Hospital Supply TLS - Sources Sought (rev 1).pdf

DEFENSE LOGISTICS AGENCY

TROOP SUPPORT

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

SOURCES SOUGHT NOTICE

TLS – NAICS CODE(S)

339112;339113;339114;339115

I. INTRODUCTION

The Medical Directorate at DLA Troop Support is an Inventory Control Point (ICP) of the Defense Logistics Agency (DLA) and is a combat support activity whose objective is to continue, and to expand, its use of unique and innovative approaches for providing focused logistics support for its military and federal customers. Our primary focus is to support the warfighter in time of war, in peace, during relief efforts, in times of national emergency or in support of our humanitarian operations.

The Government appreciates your interest and willingness to provide information, for market research purposes, in support of the Warfighter!

II. MARKET RESEARCH – HOSPITAL SUPPLY

The Defense Logistics Agency (DLA) Troop Support Medical Supplier Operations Directorate- Philadelphia is conducting market research for a Tailored Logistic Support (TLS) initiative for Hospital Supply equipment, accessories, consumable, and durable mission related supplies. This acquisition targets commercial supply chain support for a wide variety of products in the Hospital Supply industry to meet customers’ needs, to include Medical and Dental Treatment facilities, military sites and other federally funded partners. This acquisition targets supply chain support for commercial medical equipment, accessories, consumable, and durable items used by medical professionals, technicians, and laboratory personnel to perform a treatment, test, or operation, or to provide medical care for a patient. In addition, vendors will provide the full range of logistics functions, including shipping, receiving, storage, inventory management, and transportation visibility to achieve a solution for DLA customers. DLA is seeking input from potential small and large businesses.

III. TENTATIVE SCOPE

The following represents the categories of Hospital Supply equipment and support items that shall be made available. The items listed are NOT all inclusive but provide a representation of the various types of products that the Government anticipates supplying under this acquisition. (MANDATORY SOURCE ITEMS (UNICOR, ABILITYONE etc.) WILL NOT

BE PROCURED VIA THESE CONTRACTS)

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

The scope includes, but is not limited to, the following categories of products:

FSC 4110 – Refrigeration Equipment o Lab Refrigerators/Freezers, Pharmacy Refrigerators, Vaccine

Refrigerators/Freezers, Blood Bank Refrigerators

FSC 6520 - Dental Instruments, Equipment, and Supplies o Dental Laboratory Equipment o Operating Chairs, lights o Orthodontic Appliances o Dental Handpiece o Dental Metals o Dental Abrasives o Dental Picture Archiving and Communication System (PACS), software, equipment, workstations for, and maintenance of such systems

FSC 6525 - Imaging Equipment and Supplies; Medical, Dental, Veterinary o X-Ray Illuminators and Screens, Radiographic Cassettes and films

FSC 6530 - Hospital Furniture, Equipment, Utensils, and Supplies o Orthopedic Equipment o Operating Lights o Operating tables o Physiotherapy Equipment o Sterilizers and sterilization test strips and supplies o Ultrasonic Cleaners o Wheelchairs o Litters o Hospital Beds, Cribs, Infant Incubators o Surgical Scrub Sinks o Restraint Equipment o Stretchers o Examination and Treatment Chairs o Carts o Hand Therapy Putty

FSC 6630/6632 – Chemical Analysis Instruments o Clinical, Blood, Gas, Oxygen Analyzers, Hydrometers, Test Kits – chloride, sulfate, water

FSC 6640 - Lab Equipment and Supplies o Lab Beakers, Cylinders, Lab Centrifuges, Lab Mixers, Lab Stirrers, Test Tubes, Capillary tubes, Pipets, Mortars and Pestles, Test Tube Racks, Pipet Tips, Test Papers, o Laboratory Furnaces, Lab Incubators, o Laboratory fume hood

Commercial Items: Products will be commercial or commercially available off-the- shelf (COTS) items as defined in FAR 2.101. Products will be identified by either a National Stock Number (NSN), Local Stock Number (LSN) or by a manufacturer’s part number and a commercial item description. This program will provide support for customers worldwide.

TAA Compliance: Contractors shall ensure that all products/components provided under this contract are in accordance with the Trade Agreements Act (TAA) as set forth in FAR 25.003 and DFARS 225.003. DFARS 252.225-7020, Trade Agreements Certificate – Basic (Nov 2014) and DFARS 252.225-7021, Trade Agreements – Basic (Feb 2024) apply and govern product sourcing for the contracts awarded under this solicitation.

IV. DELIVERY

The TLS Contractor may be requested to ship direct (CONUS and Cross-Dock via Medical Air Bridge for eligible DoDAACs), DLA Direct (depot), or to a CONUS Consolidation Point.

• CONUS deliveries to destinations inside the 48 contiguous United States and the District of Columbia.

• OCONUS deliveries to destinations outside the 48 contiguous United States.

• OCONUS orders with shipment to a consolidation point. The CONUS destination for these orders will be provided in the issued delivery order.

• AHP [Alaska, Hawaii, and Puerto Rico] deliveries, although they are physically located

Outside the Contiguous United States, may be treated as a separate destination(s) for purposes of contract award.

Shelf Life: The contractor shall provide only dated/limited shelf-life products bearing an expiration date/shelf life with at least 12 months remaining upon delivery to the ordering facility.

For those products that have an initial expiration date/shelf life of 12 months or less, the contractor shall provide products with at least 75% of the dating/shelf life upon delivery to the ordering facility.

