HORSE HAY SPECIFICATIONS - NEVADAEPRO~12.docx

HORSE HAY SPECIFICATIONS

AND ADDITIONAL REQUIREMENTS

Nevada State Purchasing Division, on behalf of the Nevada Department of Corrections, Silver State Industries – Prison Ranch, is seeking responsible vendors to provide Horse Hay. Award may be awarded to more than one (1) vendor, based on available tonnage. The shipping charges will also include off-loading and stacking of the hay at the Prison Ranch. The shipping charges will be bid as a separate line item as a per ton price and will not be in included in the unit price for hay. This is a one-time procurement. Delivery will commence immediately following Notification of Award.

1. ITEM SPECIFICATIONS

The Prison Ranch anticipates purchasing a minimum of 3,000 tons of alfalfa hay in large bales for this solicitation. Department of Corrections reserves the right to make opportunity buys if in the best interest of the State. Delivery will commence immediately following Notification of Award. Vendors are required to submit their available tonnage of both large and small bales of horse hay.

1.1 HORSE HAY SPECIFICATIONS:

1.1.1 Shall Be:

Comply __________ Non-Comply __________ (Please initial in appropriate area)

1.2 BALE REQUIREMENTS:

1.2.1 Shall

2.2.1.1 Large Bales: Acceptable sizes are 4’x4’x8’, 4’x3’x8’, 3’x3’x8’

1.2.2 Shall Not Be:

1.2.2.1 Baled in “round bales” (round bales will be rejected);

1.2.2.2 Ragged, having varying lengths, have wires or twine of unequal tension, or be broken;

1.2.2.3 Consist of bales that are on top or bottom of uncovered stacks stored outside; and

1.2.2.4 Rain damaged or moldy

1.3 INSPECTION:

1.3.1 Shall

1.3.1.1 Inspection of all hay provided and delivered hereunder shall be made by Silver State Industries Ranch personnel or their representative as designated by the Silver State Industries Ranch Manager at the destination prior to acceptance.

1.3.1.2 The State of Nevada shall have the right to inspect and test all hay called for in this solicitation on the premises of the awarded vendor(s) before delivery, and again, at the delivery site.

1.4 ACCEPTANCE:

1.4.1 Shall

1.4.1.1 Hay not meeting the specifications in this solicitation shall be rejected. Any costs incurred by the awarded vendor relating to the rejected hay shall be at the awarded vendor’s expense. Individual loads, blocks or bales can be rejected and must be removed immediately.

1.4.1.2 Final acceptance of all deliveries shall be made by Silver State Industries’ – Ranch/Dairy Operations personnel or their designated representative.

1.5 CERTIFIED WEIGHT CERTIFICATES:

1.5.1 Tonnage shall be established at the awarded vendor’s facility prior to shipment, and confirmed in writing.

1.5.2 Total weight (per ton) shipped by the awarded vendor(s) will be confirmed at the destination location in Carson City, Nevada.

1.5.3 A State Certified Weight Certificate shall be provided to Silver State Industries – Ranch/Dairy Operations at the destination and time of delivery.

1.6 UNLOADING AT DESTINATION:

1.6.1 The awarded vendor shall be responsible for unloading and stacking the hay bales in the designated location at Silver State Industries Ranch. The small bales shall be stacked not less than 8 tiers high or more than 13 tiers high.

1.6.2 For larger bales, stacks shall be three (3) or four (4) bales high.

1.7.1 Three (3)-work days prior to shipping the hay, the awarded vendor(s) shall furnish to Silver State Industries – Ranch/Dairy Operations, the following:

1.7.2 Silver State Industries – Ranch contact telephone number is (775) 887-9331.

1.8 DELIVERY TIMES:

1.8.1 Delivery shall be made between the hours of 6:00 a.m. and 5:30 p.m., local time Monday through Sunday

1.9 ADDITIONAL REQUIREMENTS

1.9.1 Delivery must be accompanied by a DELIVERY TICKET showing exactly what is being delivered so that the agency can verify weight.

1.9.2 Adherence to Specifications: Deviations to any of the requirements set forth in this solicitation shall be so stated on a separate sheet and attached to this bid. Unless so stated by the bidder(s), the State of Nevada shall assume that all requirements have been met and shall hold the bidder to each part of the specifications.

1.9.3 FOB Destination pricing is being requested. Shipping charges, must also include off-loading and stacking of the hay at the Prison Ranch.

1.9.4 Ex-Felons formerly incarcerated in the NDOC system will not be allowed to enter the facility. There is screening for drivers entering the facility, and drivers are responsible for following Department of Corrections regulations while on the premises. The main ones being: no contraband will be brought onto property (firearms/ ammunition, alcohol, drugs, tobacco products, cell phones, etc.) There is a strict “no tobacco” policy in place. Use of any tobacco product is prohibited. Cell phones must be surrendered to a Department of Corrections employee at the check-in site, Stewart Conservation Camp. Nothing can be brought in for or given to any inmates under any circumstances. A copy of department regulations is available online at www.doc.nv.gov.

1.11 LARGE BALES: