HQ0013-09-R-0010.pdf

DEFENSE SECURITY COOPERATION AGENCY-CON

ALI BESHIR

201 12TH STREET, SOUTH

SUITE 203�

ARLINGTON VA 22202

703-604-0893

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$25.5m

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HQ0013-09-R-0010 20-Jan-2010

b. TELEPHONE NUMBER

703-602-1341

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 18 Feb 2010

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HQ0013

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9. ISSUED BY

FACILITY

CODE

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18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE HQ0013 16. ADMINISTERED BY

DEFENSE SECURITY COOPERATION AGENCY-PGM

BILL LANE

HUMANITARIAN ASSTANCE/DISASTER RELIEF AND

201 12TH STREET SOUTH

SUITE 203

ARLINGTON VA 22201-5408

TEL: 229-639-6192 FAX:

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INFORMATION CALL:

a. NAME

ALI BESHIR

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(TYPE OR PRINT)

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0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

493110

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

DUAC90010

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HQ0013-09-R-0010

Section SF 1449 - CONTINUATION SHEET

PWS

Performance Work Statement (PWS)

LOGISTIC, WAREHOUSE AND MAINTENANCE SUPPORT FOR THE DEFENSE

SECURITY COOPERATION AGENCY, ALBANY, GA

1.0 GENERAL: The contractor shall provide support for project supervision, logistic, warehouse and maintenance support for the Defense Security Cooperation Agency, Albany Ga.

2.0 BACKGROUND: The Center’s mission focuses on three strategic areas for change and impact in the Western Hemisphere, which are: (A.) fostering partnerships, (B.) advancing defense and security decision making, and (C.) promoting effective civilian-military relationships in democratic environments.

3.0 SCOPE: The contractor will perform tasks in the design and implementation of events that will enable the Humanitarian Assistant Program Excess Property (Hap-EP) to conduct its current programs and other programs that will be developed from the date of award of the contract.The Hap-EP is not committed to conduct any listed event or that the listed events will not be restructured, revised, modified or cancelled for any reason completely at the Government’s discretion.

4.0 APPROACH: Ensure successful completion of all mission operations in accordance with established polices and management goals regarding funding, storage, work load, manpower capability, component, issue, equipment items, and inventory control procedures. Plan, analyze, advise on work operations and execute mission projects. Establish contacts with Defense Reutilization and Marketing Offices to ensure excess property items listed are accurate and instruct personnel on supply and administrative functions, work techniques, and procedures. Determine and monitor personnel requirements, establish work priorities, organize work schedules, assign duties, and instruct office, and packing/warehouse personnel on special requirements and high priority workloads, investigate and determine responsibility for lost, damaged, and/or destroyed supply items and initiate correction action.

4.1 It is important for each member of the contractor team to possess and maintain the highest standards of personal deportment, judgment, demonstrated organizational abilities, and outstanding communication skills. It is essential that personnel can interact appropriately and effectively with senior government and military and civil society foreign representatives. The nature of the Hap-EP requires a contractor team capable of dealing with all levels of hierarchy including host nation representatives, U.S. government and embassy officials as well as suppliers and vendors.

4.2 The Contractor will work with the government to refine, as appropriate, effective and efficient office management systems.

4.3 The contractor and its employees shall be experienced in working with senior civilian and military officials; strong in interpersonal and people skills;

knowledgeable of Hap-EP Area of Responsibility (AOR) or have experience working in Hap-EP AOR; organizational skills and specifically special events planning and implementation experience; have interest and ability to travel to throughout the Western Hemisphere.

4.4 The Hap-EP will provide the contractor with sixty (60) days written notice before any functions covered by this contract are converted over to Government personnel.

Labor costs will be adjusted accordingly.

5.0 SPECIFIC TASKS:

5.1 PROGRAM MANAGER V: Ensure successful completion of all mission operations in accordance with established policies and management goals regarding funding, storage, work load, manpower capability, component, issue, equipment items, and inventory control procedures. Plan, analyze, advise on work operations and execute mission projects. Establish contacts with Defense Reutilization and Marketing Offices to ensure excess property items listed are accurate and issue able items are readily available. Plan, organize and instruct personnel on supply and administrative functions, work techniques, and procedures. Determine and monitor personnel requirements, establish work priorities, organize work schedules, assign duties, and instruct office, and packing/warehouse personnel on special requirements and high priority workloads. Investigate and determine responsibility for lost, damaged, and/or destroyed supply items and initiate corrective action.

