Attachment 1 - Hood and Duct PWS_14Apr25.pdf

PERFORMANCE WORK STATEMENT HOOD AND DUCT CLEANING

ON

PETERSON SPACE FORCE BASE, COLORADO

Peterson SFB, Colorado

15 Apr 25

SECTION I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK. Provide all personnel, equipment, tools, materials, transportation, supervision and other items necessary to perform inspection, cleaning and removal of dirt, grease and paint from specific hood and duct systems as defined in this Performance Work Statement (PWS), at Peterson Space Force Base (PSFB), Colorado. Conform to all federal, state, local requirements for Occupational Safety and Health Administration (OSHA) and applicable manufacture standards are required in the PWS. Work must be performed in accordance with (IAW) Department of the Air Force Instruction (DAFI) 32-2001-21, SWI 32- 2001, Fire Emergency Services (FES) Program; DAFI 32-7001, Environmental Management; DAFMAN 32- 7002, Environmental Compliance and Pollution Prevention; the current National Fire Protection Association (NFPA) documents: to include but not all inclusive--NFPA 33, Spray Application Using Flammable or Combustible Materials; NFPA 34, Dipping and Coating Processes Using Flammable or Combustible 1 materials; NFPA 91, Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Noncombustible Particulate Solids; NFPA 96, Ventilation Control and Fire Protection of Commercial Cooking Operations;

Air Force Operational Safety and Health (AFOSH) Standards, DAFMAN 91-203, Air Force Consolidated Occupational Safety Standard; Codes of Federal Regulations (CFR)- 29 CFR-Code of Federal Regulation/or Occupational Safety & Health Administration-Labor; and 40 CFR-Code of Federal Regulation for Protection of the Environment.

1.2 OPERATIONAL REQUIREMENT AND SPECIFIC TASKS

1.2.1 Cooking Hoods Maintenance Services. All work will be performed as described in Technical Exhibit (TE)-1, Government-Furnished Property/Equipment/Services.

1.2.2 Hoods. Hoods, grease removal devices, exhaust fans, ducts, and filters will be cleaned to bare metal.

Service will originate at the hood and canopy opening and include the interior of all ducts, plenums, chambers, fan housing, fan blades, louvers, grilles, filters and all parts extending through to the final point of the exhaust.

Hoods Cleaning. The hood and duct cleaning will be accomplished either quarterly or semi-annually (TE-1) during the months of February, May, August and September. Before the cleaning process begins, ensure electrical switches that could be accidentally activated are locked out. Remove tubs from the top. Any grease residue, which may have spilled onto the roof from the vent, will be cleaned. All fire protection features within the hood and duct system (filters, sprinkler heads, fusible links, cables and fans) will be wiped clean. After the exhaust system is cleaned to bare metal, it will not be coated with powder or other substances. Flammable solvents or other flammable cleaning aids will not be used. Clean hood maintenance surrounding areas (i.e.

walls, counters, floors etc.) and Contractor is liable for any damages caused by his or her cleaning equipment or personnel.

1.2.3 Completion of Work. Fire department personnel will be present prior to reassembling of hood and duct systems. All panels, fan units, and other disassembled equipment must be set back to an operational position. All electrical switches must be set back in their original position and the system will be demonstrated to the fire department as operational. Affix a label identifying the Contractor and indicating the day, month, and year of cleaning.

1.2.5 Conditions of Work. All work will be performed with the using agency representative present for the duration of the cleaning and fire department inspection. Conduct work in a manner which minimizes disruption of the occupants and normal operations. Contract equipment storage is not permitted on PSFB.

1.2.6 Inspection. Upon completion of cleaning, and before reassembling the system, contact the fire prevention office at 556-4242, 556-7774 or 556-6574 (0730-1500 hours). After normal duty hours, contact the main fire station at 556-7354 or 556-7355 for inspection and acceptance of the system. Remain on the site until fire protection personnel have completed their inspection and both parties have signed the Hood and Duct Cleaning Inspection Checklist. The checklist will be provided by the Government after the contract award. Provide adequately sized ladders for inspectors to gain safe roof access for inspections.

