Revised_Aug_31_2018_PWS_Interpretation_Equipment_-_NESA.pdf

DSCA Washington-Based Regional Centers

Performance Work Statement for

Simultaneous Interpretation Equipment

August 31, 2018

1. Purpose: This PWS delineates the equipment required for simultaneous interpretation for the DSCA Washington-Based

Regional Centers (The Africa Center for Strategic Studies, the William J. Perry Center for Hemispheric Defense Studies, and the Near East South Asia Center for Strategic Studies).

Background: To provide the DSCA Washington-Based Regional Centers with equipment for simultaneous interpretation in classroom areas in order to facilitate execution of courses, conferences and workshops in multiple languages.

2. Scope: The contract requires the delivery, installation, testing and demonstration of simultaneous interpretation and delegate microphone as delineated in Section 4 Task. A.) The provision of simultaneous interpretation in three (3) languages with an option for a fourth language, and delegate microphones, in the five (5) discussion group rooms. The equipment requested must be compatible with current equipment available in classrooms and plenary at NDU. B.) The interpretation equipment will be added to existing equipment in the large plenary room, two booths with supporting equipment, and the small plenary, one booth with supporting equipment, to be compatible to the current equipment available at NDU.

3. Approach: The contractor shall deliver, install, and test thirteen (13) interpretation equipment packages and five (5) delegate microphone system packages to the DSCA Washington-Based Regional Centers, located on Fort McNair, Washington DC. See Section 5 for full delivery address and contact information. Additionally, the contractor shall provide a demonstration to Government personnel of the set-up, maintenance and troubleshooting of the equipment delivered under

Section 4. Task.

4. Task:

4.1 Task 1: Simultaneous Interpretation and Delegate Microphone Equipment for Discussion Group Rooms

4.1.1 A stand-alone simultaneous interpretation and delegate microphone system package is needed for each of five (5) discussion group rooms to support interpretation in up to four languages, with the following requirements for each package:

4.1.1.1 Simultaneous Interpretation System

4.1.1.1.1 Two (2) four (or more)-channel Williams Sound IC-12 interpreter Console. Each console should provide composite audio outputs for RCA Jacks L/R for connecting to any ADVC

(Analog-Digital Video Converter) – video/audio adapters).

4.1.1.1.2 Two (2) Williams Sound DLT300 transmitter receivers – relays translation wirelessly, each with sufficient emission to cover an open room of approximately 20 x 30 feet in size.

4.1.1.1.3 Four (4) Williams Sound MIC-044 2P Single Ear/light duty headset microphones.

4.1.1.1.4 Twenty-five (25) Williams Sound DLR 360 Multi-channel Digital FM Receivers with four

(4) or more channels (compatible with system described in subsections 4.1.1.1.1 – 4.1.1.1.3.

These receivers must also be compatible with the simultaneous interpretation system described in Task 2 (section 4.2). Incremental volume control shall be provided with output amplification up to a level of at least 65 DB.

4.1.1.1.5 Twenty-five (25) Williams Sound EAR-022 Single Ear.

4.1.1.1.6 Twenty-five (25) Williams Sound (CCS-060BK) Black Silicone skin for DLR-360 with wrist leash.

4.1.1.1.7 Twenty-five (25) Williams Sound (BAT-022 2) AAA NiMH Rechargeable batteries 2 pack.

4.1.1.1.8 Two (2) Williams Sound (CHG-1012) 12 Bay Charging Bay for DLR-360.

4.1.1.1.9 Two (2) Williams Sound CHG-102 Two Bay Charger.

4.1.1.1.10 Required cabling, connectors, adapters, interfacing and wiring for proper set-up of the simultaneous interpretation system described in 4.1.1.1.1 through 4.1.1.1.4.

4.1.1.1.11 User guides and manuals for the equipment described in subsections 4.1.1.1.1 – 4.1.1.1.4, above.

4.1.1.1.12 A list in Microsoft Excel format that includes the brand, model number, and serial number of each component of the system described in subsections 4.1.1.1.1 – 4.1.1.1.4, above.

4.1.1.1.13 All equipment provided pursuant to subsections 4.1.1.1.1 – 4.1.1.1.4 shall conform to international IEC (International Electro-technical Commission) Standard 61603, Part 7, Digital audio signals for conference and similar applications. Evidence of conformity must be submitted upon request.

4.1.1.2 Delegate Microphone System – Beyerdynamic QUINTA units - to be uniformed across all rooms

4.1.1.2.1 One (1) (QUINTA-CU) microphone system control unit.

4.1.1.2.2 One (1) (QUINTA MU 23) chairman microphone unit.

4.1.1.2.3 Twenty Four (24) microphone units (QUINTA-MU-21).

4.1.1.2.4 Twenty Five (25) GM 314 Q Classis Series 16” Gooseneck podium Microphone.

4.1.1.2.5 Two (2) Omnidirectional Antenna (CA Q 14).

4.1.1.2.6 Three (3) QUINTA CC2 charging and transport cases for up to 10 MU21/22/23 units

4.1.1.2.7 Two (2) QUINTA Antenna cable (CA Q 31) length 33ft.

4.1.1.2.8 Required cabling, connectors, adapters, interfacing and wiring for proper set-up of the delegate microphone system and for connection of the delegate microphone system to the simultaneous interpretation equipment described in subsection 4.1.1.1.

