HQ0034-18-R-0053_Amendment_00002_QA.pdf

HQ064284225

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: The purpose of this amendment is (1) provide responses to the questions received and (2) edit FAR 52.212-1 Instructions to Offerors--Commercial Items (Jan 2017) Addendum Proposal Content Chart VOLUME III – FACTOR 2 TECHNICAL/MANAGEMENT CAPABILITY added verbiage "Front and back submissions shall not to exceed 10 sheets of paper, w hich w ill be deemed equivalent to submissions w ith 20 sheets w ith front of each page."

SEE THE SUMMARY FOR DETAILS.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0053

X 9B. DATED (SEE ITEM 11)

23-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Apr-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0053

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 1

Performance Work Statement

28 23-MAR-2018

Attachment 2 Attachment 2 Past Performance Questionnaire

8 23-MAR-2018

Attachment 3 Attachment 3 Pricing Submission Worksheet

4 23-MAR-2018

Attachment 4 Attachment 4 Wage Determination

Attachment 5 Attachment 5 Non Disclosure Agreement

Attachment 6 Attachment 6 Government Furnished Equipment List

1 23-MAR-2018

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 1

Performance Work Statement

28 23-MAR-2018

Attachment 2 Attachment 2 Past Performance Questionnaire

8 23-MAR-2018

Attachment 3 Attachment 3 Pricing Submission Worksheet

4 23-MAR-2018

Attachment 4 Attachment 4 Wage Determination

Attachment 5 Attachment 5 Non Disclosure Agreement

Attachment 6 Attachment 6 Government Furnished Equipment List

1 23-MAR-2018

Attachment 7 Questions and Answers 6 17-APR-2018

The following have been modified:

FAR 52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

ADDENDUM

GENERAL

In order to maximize efficiency and ensure fairness during the evaluation process, all Contractors must comply with the following instructions for the proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Contractor ineligible for award. The Government may reject any or all proposals if such action is in the public interest, accept a proposal other than the lowest priced, and waive informalities and minor irregularities in proposals received. The Contractor shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Contractor’s proposal against the evaluation criteria.

Proposals containing exceptions to the terms and conditions of the solicitation or any other deviation to the solicitation’s terms shall be rejected and considered ineligible for award. The response shall consist of five (5) separately bound parts:

Volume I: Administrative Volume II: Factor 1 Key Personnel/Staffing Plan Volume III: Factor 2 Technical/Management Capability Sub factor 1: Integrated Pest Management (IPM) Operating Plan Volume IV: Factor 3 Past Performance Volume V: Factor 4 Price

Pursuant to FAR 52.212-1(g), the Government may evaluate offers and award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the government may establish a competitive range for efficiency purposes.

SITE VISIT:

a) The site visit is MANDATORY and a REQUIREMENT to this solicitation. NO EXCEPTIONS.

b) The Pentagon Reservation site visit/walk will be conducted on Wednesday, April 11, 2018 from 0900AM- 1200PM Eastern Time (ET). Offerors will tour locations associated with this solicitation.

c) Contractors shall submit the names of all attendees (not to exceed 3 individuals) from each prospective contractor and the following information via email to:

• first name

• middle name

• last name

• email address

• date of birth (mm/dd/yyyy)

• SSN (if country of citizenship is United States), not required for non-U.S citizens

• birthplace

• gender (m/f)

• Passport number (if applicable)

• Visa number (if applicable)

Primary point of contact: Mrs. Myra M. Freeberg at myra.m.freeberg.civ@mail.mil “AND” mailto:myra.m.freeberg.civ@mail.mil

Secondary point of contract: Ms. Brittney Cowan at brittney.j.cowan.civ@mail.mil

d) Submission of names shall be emailed before/by Friday, April 6, 2018 at 2:00PM ET.

e) Contractors shall affix the following as the email’s subject line:

HQ0034-18-R-0053 Pentagon Integrated Pest Management Service Contract Site Visit.

f) Attendees should bring two (2) ID’s, one of which must be photo identification. It is recommended that individuals traveling to the Pentagon, take the Metro or park at Pentagon City Mall.

g) No questions will be permitted during the site visit; all questions shall be submitted in writing.