SECTION II SERVICE

SUMMARY

Service Summary (SS) is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds shall be regularly verified by the Government. Each performance objective represents a significant task as identified by the Government at the time of the contract award. These performance objectives and performance thresholds represent only the significant tasks of this contract and do not excuse the Contractor from performance of other responsibilities identified in the Performance Work Statement (PWS) and the Technical Exhibit (TE).

Additionally, performance objectives may be added or deleted and performance thresholds raised or lowered during the course of the contract, by contract modification.

PERFORMANCE OBJECTIVE PWS

PARAGRAPHS

PERFORMANCE THRESHOLD

1. Clean hoods, filters, ductwork and fans to bare metal

1.2.3 Clean components to the bare metal.

No grease allowed at inspection.

2. Inspection 1.2.6 To pass inspection, must meet 100% of line items on the Government inspection checklist

3. Schedule Cleaning 4.1 Must meet scheduling timelines 90% of the time.

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT/SERVICES. The Government will furnish electricity, water, and sewage service as necessary for accomplishment of work IAW this contract and listed in Section V, Technical Exhibit (TE) TE-1. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities. Commented [AA1]: Utilities are typically not considered

GFP. We can definitely still highlight the base level utility conservation practices but we will need to provide this within the contract file if we want to hold them to it.

SECTION IV

GENERAL INFORMATION

4.1 SCHEDULING. All work will be scheduled with the individual facility managers and the Fire Dept. Point of Contact (POC) no later than the 3rd day of the scheduled services month. A courtesy copy of the schedule(s) will be provided to the Fire Prevention Office at 556-4242, 556-7774 or 556-6574 for distribution. Once scheduled, submit a cleaning schedule to the Fire Dept. POC, at least five (5) working days prior to the work beginning. Do not vary from this schedule without contacting the Fire Dept. POC at least 24 hours prior to work beginning.

4.2 HOURS OF OPERATION.

Duty Hours. Normal hours to perform all services for PSFB are 7:00 am to 4:00 pm., Monday through Friday (see TE-1 for suggested times). However, the Contractor may be required to perform work after normal duty hours or on weekends due to the type of service required.

4.2.1 Holidays. Cleaning work will not be required on the following holidays or any holidays observed in lieu thereof:

New Year's Day (January) Labor Day (September)

Martin Luther King Day (January) Columbus Day (October) President's Day (February) Veteran's Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

Commented [TG2]: Each month? Or just the scheduled month?

4.3 FIRE PROTECTION. Cleaning equipment, (i.e. vehicles) will not block fire fighting vehicle access to hydrants, fire department connections, or fire lanes.

4.4 GREEN PROCUREMENT PRODUCTS AND HAZARDOUS MATERIALS/WASTE.

Refer to US Environmental Protection Agency (EPA)' s list of EPA-designed products at www.epa.gov/ Comprehensive Procurement Guideline (CPG) program is part of the US Environmental Protection Agency (EPA) continuing effort to promote the use of materials recovered from solid waste. Buying recycledcontent products ensures that the materials collected in recycling programs will be used again in the manufacture of new products.

4.4.1. Green Procurement: PSFB prefers to acquire products that contain recycled-content bio-based, energy efficient and low volatile organic compounds (VOC). In the accomplishment of this contract, the Contractor shall use non-flammable, environmentally friendly, biodegradable cleaning products.

Refer to US Environmental Protection Agency (EPA)'s list of EPA-designed products at www.epa.gov/cpg listing 8 CPG product categories, including all the specific products available, and provides 8 overview Product Resource Guides and a mechanism to suggest a product.

Hazardous Materials/Waste. Comply with DAFMAN 32-7002, Environmental Compliance and Pollution Prevention Section 3.3.2.2. HAZMAT Determination and Authorization Procedures for Contractors (TE-2).

Submit list of proposed hazardous materials to be used on this project including DAF Form 3952, Chemical/Hazardous-Material Request Authorization and manufacturer’s Safety Data Sheets (SDS), to the 21 CES/CEIE Environmental Element POC ten (10) days prior to commencing work. The COR provides the form and SDS to the Environmental Element for authorization through the hazardous material t racking database. Proposed hazardous materials will be reviewed and authorized for use on this project. Responsible for making correct waste determinations for each waste stream. Responsible for waste packing, labeling, manifesting, and transportation to ultimate disposal. Ensure the waste goes to a properly permitted treatment / disposal facility and that all manifests and any other required documentation are provided to the PSFB 21 CES/CEIE Environmental Element (719) 556-7707. Pay all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violated will be paid by the Contractor. Contact the 21 CES/CEIE Environmental Element immediately upon hazardous waste generation.