4.1.1.2.9 User guides and manuals for the equipment described in subsections 4.1.1.2.1 – 4.1.1.2.7, above.

4.1.1.2.10 A list in Microsoft Excel format that includes the brand, model number, and serial number of each component of the system described in subsections 4.1.1.2.1 – 4.1.1.2.7, above.

4.1.1.2.11 All equipment provided pursuant to subsections 4.1.1.2.1 – 4.1.1.2.7 shall conform to international IEC Standard 61603, Part 7, Digital audio signals for conference and similar applications. Evidence of conformity must be submitted upon request.

4.1.1.3 Interpretation Booths: for five (5) discussion group rooms

Ten (10) Multi-Caisses ES 12/PB-8005 full-size, fully encapsulated interpretation booths that will each accommodate two (2) interpreters. The booths must provide a high level of isolation from ambient noise – between 30 decibel and 65 decibel. The booths must be able to be configured with the door on either the back or side. Interpretation booths should conform to

ISO Standard 4043, Booths for Simultaneous Interpretation – Mobile Booths. All ten (10) booths must provide Options: Included (1) ATA-300 shipping case on wheels (68, 50 kg for

1 case) Outside case dim. 213, 30 cm x 88.90 cm x 44, 45 cm (L x H x D). Included (2) 38

DB silent whisper 110 or 220 volts fan assembly units CSA approved. Easy to install working table, double Plexiglas® window, air conditioning, soundproof flooring Interior partition systems, custom size built. Each panel is built with laminate finish exterior with special isolated soundproof material. Material is fire retardant UL-723. Inside covering is made with decorative textile 100% polyester Cotton of 9 mm. Woven density and weight of 60 gr. per meter. Framing is aluminum profile extrusion with unique latching systems for easy assembly without tools. Width: 166 cm Height: 203 cm Depth: 166 cm Weight: 308.43 lbs. (139.9 kg)

Color: Light grey.

4.1.2 All equipment provided pursuant to Task 1, above, must have a warranty of at minimal five (5) years, counted from the date of delivery, to include on-site warranty service and repair. Contractor shall provide all warranty documentation, including company name, address, telephone number and e-mail address, along with the terms of the warranty and warranty certificate.

4.2 Task 2: Simultaneous Interpretation Equipment for Plenary Room (2 equipment package)

4.2.1 A simultaneous interpretation system to support interpretation of up to four languages is needed for two (2) plenary room. The system will connect to an existing audio system.

4.2.1.1 Simultaneous Interpretation System

4.2.1.1.1 Three (3) Williams Sound four (or more)-channel interpreter consoles. Each console should provide composite audio outputs for RCA Jacks L/R for connecting to any ADVC (Analog-

Digital Video Converter) – video/audio adapters (Williams Sound IC-2 interpreter Console).

4.2.1.1.2 Required cabling, connectors, adapters, interfacing and wiring for proper set-up of the IR simultaneous interpretation system described in 4.2.1.1.1.

4.2.1.1.3 Appropriate connections, adapters, interfaces, cabling and wiring to receive an audio feed, if the interpretation equipment provided by the contractor pursuant to subsections 4.2.1.1.1 requires other than standard audio connection.

4.2.1.1.4 User guides and manuals for the equipment described in subsections 4.2.1.1.1 above

4.2.1.1.5 A list in Microsoft Excel format that includes the brand, model number, and serial number of each component of the system described in subsections 4.2.1.1.1 above.

4.2.1.1.6 All equipment provided pursuant to subsections 4.2.1.1.1 shall conform to international IEC

Standard 61603, part 7, the international standard for digital infrared transmission for conference and similar applications. Evidence of conformity must be submitted upon request.

4.2.1.2 Interpretation Booths:

Three (3) Multi-Caisses ES 12/PB-8005 full-size, fully encapsulated interpretation booths that will each accommodate two (2) interpreters. The booths must provide a high level of isolation from ambient noise – between 30 decibel and 65 decibel. The booths must be able to be configured with the door on either the back or side. Interpretation booths should conform to

ISO Standard 4043, Booths for Simultaneous Interpretation – Mobile Booths. All three (3) booths must provide Options: Included (1) ATA-300 shipping case on wheels (68, 50 kg for

1 case) Outside case dim. 213, 30 cm x 88.90 cm x 44, 45 cm (L x H x D). Included (2) 38

DB silent whisper 110 or 220 volts fan assembly units CSA approved. Easy to install working table, double Plexiglas® window, air conditioning, soundproof flooring Interior partition systems, custom size built. Each panel is built with laminate finish exterior with special isolated soundproof material. Material is fire retardant UL-723. Inside covering is made with decorative textile 100% polyester Cotton of 9 mm. Woven density and weight of 60 gr. per meter. Framing is aluminum profile extrusion with unique latching systems for easy assembly without tools. Width: 166 cm Height: 203 cm Depth: 166 cm Weight: 308.43 lbs. (139.9 kg)

Color: Light grey.

