HQ0034-18-R-0053_Amendment_00001_Final.pdf

HQ064284225

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: The purpose of this amendment is to incorporate the details on the the continuation pages.

1. CONTRACT ID CODE PAGE OF PAGES

1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0053

X 9B. DATED (SEE ITEM 11)

23-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Apr-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0053

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

PURPOSE OF AMENDMENT

Purpose: The purpose of this amendment is to incorporate the following:

(1) As of Monday, April 2, 2018. all visitors must be pre-registered. Non pre-registered contractors will not be allowed access. FAR 52.212-1 Instructions to Offerors--Commercial Items (JAN 2017) Addendum has been modified for the contractors to provide the following information:

• first name

• middle name

• last name

• email address

• date of birth (mm/dd/yyyy)

• SSN (if country of citizenship is United States), not required for non-U.S citizens

• birthplace

• gender (m/f)

• Passport number (if applicable)

• Visa number (if applicable)

(2) Submission of names and required information shall be submitted before/by Friday, April 6, 2018 at 2:00 PM

ET.

(3) Contract Type from Firm Fixed Price to Firm Fixed Price Indefinite Delivery, Indenfinite Quantity (IDIQ) Contract Type.

(4) Added the following DFARS provision/clauses: DFARS 252.216-7006, 252.217-7027 and 252.247-7004

(5) Added FAR 52.216-1

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

252.216-7006 252.217-7027 252.247-7004

The following have been added by full text:

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

(End of provision)

The following have been modified:

FAR 52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

ADDENDUM

GENERAL

In order to maximize efficiency and ensure fairness during the evaluation process, all Contractors must comply with the following instructions for the proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Contractor ineligible for award. The Government may reject any or all proposals if such action is in the public interest, accept a proposal other than the lowest priced, and waive informalities and minor irregularities in proposals received. The Contractor shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Contractor’s proposal against the evaluation criteria.

Proposals containing exceptions to the terms and conditions of the solicitation or any other deviation to the solicitation’s terms shall be rejected and considered ineligible for award. The response shall consist of five (5) separately bound parts:

Volume I: Administrative Volume II: Factor 1 Key Personnel/Staffing Plan Volume III: Factor 2 Technical/Management Capability Sub factor 1: Integrated Pest Management (IPM) Operating Plan Volume IV: Factor 3 Past Performance Volume V: Factor 4 Price

Pursuant to FAR 52.212-1(g), the Government may evaluate offers and award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the government may establish a competitive range for efficiency purposes.

SITE VISIT:

a) The site visit is MANDATORY and a REQUIREMENT to this solicitation. NO EXCEPTIONS.

b) The Pentagon Reservation site visit/walk will be conducted on Wednesday, April 11, 2018 from 0900AM- 1200PM Eastern Time (ET). Offerors will tour locations associated with this solicitation.

c) Contractors shall submit the names of all attendees (not to exceed 3 individuals) from each prospective contractor and the following information via email to:

• first name

• middle name

• last name

• email address

• date of birth (mm/dd/yyyy)

• SSN (if country of citizenship is United States), not required for non-U.S citizens

• birthplace

• gender (m/f)

• Passport number (if applicable)

• Visa number (if applicable)

Primary point of contact: Mrs. Myra M. Freeberg at myra.m.freeberg.civ@mail.mil “AND” Secondary point of contract: Ms. Brittney Cowan at brittney.j.cowan.civ@mail.mil

d) Submission of names shall be emailed before/by Friday, April 6, 2018 at 2:00PM ET.

e) Contractors shall affix the following as the email’s subject line:

HQ0034-18-R-0053 Pentagon Integrated Pest Management Service Contract Site Visit.

f) Attendees should bring two (2) ID’s, one of which must be photo identification. It is recommended that individuals traveling to the Pentagon, take the Metro or park at Pentagon City Mall.

g) No questions will be permitted during the site visit; all questions shall be submitted in writing.

