Holster RFP 2025 Final.pdf

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF INVESTIGATION

REQUEST FOR PROPOSAL

SHOP-PR-25-001520

Holsters

Concealment Holster and Tactical Holster

March 12, 2025

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION A - SOLICITATION/ CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 - DESCRIPTION OF SUPPLIES

B.2 - TYPE OF CONTRACT

B.3 - CONTRACT AND ORDER LIMITATIONS

B.4 - PRICING / FIVE (5) YEAR ESTIMATED CONTRACT TOTAL

SECTION C - STATEMENT OF WORK

C.1 - GENERAL DESCRIPTION

C.2 - SCOPE

C.3 - GENERAL REQUIREMENTS

C.4 - TACTICAL HOLSTER

C.5 - DUTY/ CONCEALMENT HOLSTER

C.6 - QUALITY CONTROL PLAN

C.7 - AUTHORIZED BUYERS

C.8 - REPORTS

C.9 - SECURITY AND ACCESS CONTROL

C.10 - MEDIA STATEMENTS

SECTION D - PACKAGING AND MARKING

D.1 - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 - QUALITY ASSURANCE

E.2 - WARRANTIES

SECTION F - DELIVERIES AND PERFORMANCE

F.1 - CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 - DELIVERY SCHEDULE

F.4 - NOTICE TO THE GOVERNMNENT OF DELAYS

F.5 - PLACE OF DELIVERY

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 - CONTRACT ADMINISTRATION

G.2 - CONTRACTING OFFICER'S REPRESENTATIVE (COR)

G.3 - ADMINISTRATIVE CONTRACTING OFFICER

G.4 - TECHNICAL POINT OF CONTACT

G.4 - SMALL BUSINESS ACCELERATED PAYMENT

G.5 - ORDERING

G.6 - NAME OF OMBUDSMAN

G.7 - INVOICING REQUIREMENTS

G.8 - SMALL BUSINESS ACCELERATED PAYMENTS

G.9 - PAYMENT

G.10 - WITHHOLDING OF CONTRACT PAYMENTS

G.11 - SYSTEM FOR AWARD MANAGEMENT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 - DISCLOSURE OF DATA UNDER FOIA

H.2 - GOVERNMENT RIGHTS IN DATA AND COPYRIGHTS

H.3 - ACCESS TO FEDERAL BUREAU OF INVESTIGATION LOCATIONS

H.4 - CONTRACTOR SUITABILITY REQUIREMENT

H.5 - DISRUPTION TO THE SCHEDULE

H.6 - RELEASE OF INFORMATION-PUBLICATIONS BY CONTRACTOR PERSONNEL

H.7 - CONTRACT AWARD MINIMUM AND MAXIMUM

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 - CLAUSES INCORPORATED BY REFERENCE

I.2 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

I.3 - BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS

I.4 - ORDERING

I.5 - ORDER LIMITATIONS

I.6 - INDEFINITE QUANTITY

I.7 - OPTION TO EXTEND THE TERM OF THE CONTRACT

I.8 - CONTINUING CONTRACT PERFORMANCE DURINGA PANDEMIC

INFLUENZA OR OTHER NATIONAL EMERGENCY

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

ATTACHMENT #1 - PRICING MATRIX

ATTACHMENT #2 - PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT #3 - MANUFACTURER CHECKLIST

ATTACHMENT #4 - MANUFACTURER TEST DATA SHEETS

ATTACHMENT #5 - SF-33

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1 - INFORMATION REGARDING RESPONSIBILITY MATTERS

K.2 - CERTIFICATION REGARDING TAX MATTERS

K.3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS

K.4 - PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSIONS AND REDUCTION

GOALS - REPRESENTATION

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 - SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 - TYPE OF CONTRACT

L.3 - SERVICE OF PROTEST

L.4 - PROTESTS FILED DIRECTLY WITH THE DEPARTMENT OF

JUSTICE

L.5 - GENERAL INSTRUCTIONS FOR PREPARING PROPOSALS

L.6 - PROPOSAL PREPARATION INSTRUCTIONS: TECHNICAL PROPOSAL

L.7 - PROPOSAL PREPARATION INSTRUCTIONS: PRICE PROPOSAL

L.8 - PROPOSAL PREPARATION INSTRUCTIONS: PAST PERFORMANCE

L.9 - PROPOSAL PREPARATION INSTRUCTIONS: HOLSTER SAMPLES

L.10 - INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 - EVALUATION - COMMERCIAL ITEMS

M.2 - EVALUATION OF OPTIONS

M.3 - EVALUATION CRITERIA

PART I – THE SCHEDULE

SECTION A

A.1 SOLICITATION CONTRACT FORM

See SF-33 (Attachment 5) in Section J.

[End of Section]

SECTION B – SUPPLIES OR SERVICES AND PRICES/COST

B.1 DESCRIPTION OF SUPPLIES

Under the policies and procedures prescribed in Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with FAR Part 15, Contracting by Negotiations, the Contractor(s) shall provide Concealment Holsters and Tactical Holsters.

The FBI is seeking two (2) different holsters for wearing on a belt. One (1) for daily wear in plain clothes (“Concealment Holster”) and (2) a holster capable of different mounting orientations for use while wearing outer carriers (“Tactical Holster”). The FBI is seeking up to two (2) contract awardees.

The Contractor(s) shall provide holsters and any mounting accessories that may be utilized. The accessories may be integral to the holster, or they may be a separate item.

B.2 TYPE OF CONTRACT

The contracts will be structured as Firm Fixed Price, Indefinite-Delivery Indefinite-Quantity (IDIQ), type contract for one (1) base year and four (4) possible one-year option periods based on best value.

The FBI anticipates making up to two (2) IDIQ contract awards. The FBI anticipates one (1) IDIQ contract for each of the two (2) separate categories (Concealment Holster and Tactical Holster) awarded to the two (2) highest technically rated Offerors with fair and reasonable pricing, in accordance with the evaluation procedures outlined in this solicitation. This opportunity will be a small business set aside.

If vendor is not the OEM of the product, vendor must provide documentation that they are authorized resellers of the requested products (i.e., certificate, authorization letter).

B.3 CONTRACT AND ORDER LIMITATIONS

Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantities designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated as the “minimum,” hereby established as $1,000.00 over the life of each contract established.

The Government shall not be required to purchase from the Contractor any additional quantities after the initial guaranteed minimum. The obligation of funds and specific quantities will be ordered through individual delivery orders or the Government Purchase Card Program.

The Government’s intent is to establish two (2) single award IDIQs under this solicitation.

Maximum threshold for each established IDIQ shall be as follows:

HOLSTERS MAXIMUM THRESHOLD

Concealment Holster $ 2,000,000

Tactical Holster $ 2,900,000

The Government reserves the right to increase the value of this contract by 25% of the accepted awarded value with in-scope modifications.

B.4 PRICING/FIVE (5) YEAR ESTIMATED CONTRACT COST

Price proposals shall be submitted using the Pricing Matrix provided in this solicitation, refer to Section J, Attachment 1 of the solicitation package. Other pricing formats may be submitted as well to allow for volume pricing, accessories, kits, etc.

SECTION C - STATEMENT OF WORK

C.1 GENERAL DESCRIPTION

The FBI is the Federal Government’s principal agency responsible for investigating violations of more than 260 Federal statutes. In pursuit of their duties, FBI personnel may be involved in high threat assignments where they face violent confrontations which may necessitate the use of deadly force. This requires agents to carry a pistol in the performance of their duties.

The FBI is seeking two (2) separate styles of holsters to accommodate the two primary pistols currently issued to its Agents. More specifically, these pistols are the Glock 17M Gen5 MOS and the Glock 19M Gen5 MOS. All Agents need one (1) style of holster for daily wear and concealment, hereafter referred to as a Concealment Holster and a second holster for tactical situations, hereafter referred to as a Tactical Holster.

Law enforcement holsters receive extensive use. As such, it is imperative holsters be durable.

Contractor(s) shall maintain strict manufacturing quality controls throughout the life of these contracts.

C.2 SCOPE

C.2.1 For both the concealment and tactical holster options, the Contractor(s) shall provide holsters which meet the requirements outlined in the Statement of Work.

C.2.2 Contractor shall deliver holsters and any accessories within 90 days after receipt of order.

Deliveries shall be shipped FOB Destination to all FBI (and other approved Federal government) locations within the continental United States (CONUS) and Outside the Continental United States (OCONUS).

C.3 GENERAL REQUIREMENTS - PER FBI POLICY GUIDE: THE SELECTED HOLSTER(S) MUST

MEET THE BASIC REQUIREMENTS AS CONTAINED IN THIS DOCUMENT, AS IT RELATES TO

“APPROVED FOR DUTY CARRY.”

C.3.1 All holsters must be Trade Agreement Act (TAA) compliant.

C.3.2 No components shall have been used previously.

C.3.3 All holsters shall present a 0-10 degree vertical draw. The capability to slightly cant the pistol, not to exceed 15 degrees, through attachment options is acceptable. The vender must submit all attachments required to achieve canting at the time of submission.