4.2.2 All equipment provided pursuant to Task 2, above, must have a warranty of at minimal five (5) years, counted from the date of delivery, to include on-site warranty service and repair. Contractor shall provide all warranty documentation, including company name, address, telephone number and e-mail address, along with the terms of the warranty and warranty certificate.

4.3 Task 3: Installation, Testing and Demonstration of Equipment

4.3.1 Installation and testing of the equipment described in Tasks 1 through 3, above (subsections 4.4.1 – 4.4.2)

4.3.1.1 Complete, correct installation and testing of all equipment described in subsections 4.4.1 – 4.4.2, ensuring that all systems are functioning properly.

4.3.1.2 Demonstration to US Government personnel of the installation, routine maintenance, and troubleshooting of all equipment described in subsections 4.4.1 – 4.4.2.

4.4 Performance Objective No. 1: Contractor to provide ten (10) simultaneous interpretation, delegate microphone systems and booths to support interpretation in up to three (3) languages. Contractor will also provide a demonstration of the installation, maintenance and troubleshooting of the equipment.

4.4.1 Performance Measurement No. 1: Complete, properly functioning systems.

4.4.2 Performance Standard No. 1: Required 100% of the time.

4.4.2.1 The contractor will submit an estimated delivery date to the COR. Contractor will submit any changes to the delivery date to the COR in writing. Minimal is 15 days from awarded and maximum is 20 business days.

4.4.2.2 The contractor will ensure that all components in each system are new, compatible, in proper working order and have a manufacturer’s warranty of at minimal five (5) years as of the date of delivery.

4.5 Performance Objective No. 2: Contractor to provide three (3) simultaneous interpretation system and booths to support up to four (4) languages.

4.5.1 Performance Measurement No. 2: Complete, properly functioning systems.

4.5.2 Performance Standard No. 2: Required 100% of the time.

4.5.2.1 The contractor will submit an estimated delivery date to the COR. Contractor will submit any changes to the delivery date to the COR in writing. Minimal is 15 days from awarded and maximum is 20 business days.

4.5.2.2 The contractor will ensure that all components are new, compatible, in proper working order and have a manufacturer’s warranty of at minimal five (5) years as of the date of delivery.

4.6 Performance Objective No. 3: Contractor to deliver, install, test and demonstrate the equipment packages delivered pursuant to subsections 4.1 through 4.4.

4.6.1 Performance Measurement No. 3: Correct installation, proper functioning and demonstration of interpretation packages.

4.6.2 Performance Standard No. 3: Required 100% of the time

4.6.2.1 Contractor will ensure complete and correct installation of all equipment packages.

4.6.2.2 Contractor will test all equipment packages and ensure their proper installation and functioning.

4.6.2.3 Contractor will provide a demonstration of the installation, routine maintenance, and troubleshooting of all equipment packages.

5. Location of Delivery: The equipment will be delivered to the following address: Abraham Lincoln Hall, 300 5th Avenue, Building 64, 3rd floor, Fort McNair, DC 20319. The point of contact for the delivery is the Contracting Officer Representative

(COR), Mr. William D. Turner, phone, 202-685-4047 Turnerw@ndu.edu; Ms. Brooke Zitney, phone 202-685-4994

Brooke.Zitney@ndu.edu; or the Information Technology Officer (ITO), Mr. Peter Klu, phone 202-685-1864 KluP@ndu.edu.

6. Required completion date: Delivery must occur within 15 - 20 business calendar days of receipt of the order and installed within 20 business calendar days of delivery or as coordinated by the government.

7. Travel Requirements: Not applicable.

8. Local travel: Not applicable.

9. Domestic travel: Not applicable.

10. Security: The security classification of work to be performed under the contract is unclassified. The contractor employees will comply with all applicable US Government security directives and regulations during the performance of work.

11. US Government Furnished Facilities, Equipment, Materials, and Support Functions: Not applicable

12. Manpower reporting:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract FOR THE DEFENSE SECURITY COOPERATION AGENCY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ mailto:Turnerw@ndu.edu

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

13. The following Section 508 Accessibility Standards are applicable to this acquisition:

Section 1194.25 (f): When products deliver voice output in a public area, incremental volume control shall be provided with output amplification up to a level of at least 65 dB. Where the ambient noise level of the environment is above 45 dB, a volume gain of at least 20 dB above the ambient level shall be user selectable. A function shall be provided to automatically reset the volume to the default level after every use.