How_to_Respond_to_eMMA_Solicitations__for_new_vendors_.pdf

PDF 1 MB Posted Aug 19, 2025

Attached to: Excavating service for state highway in Talbot County (TAEXCA25SB)
Solicitation number: BPM052734
Issued by: Talbot County, Maryland

About this file

Written by GovTribe AI · Sep 2, 2025

This document is a Quick Reference Guide (QRG) from the Maryland Department of General Services (DGS), Office of State Procurement (OSP) for vendors responding to an Invitation for Bid (IFB) through the electronic Maryland Marketplace Advantage (eMMA) system. The specific solicitation referenced is for Dog Grooming for MSP K-9 Units (Solicitation ID: BPM021972), which appears to be a procurement opportunity for dog grooming services. The guide provides comprehensive, step-by-step instructions for vendors to navigate the eMMA platform, including how to search for solicitations, add a solicitation to their profile, acknowledge receipt, submit pricing, upload proposal responses, and complete the bid submission process.

The document emphasizes technical details for bid submission, such as file size limitations (documents cannot exceed 307,200 KB), recommended use of Google Chrome browser, and two methods for submitting pricing: downloading and completing a pricing grid or manually entering prices in the system. Vendors are instructed to carefully review their submissions, validate and submit their responses, and note that they can modify their bid before the due date. The system will notify vendors via email if they are awarded the contract. Key technical support is available through the eMMA helpdesk at emma.helpdesk@maryland.gov, and vendors are advised to thoroughly review all attachments and solicitation details before submission.

View the file

Other files

File	Type	Posted
Attachment-L.-Reference-Checks.pdf	PDF	Aug 19, 2025
Attachment-I.-Conflict-of-Interest-Affidavit__Required_.pdf	PDF	Aug 19, 2025
Price_Form_-_TAEXCA25SB.xlsx	XLSX spreadsheet	Aug 19, 2025
Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1__optional_.pdf	PDF	Aug 19, 2025
Appexdix_2_-_Price_form_instruction__for_new_vendors_.pdf	PDF	Aug 19, 2025
Exhibit_2_-_Sample_Contract_revision_2024_Small_Procurement__no_action_needed_.pdf	PDF	Aug 19, 2025
TAEXCA25SB_DGS_IFB.pdf	PDF	Aug 19, 2025

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Responding to Solicitations - IFB (Vendor)

Modified on: Fri, 29 Dec, 2023 at 9:32 AM

Overview

This Quick Reference Guide (QRG) is designed to help Vendors understand how to respond to an IFB (Information for Bid) in eMMA. An Invitation for Bid, or sealed bid, is a call to Vendors to prepare and submit a response for a specific solicitation project.

To bid on the solicitation, you must first add it to your profile. Click this link for instructions (https://www.google.com/url?

q=https://mdprocurement.freshdesk.com/a/solutions/articles/70000592964&sa=D&source=docs&ust=1703861022557217&usg=AOvVaw27mapeBnHrnmB_TkfKCWFn).

NOTE: For best results, use the Google Chrome browser to access eMMA.

If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.

Step-by-Step Instructions

Responding to Solicitations IFB (Invitation for Bid): Prepare and Submit Response

NOTE: This QRG uses diagrams with specific callouts to show required and optional fields in forms. A yellow callout with a red border indicates a required field, while yellow callouts with a black border indicate optional fields. Letters within the callouts respond to the explanations below the diagram. A red asterisk (*) indicates a mandatory field.

1. Navigate to eMMA at https://emma.maryland.gov (https://emma.maryland.gov) and click the Public Solicitations button on the right-hand side.

2. Use the Search fields to search for the solicitation.

PRO TIP! You can also use the link, in the notification email you received regarding the solicitation, to find it.

HelpHelpHelp

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 1/8 https://www.google.com/url?q=https://mdprocurement.freshdesk.com/a/solutions/articles/70000592964&sa=D&source=docs&ust=1703861022557217&usg=AOvVaw27mapeBnHrnmB_TkfKCWFn https://www.google.com/url?q=https://mdprocurement.freshdesk.com/a/solutions/articles/70000592964&sa=D&source=docs&ust=1703861022557217&usg=AOvVaw27mapeBnHrnmB_TkfKCWFn mailto:emma.helpdesk@maryland.gov https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676994/original/CR-91RTjuEmjYxJ_yecLckxgiZLit3002w.jpeg?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676994/original/CR-91RTjuEmjYxJ_yecLckxgiZLit3002w.jpeg?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676998/original/OBLyhtPf0vVmBb6RyGw51m0-c1_S9K9wRA.jpeg?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022676998/original/OBLyhtPf0vVmBb6RyGw51m0-c1_S9K9wRA.jpeg?1648482261 https://emma.maryland.gov/ https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677005/original/PjO1e0xw3dTzYcSGT5QMnCreD_4kF47YxQ.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677005/original/PjO1e0xw3dTzYcSGT5QMnCreD_4kF47YxQ.png?1648482261