Approximately 1,920 management actions are expected at an average of eight per day. Performance goals for Task 1 are:

(1) All tasks are accurately completed as scheduled.

(2) Effective supervision was provided.

(3) Complete one management action per hour.

5.2 PROJECT SUPERVISOR: Assist the facilities manager to ensure successful completion of all mission operations in accordance with established policies and management goals regarding funding, storage, work load, manpower capability, component, issue, equipment items, and inventory control procedures. Plan, analyze, advise on work operations and execute mission projects. Establish contacts with Defense Reutilization and Marketing Offices to ensure excess property items listed are accurate and issue able items are readily available. Plan, organize and instruct personnel on supply and administrative functions, work techniques, and procedures.

Determine and monitor personnel requirements, establish work priorities, organize work schedules, assign duties, and instruct office, and packing/warehouse personnel on special requirements and high priority workloads. Investigate and determine responsibility for lost, damaged, and/or destroyed supply items and initiate corrective action. Approximately 1,920 management actions are expected at an average of eight per day. Performance goals for Task 2 are:

(1) All tasks are accurately completed as scheduled.

5.3 PROGRAM ANALYST V: Contractor shall analyze and be responsible for the following: preparation schedule and execution of IT support tasks for daily, biweekly, monthly and quarterly assigned actions. Operation of ESCALA Server Console, NT workstation and line printer, reviewing/validating input documents, reports and forms for errors, and making corrections as required. Replenishment of line printer’s paper (weighs 50 pounds). Performance of daily (data base backup, biweekly includes job order and employee master download), mid month and end-of-month (Material Cost Statistics and download of Material Cost, Activity Header and Material Cost Adjustment). Performance of HVX job processing, involving approximately 180 programs (biweekly processing includes 5 jobs, mid-month includes 11 jobs (four of which require files to be downloaded from AIX before processing), month-end processing which includes 22 jobs with four jobs requiring AIX download and one quarterly job processing for all active jobs. Identification, analysis diagnosis and resolution of operational problems involving hardware/software malfunctions affecting operating systems, storage media and devices and interrelationships between the ESCALA Server, Windows NT workstation and the line printer. Shutdown of ESCALA Server shall be initiated in the event of a power failure. Contractor shall coordinate customer/client needs and requirements in producing reports, maintain computer data files to include tape preparation, file transfer and management of disk space. Maintain processing schedule, control reports and print the reports. Balance control reports. Ensure that inputs are accounted for and balance against the control report for each job processed. Transfer reports files from ESCALA HVX to Monarch directory in the \\APPS\Info_Mgt/Reports directory. Initiate bringing up AIX database to ensure data integrity and re-index databases to synchronize corrupted data. Conduct a full ESCALA file backup and create AIX bootable disk once a month, usually performed on the weekend, when there are no users on the ESCALA Server. Backup AIX database on a daily basis and HVX data files after each scheduled job run.

Approximately 1,920 maintenance and report actions will require to be processed.

Performance Goals for TASK 3 are as follows:

(1) Data maintenance actions shall be performed as scheduled and on time.

(2) Microcomputers are tested and functioning properly.

(3) Diagnostic tests are satisfactory.

(4) All report actions are completed on time.

(5) Backup of servers is performed and verified as restorable.

(6) Process one (1) maintenance or report action per hour.

5.4 MEDICAL EQUIPMENT REPAIR SUPPORT: The contractor shall evaluate, install, maintain, diagnose, repair, calibrate, and test sophisticated and/or complex medical electronic equipments/systems. The equipment is typically specially designed, constructed with complex electronic systems made up of combination of components assembled into a configuration design to accomplish a specific objective. Applies technical knowledge of electronics principles in determining causes of equipment malfunctions, and applies skill in restoring equipment operations. The contractor applies technical knowledge to perform simple or routine tasks following detailed instructions. Performs such tasks as replacing components and wiring circuits; repairing simple electronic equipment; and taking test readings using common instruments such as digital multi-meters, signal generators, semiconductor testers, curve tracers, and oscilloscopes. Applies comprehensive technical knowledge to solve complex problems by interpreting manufacturers' manuals or similar documents. Work requires familiarity with the inter-relationships of circuits and judgment in planning work sequence and in selecting tools and testing instruments. Properly tag systems in work. It is expected that an average of 1,920 work requests will be processed at an average of 8 per day. Performance Goals for Task 4 are:

(1) All safety requirements are complied with and protective equipment properly used.

