailed description of how they intend to develop the mock-ups.

L3.3.4.3. Small Business Participation Factor.

All offerors, including small businesses, proposing as a prime contractor shall submit a Small Business Participation Commitment Plan IAW DFARS 215.304(c)(i). Offerors that submit a proposal as a prime contractor are required to propose the extent of their inclusion of small businesses, including: small business, small disadvantaged business, women-owned small business, HUBZone business, veteran-owned small business, and service-disabled veteran-owned small business in their performance of the contract. For other than small business offerors, the Small Business Participation Commitment Plan is separate from and in addition to the Small Business Subcontracting Plan required below. Other than small business offerors need to ensure consistency between both the Small Business Participation Commitment Plan and the Small Business Subcontracting Plan where appropriate.

Based on market research and historical subcontracting achievements, the goal for small business subcontracting is 20% of the total value of subcontracts based on the offeror’s proposed pricing for the entire work.

In accordance with DFARS 215.304(c)(i), the Government will evaluate the Small Business Participation Commitment Plan to determine if small business participation is maximized, where applicable. Offerors shall demonstrate the extent of their inclusion of small businesses in the performance of the contract, to include: small business, small disadvantaged business, women-owned small business, HUBZone business, veteran-owned small business, and service-disabled veteran-owned small business.

The Small Business Participation Commitment Plan shall demonstrate the "specifics" or the "how" or the "details" of the offerors’ firm intentions to maximize the utilization of small businesses. Offerors may demonstrate “commitment” to achieving the small business subcontracting goals (or requirements) by a variety of methods to include, pre-negotiated subcontracting agreements, and planned orders. To enable the Government’s evaluation, offerors shall include a Small Business Participation Table (see Table L-2 below) in their Small Business Participation Commitment Plan.

The Small Business Participation Commitment Plan must include the small business company name, type of business, products/services, dollar value, timeframe, and nature of commitment with the named small business (e.g., teaming arrangement, subcontractor). Offeror’s format is acceptable, however it should contain all the elements in Table L-2 below.

Table L-2 - Small Business Participation Table

Name of Company

Type of Business

Type of products or services

Dollar Value

Timeframe

Nature of commitment

L4.0. Volume II – Past Performance.

L4.1. General.

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment L2, Past and Present Performance Information. Offerors are advised that the Government will use data provided by each offeror in this volume and may use data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor and teaming partner, authorizing release of past performance information to the offeror so the offeror can respond to such information.