Horizontech SSJF Part 1 B-49433 26VS103011.pdf
PDF 357 KB Posted
- Solicitation number
- 26-350SOS-VEHSE-B-49433
- Issued by
- St. Clair County, Illinois
About this file
This is a Sole Source Justification Form from the Illinois Secretary of State's Vehicle Services Department, requesting a contract with Horizontech Inc for data entry and imaging services. The project involves data entry and image processing for title and registration applications, IRP/insurance vehicle transactions, and scrapped vehicle documentation. The proposed contract term is from October 1, 2025, to September 30, 2027, with a total estimated value of $2,974,519. This is a continuation of previous contracts dating back to July 2016, with the current request being a sole source procurement to maintain critical agency operations without disruption.
The funding will come from State Appropriate Funds, and the justification emphasizes the vendor's existing capabilities and established integration with the agency's systems. The vendor has already completed testing of system communications, uses VINTelligence software for vehicle verification, and has been granted special security access to electronically transfer files. The contract is critical for maintaining the agency's daily operations, with potential severe disruptions including data loss and operational backlog if not continued. The vendor's pricing has been consistent with cost of living adjustments, and the agency argues that a 6-12 month transition to a new vendor would be operationally challenging.
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Other files
| File | Type | Posted |
|---|---|---|
| Sole Source Hearing Details Form~13.docx | DOCX document | |
| Horizontech SSJF Part 2 B-49433 26VS103011.pdf |
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Text version
Sole Source Justification Form
Bulletin Reference Number I26VS103011
Requesting Agency/University !secretary of State
Section VII
Requesting Department Signature Required
I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.
Requesting Department Representative I ·oo ,l)\\_� Phone Number,217-557-4403 Date !s119/2025
Printed Name I Dawn Osborne E-mail Address ldosborne@ilsos.gov
State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required
I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields wilt lock once this e-signature iscomp leted)
Agency Bureau/Division Head or Universi Purchasing Director and Not a Designee Phone Number 1217-557-5745
E-mail Address IBA1exander@ilsos.gov
Date�
Printed Name Brian Alexander
SPO Approval and Signature Required
XD
I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.
D I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.
Phone Number I.__ ______ � DateState Purchasing Officer Signature
Printed Name Dave Littrell E-mail Address
Version 7.01 Page 4 of 5
I dlittrell@ilsos.gov
9/22/25
| 2025-09-22T11:47:14-0500 | |
| Dave Littrell |
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