Hoods and Ducts Combo_30Dec26.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

21st Contracting Squadron

30 December 2025

COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA251726QB004

SUBJECT: REQUEST FOR QUOTE (RFQ) FOR HOODS AND DUCTS

Description of Requirement. The Contractor shall provide all personnel, equipment, tools, materials, transportation, supervision and other items necessary to perform inspection, cleaning and removal of dirt, grease, and paint from specific hood and duct systems, quarterly/semiannually as defined within the attached schedule and IAW all guidelines and standards within the Performance Work Statement (PWS), at Peterson Space Force Base (PSFB), Colorado.

All communications with the requiring activity concerning this solicitation shall cease until the award is announced.

During this period, interaction is only allowed with either the Contracting Officer or Contracting Specialist.

Notice to Offerors: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

Questions related to this solicitation shall be sent via email to all the individuals listed under “Points of Contact Information” no later than 08 January 2026 at 10:00 A.M. Mountain Time. Questions may not be accepted after this time frame.

Quote Submission: Quotes are due NLT 22 January 2026, 10:00 A.M. Mountain Time: All quotes must be submitted to the Contracting Officer and Contract Specialists, please see email addresses below:

Points of Contact Information:

Contracting Specialist Contracting Officer Tiffany Harley Theresa Green

(719) 556 - 4761 (719) 556 - 1256 tiffany.harley.2@spaceforce.mil Theresa.green.7@spaceforce.mil

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

2. The 21st Contracting Squadron, Peterson Space Force Base (SFB), intends to utilize this Request for Quotation (RFQ), under solicitation number FA251726QB004 to award a Firm Fixed Price (FFP) purchase order.

The Government intends to award one contract to the responsible Offeror whose quotation is the Lowest Price found Technically Acceptable.

3. This solicitation document, and incorporated provisions and clauses, are those in effect through Federal Acquisition Circular 2025-06, Defense Federal Acquisition Regulation Supplement (DFARS) Change dated 11/10/2025, and the Department of the Air Force Federal Regulation Supplement (DAFFARS) dated 10/16/2024.

4. This effort is being solicited as a 100% small business set-aside under the North American Industry Classification System (NAICS) code 561790, Other Services to Buildings and Dwellings. The small business size standard is $9.0M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

5. A detailed description of the Hoods and Duct Services required for 21 CES on Peterson SFB can be found in the Performance Work Statement (PWS) (Attachment 1).

6. Performance shall take place at Peterson SFB, Colorado. Table 1 details the anticipated Periods of Performance (PoP) for Hoods and Ducts Services, to include a base period, four (4) option periods, and a six-month extension period IAW FAR 52.217-8.

Table 1 – Periods of Performance (PoP) Base Year 05 Feb 26 – 04 Feb 27

Option Year 1 05 Feb 27 – 04 Feb 28 Option Year 2 05 Feb 28 – 04 Feb 29 Option Year 3 05 Feb 29 – 04 Feb 30 Option Year 4 05 Feb 30 – 04 Feb 31

6 Month Extension 05 Feb 31 – 04 Aug 31

INSTRUCTIONS

1. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), and the following addendum applies to this acquisition:

- Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

- Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids) The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offeror must receive an acceptable rating for all factors that have been set forth in this RFQ. The Government intends to award a FFP purchase order without interchanges with respective offeror(s). The Government, however, reserves the right to conduct interchanges if deemed in its best interest. The Government may conduct interchanges with one, some, none or all offeror(s) at its discretion.

Offerors who do not quote the entire package requested may be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

2. Please provide a Firm Fixed-Price Quote prepared and submitted in the following format:

i. Cover Letter (NTE 1 page), Technical Approach (NTE 10 pages);

ii. Table of Contents, Glossaries, Tabs, OEM O&M information, and List of Acronyms do not count against the page limit;

iii. Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed.

iv. The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company as well as the Offeror’s UEI and CAGE Code;

v. If page limits are exceeded, the excess pages may not be read or considered in the evaluation of the quotation;

3. Terms and content of your quote: Quotes should be based on the terms of this RFQ. The Government may reject any quote that is not based on these terms. Quotes must contain information relevant to all the information contained within this solicitation and its attachments. It is the Offeror’s responsibility to complete their representations and certifications at SAM.gov. Without an active SAM.gov registration under the solicited NAICS code for this RFQ, evaluation for award cannot take place.