1) Questions submission: Emailed before/by Monday, April 16, 2018at 10:00 AM Eastern Time

2) Submit all questions to:

h) Responses to all questions will be in the form of an amendment and will be posted on FedBizOPPS (FBO) https://www.fbo.gov/. No telephonic requests will be accepted. Only the Government’s written responses to timely written questions that are incorporated in a written amendment to the solicitation.

i) All prospective offerors are permitted to take notes. Photos are not permitted during the site visit.

j) Contractors are urged and expected to inspect the site where services are performed and to satisfy themselves regarding all general and local condition that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

k) Person(s) attending the Site visit are requested to arrive at the Pentagon and enter through the Visitors Entrance no later than twenty (20) minutes prior to the start of the site visit in order to allow time to process through security.

l) After entering through the metal detectors/baggage check point, participants should meet the point of contact or his/her representative who will be standing in the rear of the visitor’s area with a sign reading “Pentagon Integrated Pest Management Requirement”. After gathering, the prospective offeror’s will be processed through security and escorted into the Pentagon to the appropriate site(s). Person’s attending the site visit will be escorted back to the Visitor’s entrance at the conclusion of the site visit. All visitors must follow the rules and regulations as well as direction of Government personnel.

DEADLINE FOR RECEIPT OF QUESTIONS FROM PROSPECTIVE CONTRACTORS

a) Contractors shall submit questions in writing, regarding the performance work statement; the terms and conditions of this solicitation by email to the both contracting personnel listed below. Telephone inquiries will not be entertained.

b) Questions shall be emailed before/by Monday, April 16, 2018 at 10:00 AM Eastern Time. Submit questions to:

Primary point of contact: Mrs. Myra M. Freeberg at myra.m.freeberg.civ@mail.mil “AND” Secondary point of contract: Ms. Brittney Cowan at brittney.j.cowan.civ@mail.mil

c) Contractors shall affix the following as the email’s subject line:

Questions_ HQ0034-18-R-0053 Pentagon Integrated Pest Management Service Contract mailto:brittney.j.cowan.civ@mail.mil mailto:brittney.j.cowan.civ@mail.mil

PROPOSAL SUBMISSION DUE DATE

a) Contractors must submit four (4) hard copies, one (1) original copy and one (1) electronic of their proposal in accordance with (IAW) the following details:

Volume I: Administrative Volume II: Factor 1 Key Personnel/Staffing Plan Volume III: Factor 2 Technical/Management Capability Sub factor 1: Integrated Pest Management (IPM) Operating Plan Volume IV: Factor 3 Past Performance Volume V: Factor 4 Price

1) Hard copies:

(A) Binder clips are the preferred method of binding proposal volumes. However, three ring binders are also acceptable. All proposal submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the Proposal Content Chart (See Table Below).

(B) Proposals can be hand-delivered. The preferred method of submission is by a courier delivery services (E.g.. FEDEX, UPS) or another commercial carrier; the use of United States Postal Service (USPS) is not the preferred method of submission.

(C) Proposals shall be submitted before/by the date/time indicated on page 1, block 8 of the solicitation (SF1449)) to the address below:

Hand-delivery, or any package delivery via courier delivery services (E.g... FEDEX, UPS) use the following address:

Washington Headquarters Services, Acquisition Directorate (WHS, AD) Enterprise, Facilities & Construction Division (EFCD) Facility Operations & Management Branch (FOMB) ATTN: Mrs. Myra M. Freeberg & Ms. Brittney Cowan 4800 Mark Center Drive, Suite 09F09-02 Alexandria, VA 22350-3400

2) Electronic:

(A) Submission of proposals shall be emailed before/by date/time indicated on page 1, block 8 of the solicitation (SF1449)) to:

Primary point of contact: Mrs. Myra M. Freeberg at myra.m.freeberg.civ@mail.mil “AND” Secondary point of contract: Ms. Brittney Cowan at brittney.j.cowan.civ@mail.mil

(B) Contractors shall affix the following as the email’s subject line:

PROPOSAL: HQ0034-18-R-0053 Pentagon Integrated Pest Management Service Contract

SOLICITATION AD PERSONNEL

All electronic information (questions, site visit names, proposal submissions) shall be sent to the following:

Any proposals received after the exact time specified for receipt shall be treated as a late submission IAW the Federal Acquisition Regulation (FAR) 52.212-1. The proposals volumes shall be submitted as attachments in the email. There is a 10MB limit for all electronic submissions per email. All email submission MUST be before/by the indicated due date indicated on page 1, block 8 of the solicitation (SF1449). Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF), MS Word, and/or MS Excel. All proposals submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the Proposal Content Chart (below).