1) Questions submission: Emailed before/by Monday, April 16, 2018at 10:00 AM Eastern Time

2) Submit all questions to:

h) Responses to all questions will be in the form of an amendment and will be posted on FedBizOPPS (FBO) https://www.fbo.gov/. No telephonic requests will be accepted. Only the Government’s written responses to timely written questions that are incorporated in a written amendment to the solicitation.

i) All prospective offerors are permitted to take notes. Photos are not permitted during the site visit.

j) Contractors are urged and expected to inspect the site where services are performed and to satisfy themselves regarding all general and local condition that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

k) Person(s) attending the Site visit are requested to arrive at the Pentagon and enter through the Visitors Entrance no later than twenty (20) minutes prior to the start of the site visit in order to allow time to process through security.

l) After entering through the metal detectors/baggage check point, participants should meet the point of contact or his/her representative who will be standing in the rear of the visitor’s area with a sign reading “Pentagon Integrated Pest Management Requirement”. After gathering, the prospective offeror’s will be processed through security and escorted into the Pentagon to the appropriate site(s). Person’s attending the site visit will be escorted back to the Visitor’s entrance at the conclusion of the site visit. All visitors must follow the rules and regulations as well as direction of Government personnel.

DEADLINE FOR RECEIPT OF QUESTIONS FROM PROSPECTIVE CONTRACTORS

a) Contractors shall submit questions in writing, regarding the performance work statement; the terms and conditions of this solicitation by email to the both contracting personnel listed below. Telephone inquiries will not be entertained.

b) Questions shall be emailed before/by Monday, April 16, 2018 at 10:00 AM Eastern Time. Submit questions to:

mailto:myra.m.freeberg.civ@mail.mil mailto:brittney.j.cowan.civ@mail.mil

c) Contractors shall affix the following as the email’s subject line:

Questions_ HQ0034-18-R-0053 Pentagon Integrated Pest Management Service Contract

PROPOSAL SUBMISSION DUE DATE

a) Contractors must submit four (4) hard copies, one (1) original copy and one (1) electronic of their proposal in accordance with (IAW) the following details:

Volume I: Administrative Volume II: Factor 1 Key Personnel/Staffing Plan Volume III: Factor 2 Technical/Management Capability Sub factor 1: Integrated Pest Management (IPM) Operating Plan Volume IV: Factor 3 Past Performance Volume V: Factor 4 Price

1) Hard copies:

(A) Binder clips are the preferred method of binding proposal volumes. However, three ring binders are also acceptable. All proposal submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the Proposal Content Chart (See Table Below).

(B) Proposals can be hand-delivered. The preferred method of submission is by a courier delivery services (E.g.. FEDEX, UPS) or another commercial carrier; the use of United States Postal Service (USPS) is not the preferred method of submission.

(C) Proposals shall be submitted before/by the date/time indicated on page 1, block 8 of the solicitation (SF1449)) to the address below:

Hand-delivery, or any package delivery via courier delivery services (E.g... FEDEX, UPS) use the following address:

Washington Headquarters Services, Acquisition Directorate (WHS, AD) Enterprise, Facilities & Construction Division (EFCD) Facility Operations & Management Branch (FOMB) ATTN: Mrs. Myra M. Freeberg & Ms. Brittney Cowan 4800 Mark Center Drive, Suite 09F09-02 Alexandria, VA 22350-3400

2) Electronic:

(A) Submission of proposals shall be emailed before/by date/time indicated on page 1, block 8 of the solicitation (SF1449)) to:

Primary point of contact: Mrs. Myra M. Freeberg at myra.m.freeberg.civ@mail.mil “AND” Secondary point of contract: Ms. Brittney Cowan at brittney.j.cowan.civ@mail.mil

(B) Contractors shall affix the following as the email’s subject line:

PROPOSAL: HQ0034-18-R-0053 Pentagon Integrated Pest Management Service Contract

SOLICITATION AD PERSONNEL

All electronic information (questions, site visit names, proposal submissions) shall be sent to the following:

Primary point of contact: Mrs. Myra M. Freeberg at myra.m.freeberg.civ@mail.mil “AND” Secondary point of contract: Ms. Brittney Cowan at brittney.j.cowan.civ@mail.mil

Any proposals received after the exact time specified for receipt shall be treated as a late submission IAW the Federal Acquisition Regulation (FAR) 52.212-1. The proposals volumes shall be submitted as attachments in the email. There is a 10MB limit for all electronic submissions per email. All email submission MUST be before/by the indicated due date indicated on page 1, block 8 of the solicitation (SF1449). Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF), MS Word, and/or MS Excel. All proposals submissions to the solicitation shall be in separate volumes corresponding to the evaluation factors identified in the Proposal Content Chart (below).

