Attachment_3_Sep_6_2018_Redacted_Brand_Name_JA_Sep_6_2018_Interpretation_Equiment_NESA.pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

FAR 6.302-1 (c)

JA-18-0010

1. Contracting Activity.

Defense Security Cooperation Agency (DSCA) Contracting will procure interpretation systems for delivery and installation on behalf of DSCA Washington-Based Regional Centers Near East

South Asia Center (NESA). Located at Fort McNair, Washington, DC.

2. Nature and/or description of the action being approved.

Request approval for Justification for Other than Full and Open Competition (Brand Name JA) greater than the Simplified Acquisition Threshold (SAT). This is a new requirement. Period of

Performance (PoP) is 28 September 2018 – 1 December 2018. Type of contract is Firm Fixed

Price.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The contractor shall provide interpretation equipment and wireless microphone equipment, assembly, installation, integration and programming, testing/acceptance, and demonstration of use with existing Crestron equipped Audio Visual (AV) system for the NESA- Defense Security

Cooperation Agency (DSCA) at the National Defense University (NDU), Abraham Lincoln Hall

(ALH) building facilities. Services provided are performance-based. The Independent

Government Cost Estimate (IGCE) is for REDACTED.

4. An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting this exception to fair opportunity is 10 U.S.C. 3304(c)(1), as implemented by “only one responsible source and no other supplies or services will satisfy agency requirements.” A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

NDU CIO has determined that all modifications and/or upgrades to audio-visual systems or interpretation interface throughout NDU, to include in ALH, shall be done using currently approved products to interface with Crestron brand equipment. The Williams Sound System and

Beyerdynamic wireless microphones are the approved interpretation wireless microphone interfaces. New equipment and programming acquired through this requisition shall be compatible with existing NDU network and infrastructure and shall comply with NDU CIO requirements. No other brands will be accepted due to NDU IT requirements.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as by Subpart 5.2 and, if not, which exception under 5.202 applies.

The solicitation will be posted via FedBizOpps to ensure that offerors are solicited from as many potential sources that meets the Government’s brand name requirement.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer shall use price analysis to ensure anticipated cost to the Government will be fair and reasonable. It’s the Contracting Officer’s intent to (1) compare proposed prices received in response to the solicitation, (2) compare proposed prices with independent

Government cost estimate and/or (3) compare proposed prices with prices obtained through market research for the same or similar items.

8. A description of the market research conducted and the results or a statement of the reason market research was not conducted.

Market research was conducted by contacting vendors to obtaining price lists for the proposed equipment and services, from online sources, and a review of past quotes for similar services proposed at the Perry Center NDU for like services/products.

- Three vendors were directly contacted and offered to conduct a site survey:

REDACTED

- Numerous small businesses have the ability to fulfill requirements.

9. Any other facts supporting the use of other than full and open competition.

This acquisition does not limit the possible sources for the services required; it only requires that the use of Williams Sound and Beyerdynamic brands. These brands are approved, and currently exist in the two plenaries, for interface with Crestron brand digital audio video system. Williams

Sound and Beyerdynamic brand equipment are readily available on the open market and can be obtained from numerous interested vendors.

10. A list of the sources, if any, that expressed, in writing, an interest in the acquisition.

Three companies were contacted directly: REDACTED. All prices were competitive with online sources.

11. A statement of the action, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

In order to remove or overcome barriers to competition in future acquisitions for this requirement, the Government’s technical experts will continue to perform market research to determine if there are emerging products available that will enable future requirements to be competed under full and open competition.

CERTIFICATION

I certify that statements checked and information provided above are complete and correct to the best of my knowledge.

Prepared by:

REDACTED REDACTED

William D. Turner Date

Contract Officer’s Representative

Reviewed by:

Approved by:

James E. Washington Date

Contracting Officer

Reviewed by:

Date

Associate General Counsel

DSCA-OGC

Date: