HQ0034-18-R-0002-0002_sol._amend_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purposes of this solicitation are to:

1. update Sections L&M,

2. update attachments (Task Order PWS and Subcontracting Plan)

SEE SUMMARY OF CHANGES FOR DETAILS. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0002

X 9B. DATED (SEE ITEM 11)

26-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Mar-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-3400

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Mar-2018 12:00 PM to 23-Mar-2018 03:00 PM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS

Attachment 1 Past Performance Questionnaire – 4 pages Attachment 2a Labor Categories – 3 pages Attachment 2b Labor Category Definitions – 10 pages Attachment 3a Task Order PWS – 17 pages Attachment 3b Task Order Price Template – 3 pages Attachment 4 Subcontracting Plan – 8 pages Attachment 5 Draft DD254 – 24 pages

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

Washington Headquarters Services (WHS) is releasing this solicitation electronically only.

This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be sent any applicable revisions to this solicitation electronically. Offerors must submit their proposals electronically only. Text and graphics portions of the electronic copies shall be compatible with Microsoft Office Suite 2010 applications. All price information shall be in a separate file from all other Factors. Electronic copy proposals may be used for contract formation, and will be used for evaluation. Compact disks (CD) or any removable media devices will NOT be accepted. Electronic proposals are due by the date and time specified on page one of SF 1449

(RFP).

Information requested within this RFP shall be furnished in writing, shall be prepared under the instructions provided, and shall conform to all aspects of this RFP and its attachments. To aid in evaluation, submitted responses shall be clearly and concisely written, as well as neat, indexed and logically assembled. Each Offeror must submit a response to the solicitation consisting of the items described below. The submission of these items to the Government will constitute the Offeror’s compliance with the terms and conditions of the RFP.

The information requested and the manner of submittal is essential to permit prompt evaluation of all proposals on a fair and uniform basis. Any response in which material information requested is not furnished, or where indirect or incomplete answers or information are provided, may be considered non-compliant for evaluation.

The Government will not pay any expenses incurred by any Offeror for the preparation and submission of a proposal in response to this RFP nor any potential proposal revisions during the period of performance of the subsequent award. Offerors are cautioned to ensure that their proposals are complete, address all requirements, reflect the evaluation factors and are submitted on the most favorable terms to reflect their best response. Offerors are strongly encouraged to be succinct, clear, and concise in writing their proposal.

1. Proposal Contents and Due Date. Offerors shall submit their proposals before the due date and time for this solicitation. Offers shall be RECEIVED by the designated Government point of contacts (POCs) by the date and time specified on page one of SF 1449 (RFP). Any proposal received after the exact time specified for receipt shall be treated as a late submission in accordance with Federal Acquisition Regulation (FAR) 52.215-1. Offerors shall submit their proposals with the subject line “RFP

HQ0034-18-R-0002”

2. Offeror’s Questions. The cut-off date for all questions is 12:00pm EST, Jan 31, 2018.

Offerors are requested to e-mail all questions to Leanne Condren at leanne.m.condren.civ@mail.mil and Kellie Buck at kellie.e.buck.civ@mail.mil.

Responses to all questions will be in the form of a solicitation amendment and electronically sent to all Offerors. No telephonic requests will be accepted.

The cut-off date for questions has passed. Any sumitted questions may or may not be considered. Any communication regarding this solicitation may not be considered by the Contracting Office or the Program Office at this time.

3. Proposals submitted in response to this solicitation shall be formatted as follows:

a. Text – Text shall be at least single-spaced, on 8½ x 11 inch paper, with a minimum one-inch margin on all sides. Pages shall be numbered consecutively. Pages submitted over the page limitations stated throughout this document will be removed and not evaluated.

b. Font Size – Print shall be of minimum 12-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

c. The following introductory information (letter format is acceptable; introductory information page *will not* go toward page limits) is required on the first page of Volume I of your proposal:

(a) RFP Number & Title,

(b) Name and address of vendor,

(c) Name, telephone number & e-mail address of main point-of-contact,

(d) Name of your contract administration office,

(e) Date of submission,

(f) Name, title and signature of authorized representative; and

(g) Tax ID and DUNS number

(h) Facility Clearance Level

Table of Contents: Offeror should include a Table of Contents. Table of Contents will not go toward page limits.