****NOTE: The date and time of the HARD COPIES received shall be considered the official on-time receipt. *****Hard copies received after the due date and time shall be considered untimely and shall render the entire proposal ineligible for award. *****

Intentionally Left Blank

PROPOSAL CONTENT CHART

PROPOSAL CONTENT CHART

VOLUME I

ADMINISTRATIVE - Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code, DUNS Number, and completed FAR/DFARS clauses/provisions

No Page Limit

VOLUME II – FACTOR 1

KEY PERSONNEL/STAFFING PLAN

Staffing Plan - Maximum of 5 pages

Resumes, Commitment Letters, and Commercial Pesticide Applicator Certificates are NOT included in the overall page count.

VOLUME III – FACTOR 2

TECHNICAL/MANAGEMENT CAPABILITY

Sub-Factor 1: Integrated Pest Management (IPM) Operating Plan

Technical/Management Capability - Maximum of 10 pages

Entire IPM Plan shall not exceed 20 pages Safety Plan - Maximum of 3 pages Quality Control Plan - Maximum of 5 pages

Sample reports are NOT included in the overall page count.

Total maximum of 30 pages for this volume

VOLUME IV – FACTOR 3

PAST PERFORMANCE

3 references No page limit

VOLUME V – FACTOR 4

PRICE

No page limit

CONTENT INSTRUCTIONS

1) All proposals must clearly and convincingly demonstrate that the Contractor has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements. Proposals shall demonstrate ability to comply with all requirements in the solicitation. General statements that the Contractor can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the Performance Work Statement (PWS), will not constitute compliance, and will be determined unacceptable.

2) Each page shall be 8 ½ x 11 inches, single-spaced, no less than 11-point font Times New Roman, with one

(1) inch margin requirements. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, though not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

3) Pages shall be numbered and paragraphs identified by a commonly used and consistent system to assist in referencing specific areas of the proposal. Pages shall also have a header or footer that contains at a minimum: contractor name, point of contract, cage number, and solicitation number. Enclosures must be identified on all pages. Pages that exceed the page limitations shall be removed from the proposal and not considered or evaluated.

4) Labeling – Each volume shall be submitted in separate PDF, MS Word and/or MS Excel (files), identified by the Volume Number.

5) The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the information required below and will be considered unacceptable. Contractors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Contractor’s proposal.

6) Ensure that all confidential information within the submission is marked IAW the paragraph below entitled, “Confidential Information.”

7) Register in the System for Award Management (www.sam.gov) and complete all representations and certifications required by this solicitation.

8) Confidential Information: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If the Contractor’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Contractor should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______”.

http://www.sam.gov/

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

VOLUME CONTENT

a) Volume I – Administrative:

Contractor shall provide a cover letter. The cover letter shall identify solicitation number, date of submittal, and acknowledgement of any (and all) amendments, the Contractor’s name, address, Taxpayer ID number, CAGE code, and representative’s contact information. Cover letters will not count against any page limitation. The cover letter shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date. The Administrative Volume shall include all FAR and DFARS clauses identified in the Proposal Content Chart.

The Non-disclosure agreement (NDA) is not required to be submitted with the proposal. Contractor employees must complete a NDA form prior to commencement of work.

b) Volume II – Factor 1: Key Personnel/Staffing Plan:

Contractor shall submit their proposed Key Personnel to meet the PWS requirements in their Staffing Plan. The Staffing Plan shall demonstrate how the Contractor will ensure qualified personnel coverage during the absence of sick and personal leave of employees. The Staffing Plan must also address the Contractor’s ability to meet security requirements.

The Staffing Plan shall outline the following elements within this volume.

i) Identify the personnel’s proposed role/title.

ii) State and demonstrate how the proposed personnel’s experience meets or/and exceeds the PWS requirements.

iii) State and demonstrate how the proposed personnel’s education, training, and certification level meets or/and exceeds the PWS requirements.

iii) Identify what the personnel’s PWS tasks assigned by PWS section (as a cross-section reference).

iv) State the estimated number of annual hours proposed for each personnel.

v) State the proposed personnel’s position duties/responsibilities.

Enclosures: There is a mandatory requirement for Contractors to include the following for each proposed key personnel designated within this volume.

Key Personnel Resumes: Resumes for each proposed key personnel designated shall depict relevant education, training, experience, and responsibilities in similar projects, specific professional or technical accomplishments, and other applicable/required certificates/licenses; demonstrating the depth, technical ability, and work experience to meet or exceed the performance requirements outlined in the PWS.