****NOTE: The date and time of the HARD COPIES received shall be considered the official on-time receipt. *****Hard copies received after the due date and time shall be considered untimely and shall render the entire proposal ineligible for award. *****

Intentionally Left Blank

PROPOSAL CONTENT CHART

PROPOSAL CONTENT CHART

VOLUME I

ADMINISTRATIVE - Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code, DUNS Number, and completed FAR/DFARS clauses/provisions

No Page Limit

VOLUME II – FACTOR 1

KEY PERSONNEL/STAFFING PLAN

Staffing Plan - Maximum of 5 pages

Resumes, Commitment Letters, and Commercial Pesticide Applicator Certificates are NOT included in the overall page count.

VOLUME III – FACTOR 2

TECHNICAL/MANAGEMENT CAPABILITY

Sub-Factor 1: Integrated Pest Management (IPM) Operating Plan

Technical/Management Capability - Maximum of 10 pages

Entire IPM Plan shall not exceed 20 pages Front and back submissions shall not to exceed 10 sheets of paper, which will be deemed equivalent to submissions with 20 sheets with front of each page.

Safety Plan - Maximum of 3 pages Quality Control Plan - Maximum of 5 pages

Sample reports are NOT included in the overall page count.

Total maximum of 30 pages for this volume

VOLUME IV – FACTOR 3

PAST PERFORMANCE

3 references No page limit

VOLUME V – FACTOR 4

No page limit

PRICE

CONTENT INSTRUCTIONS

1) All proposals must clearly and convincingly demonstrate that the Contractor has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements. Proposals shall demonstrate ability to comply with all requirements in the solicitation. General statements that the Contractor can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the Performance Work Statement (PWS), will not constitute compliance, and will be determined unacceptable.

2) Each page shall be 8 ½ x 11 inches, single-spaced, no less than 11-point font Times New Roman, with one

(1) inch margin requirements. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, though not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

3) Pages shall be numbered and paragraphs identified by a commonly used and consistent system to assist in referencing specific areas of the proposal. Pages shall also have a header or footer that contains at a minimum: contractor name, point of contract, cage number, and solicitation number. Enclosures must be identified on all pages. Pages that exceed the page limitations shall be removed from the proposal and not considered or evaluated.

4) Labeling – Each volume shall be submitted in separate PDF, MS Word and/or MS Excel (files), identified by the Volume Number.

5) The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the information required below and will be considered unacceptable. Contractors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Contractor’s proposal.

6) Ensure that all confidential information within the submission is marked IAW the paragraph below entitled, “Confidential Information.”

7) Register in the System for Award Management (www.sam.gov) and complete all representations and certifications required by this solicitation.

8) Confidential Information: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If the Contractor’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Contractor should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______”.

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

http://www.sam.gov/

VOLUME CONTENT

a) Volume I – Administrative:

Contractor shall provide a cover letter. The cover letter shall identify solicitation number, date of submittal, and acknowledgement of any (and all) amendments, the Contractor’s name, address, Taxpayer ID number, CAGE code, and representative’s contact information. Cover letters will not count against any page limitation. The cover letter shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date. The Administrative Volume shall include all FAR and DFARS clauses identified in the Proposal Content Chart.

The Non-disclosure agreement (NDA) is not required to be submitted with the proposal. Contractor employees must complete a NDA form prior to commencement of work.

b) Volume II – Factor 1: Key Personnel/Staffing Plan:

Contractor shall submit their proposed Key Personnel to meet the PWS requirements in their Staffing Plan. The Staffing Plan shall demonstrate how the Contractor will ensure qualified personnel coverage during the absence of sick and personal leave of employees. The Staffing Plan must also address the Contractor’s ability to meet security requirements.

The Staffing Plan shall outline the following elements within this volume.

i) Identify the personnel’s proposed role/title.

ii) State and demonstrate how the proposed personnel’s experience meets or/and exceeds the PWS requirements.

iii) State and demonstrate how the proposed personnel’s education, training, and certification level meets or/and exceeds the PWS requirements.

iii) Identify what the personnel’s PWS tasks assigned by PWS section (as a cross-section reference).

iv) State the estimated number of annual hours proposed for each personnel.

v) State the proposed personnel’s position duties/responsibilities.

Enclosures: There is a mandatory requirement for Contractors to include the following for each proposed key personnel designated within this volume.

Key Personnel Resumes: Resumes for each proposed key personnel designated shall depict relevant education, training, experience, and responsibilities in similar projects, specific professional or technical accomplishments, and other applicable/required certificates/licenses; demonstrating the depth, technical ability, and work experience to meet or exceed the performance requirements outlined in the PWS.

Commitment Letters: A signed Letter of Commitment from each of the proposed Key Personnel designated.

Certificates: A copy of current Virginia or a reciprocating jurisdiction Commercial Pesticide Applicator Certificates in the categories of Industrial, Institutional, Structural, and Health Related Pest Management for each of the Key Personnel designated.

c) Volume III – Factor 2: Technical/Management Capability:

Contractor shall submit sufficient information for the Government to make a comprehensive evaluation of the contractor’s technical and management capability in meeting the requirements listed in the PWS for successful performance.

Required elements to address:

• Proposed submission shall demonstrate how the Contractor’s technical capabilities will comply with fulfilling the PWS requirements throughout the performance period (specifically PWS sections 1.3, 1.4, 4, and 5).

• Contractor shall also propose their Management Organizational Structure to demonstrate their relevant capability to manage and ensure successful performance utilizing the proposed organizational structure (specifically PWS sections 1.2, 1.3, 1.4, 1.18, and 5).

• Contractor shall propose a Phase-in /Phase-out Plan IAW PWS section 1.22.

i. Sub factor 1: Integrated Pest Management (IPM) Operating Plan:

Contractor shall submit an IPM operating plan that demonstrates their capability and strategies to proactively and reactively manage real and potential pest issues as related to IPM and this PWS. The proposed IPM operating plan shall include how they intend to mitigate risks and maintain consistently high performance. The overall plan should demonstrate how the Contractor’s proposal will meet or exceed the PWS requirements (specifically PWS sections 1.3, 1.4, and 5).

• Contractor shall include a list of designated products and equipment proposed to perform the requirements of the PWS. The Contractor is encouraged to propose advanced product option(s) and/or processes that may be available via improved technology, products, application and/or equipment, and environmental sensitivity techniques, etc., to meet and/or exceed the PWS requirements.

• Contractor shall include examples of the required report(s). PWS sections 5.6.1, 5.6.2, and 5.6.3.

• Contractor shall submit a Safety Plan demonstrating how it will ensure a safe environment while performing quality IPM services IAW PWS sections 5.5 and 5.8.

• Contractor shall submit a Quality Control Plan demonstrating their approach to quality control, resource management, and possible performance issues related to the IPM and PWS sections 5.5 and 5.6.5.

d) Volume IV – Factor 3: Past Performance

i) Contractor’s past performance must address the corporate past performance in performing projects similar in size and scope to the effort required by Attachment 1 Performance Work Statement (PWS). The projects referenced by the contractor must have been completed within five (5) years from the date of this solicitation is issued or currently ongoing and have completed at least six (6) months of performance. Past Performance data must be received before the due date and time for this solicitation. The Contractor's relevant Past Performance will be evaluated to assess the extent of the Contractor’s ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, customer satisfaction, key personnel and staffing, including subcontractors/partners). The evaluation may include information in Government databases such as Past Performance Information Retrieval System (PPIRS) and Contractor Performance Assessment Reports System

(CPARS).

ii) The Contractor shall submit completed Attachment 2 Past Performance Questionnaire for no more than three

(3) Government or commercial contracts for services directly related or similar to the services required in Attachment 1: Performance Work Statement. If submitting proposal as a Joint Venture, the contractor shall submit three (3) Attachment 2 Past Performance Data Questionnaire by each individual firm, within a Joint Venture. The Contractor shall submit information for relevant contracts or subcontracts currently in process at least six months before the due date for responses to this solicitation or completed within the past five (5) years from the date of this RFP.