(2) Systems in work properly tagged.

(3) Identified electrical problem correctly repaired.

(4) Complete an average of 1 work request per 2-hour period.

5.5 PROGRAM ANALYST V: The contractor shall perform all aspects of technical supply management work (e.g., inventory management, storage management, cataloging, property utilization) related to depot, local, or other supply activities.

Work usually is segregated by commodity area or function, and controlled in terms of difficulty, complexity, or responsibility. Assignments usually relate to stable or standardized segments of technical supply management operations, or to functions or subjects that are narrow in scope or limited in difficulty. The work generally involves performing supply management functions in an automated logistics management environment. Duties may include providing technical and administrative direction for personnel performing logistics automation functions, and performing supply management functions in an automated logistics environment.

Creates and helps execute plans for the integrated logistics support (ILS) of complex systems. Analyzes the adequacy and effectiveness of current and proposed logistics support provisions for complex systems. The contractor shall perform approximately 7,680 system analyses actions. Performance goals for Task 5 are:

(1) Provide accurate, timely reports.

(2) Provide a weekly report of system analyses actions completed and pending.

(3) Complete an average of 4 system analyses actions in a one-hour period.

5.6 PROJECT SUPERVISOR: The contractor shall assist in overseeing the overall operation and logistic support in an automated logistics management environment.

Duties shall include providing technical and administrative direction for personnel performing logistics automation functions, and performing supply management functions in an automated logistics environment. Creates and helps execute plans for the integrated logistics support (ILS) of complex systems. The contractor shall analyze the adequacy and effectiveness of current and proposed logistics support provisions for complex systems. The contractor shall supervise other logistics personnel in executing assigned tasks. Approximately 1,920 logistic management actions are expected at an average of eight per day. Performance goals for Task 6 are:

(1) All tasks are accurately completed as scheduled.

5.7 EQUIPMENT SPECIALIST: The contractor shall perform limited aspects of technical supply management work (e.g., inventory management, storage management, cataloging, property utilization) related to depot, local, or other supply activities.

Work usually is segregated by commodity area or function, and controlled in terms of difficulty, complexity, or responsibility. Assignments usually relate to stable or standardized segments of technical supply management operations, or to functions or subjects that are narrow in scope or limited in difficulty. The work generally involves individual case problems or supply actions. This work may require consideration of program requirements, together with specific variations in or form standardized guidelines. Assignments require (a) a good working knowledge of the governing supply systems, program, policies, nomenclature, work methods, manuals, or other established guidelines; (b) an understanding of the needs of the organization serviced; and (c) analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data, to establish the facts, and to take or recommend action based upon application or interpretation of established guidelines.

It is estimated that approximately 69,120 receipts/issues will be processed at a daily average of 288. Performance goals for Task 7 are:

(1) New receipts inspected for condition and completeness.

(2) Stock records accurately posted.

(3) Process and average of 6 receipts per hour.

5.8 ENGINEER IV: The contractor shall repair machinery or mechanical equipment.

Work involves most of the following: Examining machines and mechanical equipment to diagnose source of trouble; dismantling or partly dismantling machines and performing repairs that mainly involve the use of hand tools in scraping and fitting parts; replacing broken or defective parts with items obtained from stock;

ordering the production of a replacement part by a machine shop or sending the machine to a machine shop for major repairs; preparing written specifications for major repairs or for the production of parts ordered from machine shops;

reassembling machines and making all necessary adjustments for operation. In general, the work of a Heavy Mobile Equipment Mechanic requires rounded training and experience usually acquired through a formal apprenticeship or equivalent training and experience. It is estimated that 960 scheduled maintenance actions/routine maintenance actions shall be performed, at a daily average of 4 per day. Performance Goals for Task 8 are as follows:

(1) Correctly complete maintenance/repairs within scheduled timeframe.

(2) All maintenance/repair actions accurately recorded on service request.

(3) Complete an average of 1 maintenance action in a 2-hour period.

5.9 EQUIPMENT SPECIALIST: The contractor shall assist maintenance mechanics by performing the simpler and more routine duties of the heavy mobile equipment mechanics and working with the journey level mechanics as instructed. Prepares or gathers all necessary tools and equipment for project or assignment. Covers work areas with protective materials to prevent damage from soil, grease, or stain marks.