Commitment Letters: A signed Letter of Commitment from each of the proposed Key Personnel designated.

Certificates: A copy of current Virginia or a reciprocating jurisdiction Commercial Pesticide Applicator Certificates in the categories of Industrial, Institutional, Structural, and Health Related Pest Management for each of the Key Personnel designated.

c) Volume III – Factor 2: Technical/Management Capability:

Contractor shall submit sufficient information for the Government to make a comprehensive evaluation of the contractor’s technical and management capability in meeting the requirements listed in the PWS for successful performance.

Required elements to address:

• Proposed submission shall demonstrate how the Contractor’s technical capabilities will comply with fulfilling the PWS requirements throughout the performance period (specifically PWS sections 1.3, 1.4, 4, and 5).

• Contractor shall also propose their Management Organizational Structure to demonstrate their relevant capability to manage and ensure successful performance utilizing the proposed organizational structure (specifically PWS sections 1.2, 1.3, 1.4, 1.18, and 5).

• Contractor shall propose a Phase-in /Phase-out Plan IAW PWS section 1.22.

i. Sub factor 1: Integrated Pest Management (IPM) Operating Plan:

Contractor shall submit an IPM operating plan that demonstrates their capability and strategies to proactively and reactively manage real and potential pest issues as related to IPM and this PWS. The proposed IPM operating plan shall include how they intend to mitigate risks and maintain consistently high performance. The overall plan should demonstrate how the Contractor’s proposal will meet or exceed the PWS requirements (specifically PWS sections 1.3, 1.4, and 5).

• Contractor shall include a list of designated products and equipment proposed to perform the requirements of the PWS. The Contractor is encouraged to propose advanced product option(s) and/or processes that may be available via improved technology, products, application and/or equipment, and environmental sensitivity techniques, etc., to meet and/or exceed the PWS requirements.

• Contractor shall include examples of the required report(s). PWS sections 5.6.1, 5.6.2, and 5.6.3.

• Contractor shall submit a Safety Plan demonstrating how it will ensure a safe environment while performing quality IPM services IAW PWS sections 5.5 and 5.8.

• Contractor shall submit a Quality Control Plan demonstrating their approach to quality control, resource management, and possible performance issues related to the IPM and PWS sections 5.5 and 5.6.5.

d) Volume IV – Factor 3: Past Performance

i) Contractor’s past performance must address the corporate past performance in performing projects similar in size and scope to the effort required by Attachment 1 Performance Work Statement (PWS). The projects referenced by the contractor must have been completed within five (5) years from the date of this solicitation is issued or currently ongoing and have completed at least six (6) months of performance. Past Performance data must be received before the due date and time for this solicitation. The Contractor's relevant Past Performance will be evaluated to assess the extent of the Contractor’s ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, customer satisfaction, key personnel and staffing, including subcontractors/partners). The evaluation may include information in Government databases such as Past Performance Information Retrieval System (PPIRS) and Contractor Performance Assessment Reports System

(CPARS).

ii) The Contractor shall submit completed Attachment 2 Past Performance Questionnaire for no more than three

(3) Government or commercial contracts for services directly related or similar to the services required in Attachment 1: Performance Work Statement. If submitting proposal as a Joint Venture, the contractor shall submit three (3) Attachment 2 Past Performance Data Questionnaire by each individual firm, within a Joint Venture. The Contractor shall submit information for relevant contracts or subcontracts currently in process at least six months before the due date for responses to this solicitation or completed within the past five (5) years from the date of this RFP.

Each past performance submission shall specifically address the following items:

• The nature of the effort

• The tasks performed, including the deliverables, as they relate to Attachment 1: Performance Work

Statement

• Timeliness of deliveries

• The extent of involvement (as a prime versus a subcontractor)

• The period of performance

• The utilization of subcontractor technical support versus in-house technical support

• Point of contact, phone and fax number for each contact listed

• Describe why the contract is relevant to this requirement

iii) The Contractor shall complete the top portion of page 1 of, Attachment 2 Past Performance Questionnaire and send it to each of the three (3) customers for the contracts identified above in Attachment 2 Past Performance Questionnaire. As stated in Contractor Performance Evaluation Survey, the reference will complete this form and return it directly to the Government by the solicitation closing date.