C.3.4 Holsters must fit their respective Glock 17M Gen5 MOS and Glock 19M Gen5 MOS pistols in the following configurations:

1. Equipped with the Aimpoint ACRO P2 optical sight, Aimpoint adapter plate AP- 200520, and AmeriGlo Custom Pistols suppressor height sight set (GL-815, GL-814, GL- 813); and

2. Equipped with the Trijicon RMR Type 2 optical sight, C&H Precision Glock MOS V4 Plate (GL-RSH), and Ameriglo Custom Pistols suppressor height sight set (GL-815, GL-814, GL-813); and

3. Equipped with the Trijicon RMR HD optical sight, C&H Precision Glock MOS V4 Plate (GL-RSH) or Forward Controls Design Adaptor Plate, (part number OPF-G) and Ameriglo Custom Pistols suppressor height sight set (GL-815, GL-814, GL-813).

C.3.5 Tactical and Concealment holsters must accommodate pistols which will have a pistol mounted light attached to the accessory rail. Presently, the FBI issues the Streamlight TLR-7A and

TLR-7X.

C.3.6 Holsters shall be designed for either the Glock 17M Gen 5 MOS or the Glock 19M Gen MOS. Holsters that are designed to accommodate both pistols may be submitted; however, if their design requires any modification, i.e. an adapter to allow either pistol to fit in the same holster, it will not be considered.

C.3.7 The Tactical Holsters will have an active retention device. Concealment holsters are not required to have an active retention device, but will be considered if so equipped.

C.3.8 All holsters and hardware shall be corrosion resistant.

C.3.9 Holsters shall be designed to be worn on the strong side of the shooter. For the purposes of this solicitation, the “strong side” is defined as the dominate hand side at either the 3 o’clock (right hand dominate shooter) or 9 o’clock (left hand dominate shooter).

C.3.10 Holsters must be produced in both left- and right-hand versions.

C.3.11 Holsters must be black in color (provide information in offers if other colors are available).

C.4 TACTICAL HOLSTER

C.4.1 Tactical Light-bearing holsters shall be available in black.

C.4.2 All of the operational controls for the Glock 17M Gen5 MOS and Glock 19M Gen5 MOS shall fit without exception, to include the Glock Part Number 33713 (dual extended magazine catch) and the Glock Part Number 47249 (extended ambidextrous slide stop lever).

C.4.3 Be constructed of durable material that will not excessively scratch, mar, or abrade any contact surface of the pistol through the life cycle of the holster.

C.4.4 The material and design shall be rigid enough not to allow any digit of the hand to pass between the holster and the trigger guard covering to prevent access to the trigger while the pistol is holstered. The trigger guard shall be fully covered.

C.4.5 The holster shall have an active retention device.

C.4.6 The retention device shall not require the use of the trigger finger.

C.4.7 The type, design, and placement of the retention device shall not change or alter the establishment of the grip by the strong hand.

C.4.8 The holster shall secure the pistol to the body at the belt line, strong side of the shooter.

C.4.9 The holster design shall allow the wearer to adjust its position so that when worn with body armor, the wearer is able to draw the pistol without interference from the body armor.

Design shall allow for a maximum drop of 4 inches below the belt line as measured from the back of the rear sight.

C.4.10 Holster design must include belt loops or belt loop attachment.

C.4.11 Belt loops or belt loop attachment must accommodate belts measuring between 1.5 and

1.75 inches in width. Adjustable loops and/or belt loop attachments are permissible.

C.4.12 The holster may incorporate a leg strap into its design.

C.4.13 Holster shall secure the pistol through strenuous physical activity.

C.4.14 Holster must allow the pistol to be drawn and holstered with one hand.

C.4.15 The attachment to the body shall be durable and sturdy enough to retain the pistol and holster on the body during strenuous physical activity, to include inversion.

C.4.16 The holster shall be of sufficient design and rigidity that the holster will not flex while seated, activating some of the operating controls of the pistol, for example, ejecting a magazine because of flex tension on the magazine catch.

C.4.17 The holster shall retain the pistol as certified by the manufacturer, with the same level of retention, with or without a light attached.

C.4.18 The holster shall secure the pistol through violent motion forward, backward, and straight up without disengaging the retention device. The retention device shall not suffer catastrophic damage as a result of this action.

C.4.19 The holster shall accommodate the Streamlight TLR-7A or TLR-7X pistol mounted light.

The presence or absence of a weapon mounted light shall not impact the holster’s ability to retain the weapon.

C.4.20 The holster itself, shall not extend (not to exceed 0.25 inches”) past the end of the Glock 17M Gen5 MOS and Glock 19M Gen5 MOS pistol barrels, respectively.

C.5 CONCEALMENT HOLSTER

C.5.1 All of the operational controls for the Glock 17M Gen5 MOS and Glock 19M Gen5 MOS shall fit without exception, to include the Glock Part Number 33713 dual extended magazine catch and the Glock Part Number 47249 extended ambidextrous slide stop lever.