4.4.2. Contractor Qualification/Experience. For the life of the contract, Hood & Duct systems shall be cleaned by a properly trained, qualified, and certified person(s) acceptable to the Government. Trained, as defined by the NFPA means, "A person who has become proficient in performing a skill reliably and safety through instruction and practice / field experience. It also states formal and/or technical training can be administered by the employer or a recognized training program." Documentation of training or certification shall be made available to the Fire Dept. POC upon request.

4.5 SAFETY. All work will be accomplished in accordance with specifications outlined in applicable Occupational Safety and Health Standards and Air Force Occupational Safety and Health Standards. The base safety office is the point of contact for all safety requirements and will conduct unannounced, periodic, safety inspections during cleaning operations. Must have asbestos awareness training as asbestos components (if present) could be damaged in accomplishing this contract.

4.6 SECURITY REQUIREMENTS: Comply with all PSFB security requirements imposed by the installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. The Contractor shall comply with DAFI 91-207 "The US Air Force Traffic Safety Program, (dated 27 Oct 2011), Chapter 3", is a mandatory policy for each individual while on all Air Force Installations. Obtain necessary badge(s) required for access to PSFB.

4.6.1 Badge Requests.

Commented [TG3]: manufacturing?

Commented [AA4]: Are we requiring a specific qualification or certification?

Commented [AA5]: Do we have a list of what we have deemed “acceptable”?

Commented [TG6]: check http://www.epa.gov/ http://www.epa.gov/cpg

4.6.1.1 Notify contracting officer on company stationery which will include address, telephone number and contract number with a list of employee(s) that need to be badged. The list will include the full legal name(s), Driver’s License Date and Issuing State, Date of Birth and duty hours requiring access to PSFB. After approval the letter will be on file with Security Forces Squadron (SFS) for 30 days from the date on the contracting officer's letter, after that it will be discarded. Each Contractor employee must obtain the necessary badge within the 30-day period. When a badge is requested for a new employee an updated employee list must be sent to the Contracting Officer Representative (COR) and the process starts over.

4.6.1.2 Contractor employee(s) will apply for individual identification badge(s) at the PSFB SFS Visitor's Center; Bldg. 1334 upon employment after access letter is on file with Security Forces (SF). Badges are processed Monday through Friday from 7:00 a.m. to 3:30 p.m. Upon completion or termination of the contract, or termination of a Contractor employee, surrender identification badge(s) to the COR who in-turn will surrender the badge (s) to security forces the following workday.

4.6.2 Vehicle Requirements. Proper state vehicle registration, proof of insurance and a valid driver's license are required to drive on PSFB. All commercial vehicles must enter through the East Gate (Marksheffel Road), primary search area for all commercial delivery vehicles.

Commented [TG7]: Necessary?

SECTION V

TECHNICAL EXHIBITS

5.1. Technical Exhibit TE-1 - List of Hood and Duct Systems on Peterson SFB

5.2. Technical Exhibit TE-2 - Applicable Publications, Codes, Standards and Forms

Note: After award the following documents will be provided:

a. A Base Map.

b. Building/Facility Manager Points of Contract (POC) phone numbers

c. AF Form 3952-Chemical/Hazardous Material Request Authorization (MSDS) form(s)

Submit electronically to 21 CES/CEIE Environmental Element POC. website:

http://www.e-publishing.af.mil .

http://www.e-publishing.af.mil/

TECHNICAL EXHIBIT (TE)-1

Revised, 2 Apr 2025

GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT/SERVICES

The following list is current as of the date of the PWS.

Buildings listed below require quarterly or semi-annual cleaning in February, May, August, and November.

Quarterly services (Feb, May, Aug, Nov) are annotated with “Q” and Semi-Annual (Feb and Aug) are annotated with “SA”.