Each past performance submission shall specifically address the following items:

• The nature of the effort

• The tasks performed, including the deliverables, as they relate to Attachment 1: Performance Work

Statement

• Timeliness of deliveries

• The extent of involvement (as a prime versus a subcontractor)

• The period of performance

• The utilization of subcontractor technical support versus in-house technical support

• Point of contact, phone and fax number for each contact listed

• Describe why the contract is relevant to this requirement

iii) The Contractor shall complete the top portion of page 1 of, Attachment 2 Past Performance Questionnaire and send it to each of the three (3) customers for the contracts identified above in Attachment 2 Past Performance Questionnaire. As stated in Contractor Performance Evaluation Survey, the reference will complete this form and return it directly to the Government by the solicitation closing date.

iv) In accordance with FAR 15.305(a) (2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

v) The Government may consider past or current contracts (including Federal, State and local Government and private) for efforts similar to the Government requirement. The Government may consider information provided on problems encountered on the identified contracts and associated corrective actions. Contractors with a negative past performance rating will be afforded an opportunity to address alleged deficiencies. The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

vi) The Government may consider past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant. Past performance information about the proposal as a prime contractor may be considered more significant and given more weight in the past performance evaluation.

Intentionally Left Blank

e) Volume V – Factor 4: Price

i) The Contractor shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, Section B of the solicitation with pricing for the base and each Option Period. The Offerors price proposal should include a breakout of the proposed labor categories and the rates for each category.

ii) The Contractor shall complete Blocks 12, 17, 23, 24, and 30 of the solicitation, (SF) 1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation. The Offeror shall ensure that Attachment 3 Pricing Submission Worksheet is filled out using the proposed unit price, the extended total price per CLIN, and the total price for the base and option years.

iii) The Contractor shall complete the necessary fill-ins and certifications in CLAUSES INCORPORATED BY FULL TEXT. The Contractor shall return the solicitation completed in its entirety.

(End of provision)

(End of Summary of Changes)

Questions and Answers

HQ0034-18-R-0053

Pentagon Integrated Pest Management

Question 1: The technical submission, there is a page limit of “20.” To be clear, does that mean an offeror can use the front and back …or only the front of each page?

Answer 1: Front and back submissions shall not to exceed 10 sheets of paper, which will be deemed equivalent to submissions with 20 sheets with front of each page.

Question 2: Would you provide an approximate amount of the daily pest management calls?

Answer2: We are responding to approximately 2 service requests per day.

Question 3: Can you provide the current contract award amount?

Answer : $1,269,271.84

Question 4: Who is the current Contractor?

Answer 4: Triple S Termite and Pest Control, Inc.

Question 5: Will existing Rodent bait stations be removed by the incumbent?

Answer 5: The current contractor is required to remove all of its bait boxes at the end of the current contract.

Question 6: What is the name of the current contractor for this contract?

Answer 6: Triple S Termite and Pest Control, Inc.

Question 7: What will be the anticipated award date for this contract?

Answer 7: May 18, 2018

Question 8: What will be the anticipated start date for this contract?

Answer 8: June 1, 2018

Question 9: What is the current total annual awarded amount for this contract?

Answer 9: $1,269,271.84

Question 10: Has funds been appropriated for this opportunity?

Answer 10: Yes.

Question 11: Is this a new contract?

Answer 11: Yes, this the re-compete for the current contract.

Question 12: Do you anticipate incorporating the far fast payment act?

Answer 12: No, as the conditions listed in FAR 13.402 are not applicable to this solicitation and contract.

Pentagon Integrated Pest Management Question 13: Item 5.2.8 - Is someone present from the current contractor all day on site at the Pentagon continuously all day each working day? I see any requests need to be responded to in 15 minutes in the SOW.

Answer 13: Yes.

Question 14: What security clearance procedures will need to be completed prior to our being able to service at the Pentagon? Is there any cost that we will incur as part of that process?