Position assists in the installation, repair, and modification of equipment and systems. Lifts and carries tools, equipment, and supplies. Tightens connections;

changes filters; and cleans and lubricates small motors and bearings. Uses and accounts for all tools and equipment. Performs shop support work. Position performs a variety of extensive maintenance and upkeep duties in and around the assigned buildings and facilities requiring significant manual skill such as painting, sweeping and housekeeping, cleaning of equipment and removal of scrap and trash. Record completed maintenance helper actions on service request. It is estimated that the contractor shall provide 5,760 maintenance helper actions at a daily average of 24 per day. Performance Goals for Task 9 are as follows:

(1) All maintenance helper actions professionally and safely completed.

(2) All maintenance helper actions accurately recorded on service request.

(3) Complete an average of 1 helper action in a 1-hour period.

5.10 TRANSPORTATION DATA EXTRACTION: The contractor shall provide for the tracking of material movement from commercial carrier pick up to delivery at ultimate destination. Tracking of shipments shall be accomplished daily utilizing data extracted from the Global Transportation Network (GTN), FedEx web site, DHL web site, and UPS web site. This information shall be compiled both electronically and in hard copy files. Status reports shall be provided to the customer by close of business each Monday. The contractor shall provide requested tracking statistical information via Microsoft EXCEL database spreadsheets. The contractor shall be able to manipulate the EXCEL database to merge columns, calculate between columns and create requested formulas to obtain the required information. It is estimated that approximately 11,520 transportation actions will be processed at a daily average of 48. Performance goals for Task10 are:

(1) Ensured all shipments were tracked 100 percent.

(2) Ensured all reports were error free by close of business each Monday.

(3) Data entry and spreadsheets were error free.

(4) Process and average of 6 transportation actions per hour.

5.11 OVERTIME REQUIREMENTS: The contractor shall provide after hours support for late breaking requirements that require immediate processing. Based on past history, the contractor should anticipate approximately 2% additional effort to be accomplished outside normal working hours. Prior authorization must be obtained from the ISSOT Director. Performance Goals for Task 12 are:

(1) Meet established performance goals for task requiring overtime.

5.12 In-progress Review (IPR): The contractor shall present its finding to the director Hap-EP and forwarded to DSCA Contracting Office for appropriate action.

(1) Contractor shall provide In-progress review every month.

5.13 Post Event Lesson Learned: Contractor shall provide suggested corrective actions.

(1) Contractor shall provide corrective action within 30 days following rhe completion of an event.

6.0 SKILL LEVEL: The skill level of the staff provided shall be current and consistent with new technologies. The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The government will review the resume and approve personnel working on this project. The Contractor’s Project Manager shall be notified verbally and then in writing of the need to remove any personnel. The government must approve, in writing, all personnel substitutions proposed by the Contractor at least 15 calendar days prior to the proposed substitution. Any proposed substitute must equal or exceed the qualifications of the individual being replaced.

Using the skills and knowledge associated with the following GS and WG equivalency level with benefits FY 09 schedule rest of U.S (Albany GA).Contractor must possess good working knowledge of Naval supply systems, programs, policies, manuals and other established guidelines. The contractor must also be qualified on a 10k forklift.

7.0 GUIDELINES

7.1 Guidelines include various MCLB Albany GA., Department of the Navy and other

DOD instructions.

8.0 PERIOD OF PERFORMANCE

8.1 The period of performance for this contract shall be for 12 months from the date of award. The Government reserves the right to invoke for at least four or more additional option years (12 month duration) after the original period of performance if the selected contractor maintains an acceptable level of performance and funding is available.

9.0 WORK HOURS

9.1 Hours of Operation Other Than Normal

Work shall be 8-hour Shifts and will not normally include weekends and holidays. In performance of this contract, the contractor may be required, on occasion, to perform work outside normal working hours specified above in order to meet urgent Government requirements, or requirements that cannot be accomplished within normal working core hours. Work outside regular duty hours is required to accomplish work; to avoid shutdowns; to avoid safety hazards to personnel; to respond to security violation;

weather emergencies or meet any mission essential work requirement.

9.2 Federal Holidays

Coverage will normally not be required on federal holidays. Federal holidays are those days provided under Executive Order 11582 of February 11, 1971, as amended. Should a federal holiday fall on a Saturday, the Friday immediately before is considered the “observed” Government holiday. If the federal holiday falls on a Sunday, the Monday immediately following is considered the “observed” Government holiday.

9.3 Base Shutdown

The work location may be shut down due to adverse weather conditions. Tuning into local radio stations that broadcast closing and delayed opening announcements provides adverse weather notification for the work locations.

