Horizon_Declination,_High_Desert.pdf
PDF 1 MB Posted
- Solicitation number
- FY26-ITB-037
- Issued by
- Santa Fe County, New Mexico
About this file
This file is an email correspondence chain documenting a first right of refusal inquiry from the City of Santa Fe Regional Airport to High Desert Landscaping regarding landscape maintenance and snow removal services. The correspondence, dated July 15-18, 2025, outlines the scope of work for monthly landscape maintenance of three parking lots (short-term and long-term), including gravel raking and cleaning, weekly weed checks with non-selective herbicide application for densely weeded areas, sidewalk clearing, and shrub and tree trimming up to fourteen feet in height. The inquiry also specifies irrigation system maintenance requiring weekly checks of spray patterns, timer operations, broken lines, on/off sequences, line leaks, and valve operations, with spring activation and fall shutdown. Snow plowing services are detailed as removal when accumulation exceeds three inches, with ice control managed through scoria application and concrete-safe ice melt products. High Desert Landscaping declined the first right of refusal offer on July 18, 2025, through Sandra Lucero, Contracts & Compliance Coordinator for Horizons of New Mexico.
The correspondence indicates that major irrigation repairs would be billed at $65.00 per hour plus material costs, while minor repairs such as sprinkler head replacement would be charged for materials only with labor included in the monthly contract. The email chain represents an informal procurement inquiry rather than a formal bid process, with the City of Santa Fe offering the incumbent contractor an opportunity to continue or renew services before pursuing broader competitive bidding. No specific pricing, budget allocations, contract term, or renewal options are detailed in this preliminary refusal correspondence, though the related contract opportunity indicates a ten-year contract term with price increase requests limited to no more than 10 percent annually.
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Text version
GALLEGOS, SEBASTIAN F.
From: Sandra Lucero <slucero@horizonsofnewmexico.org> Sent: Friday, July 18, 2025 10:56 AM To: GALLEGOS, SEBASTIAN F.
Cc: Matt Loehman; Joseph Perez; gblock@horizonsofnewmexico.org Subject: Re: First right of refusal inquiry
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good morning Sebastian, After some discussion we will respectfully decline inquiry.
We thank you for the opportunity and look forward to working with you in the future.
Have a wonderful weekend!
On Fri, Jul 18, 2025 at 10:42 AM GALLEGOS, SEBASTIAN F. <sfgallegos@santafenm.gov> wrote:
Good morning, I just wanted to see if you had any update on this Inquiry?
Thank you, Sebastian Gallegos
Project Administrator
Santa Fe Regional Airport
121 Aviation Dr. Santa Fe, NM 87507 sfgallegos@santafenm.gov
Cell 505-695-3538
Office
From: GALLEGOS, SEBASTIAN F.
Sent: Tuesday, July 15, 2025 4:28 PM To: Matt Loehman <mloehman@horizonsofnewmexico.org>; Joseph Perez <jperez@horizonsofnewmexico.org>; Sandra Lucero <slucero@horizonsofnewmexico.org> Subject: First right of refusal inquiry
Good afternoon, I would like to offer you the first right of refusal, please let me know.
Monthly Landscape Maintenance for new short term and long term parking lots.
Rake and clean all common gravel. Weeds will be Check weekly.
A non-selective herbicide will be sprayed for densely weeded areas.
Sidewalks will be blown clear of leaves and debris
Shrubs will be trimmed as necessary to produce a neat and healthy appearance.
Trees will be trimmed as necessary to produce a neat and healthy appearance. This will be limited to fourteen feet tall and does not include major pruning.
Irrigation
All stations will be checked following service to look for:
1. Proper spray pattern 2. Timer operations
3. Broken lines 4. ON/OFF sequence
5. Line leaks 6. Valve operation
Activate in spring, shut down in fall.
Any malfunctions will be reported immediately.
Minor repairs (i.e. replacement of sprinkler heads) will be billed material only; labor is included on monthly contract.
Major repairs will be billed at $65.00 per hour, plus material cost.
Note: It is assumed that the irrigation system is in proper working order prior to commencement of our work. High Desert will not be responsible or fugitive water caused by conditions beyond our control.
Snow plowing
A. Plow snow from parking lot, entrances and exits when more than Three inches
Has accumulated.
B. To combat the formation of ice High Desert uses Scoria. Scoria is not an ice melt, but acts like a non-skid and also has melting properties.
C. High Desert uses ice melt that is safe for concrete however the use of ice melt over a period of time will affect concrete areas.
Thank you, Sebastian Gallegos
Project Administrator
Santa Fe Regional Airport
121 Aviation Dr. Santa Fe, NM 87507 sfgallegos@santafenm.gov
Cell 505-695-3538
Office
Sandra Lucero Contracts & Compliance Coordinator Horizons of New Mexico
6121 Indian School Rd., NE , # 220 Albuquerque, NM 87110 Ph: 505-345-1540 slucero@horizonsofnewmexico.org
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