iv) In accordance with FAR 15.305(a) (2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

v) The Government may consider past or current contracts (including Federal, State and local Government and private) for efforts similar to the Government requirement. The Government may consider information provided on problems encountered on the identified contracts and associated corrective actions. Contractors with a negative past performance rating will be afforded an opportunity to address alleged deficiencies. The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

vi) The Government may consider past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant. Past performance information about the proposal as a prime contractor may be considered more significant and given more weight in the past performance evaluation.

e) Volume V – Factor 4: Price

i) The Contractor shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, Section B of the solicitation with pricing for the base and each Option Period. The Offerors price proposal should include a breakout of the proposed labor categories and the rates for each category.

ii) The Contractor shall complete Blocks 12, 17, 23, 24, and 30 of the solicitation, (SF) 1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation. The Offeror shall ensure that Attachment 3 Pricing Submission Worksheet is filled out using the proposed unit price, the extended total price per CLIN, and the total price for the base and option years.

iii) The Contractor shall complete the necessary fill-ins and certifications in CLAUSES INCORPORATED BY FULL TEXT. The Contractor shall return the solicitation completed in its entirety.

FAR 52.212-2 ADDENDUM

ADDENDUM 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) ADDENDUM

(A) Authority: This solicitation is entered into under the authority of 10 USC 2304 and the Federal Acquisition Regulation (FAR) Subpart 13.5—Simplified Procedures for Certain Commercial Items.

(B) Basis for Award. The Government will award a Firm Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation, to the responsible contractor whose offer conforms to the solicitation and is determined to be the best value to the Government, technical, key personnel, past performance, management, price and other factors considered. The Government reserves the right to reject all proposals or to make an award to other than the lowest priced proposal . The Government also reserves the right to award a contract based upon initial proposals. The Government will make a single award resulting from this solicitation. The Government intends to award without discussions but reserves the right to conduct discussions if determined to be in the Government’s best interest.

(C) Attachments:

Attachment # 1 Performance Work Statement (PWS); for detailed information on the Pentagon Integrated Pest Management (IPM) Service Contract.

Attachment # 2 Past Performance Questionnaire Attachment # 3 Pricing Submission Worksheet

(D) General: Relative Importance of the Evaluation Factors-The evaluation will be based on a complete assessment of the Contractor’s proposal. Proposals shall be evaluated on the following factors listed below. Factor 1 Key Personnel/Staffing Plan, Factor 2 Technical/Management Capability and Factor 3 Past Performance are equal, and when combined are significantly more important than Factor 4 Price. However, Price is a significant factor but does not outweigh Factors 1-3.

If the contractor at least passes (marginal or better) Factor 1 Key Personnel/Staffing Plan, the contractor will then be evaluated under Factor 2 Technical/Management Capability and provided an adjectival rating. The sub-factor within Factor 2 Technical/Management Capability is of equal importance. If a contractor receives an “Unacceptable” rating in the s Factor or sub-factor under Factor 2, the contractor shall be ineligible for award and shall not be further evaluated. If a contractor receives a rating greater than “Unacceptable”, the contractor will be evaluated under Factor 3 Past Performance. If the contractor receives a “No Confidence” rating under Factor 3 Past Performance, the contractor shall be ineligible for award and shall not be further considered. If a contractor receives a rating greater than “No Confidence” under Factor 3 Past Performance, then the contractor’s price shall be evaluated under Factor 4 Price.

Factor 1 Key Personnel/Staffing Plan Factor 2 Technical/Management Capability Sub factor 1: Integrated Pest Management (IPM) Operating Plan Factor 3 Past Performance Factor 4 Price

(1) Factors 1, 2, 3 and 4 will be evaluated by the appropriate evaluation committee(s) of the Source Selection Evaluation Panel (SSEP) and be given an adjectival rating described below.

(2) If any factor or sub-factor is/are rated unacceptable or no-confidence then the entire proposal shall be rated unacceptable and the Contractor shall be ineligible for award.

The contractor’s proposal must demonstrate a clear understanding of the nature and scope of the work required.

Failure to provide a realistic, reasonable, and complete proposal will reflect a lack of capability to perform the work requirements and will result in a determination that the contractor’s proposal is unacceptable.