3. Click the blue hyperlink under the Title column to view or respond to a solicitation. The details of the solicitation you select displays.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 2/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677004/original/xHoJYY0WjkUdycF49iAN1i8oSm6mn8o6_Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677004/original/xHoJYY0WjkUdycF49iAN1i8oSm6mn8o6_Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677001/original/Y7UjdEgBrNwP976tijdTN8kYudUzIhkr6Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677001/original/Y7UjdEgBrNwP976tijdTN8kYudUzIhkr6Q.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677003/original/HDsgHa286k2z_mukuLtUxlWyp3DwbALoXQ.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677003/original/HDsgHa286k2z_mukuLtUxlWyp3DwbALoXQ.png?1648482261

4. Click the Add to My Solicitations button. A new window opens and asks you to log in or register.

5. Enter your eMMA credentials in the Login and Password fields and click the Login button.

6. Click the I acknowledge receipt of this Solicitation button.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 3/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677002/original/EcUWNikD4oawx8wNPNZTICZDHTBnAwhuaw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677002/original/EcUWNikD4oawx8wNPNZTICZDHTBnAwhuaw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677006/original/QkhVioCW0v7mIfnnswJj2Vx-GfeFuUsMmw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677006/original/QkhVioCW0v7mIfnnswJj2Vx-GfeFuUsMmw.png?1648482261 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677009/original/m53tNGmfHYYMKv2T-oYixs2c0e_DTUy7ag.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677009/original/m53tNGmfHYYMKv2T-oYixs2c0e_DTUy7ag.png?1648482262

7. Click the Download Solicitation Contents button at the top to download a zip file of the solicitation attachments.

PRO TIP! Scroll to the bottom of the Solicitation Info tab and click the blue links in the Attachments section. This lets you download each attachment individually.

8. Scroll to the top and click the radio button WILL RESPOND: our intent is to respond to this Solicitation, then click the Submit button.

NOTE: If you choose not to respond to this solicitation, click the NOT RESPOND: we will not be able to respond to this Solicitation radio button. A window opens. Enter a brief reason as to why you will not respond and click OK.

9. Click the Pricing tab on the left-hand side-panel. From here, you have two options for submitting pricing:

a. Method 1:

i. Click the download icon to download the pricing grid and follow the instructions to complete the grid and upload the adjusted copy to eMMA

ii. Click the Click or Drag to add a file button to upload the finished copy. Once you upload the pricing grid, the fields in the pricing subtab below will populate based on the pricing grid you uploaded.

IMPORTANT: Only adjust the price fields in the spreadsheet. You will not be able to upload the document if anything else is changed in the spreadsheet.

NOTE: The uploaded document or file size must not exceed 300,000 KB.

b. Method 2:

i. Scroll down to the Pricing subtab and enter the price per one unit for each listed item in its respective field.

ii. Click the Save button. The Total per currency field displays the total cost of your estimate.

10. Click the Prepare Response tab on the left-hand side-panel.

11. (Optional) Enter a description for your response in the Description field.

12. Prepare your proposal response and upload it to eMMA. Click the Click or Drag to add a file button.

NOTE: You cannot upload documents over 307,200 KB in size.

NOTE: You cannot directly edit documents in eMMA, but you can upload new versions.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 6/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677014/original/_gicdsr4TCIAE2c2zlConewLuQ4M25gtsQ.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677014/original/_gicdsr4TCIAE2c2zlConewLuQ4M25gtsQ.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677011/original/BYEuHsGvKjrnnG1D6SaM9FUrLeQyecaC8Q.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677011/original/BYEuHsGvKjrnnG1D6SaM9FUrLeQyecaC8Q.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677020/original/nvVaAdlqR6LbjqTMhDbgq1ySU0vA9flYLA.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677020/original/nvVaAdlqR6LbjqTMhDbgq1ySU0vA9flYLA.png?1648482262

13. Doublecheck the uploaded and entered information for accuracy.

14. Click the Validate and Submit button.

15. A popup displays asking, Do you really to want to submit your bid/proposal response? Review the attachments and items filled Click the Yes, Submit button to submit your response. A banner shows at the top of the page to confirm submission and a timestamp.

16. Click the Save button at the top of the page.

2/20/25, 10:12 AM Responding to Solicitations - IFB (Vendor) : Maryland DGS - Office of State Procurement (OSP) https://mdprocurement.freshdesk.com/support/solutions/articles/70000592965-responding-to-solicitations-ifb-vendor- 7/8 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677022/original/ss7PjUm1Jm0lvOJdTLp1iWsbUk28SOnFEg.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677022/original/ss7PjUm1Jm0lvOJdTLp1iWsbUk28SOnFEg.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677021/original/Cl0KORcBdzqIwlILttWML8LxU4H1RFjx1g.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677021/original/Cl0KORcBdzqIwlILttWML8LxU4H1RFjx1g.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677023/original/wsIHlTaIQhlCgHY6j5jVKIEgM1IjZ7Mp0w.png?1648482262 https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/70022677023/original/wsIHlTaIQhlCgHY6j5jVKIEgM1IjZ7Mp0w.png?1648482262

You have now responded to an IFB Solicitation in eMMA.

If you wish to change something in your response at this point, you can resubmit your altered response before the due date.

The system will notify you via email if you’ve been awarded the contract.

File details come from the government source that posted it. Updated Sep 2, 2025.