9.4 Overtime

The contractor shall provide after hours support for late breaking requirements that require immediate processing. Based on past history, the contractor should anticipate approximately 2% addition effort to be accomplished outside normal working hours.

Prior authorization must be obtained from the ISSOT Director.

10.0 PLACE OF PERFORMANCE

The normal place of performance is at the Marine Corps Logistics Base Albany, GA 31098-0314.

11.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

Task involves work in an office and warehouse environment. Contractors must be able to lift up to 50 pounds. Steel-toed safety shoes are required.

12.0 TRUSTWORTHINESS SECURITY -

Although these contracts are not classified and therefore contractor employees are not required to have obtained a National Agency Check (NAC) trustworthiness determination, the Department of the Army (DA) has determined that all DA information systems are sensitive regardless of whether the information is classified or unclassified. A contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DA computer systems, including contractor personnel, must undergo a National Agency Check to verify their trustworthiness. Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when trustworthiness determinations will be required on the contractor employees. The following addresses those requirements for Trustworthiness Security.

Each contractor employee shall have a favorably completed National Agency Check (NAC). If contractor personnel currently have a favorably adjudicated NAC the contractor will notify the Security Manager of the command they shall visit utilizing OPNAV 5521/27 Visit Request form.

The visit request will be renewed annually or for the duration of the contract if less than one year.

If no previous investigation exists, the contractor personnel shall complete the requirement for a Trustworthiness NAC.

In accordance with SECNAV M-5239.1, if the contractor employee is a Foreign National prior approval of the Network Security Officer (NSO) is required. Access may be granted to Foreign Nationals who have a need to know and at least one of the following applies:

(a) Foreign National is employed by DOD, or

(b) Foreign National possesses a current Functional Accreditation approved by the Army International Program Office (NAVIPO), or

(c) Foreign National possesses a current Visit Request Form (OPNAV 5521/27 (1-73) as defined n OPNAVINST 5510.1H), which is on file with the requesting activity.

The Trustworthiness NAC is processed through the command Security Manager. The NAC will be processed through the use of the Electronic Questionnaires for Investigations Processing (e- QIP). Please note: Applicants can only access the e-QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official.

Investigative requirements for DA contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of contractor personnel for security clearance eligibility are processed by the OPM and adjudicated by Defense Industrial Security Clearance Office (DISCO). When SCI access is an issue; the DA CAF is the adjudicative authority for all DA contractor personnel requiring SCI access eligibility.

The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil. The contractor should provide the completed PSQ for verification or a completed SF-86 or SF-85P to the Command Security Manager along with the original signed release statements and two applicant fingerprint cards (FD 258). Applicants can obtain an SF-86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at: http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the contractor. The Security Manager will review the form for completeness, accuracy and suitability issues.

Trustworthiness determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure." Security clearance requirements are defined in DD254 of the basic contract.

http://www.opm.gov/e-qip/index.asp http://www.dss.mil/ http://www.opm.gov/forms/html/sf.asp

"ALL AUTHORIZED USERS OF DOD INFORMATION SYSTEMS SHALL RECEIVE

INITIAL IA AWARENESS ORIENTATION AS A CONDITION OF ACCESS AND

THEREAFTER MUST COMPLETE ANNUAL IA REFRESHER AWARENESS TRAINING

TO MAINTAIN AN ACTIVE USER ACCOUNT."

13.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide all consumable supplies required for the tasks listed above, workspace in Building 1360 Marine Corps Logistics Base Albany, GA, and the following equipment:

One workstation with computer and appropriate software.

Three workstations with appropriate material handling equipment (10 K forklift), and tools.

Government furnished property as listed above, will be available at the work site. Upon completion of ordered services, all equipment and unexpended supplies will be returned to the COR or TA.

14.0 CONTRACTOR FURNISHED MATERIAL

The contractor shall supply all labor and materials, except those provided by the Government, necessary to perform the required services.

15.0 REIMBURSABLE TRAVEL EXPENSES

The contractor shall travel from Albany, GA to various locations to screen materials before being moved. A total of 10 trips will be accomplished during the period of performance. The contractor will make trips to Norfolk, VA, San Diego, CA, Seattle, WA and two trips to Washington DC. All trips have to be pre-authorized and will be reimbursed per JTR. Travel claim must be submitted within 5 days of the completion of each trip.