Answer 14: Any Contractor personnel assigned to work or meet on site is required to obtain either a PFAC or CAC. PFACs require a short application, while the CAC is more in-depth and lengthy. There is no cost to the applicant for either.

Question 15: Will we be able to have a copy of the present pest management regular service schedule to review should we get the contract?

Answer 15: The Government will not provide the current contractor's schedule as it is generated by the contractor based on their own inspections. Offerors are free to ask the incumbent for this.

Question 16: Item 5.2.8 - How many “after hours” emergency services were requested in the past year?

Answer 16: Zero

Question 17: Will the present exterior rodent control devices remain for the new contractor to use? Or will we need to plan on replacing them.

Answer 17: No. This is not Government furnished equipment. See Parts 3 and 4 of PWS Section C.

Question 18: Will we be able to drive between the Pentagon buildings in our marked company vehicles as part of our service?

Answer 18: No.

Mosquito Service CLIN 0004

Question 19: During this service, are the mosquitos presently identified “on site” at the Pentagon by the present contractor?

Answer 19: No.

Question 20: Are containers provided for packaging the mosquitos for testing?

Answer 20: Yes.

Question 21: Are the mosquitos tested “on Site” Or will we need to ship elsewhere?

Answer 21: The Contractor will need to ship mosquitoes to be tested elsewhere.

Question 22: If the mosquitos are shipped elsewhere – does the Pentagon pay for the shipping or will that be our expense?

Answer 22: It is the submitter's responsibility to pay for shipping. The lab prefers Federal Express.

Pentagon Integrated Pest Management Avian & Rodent Mgmt CLIN 0002 – specifically Item 5.2.3

Question 23: How many incidents of bird nesting or loafing on ledges or in voids did the present contractor had to address in the past year?

Answer 23: Two to four.

Question 24: How many incidents of bird dropping cleaning did the present contractor need to address in the past year?

Answer 24: Zero.

Question 25: Geese presence – How many incidents of geese needed to be addressed in the past year by the present contractor?

Answer 25: Zero.

Tick Monitoring CLIN 0005

Question 26: How many ticks were collected during the tick surveys in the past year?

Answer 26: Zero.

Starling Deterrence CLIN 0003

Question 27: Is the thermal fogger used for the starling service already available for use at the Pentagon or will we need to provide the thermal fogger?

Answer 27: No. This is not Government furnished equipment. See Parts 3 and 4 of PWS Section C.

Question 28: Please clarify the definition of Small Business?

Answser: 28: Per FAR 2.101--“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in 13 CFR part 121 (see 19.102). Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration must be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity. (See 15 U.S.C. 632.)

Question 29: Who is the current incumbent (vendor)?

Answer 29: Triple S Termite and Pest Control, Inc.

Question 30: As a small business, does the commitment letter mean we are required to have all key personnel (as listed) on staff before bidding?

Answer 30: Yes.

Pentagon Integrated Pest Management Question 30a. If yes, as a small business we currently do not have all of those positions on staff, is there some discretion or alternative options to this requirement. For example - if we give you a letter of intent(commitment) to hire the key personnel in a reasonable amount of time once contract is awarded-can we proceed to bid on the contract?

Answer 30a: The commitment letters shall be very clear and express that the intended personnel will on-board with the offeror within five (5) calendar days of contract award notice.

Question 31: Is there a mandatory key personnel count for this bid?

Answer 31: There is not a mandatory count; however, the Offeror’s proposed key personnel shall meet the minimum qualifications identified in the Performance Work Statement section 1.19 Key Personnel.

Question 32: Are the key personnel position 1:1—Can a key personnel have more than one responsibility – For example can a staff be the Alternate Interior Technician and the Additional Technician for the exterior?

Answer 32: We cannot advise how an Offeror decides to propose its strategy to meet all the Performance Work Statement requirements.

Question 33: Please provide the names of the contractors/companies in attendance at the site visit?

Answer 33: Triple S Termite and Pest Control, Inc., Innovative Pest Management, Inc., Alexandria Pest Service, Pestmaster Services, Powell Inc., Yankee Pest Control

Question 34: We have a Board Certified Entomologist (BCE) and need clarification on point 1.19.1.3 on page 5 of 28 of the Performance Work Statement.