Electronic Copies. Electronic copies of all proposed information for each volume shall be submitted using Microsoft (MS) Office 2010 (MS Word 2010) or Portable Document Format (PDF) using Adobe Acrobat 9.0. Data submitted in spreadsheet files shall be readable by MS Office 2010 (MS Excel 2010). All Cost/ Price information shall be in files separate from other Factors.

Acceptance of Terms and Conditions of the RFP

Offerors shall include the signed 1449 and all amendments to accept all terms and conditions of the RFP. Offerors may submit a signed memo in leiu of the missing first page of the original solicitation. The memo must acknowledge the terms and conditions of the solicitation, include Offeror Name (Address and Telephone (box 17 of SF1449), Offeror Representative Name and Title, Date, and Offeror Signature (box 30 of SF1449), as well as signed first page of any amendment(s).

Security and Safeguarding Information

Confirmation of Offeror’s active Top Secret Facility clearance with Top Secret Level of Safeguarding capabilities.

Certified Cost Accounting System

Provide proof of an Acceptable Certified Cost Accounting System.

Prime/Sub-Contracting Arrangements

Any Offeror submitting a proposal as a prime contractor MAY NOT act as a sub-contractor on any other prime Offeror’s proposal.

Pass/Fail (Part of Volume 1: no page limit)

This requirement contains a pass/fail component outlined in Section M. Failure to provide all required items outlined in Section M will result in a Fail and the Offeror’s proposal will not be evaluated further. The pass/fail components do not go toward page limits and will not be assigned a rating. Proposals must include all of the following to receive a Pass/Fail:

• Proposal received in accordance with the due date and time as stated in the solicitation.

• Offeror has accepted all terms and conditions of the RFP and any amendments. (Signed 1449)

• The Offeror has an active Top Secret facility clearance and has Top Secret Level of

Safeguarding capabilities as of the time of proposal submission. The Government shall confirm this information in the Defense Security Service Industrial Security Facilities Database (ISFD).

The ISFD will serve as the authoritative source for this information for this solicitation.

• Proof of an Acceptable Certified Cost Accounting System

The Offeror must have an active Top Secret facility clearance. In addition, the Offeror must meet one of the following requirements:

A. The Offeror has a Top Secret Level of Safeguarding capabilities as of the time of proposal submission. The Government shall confirm this information in the Defense Security Service Industrial Security Facilities Database (ISFD). The ISFD will serve as the authoritative source for this information for this solicitation or

B. No more than 24 months prior to the proposal due date, the Offeror possessed a Top

Secret Level of Safeguarding capabilities. The Offeror must provide evidence that it possessed Top Secret Level of Safeguarding capabilities within 24 months prior to the proposal due date. An example of such documentation is a Defense Security Service memorandum, correspondence, documentation or email, showing that the Offeror had this capability.

Volume I – Basic Contract/Task Order

Factors Title Page Limit Basic Contract 1 Corporate Experience and

Management Approach 25, excludes resume for Program Manager

2 Past Performance (Questionnaires)

No page limit

3 Subcontractor Management and Small Business Commitment

No page limit

Task Order Factor 1 Technical Approach/Staffing

Plan

15, Excludes resumes for personnel

Volume 2 – Price

Factors Title Page Limit Basic Contract 4 Price No Page Limit (Excel spreadsheet) Task Order 2 Price No Page Limit (Excel spreadsheet)

Submission Requirements

Basic Contract

Factor 1 – Corporate Experience and Management Approach

Corporate Experience

Offerors shall describe a maximum of three (3) past projects similar in scope, size and complexity to the work described in the Basic IDIQ PWS, Section 4 for the Basic Contract. The description must include details of direct experience and it must specific, measurable outcomes from the work. Descriptions shall be sufficiently robust to allow evaluators to judge relevancy to this requirement.