16.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts

7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

17.0 GOVERNMENT MANAGEMENT OVERSITE

Government management will provide general instructions on limitations, deadlines and how the work is to be completed. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by Government management for adherence to procedures, accuracy and completeness.

18.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

The Contracting Officer's Technical Assistants and the persons responsible for performing inspection and acceptance of the contractor’s performance under this contract are listed below:

Angela Davis, Financial Management Analyst 814 Radford Blvd., Suite 20260 Bldg 7104, Room 202 Albany, GA 31704

(229) 639-5706 DSN 567

(229) 639-7367 (Fax) angela.davis@usmc.mil

Bill Lane, Program Director 814 Radford Blvd., Suite 20331 Albany, GA 31704

(229) 639-6192

(229) 639-6190 (Fax) wlane@san.osd.mil william.i.lane@usmc.mil

19.0 DELIVERABLES / TASKS

19.1 Schedule of Deliverables: The contractor will work with the government team and assist in the delivery of products as of the following deliverables / tasks.

Adherence to the deliverables / tasks will be confirmed by the COR on a monthly basis.

Item Deliverable Throughout the contract period

Reference

Task 5.1

(1) All tasks are accurately completed as scheduled.

(2) Effective supervision was provided. Complete

(3) One management action per hour.

Throughout the contract period

Section 5.1 mailto:angela.davis@usmc.mil mailto:wlane@san.osd.mil mailto:william.i.lane@usmc.mil

Task 5.2

(1) All tasks are accurately completed as scheduled.

(2) Effective supervision was provided.

(3) Complete one management action per hour

Throughout the contract period

Section 5.2

Task 5.3

(1) Data maintenance actions shall be performed as scheduled and on time.

(2) Microcomputers are tested and functioning properly.

(3) Diagnostic tests are satisfactory.

(4) All report actions are completed on time.

(5) Backup of servers is performed and verified as restorable.

(6) Process one (1) maintenance or report action per hour.

Throughout the contract period

Section 5.3

Task 5.4

(1) All safety requirements are complied with and protective equipment properly used.

(2) Systems in work properly tagged.

(3) Identified electrical problem correctly repaired.

(4) Complete an average of 1 work request per 2-hour period.

Throughout the contract period

Section 5.4

Task 5.5

(1) Provide accurate, timely reports.

(2) Provide a weekly report of system analyses actions completed and pending.

(3) Complete an average of 4 system analyses actions in a one-hour period.

Throughout the contract period

Section 5.5

Task 5.6

(1) All tasks are accurately completed as scheduled.

Throughout the contract period Section 5.6

Task 5.7

(1) New receipts inspected for condition and completeness.

(2) Stock records accurately posted.

(3) Process and average of 6 receipts per hour.

Throughout the contract period

Section 5.7

Task 5.8

(1) Correctly complete maintenance/repairs within scheduled timeframe.

(2) All maintenance/repair actions accurately recorded on service request.

(3) Complete an average of 1 maintenance action in a 2-hour period.

Throughout the contract period

Section 5.8

Task 5.9

(1) All maintenance helper actions professionally and safely completed.

(2) All maintenance helper actions accurately recorded on service request.

(3) Complete an average of 1 helper action in a 1-hour period.

Throughout the contract period

Section 5.9

Task 5.10

(1) Ensured all shipments were tracked 100 percent.

(2) Ensured all reports were error free by close of business each Monday.

(3) Data entry and spreadsheets were error free.

(4) Process and average of 6 transportation actions per hour.

Throughout the contract period

Section 5.10

Task 5.11

(1) Meet established performance goals for task requiring overtime.

Section 5.11

In-Progress Review (IPR) Findings will be presented to the Director Hap-EP and forwarded to DSCA Contracting Office for appropriate action.

Monthly

Post Event Lessons Learned. Suggested corrective actions

Within thirty

(30) days following the completion of an event.

20.0 SECURITY REQUIREMENTS

20.1 General

Security consists of Physical Security, Information Security, Personnel Security, and Operational Security (OPSEC). The requirements and responsibilities for each are as follows:

20.2 General Security Information and Security Indoctrination Training.

The contractor shall ensure that its employees are trained and knowledgeable of security policies and procedures in accordance with OPNAVINST 5530.14 series, (The Navy Physical Security Manual); Information Security in accordance with SECNAVINST

5510.36 (Department of the Navy Information Security Program), and Personnel Security (SECNAVINST 5510.30 series), and applicable command and base security regulations as they relate to work performed under this contract and facility security. Thereafter, the contractor will be invited to annual refresher training conducted by the Government. All security training or indoctrination provided to contractor employees by the contractor or the Government shall be fully documented by the contractor. Contractors accessing government computer systems (e.g. NMCI) will be required to complete Information Assurance Awareness training and file a completed User Agreement Form. Annual refresher training is also required. Contractor shall maintain the status of User Agreement Forms and training completion and make this status available to the MSFSC Information Assurance Manager.

