Attachment_4_Addendums.pdf

HQ0034-13-T-0137

Addendums for FAR Clauses 52.212-1, 52.212-2 and 52.217-8

FAR CLAUSE:

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS – “ADDENDUM”

1) GENERAL

a. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all

Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. The documentation shall cover all aspects of this solicitation and include the Offeror’s approach for satisfying the requirements specified in the Performance Work Statement (PWS).

b. Washington Headquarters Services (WHS) is releasing this solicitation electronically only, via Federal

Business Opportunities (FBO). No hard copy of this solicitation will be issued. Offeror will be notified of any and all applicable amendments to this solicitation via FBO. Offeror shall submit their proposal electronically. All correspondence in conjunction with this solicitation shall be directed to the Government's Point of Contact (POC) identified in this solicitation.

2) PROPOSAL REQUIREMENTS

a. The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other solicitation information.

In addition, it shall clearly state the length of proposal validity, which shall be at least 60 days.

b. The following are further descriptions of the information that shall be provided with the proposal in the form of volumes.

VOLUME

LIMITS

I. Administrative Completed/signed: FAR Clauses 52.209-5; 52.212-3; 52.219-1; and DFARS 252.209-7995 (as indicated in the clauses full text section), and cover letter

II. Technical Approach

No more than ten (10) pages

III. Past Performance

A minimum of three (3) Past Performance Questionnaires

IV. Price CLIN Schedule (Base + Option Periods)

c. Page Limitations. The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations. Proposal contents that exceed the stated page limitations may be removed from the proposal by the Contracting Officer, prior to turning the proposal over to the Government evaluation teams, and may not be considered in the evaluation.

d. Format. Text shall be single-spaced, on 8 1/2 x 11 inch paper, with a one-inch margin all around. Pages shall be numbered consecutively. Print shall be 12-point Times New Roman font. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

e. Each volume in the proposal shall include a title page and table of contents. The table of contents shall list sections, subsections and page numbers. Each volume shall contain a glossary of all abbreviations and acronyms used. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume.

f. Electronic Submission of Proposal. By submission of a proposal via electronic means, the Offeror must ensure the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. In the event that any files are defective (unreadable), the Government may only evaluate the readable electronic files. However, if the defective (unreadable) media renders a significant deficiency in the Offeror’s proposal, the Government may consider the proposal incomplete and not further consider such proposals for evaluation. All files shall be compatible with Microsoft Word software with a “.doc” file extension or Adobe Acrobat software with a “.pdf” file extension. The Contracting Officer will allow manual submissions of written proposals, only in the event of technical difficulties of which they have been made aware.

g. Questions. The cut-off date for all questions is Tuesday, August 27, 2013 at 12:00 PM EST. Offerors are requested to email all questions to Stephenie Charlot (stephenie.w.charlot.civ@mail.mil).

h. Submission. Offerors shall submit proposal information via email to stephenie.w.charlot.civ@mail.mil.

Offerors are advised to submit documents early and confirm successful receipt.

Proposals shall be submitted via email to stephenie.w.charlot.civ@mail.mil by Tuesday, September 3, 2013 at 10:00 AM EST. Late submissions will not be accepted.

i. Restriction of Disclosure/Proprietary Information. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall use the legend permitted by FAR 52.215-1(e).

3) PROPOSAL CONTENTS

a. ADMINISTRATIVE (VOLUME I)

The offeror shall present all cover letters, certifications, and the completion of Clauses - FAR 52.209-5, 52.212-3, 52.219-1, DFARS 252.209-7995 and SF 1449 Page 1 in this volume.

b. TECHNICAL APPROACH (VOLUME II)

The Offeror shall submit an overall approach that addresses their ability to meet the requirements listed in the Performance Work Statement (PWS). All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror’s understanding of the PWS and of the Offeror’s technical approach for successful performance. This section shall be limited to ten (10) pages.

The Offeror’s technical submission shall include all relevant supporting information required or specified within this solicitation.

c. PAST PERFORMANCE (VOLUME III)

The Offeror shall provide a minimum of three (3) references utilizing the Past Performance Questionnaire attached. The Offeror shall complete blocks 1 – 7, then forward to their reference to complete blocks 8-10.

d. PRICE (VOLUME IV)

The Offeror shall propose a firm fixed price by submitting pricing information to allow the Contracting Officer to determine the reasonableness of the proposed prices by completing the CLIN Structure of the SF 1449 (Base Period plus all Option Periods).

mailto:stephenie.w.charlot.civ@mail.mil

52.212-2 EVALUATION – COMMERCIAL ITEMS – “ADDENDUM”

1) BASIS FOR CONTRACT AWARD

Unless all offers are rejected, award will be made to the responsible offeror whose offer, conforming to the Solicitation, is determined to be the Lowest Priced Technically Acceptable (LPTA). In determining the best overall response, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The combined non-price factors are more important than the price factor.

2) EVALUATION FACTORS

The evaluation will be based on a complete assessment of the Offeror’s proposal. Proposals shall be evaluated on the following three factors listed in descending order of importance.

Factor 1 – TECHNICAL APPROACH & CAPABILITY Factor 2 – PAST PERFORMANCE Factor 3 – PRICE

a. FACTOR 1 – TECHNICAL APPROACH & CAPABILITY. The Government will evaluate the adequacy of the Offeror’s technical approach, completeness and understanding of the requirements specified in the solicitation and all attached documents, including the Performance Work Statement (PWS), as demonstrated by the proposed technical approach and capabilities. The proposal shall be sufficiently complete to demonstrate how the Offeror will comply with Government tasking and requirements throughout the performance period. Clarity, completeness and conciseness are essential.

b. FACTOR 2 – PAST PERFORMANCE. Past performance is a measure of the degree to which the

Offeror satisfied its customers in the past and complied with Federal, State, and local laws and regulations, as identified as the Prime Contractor only. The Government may contact some, all or none of each Offeror’s customers to ask whether: (1) the Offeror is capable, efficient, and effective; (2) the Offeror’s performance conformed to the terms and conditions of its contract; (3) the Offeror was reasonable and cooperative during performance; (4) the Offeror was committed to customer satisfaction; (5) the Offeror was able to hire and retain qualified personnel to the satisfaction of the customer; and (6) they would select the same Contractor or a different Contractor, given the opportunity.

The Government may also use other information available from other sources that may include Federal, State and local Government agencies, Better Business Bureaus, published media, and electronic databases to evaluate an Offeror’s past performance. Databases such the CPARS, the Contractor Performance Assessment Reporting System and PPIRS, the Past Performance Information Retrieval System or other past performance assessment tools may be used. The Government may include firsthand experience of the evaluators with the Offerors in this evaluation. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

In the case of an Offeror without a record of relevant past performance or for whom no information on past performance is available, the Offeror will not be evaluated either favorably or unfavorably on past performance, but evaluated as “neutral”.

c. FACTOR 3 – PRICE. The Government intends to evaluate pricing proposed by establishing reasonableness by using any of the following determinations: based on adequate price competition, based on current market prices lists, or on market research information.

For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) the base period, (b) all option periods, and (c) the six-month extension authorized by FAR clause 52.217-8.

For purposes of determining the evaluated price for the six month 52.217-8 extension, calculations include six-months of the total price of the final option CLINs. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 OPTION TO EXTEND SERVICES – “ADDENDUM”

For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for (a) the base period, (b) all option periods, and (c) the six-month extension authorized by FAR clause 52.217-8.

For purposes of determining the evaluated price for the six month 52.217-8 extension, calculations include six-months of the total price of the final option CLINs. Evaluation of options will not obligate the Government to exercise the option(s).