Note: Important to first Coordinate/Schedule with Building/Facility Manager and Fire Dept. as mentioned at Section IV "General Information" 4.1. Scheduling and 4.2.1 "Hours of Operation."

Provide adequately sized ladders for inspectors to gain safe roof access

BLDG # Organization

BLDG

Number

Organization/ Facility Number of Hoods

Floor Number

Suggested Times

Access to Roof

1 ** (Q) HQ Space Command 1 Ground After 1400 Yes - inside 2 **(Q) NORTHCOM AAFES 2 Ground After 1400 Yes- inside 218 (SA) Fire Department 1 Main Anytime No – need ladder 406 (Q) Bowling Alley 1 Main Before 0900 No – need ladder 1013 (Q) HUB 6 Main After 1800 No – need ladder 1054 (Q) Sara’s Kitchen 1 Main Before 0900 No – need ladder 1350 (SA) Child Dev Center Main 2 Main After 1600 Yes- inside 1410 (SA) Chapel 1 Main Anytime No – need ladder 1555 (SA) Youth Center 1 Main After 1600 No – need ladder 2004 (SA) Child Dev Center Annex 1 Main After 1600 Yes- inside 2017 (Q) Meat the Greek AAFES 1 Main Closes @1800 Yes- inside 2017 (Q) Korean Garden AAFES 1 Main Closes @ 1800 Yes- inside 2017 (Q) Taco Bell AAFES 1 Main Closes @ 1800 Yes- inside 2017 (Q) Charlie’s AAFES 1 (double) Main Closes @ 1800 Yes- inside 2019 (SA) Commissary Deli 1 Main Morning Yes- inside

Foot notes:

**- Secure Building-(Buildings. 1 & 2) must first go to front of Building to obtain badge then to back of

Building to the Loading Dock. No electronic devices are allowed in these Buildings.

- All personnel working in All kitchen areas are required to have their head covered at all times (i.e., Baseball Cap, scarf, hair net, etc.)

Commented [AA8]: Again, this should be removed.

TECHNICAL EXHIBIT (TE)-2

APPLICABLE PUBLICATION

Documents applicable to this PWS are listed below. The Contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the Contractor's responsibility to ensure that all publications in his or her possession are up to date. Publications are available at https://www.e-publishing.af.mil/ Website will show the most current versions of the publication.

PUBLICATIONS TITLE AND APPLICABLE PWS

REFERENCE PARAGRAPH(S)

DAFI 32-2001

Dated 28 Sep 2018

Fire Emergency Services (FES) Program 1.1

DAFI 32-7001

Dated 23 Aug 19

Environmental Management 1.1

AFMAN 32-7002

Dated 4 Feb 2020

Environmental Compliance and Pollution Prevention Section 3.3.2.2.2. HAZMAT Determination and Authorization Procedures for Contractors

1.1 & 4.4.2

AFMAN 91-203

Dated 24 Apr 2022

AF Consolidated Occupational Safety Standard 1.1

AF IMT 3952 (electronic form) Dated 1 Mar 2005 (20050301) VI

Chemical/Hazardous Material Request Authorization Document System

4.4.2

EPA & Comprehensive Procurement Guideline program

Green Procurement Products:

US Environmental Protection Agency (EPA)'s list of EPA-designed products at http://www3.epa.iw v/ and CPG program

4.4.1

National Fire Protection Association-NFPA

National fire Protection Association-NFPA Current Edition

NFPA 33 Spray Application Using Flammable or Combustible Materials

1.1

NFPA 34 Dipping and Coating Processes Using Flammable or Combustible Materials

1.1

NFPA 91 Standard for Exhaust Systems for Air Conveying of Vapors, Gases, Mists and Noncombustible Particulate Solids

1.1

NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

1.1

Code of Federal Regulations CFR website: http: //www.ecfr.gov/ 29 CFR-Labor http://www.dol.gov/dol/cfr/

Code of Federal Regulation for Occupational Safety & Health Administration-Labor

1.1

40 CFR-OSHA

https :// www.osha.gov/osha40/

Code of Federal Regulation for Protection of the Environment

1.1 https://www.e-publishing.af.mil/ http://www.dol.gov/dol/cfr/ http://www.osha.gov/osha40/