Factor 1 Key Personnel/Staffing Plan:

The Contractor shall provide a general overview of its proposed Key Personnel along with the following:

A. The Contractor shall provide its corporate and management organizational structure as well as the relevant experience, qualifications, and ability of those proposed to perform under this contract. The Contractor shall describe how it plans to manage and supervise the work utilizing the proposed organizational structure. PWS

PARTS 1.2, 1.3, 1.4, 1.18, 5, 6, 7

B. The Contractor shall provide its methods of obtaining, retaining, and training key personnel, staff, and additional laborers and/or specialists, and describe how its personnel strategy/approach will meet/exceed the PWS requirements. PWS PART 5.

C. The Contractor shall identify any sub-contractors assigned to this project, and detail their proposed role(s). PWS

PARTS 1.4., 5, 6, 7.

D. A resume for each proposed Key Personnel depicting relevant education, training, experience, and responsibilities in similar projects, specific professional or technical accomplishments, and other applicable/required certificates/licenses; demonstrating the depth, technical ability, and work experience to meet or exceed the performance requirements outlined in PWS PART 5.

E. A signed Letter of Commitment from each of the Key Personnel designated, as referenced above.

F. A copy of current Virginia or a reciprocating jurisdiction Commercial Pesticide Applicator Certificates in the categories of Industrial, Institutional, Structural, and Health Related Pest Management for each person assigned to this Contract. PWS PART 1.19 All Resumes, Letters of Commitment, and Pesticide Applicator Certificates submitted for the Key Personnel Entomologist, Project Manager, Alternate Project Manager, Quality Control Inspector, Alternate Quality Control Inspector, Dedicated Technician, and Alternate Technician designated to perform on this contract must be current and included in the proposal. There is no page limit on Resumes, Letters of Commitment, or Pesticide Applicator Certificates. Missing submittals will result in proposal failure.

1. Entomologist: In accordance with (IAW) PWS PART 1.19.1

2. Project Manager: IAW PWS PART 1.19.2

3. Alternate Project Manager: IAW PWS PART 1.19.3

4. Quality Control Inspector: IAW PWS PART 1.19.4

5. Alternate Quality Control Inspector: IAW PWS PART 1.19.5

6. Dedicated Interior Technician: IAW PWS PART 1.19.6

7. Alternate Interior Technician: IAWPWS PART 1.19.7 Factor 2 Technical/Management Capability Sub factor 1: Integrated Pest Management (IPM) Operating Plan The Contractor shall summarize its abilities and strategies to proactively and reactively manage real and potential pest issues as related to IPM and this PWS, as well as mitigate risks and maintain consistently high performance.

The overall plan should demonstrate how the Contractor’s proposal will meet or exceed the PWS requirements.

PWS PARTS 1.3, 1.4., 5.

A. The Contractor shall specifically discuss how it will assign its management and technical personnel to concurrently provide the various Pentagon IPM services to meet and/or exceed the level of performance required in the PWS. PWS PARTS 5, 7.

B. The Contractor shall include a list of designated products and equipment proposed to perform the requirements of the PWS. The Contractor is encouraged to propose advanced product option(s) and/or processes that may be available via improved technology, products, application and/or equipment, and environmental sensitivity techniques, etc., to meet and/or exceed the PWS requirements.

C. The Contractor shall submit a Safety Plan discussing how it will ensure a safe environment for Contractor personnel, building occupants, and visitors while performing quality IPM service(s) required in the PWS PART 5.

In accordance with PWS PARTS 5.5, 5.8. The Contractor shall include, but is not limited to describing its methods for

• chemical security

• chemical application as it relates to this PWS

• personal protection

• protection of human health and safety

• environmental protection

D. The Contractor shall submit a QC Plan discussing its approach to quality control, resource management, and possible performance issues related to IPM and the requirements of PWS PARTS 5.5., 5.6.5.).

The Contractor shall

1. Demonstrate its ability to perform the requirements of the PWS at a high level while managing resources in an efficient and effective manner.

2. Discuss how its QC Plan will meet/exceed each of the PWS objectives (C-5., 6., 7., 8.).

3. At minimum, include a draft of its QC Inspection Report, and discuss its approach to ensure report accuracy and quality (C-5.5.1., 6., 7., 8.).

4. Discuss the relationship between its QC Inspector and the Government COR.

E. The Contractor shall include an example of the required report(s). PWS PART 5.6.1., 5.6.2., 5.6.3.

RATING METHODS

Factor 1 Key Personnel/Staffing Plan and Factor 2 Technical/Management Capability and sub-factor shall be evaluated using the following adjectival ratings:

Volume I and II of each proposal shall be given a rating identified in Table 1 that reflects the degree to which the proposed approach satisfies the requirements through an assessment of the relative strengths, weaknesses, deficiencies, significant weaknesses, and risks of a proposal.