4. Responsibility Determination: Information obtained from sources, included but not limited to the System for Award Management (SAM) may be used as part of the responsibility determination made IAW FAR 9.104-1.

EVALUATION

A. The Government intends to award a FFP contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose lowest priced quote conforms to the solicitation and is determined to be technically acceptable. Quotes that receive an unacceptable rating for technical acceptability will not be considered for award.

Quotes that do not meet all stated requirements of the solicitation may be considered non-responsive and may not be considered for award.

B. The Government will review all quotes for compliance with the RFQ, to include compliance with all instructions, provisions and clauses, and submission dates.

C. Compliant quotes will then be evaluated using a Lowest Price Technically Acceptable (LPTA) approach in accordance with the following factors:

• Factor 1 : Price:

- The Offeror shall provide a firm-fixed-price to perform all services listed in Attachment 1 - PWS.

For your pricing and planning, please refer to the schedule detailed in the enclosed Performance Work Statement (PWS) – Technical Exhibit 1. Specifically, note that the service frequency is quarterly or semi-annually (February, May, August, and November. The quote must include the four months of performance and the total price per month should account for this specified schedule. (22 hood cleanings in Feb/Aug and 15 hood cleanings in May/Nov).

- The quoted price should include a six-month extension period that will be used to determine whether the Total Evaluated Price (TEP) is fair and reasonable IAW FAR 13.106-3. Pricing for technically unacceptable quotes will not be evaluated. IAW FAR 52.217-8, pricing for the six-month extension period shall use option year four (4) pricing as a placeholder, however, should FAR 52.217-8 be enacted at an earlier period, both the executed and funded amount shall reflect the most recent year’s pricing.

• Factor 2 : Technical Acceptability:

- Acceptability of this factor is based on an Offeror describing an adequate approach to addressing the below elements of the PWS. The submission shall document the Offeror’s processes and capabilities to demonstrate an understanding of the requirement. Statements that the offeror understands, can, or will comply with the PWS; statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable.

The Offeror shall document their approach to:

The detailed process for cleaning hoods, ducts, fans, and filters to bare metal while ensuring compliance IAW the PWS Section 1.

The Offeror shall:

Provide a detailed narrative to show employees are trained as defined by National Fire Protection Association (NFPA) and add any certifications and training required by employer IAW PWS 4.4.2.

- The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

AWARD PROCESS

1) The Government will first review all quotes for compliance then order them from Lowest TEP to Highest TEP. All compliant quotes will then be evaluated for Factor 1, Technical Acceptability, on acceptable/unacceptable basis. Quotes that are technically unacceptable are un-awardable. The Government will continue the evaluation process until all quotes have been evaluated.

2) Then, the lowest priced quote deemed technically acceptable, will be evaluated, IAW FAR 13.106. If the price is determined to be fair and reasonable, the award will be made to that Offeror without further consideration to any other Offerors.

3) Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation as the evaluation procedures are outlined in this document.

4) The Offeror shall complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEVIATION 2025-O0003 and 2025-O0004) (Oct 2025). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

5) FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (DEVIATION 2025-O0003 and 2025-O0004) (Mar 2025), apply to this solicitation. All provisions and clauses are listed in Attachment 2 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

6) Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

7) Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

For any questions regarding this solicitation, please reach out to the POCs listed on page 1 of this Combined Synopsis.

THERESA GREEN

Contracting Officer

Attachments (3):

1. Hoods and Ducts PWS_14Apr25

2. Provisions & Clauses_29Dec25

3. Wage Determination_2015-5417_Rev31_ 03Dec25