Where an offer utilizes a prime/subcontractor arrangement, the Offeror may only submit Corporate Experience pertaining to projects performed by the prime contractor. While the Government will only consider experiences pertaining to the prime contractor, the past experience need not have been performed in the capacity of a prime contractor. The Government will consider experiences of the current prime contractor where it performed on the past project as a subcontractor.

Where an Offeror utilizes a FAR 9.601(1) Contractor Team Arrangement (CTA), the Offeror may submit experiences that pertain to any of the CTA members.

All corporate experience must have been completed or substantially completed within the past five (5) years of this RFP closing date. Offerors shall provide the following information in connection with each example of Corporate Experience provided:

1. Name of Customer/Corporation

2. Contract/task order/subcontract number

3. Dollar Value and type contract arrangement, i.e. Firm Fixed Price, Cost Plus Fixed Fee, Labor Hour, etc

4. Date of contract/task order award and period of performance

5. State performance responsibility either as prime or subcontractor

6. Description of work performed

7. Innovative and/or proactive approach executed by Offeror

8. Classification level

Management Approach

Provide a detailed organizational chart of your business or corporate structure to include the locations of the corporate headquarters, regional offices, and any other satellite offices and clearly define lines of authority, responsibility and communication. Include all joint venture, teaming partners and first tier subcontractors as applicable. As a supplement to your detailed organizational chart, describe your organization to perform this work, reflecting the responsibilities and authority to act and to commit business or corporate resources for timely problem identification and quick mitigation. Identify the type business entity for all members of your proposed organization (e.g. SDVOSB) and describe the role each member will play in satisfying the CMSS requirement.

If you utilizing a CTA please provide information about your CTA and its role in your management approach.

Offeror must demonstrate how it intends to successfully manage requirements and describe how they intend to appropriately staff areas of the Basic Contract to include a Program Management Approach; Detailed Implementation Approach and Plan; and Use of Internal and External Sources to support requirement. Offeror must demonstrate how it intends to respond to demand for experienced cleared personnel with required experience and education available for new task orders within a reasonable time period.

Offerors shall include a resume for the proposed Program Manager to support the Basic Contract. Resume should be provided in the following format:

• Name of proposed individual

• Name of firm with which associated

• Security clearance

• Years of experience with current firm and other firms identified in resume

• Education to include degree(s) and specialization

• Relevant professional certification(s)

• Currency, quality, and depth of experience managing requirements similar in size, scope, and complexity

The PM must currently possess a current or active DoD Top Secret security clearance and be eligible for access to Sensitive Compartmented Information; i.e. must have occupied an SCI position within 24 months of contract/task order award.

The PM resume shall not exceed two (2) pages.

The majority of contractor personnel working under any task order on this requirement must hold TOP SECRET clearances and be SCI eligible, i.e. must have occupied an SCI position within 24 months of contract/task order award.

Factor 2 - Past Performance

Offerors shall provide three (3) past performance questionnaires (See Attachment 1) pertaining to the SAME three projects that the Offeror submitted under Factor 1. The Offeror shall complete blocks 1 through 11 on the form. The Offeror shall request that the client’s representative most knowledgeable of the project complete block 8 on the form and submit the Past Performance Questionnaires directly to the Acquisition Directorate POC identified on the form by the proposal due date; however, the desired response date is one week prior to the proposal due date. Offerors must ensure that the telephone numbers provided for the owner’s representative indicated on each Relevant Project Summary are accurate and that the representative knows that the Acquisition Directorate may be contacting them regarding the questionnaire and the Offeror’s past performance. It is the Offeror’s responsibility to ensure any past performance questionnaires are submitted to AD by the proposal due date. The Government reserves the right to obtain past performance information from any and all sources including sources outside the Government for evaluation purposes. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably on past performance, but will be assigned a neutral rating in this area.