Combined Technical/Risk Rating Method

Combined Technical/Risk Rating Method:

Color Rating Description

BLUE

Outstanding

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

PURPLE

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

GREEN

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

YELLOW

Marginal

Proposal had not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

RED

Unacceptable

Proposal does not meet requirements of the solicitation, and thus contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Factor 3: Past Performance

(a) Past performance will be evaluated as detailed below.

(b) To be determined recent the projects referenced by the contractor must have been completed within five (5) years from the date of solicitation issuance or currently ongoing and have completed at least six (6) months of performance by solicitation issuance. If currently ongoing, the extent of actual performance will be considered in determining the project’s relevance.

(c) The government may utilize some or all the following sources of past performance information for evaluation.

• Past Performance Questionnaire submitted by contractor’s client for the referenced project(s)

• Past Performance Information Retrieval System (PPIRS)

• Federal Awardee Performance and Integrity Information System (FAPIIS)

• Other sources or databases available to the Government such as interviews with program managers, contracting officer, and commercial available websites

(d) Contractors with a No Confidence past performance rating may be afforded an opportunity to address alleged deficiencies. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

(g) The Government may consider past performance information regarding predecessor companies or subcontractor companies if the predecessor’s performance is relevant to the Contractor’s performance under this solicitation. The Government reserves the right to determine the prime Contractor’s past performance as more significant than other partnerships.

Past Performance Relevancy shall be determined using the following adjectival ratings:

Past Performance Relevancy Ratings:

Adjectival Rating Description

VERY RELEVANT Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

RELEVANT Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

SOMEWHAT RELEVANT Present/past performance effort involved some scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments Rating Method shall be evaluated using the following adjectival ratings:

Performance Confidence Assessments Evaluation Ratings:

Rating Description

Substantial Confidence Based on the Contractor’s recent/relevant performance record, the Government has a high expectation that the Contractor’s will successfully perform the required effort.

Satisfactory Confidence Based on the Contractor’s recent/relevant performance record, the Government has a reasonable expectation that the Contractor’s will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the Contractor’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Contractor’s may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Contractor’s recent/relevant performance record, the Government has a low expectation that the Contractor’s will successfully perform the required effort.

No Confidence Based on the Contractor’s recent/relevant performance record, the Government has a no expectation that the Contractor’s will successfully perform the required effort.

Contractors that receive a ‘No Confidence’ past performance rating shall be deemed ineligible for award regardless of price or technical acceptability.

Offerors will receive a single, overall confidence rating based on the relevance and confidence ratings for each submitted project and based on other information that may be considered by the Government.

In the case of a contractor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the contractor may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv).

Factor 4 Price The evaluated price includes all CLINs and option CLINs for the base year and all options. The price will be evaluated for completeness and reasonableness in accordance with FAR Part 13.5 using the techniques in FAR 15.404- 1(b)(2). No adjectival ratings will be used to evaluate Price. The six (6) month extension will be evaluated during contract negotiations. In submitting the pricing information, the Contractor’s shall provide the following information:

• Reasonableness: The Contractor shall provide a firm fixed price. In support of its prices, the contractor shall provide a spreadsheet identifying the total labor hours, and labor categories. The pricing volume shall be submitted as a separate document. In addition, the pricing volume must differentiate between prime, subcontractor, and teaming partner labor.

• Extension of Services: For purposes of evaluating overall pricing and the potential use of FAR 52.217-8, continuity of services, the Contractor’s total proposed price for one (1) twelve (12) months base plus four

(4) twelve (12) months option years and a six (6) months extension will include a period of performance not to exceed 66-Month period. The total proposed price for the base and option years plus the price for the continuity of services will, for evaluation purposes, be considered the Contractor’s total proposed price.

• Unbalanced Pricing: The offeror’s total price and each sub-CLIN and each option CLIN may be evaluated for Unbalanced Pricing in accordance with FAR 15.404-1(g). A proposed may be rejected and the offeror deemed ineligible for award (or the risks due to unbalanced pricing considered in the offeror’s evaluation) if the Government determines that the risks posed by unbalanced pricing are unacceptable.

(End of Summary of Changes)