20.3 Personnel Security

The contractor shall ensure that its personnel requiring access to classified information are appropriately cleared to handle classified material, up to and including secret. The contractor must certify the clearances to MSFSC ATTN: Command Security Manager (CSM) which is located in MSFSC, Code N1 and the COR. The clearance requirement is related to the function to which each contractor employee is assigned.

Contractor losing their security clearance will result in the loss of access to classified material and/or loss of access to the facility. See Section 1.3.10 for specific codes requiring a Secret Clearance. All other personnel must be able to obtain and maintain a Secret Clearance if so requested by the Government after contract award.

Upon termination of employment, and if applicable the contractor shall prepare security debriefing sheets which are executed by the employee and local security manager.

Records shall be retained in a closed-out status. Contractor will provide COR and CSM with a contractor employee roster containing all current security clearance and investigation information on a monthly basis.

20.4 Performance at Government Installation

The contractor shall provide the appropriate CSM and ACO with the full name, place of birth, date of birth, social security number, and clearance data (clearance, type of completed investigation, and date of investigation) of all contractor employees who will be performing work under this contract at least 10 days in advance of commencement of the contract, or 10 days in advance of a new employee’s reporting. As new or updated contractor employee clearance/investigation is received by the contractor that information shall be provided to appropriate CSM and COR within 10 days. The contractor shall also notify the appropriate CSM and COR immediately of all contractor employees no longer performing work under this contract.

20.5 Contractor Picture Badge

All new contractor employees shall be issued a contractor ID card (CAC card) upon being employed and before commencing work on this contract. An OMB, form number 6150047 shall be completed by the contractor and provided to the COR. The contractor shall either make a CAC appointment for the new employee, or advise the employee where to report for card issuance. Identification badges shall be displayed when on Government premises.

Upon presentation of a valid Government picture identification badge and completion of a non-Government Vehicle Registration request, the installation security office will issue a Government automobile decal. The contractor assumes full responsibility for its employees’ proper use of the Government identification badge and DOD auto decal, and shall be responsible for the return of the badge and the auto decal(s) upon termination of an employee’s assignment or expiration of the contract.

The contractor shall ensure that all departing contractor employees are out-processed, to include turning in passes and security identification badges to the appropriate CSM. The employee’s pass and badge shall be returned to the COR by close of business on the employee’s last working day.

20.6 Contractor Personnel Listing

The contractor shall maintain a current listing/roster of all contractor employees authorized access to facilities. A copy of this listing shall be provided to the COR not later than the first working day of each month, or on a more frequent basis when specifically requested by the COR. The list shall be validated and signed by the contractor’s Security Officer and provided to the COR and CSM when contractor brings in new employees, employees depart, or when an employee’s clearance, status, work assignment/location, status or information changes. The list shall include employee’s full name, social security number, level of security clearance, and clearance investigation data. The contractor shall provide the activity head and department heads with a list of all employees assigned, or to be assigned to work or work areas under their cognizance.

Contractor shall immediately notify N6 and NMCI of any employee changes (i.e., new employees, departing employees, re-located employees) necessitating NMCI seat reassignment or establishment actions. Contractor shall give at least a month’s advance notice in order to obtain seat reassignment.

20.7 Security Warning

This contract may contain, or in the performance thereof, may involve access to information affecting the national defense of the United States within the meaning of the Espionage Laws, Title 18 U.S.C., Sections 793 and 794. The transmission or the revelation of classified contents, or of classified matter, to which access may be had, in any manner to an unauthorized person is prohibited by law. Contractor’s loss of security clearance will result in the loss of access to secure buildings and spaces within MSFSC.

20.8 Physical Security

The contractor shall comply with the physical security requirements of MSFSC, DON, DOD, and other federal organizations responsible for the safeguarding of Government assets.

