how-to-respond-ifb (1).pdf
PDF 778 KB Posted
- Attached to
- Mobile Imaging Services
- Solicitation number
- IFB-121571
- Issued by
- New Kent County, Virginia
About this file
This is an instructional guide published by the Virginia Business Opportunities (VBO) platform on eVA.virginia.gov, updated March 22, 2024, detailing the procedural steps for responding to Invitations for Bid (IFBs) through the state's electronic procurement system. The guide outlines a seven-step process beginning with accessing opportunity details through the "My Leads" notification system, reviewing all posted information and attachments on the Info and Items tabs, and contacting the buyer with any questions prior to submission. Bidders must thoroughly review all Request for Proposal (RFx) documents available on the Overview tab before beginning their formal response. The process includes completing the Response Information tab to add labels, validity end dates, and descriptions, then attaching any buyer-requested supplier documents such as acknowledgements of addendum, references, or licenses.
The pricing component of the response occurs on the Item tab, where bidders input unit prices for each listed item, with automatic total calculations upon saving. Bidders may alternatively download the item list to Excel, complete their quotation offline, and upload the file. The system allows bidders to save and close their work at any time, with progress automatically retained for later retrieval through the "Sourcing, Manage RFx's" section. Once all response grids are completed across all applicable tabs, bidders must click "Validate & Submit," followed by "Submit my proposal," which triggers a confirmation message. The guide emphasizes the importance of thoroughly reading all documents and completing all required response grids before final submission.
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| File | Type | Posted |
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| PGH Mobile Xray Addendum 1.pdf | ||
| PGH Mobile Xray IFB Amended Final.pdf |
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Text version
How to Respond to an IFB (Invitation for Bid)
pg. 1 eVA.virginia.gov Updated 03/22/2024
You received your daily Leads notification email or perhaps saw a solicitation posted on the Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online.
pg. 2 eVA.virginia.gov Updated 03/22/2024
3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL
DOCUMENTS THOROUGHLY!
After reviewing RFx documents, scroll back to the top of the page and click Click here to start your proposal to begin your response.
pg. 3 eVA.virginia.gov Updated 03/22/2024
4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 4 eVA.virginia.gov Updated 03/22/2024
5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate.
Or you have the option to download the item list to Excel, then upload your completed quotation.
Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete).
Once your bid is complete, click Validate & Submit.
pg. 5 eVA.virginia.gov Updated 03/22/2024
6. Then click Submit my proposal and a message will display confirming your submittal.
pg. 6 eVA.virginia.gov Updated 03/22/2024
7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s.
Tip! Prior to submitting your proposal, you can Save and Close at any time and your progress will be saved. To pick up where you left off, go to Sourcing, Manage RFx’s.
| 1. From My Leads, click View Opportunity. |
| 2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond Online. |
| 3. Your response begins on the Overview tab. Make sure to scroll down to the RFx documents section and you will see the same documents you reviewed on the public posting. It’s important to read ALL DOCUMENTS THOROUGHLY! |
| 4. On the Response Information tab, you can edit the Label, add a Validity End date, and add a Description. Use Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc. |
| 5. The Item tab is where you’ll input your Unit Price for each item. Then click Save and the Total will calculate. Or you have the option to download the item list to Excel, then upload your completed quotation. |
| Make sure to complete all Response grids (there will be multiple tabs if there are multiple grids to complete). |
| Once your bid is complete, click Validate & Submit. |
| 6. Then click Submit my proposal and a message will display confirming your submittal. |
| 7. If at any time you need to revisit your submittal and/or solicitations to which you’ve been matched, click on Sourcing, Manage RFx’s. |
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