V. TENTATIVE CONTRACT TERM

The Government anticipates that any resultant solicitation, DLA Troop Support would award a minimum of three (3), a maximum of five (5) Fixed Price (FP) Indefinite Quantity/Indefinite Delivery contracts (IDIQ), with post-award competition of delivery orders, above the micro-threshold. The tentative term of the contracts awarded as a result of a solicitation will be a one

(1) year base period and four (4) one-year options to extend contracts for an additional four (4) year term.

Each contract awarded will contain a provision for unilateral exercise of option(s) to extend the term of the contract. The Offeror’s assent to inclusion of this clause is mandatory. Failure to accept the option provision could result in an offeror being eliminated from further consideration.

VI. PRICING OVERVIEW

Contract pricing shall be provided F.O.B. Destination for all catalogs, inclusive of all packaging, shipping, and handling costs.

Price Evaluation List: The proposed Price Evaluation List, based on current data available, contains a list of items (not to exceed 200). The contractor shall provide ceiling prices on a minimum of 75% of the items in Price Evaluation List. Alternate items to those found on the Price Evaluation List will not be accepted at the time of the business proposal.

Base Period Prices: Prices supplied on the Price Evaluation List of items will be used for evaluation purposes and will be awarded as firm fixed prices. The fixed prices will constitute a Not to exceed CEILING PRICE for the BASE TERM (1 year term) on any resultant contract.

Option Year Prices: Prices supplied for the base period will be subject to the Economic Price Adjustment (EPA) terms within this solicitation and will be adjusted at each option period. The resultant EPA adjusted prices will constitute a Not to exceed CEILING PRICE for each OPTION YEAR TERM (4 one-year terms) on any resultant contract.

VII. TENTATIVE CONTRACT LIMITATIONS

Recent historical sales data for the covered products have been approximately $40 million, annually. The total program estimate for the next five (5) years is approximately $400 million based on historical sales, estimates for sales growth, and contingencies.

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

A contract maximum shall be established by the Government for each contract through analysis of available information, which may include analysis of previous sales, commercial sales, or other methods. This single maximum contract limitation shall apply for the life of the contract, including the base year and all option years, if exercised. No single contract maximum shall exceed $80 million and the cumulative contract maximum, which accounts for any vendor(s) award, shall not exceed $400 million.

However, this estimate is based on current information available to the Contracting Officer, subject to change, and is not a guarantee. Furthermore, expansion and success of any resultant contracts and this program will depend greatly on the successful management and marketing of its contracts by the awardees.

VIII. GUARANTEED MINIMUM

The Government guarantees that it will order under each contract awarded under a proposed solicitation a minimum quantity of supplies with a dollar value of $2,500 for the Base Period (1-year).

The aggregate of delivery orders issued during the base contract period will be applied to the minimum guarantee. At the time when the aggregate of delivery orders equals the guaranteed minimum, the guaranteed minimum will have been met and the Government’s obligations with regard to the guarantee will have been satisfied.

IX. REQUIREMENTS

Contractors who believe they possess the demonstrated expertise, experience and capacity adequate to support the product scope of Hospital Supply are encouraged to submit a statement of their capabilities (Capability Statement). The Capability Statement shall not exceed three pages and provide the following information: company name, business size (large or small - NAICS code 339112;339113;33914;339115), cage code, address, point of contact, email address, and phone number. Responses shall also include the attached market research survey.

X. TENTATIVE ADDITIONAL REQUIREMENTS / CERTIFICATIONS

Electronic Capabilities: For the purposes of this Program TLS Contractors must, at a minimum, be able to provide email and EDI capabilities. TLS Contractors will also provide customers and DLA Troop Support with customer support functions such as technical assistance and order tracking.

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

Product Sourcing Assurance: Dealers/resellers must provide documentation they are authorized to sell the proposed items, if they are not the Original Equipment Manufacturer (OEM), from the OEM source. Wholesaler/Intermediary distributors product sourcing will not be authorized under the resultant TLS contract(s).

XI. DISCLOSURE

This notice is being issued solely for informational and planning purposes and does not constitute a solicitation. It is not to be interpreted as a commitment by the Government. The Government expects that any information provided in response to this RFI will be considered and treated as unrestricted information, which can be used by the Government in any future planning or acquisitions. All information, comments, and suggestions determined to be beneficial to DLA Troop Support may be incorporated into future acquisition documents or contracts, without identifying the source or obtaining prior approval from the source, unless it has expressly and specifically been designated as proprietary by the vendor. Any vendor information provided in response to this Sources Sought which the vendor considers to be proprietary must expressly, clearly, and specifically be identified by the vendor as proprietary. Proprietary information will be handled accordingly and not discussed publicly.

The Government shall not be responsible or liable for any costs incurred by any party in the preparation of response to this Sources Sought. DLA does not guarantee that any resultant acquisition action will result from this Sources Sought.

XII. SOURCES SOUGHT SUBMISSION INSTRUCTIONS

The sources sought notice contains the most current information available and will be the only information provided by DLA Troop Support. Any responses received may be used as market research to determine an acquisition strategy. The answers you provide will remain confidential.

The Market Research survey responses must be submitted to Zahkiyah Taylor at zahkiyah.taylor@dla.mil and Yasmeen Turner at yasmeen.turner@dla.mil no later than March 7, 2025, at 3:00 P.M. Eastern Standard Time (EST). All extension requests shall be submitted to Zahkiyah Taylor and Yasmeen Turner at the provided email addresses.

If a solicitation should result, it would be synopsized in Contract Opportunities at www.sam.gov and it would be the offeror's responsibility to monitor the website for any such notices. Thank you for your time and consideration.

mailto:zahkiyah.taylor@dla.mil mailto:yasmeen.turner@dla.mil http://www.sam.gov/