20.9 Key and Control (Including Entry Badge)

The contractor shall institute adequate employee controls and employee training to ensure safeguards are in place to minimize the potential for loss or misplacement of keys and entry badges issued to the contractor by the Government, and that they are properly controlled and accounted for at all times and not issued or used by unauthorized personnel. This includes maintaining inventory control of keys and conducting routine inventory of all contractor employees held keys. No keys issued to the contractor by the Government shall be duplicated unless directed by the Government Key Control Custodian (GKCC) (MSFSC N02F). Contractor shall not issue keys to contractor employees without the express approval of the GKCC for each respective work area.

20.10 Key and Entry Badge Loss Reporting

Upon realization of a lost key or entry badge, the contractor shall report this loss within one (1) hour to the GKCC and follow-up in writing to the GKCC within 12 hours of occurrence or at the beginning of the next scheduled workday, whichever occurs first.

The report shall include the identification of the areas or spaces controlled by the said key or entry badge as well as the circumstances surrounding the loss.

20.11 Key and Lock Replacement

If a contractor employee loses a key, the Government will replace the lock for that space/door at the contractor expense. In the event the contractor loses a master key, the Government will replace all locks and keys controlled by the said master key at contractor expense.

20.12 Site Access to Locked Areas

The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees authorized access as necessary in the performance of assigned work in those areas (except all emergency personnel). Access to these buildings by contractor employees will be limited to only those contractor employees who have been assigned to work in that designated area.

Contractor employee shall pick up key or access card from the COR designated POC and return key or access card when contractor employee vacates the position. Contractor employees accessing this building shall not allow other Government employees access without the express approval of the COR’s POC.

20.13 Lock Combinations

The contractor shall ensure lock combinations are not revealed to unauthorized persons.

The contractor is not authorized to record lock combinations without written approval from the ACO. The contractor shall store authorized written combinations at the same classification level as the stored material within the safe (in accordance with

SECNAVINST 5510.36).

20.14 Assist in Investigating Security Violations and Resolving Security Issues

The contractor shall assist the CSM or COR in investigating security violations and resolving security issues involving contractor personnel.

20.15 Prior to the release or publishing of any public information concerning the Hap-EP or originating as a result of working with the Hap-EP program, clearance must be obtained from the Hap-EP.

20.16 The contractor employees will comply with all applicable Government security directives and regulations during the performance of work. The contractor will follow guidelines from the Albany Logistics Marine Base or any successor program to enroll each contractor employee in the RAPIDGate standardized Security Entry Program while at the Hap-EP MCLB-Albany Ga. The contractor will be responsible for payment of contractor personnel registration fee in the RAPIDGate Security Entry Program.

Contractor personnel are responsible for safeguarding building passes and other badges, and must immediately report a lost or stolen badge to the COR (229) 639-5500.

20.17 Dependent upon program requirements, the Hap-EP may require positions with a secret clearance. Currently there are no positions that require a secret clearance. The contractor will be permitted adequate time to obtain clearance. The contractor is responsible for obtaining all clearances and paying all costs for clearances.

21. QUALITY CONTROL: The contractor shall establish and maintain a complete Quality

Control Plan to ensure that the requirements of the contract are provided as specified.

One copy of the contractor’s Quality Control Plan shall be provided to the contracting officer at the time of proposal submission. An updated copy must be provided to the Contracting Officer as changes occur. The Quality Control Plan must include all elements in the PWS and Performance Requirements Summary; to include a comprehensive and effective Safety and Security programs that complies with all contract safety and security requirements.

21.1 The Quality Control Plan shall describe the methods for identifying and preventing problems before the level of performance becomes unacceptable. One copy of the contractor’s Quality Control Plan shall be provided to the contracting officer at the time of proposal submission. An updated copy must be provided to the Contracting Officer as changes occur. The Quality Control Plan shall describe the methods for identifying and preventing problems before the level of performance becomes unacceptable.

21.2 Quality Assurance. The government will evaluate the contractor’s performance under this contract using the method of surveillance specified in the PWS and based on adherence to guidelines established in Deliverables. When an observation indicates defective performance, the COR will obtain the contractor’s representative’s initials on the record of the observation. The COR will then submit a Contract Discrepancy Report.

22.0 STANDARD DEFINITIONS

22.1 Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

22.2 Contracting Officer’s Representative (COR). An individual designated in writing by the Contracting Officer to perform as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

22.3 Government Furnished Property (GFP). Property in the possession of, or directly acquired by the Government and subsequently made available to the contractor.

22.4 Government Property. All property owned or leased to the Government or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and contractor acquired property as defined in FAR 45.101.

22.5 Government Material. All material that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract, i.e., raw…