Answer 34: The BCE must have his/her own Virginia or a reciprocating jurisdiction pesticide applicator certificate.

Question 34a. Our BCE works in various states and we are not aware of the need for the BCE to be licensed by state. Is the BCE able to work under the license of the owner?

Answer 34a: No, the BCE must have his/her own certificate issued by the Commonwealth of Virginia as stated in both PWS 1.19.1 and 1.19.1.3, or from a reciprocating jurisdiction as stated in 52.212-1 INSTRUCTIONS TO OFFERORS (pg. 102).

Question 35: Can we have a copy of the prior (incumbent) vendor pricing submission worksheet?

Answer 35: No, this is propriety information.

Question 36: Our understanding is that the total contract value is $1,148,894. Please clarify if this pricing is for 1 year or 5 years?

Pentagon Integrated Pest Management Answer 36: The total contract value is $1,269,271.84 is for the total contract performance period covering the base plus four (4) option years.

Question 37: From Page 2, section 1.4 Scope of the Performance Work Statement: Line 7. Potential other areas of responsibility include WHS tenant(s) located in the NCR and the RRMC as required and approved by the Contracting Officer and WHS/FSD Pentagon Building Manager.

Should the need arrive for service to be provided at these locations, is the service to be provided at no additional cost?

Answer 37: No.

Question 38: From Page 2, Section 1.4.1.2 of the Performance Work Statement: Ornamental plant and turf pests with the exception of rodents (including beavers) and other vertebrate wildlife.

Please confirm that all vertebrate wildlife are excluded (except rodents – including beavers)

Answer 38: No. It states Ornamental plant and turf pests are excluded. Rodents (including beavers and other wildlife are not excluded.

Question 39: From Page 3, Section 1.9 of the Performance Work Statement: Hours of Operation. The Contractor shall conduct business during Normal Duty Hours as defined in section 2.1.10;

… And Page 10 Section 2.1.10 NORMAL DUTY HOURS: Monday – Friday, 0700 to 1700 Eastern Time (ET), excluding Federal Holidays and weekends.

Should the Contractor physically be on site from 0700 to 1700 Monday through Friday?

Answer 39 Yes, that is the expectation.

Question 40: From Page 15, Section 5.2.3.2 in the Performance Work Statement: Clean accumulated amounts of bird guano from building and/or ground surfaces and apply a suitable bird deterrent or repellent. Is this service to be provided at no additional cost?

Answer 40: This is included in the Firm Fixed Price.

Question 41: From Page 26, Technical Exhibit 2 Deliverables Table in the Performance Work Statement:

PWS Task #5 Quality Control Plan Format- MS Word Due Date. May we submit the Quality Control Plan in PDF format for the Electronic Proposal Submission?

Answer 41: The Quality Control Plan may be submitted in the same format as required in Section 52.212- 1 of the Solicitation.

Question 42. From Page 1 Attachment 3. Pricing Submission Worksheet: LIN 0002 EXTERIOR AVIAN &

RODENT MGMT 12 MONTHS.

Can you provide an explanation of what duties regarding rodent management are expected under this CLIN as Rodents throughout the reservation (including voles and Beavers) are included in the

Pentagon Integrated Pest Management Performance Work Statement? Please clarify whether Avian Management from Section 5.2.3 in the PWS for Bird and Guano Management is represented by the CLIN 0002?

Answer 42: The Government expects a plan from the Contractor in it’s proposal as to how it intends to manage the exterior rodent population(s) from an IPM standpoint. Yes, Avian Management from Section 5.2.3 in the PWS for Bird and Guano Management is represented by the CLIN 0002.

Question 43: From Page 7 of Solicitation No. HQ0034-18-R-0053 Content Instructions: The Pages shall be numbered and paragraphs identified by a commonly used and consistent system to assist in referencing specific areas of the proposal. Pages shall also have a header or footer that contains at a minimum: contractor name, point of contract, cage number, and solicitation number. Enclosures must be identified on all pages. Pages that exceed the page limitations shall be removed from the proposal and not considered or evaluated. Can you please clarify what is meant by “point of contract”?

Answer 43: This is a typographical error. It should read ‘point of contact’.