Factor 3 - Subcontractor Management and Small Business Commitment (Attachment 4 (10) pages plus SBPCD)

This factor is pass/fail and will only be assessed once those eligible for IDIQ award are determined. Offerors who do not submit all required documentation as relates to the pre-evaluation pass/fail component and/or receipt of a “Marginal” or “Unacceptable” for Factor 1 for the Base Contract will make the proposal unawardable; the Offeror shall be considered ineligible for award of the Base Contract and the proposal will not be evaluated further.

Describe your specific plan (as applicable) to ensure effective and seamless management of subcontractor(s) that is transparent to the end users. Specifically address the following:

• Roles and responsibilities of each subcontractor

• Detail the lines of authority between prime and subcontractor(s)

• Provide detailed reporting requirements for each subcontractor

Small Business Participation Commitment Document (SBPCD):

• List by name the small business subcontractors to be utilized and the type and complexity of services they are to provide.

• State quantitatively the extent small businesses will be utilized in terms of the total value of CMSS and provide supporting explanations or documentation.

• Provide evidence of your commitment to small business, e.g. letters of intent or actual teaming agreements.

Factor 4 – Price

Offerors must propose labor rates for each of the individual labor categories listed in Attachments 2a and 2b of this solicitation. Offeror must submit the Government provided excel spreadsheet (Attachment 2a) to be evaluated for award. Offerors may not propose any other labor categories than those provided by the Government. Failure to not follow instructions will deem your proposal unacceptable.

All future task orders under this IDIQ will use the excel spreadsheet format in Attachment 2a.

Task Order Submission (Attachments 3a and 3b)

Factor 1 – Technical Approach/Staffing Plan

The Offeror must propose a detailed technical approach, which must reflect a practical and feasible method to accomplish all tasks and propose acceptable methods for ensuring acceptable deliverables. Proposal shall also demonstrate the Offeror’s ability to manage the team proposed including a staffing plan and resource allocation, and must describe the Offeror’s plan to quickly ramp-up staffing and reduce risk associated with start-up.

The staffing plan must detail proposed resource allocations for all tasks identified in the PWS (Attachment 3a) Section 3.0 Specific Performance Requirements, including an organization chart which graphically depicts (for base period and all options) the name, labor category (including contractor-site or government-site designation), and number of hours of each proposed employee AND the role that employee will play in meeting the TO requirements by task, for each task. Information on this chart MUST match vendor’s pricing sheet (Attachment 3b). All proposed personnel must be available for performance on this task order within two weeks of task order award and remain on contract for a minimum of 30 days after contract start date.

All contractor personnel performing work at the Govt. Site(s) must hold a current or active TS clearance and be SCI eligible, i.e. must have occupied an SCI position within 24 months of contract/task order award.

The proposal shall include resumes for ALL proposed personnel for TO 1 for each of the PWS tasks as depicted in the TO organizational chart. Resumes of proposed personnel shall not exceed two (2) pages and do not count against page limits for Task Order Factor 1. Resumes shall be provided in the following format to include:

• Name

• Security clearance

• Proposed performance location (i.e. Government-site or Contractor-site)

• Proposed Labor Category (LCAT)

• Summary of person’s qualifications vs LCAT requirements

• Name of firm with which associated

• Education, to include degree(s) and specialization

• Relevant professional certifications

• Summary of experience relevant to task order requirements

Resumes of any proposed personnel not currently employed by the Offeror, or a subcontractor of the Offeror, must contain a statement that the use of their resume for this solicitation is authorized. Offerors should provide information to validate that resumes proposed are the intended individuals to provide support for the Task Order.

Factor 2 - Price

Offeror shall provide a fixed-price level of effort (FPLOE) price proposal using the labor categories as provided by the Government and in accordance with rates proposed for the Base Contract. Offeror must submit pricing using the same excel spreadsheet format in Attachment 3b. In preparing labor mix for the task order, vendors must only choose from labor categories listed on Attachment 3b. Vendors are responsible for preparing a labor mix that they feel best suited to provide support for the task requirement. Vendors are not required to utilize all categories listed in Attachment 3b when determining labor mix.

Offerors shall propose their own labor mix that they feels best supports the requirement.

(End of Summary of Changes)