C.5.2 Be constructed of durable material that will not excessively scratch, mar, or abrade any contact surface of the pistol through the life cycle of the holster.

C.5.3 Holster shall be designed to wear outside the waistband (OWB) and have an open muzzle end. Holsters which can be adapted to wear inside the waistband (IWB) will be considered.

C.5.4 Holster design will not allow the pistol to extend beyond the bottom of the holster.

C.5.5 The material and design shall be rigid enough not to allow any digit of the hand to pass between the holster and the trigger guard covering to prevent access to the trigger while the pistol is holstered. The trigger guard shall be fully covered.

C.5.6 At a minimum, holster design shall incorporate adjustable tension screws or other mechanism for retention purposes. Holsters may incorporate an active retention device, but it is not required.

C.5.7 If so equipped, the retention device shall not require use of the trigger finger. Additionally, the type, design, and placement of the retention device must not change or alter the establishment of the master grip prescribed to by the FBI.

C.5.8 The holster shall accommodate the Streamlight TLR-7A or TLR-7X pistol mounted light.

The presence or absence of a weapon mounted light shall not impact the holster’s ability to retain the weapon.

C.5.9 Holster shall secure the pistol to the body at the belt line, strong side of the shooter.

C.5.10 Holster design must include belt loops or a belt loop attachment.

C.5.11 Belt loops or belt loop attachment must accommodate belts measuring between 1.5 and

1.75 inches in width. Adjustable loops and/or belt loop attachments are permissible.

C.5.12 Holster shall allow the pistol to be drawn and holstered with one hand.

C.5.13 Holster, including any/all attachments must be durable and sturdy enough to retain the pistol and holster on the body during strenuous physical activity, to include inversion.

C.5.14 The holster shall secure the pistol through violent motion forward, backward, and straight up without disengaging the retention device. The retention device, if so equipped, shall not suffer catastrophic damage as a result of this action.

C.5.15 The holster shall be of sufficient design and rigidity that the holster will not flex while seated activating some of the operating controls of the pistol, for example, ejecting a magazine because of flex tension on the magazine catch.

C.6 QUALITY CONTROL PLAN

C.8.1 Contractor shall provide information on Quality Control measures applied to holsters sold under contract. Any revisions to the Quality Control Plan shall be forwarded to the COR within five (5) calendar days of the effective date.

C.8.2 Holsters which fail any portion of Contractor’s Quality Control testing shall be rejected and not shipped.

C.7 AUTHORIZED BUYERS

C.9.1 Authorized Buyers include Department of Justice agency components. Other agencies may seek permission to utilize the contract on a case-by-case basis. Interested parties shall contact the Contracting Officer (CO) for authorization. If approved by the CO, an authorization number will be utilized for record keeping purposes.

C.9.2 All orders shall be prioritized in the order they are received. Emergency orders placed by the FBI, as identified by CO or COR, shall receive priority over all other orders.

C.8 REPORTS

C.10.1 Contractor shall provide quarterly reports to the Contracting Officer within ten (10) calendar days of the end of the quarter [Jan-Mar/Apr-Jun/Jul-Sep/Oct-Dec] during which supplies were ordered. The report shall include:

a) Contract Number

b) Period of Performance (ex: Base Year/Qtr. 1)

c) List of orders “ACCEPTED” during quarter for each authorized buyer (include delivery order number & dollar value of order).

NOTE: “ACCEPTED” refers to an order that has been received during the quarter, regardless of if the order shipped. When an order has been received/accepted by the Contractor, the maximum, not to exceed, contract value is impacted.

d) Total dollar value of all accepted orders during the quarter (combined quarterly figure).

e) Total dollar value of usage to date (current quarterly figure combined with previous quarters) under the contract.

C.10.2 It is preferred that this information be provided using Microsoft Excel.

C.10.3 If the quarterly report is not provided within ten (10) calendar days of the end of quarter as required, a written explanation as to why the report is tardy shall be provided with the quarterly report.

C.9 SECURITY AND ACCESS CONTROL

On-site visits require a minimum of 48 hours advance notice, unless an exigent circumstance exists which will require prior CO or COR approval.

C.10 MEDIA STATEMENTS

All press statements and releases related to the contract(s) shall receive advance written approval by the Contracting Officer.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Packaging and packing for all items delivered under this contract shall be in accordance with commercial practice and adequate to ensure acceptance by common carrier and safe arrival at destination. The Contractor shall place the contract and delivery order number on or adjacent to the exterior shipping label.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 QUALITY ASSURANCE

E.1.1 As holsters may be used in the defense of life; the Government expects the Contractor to maintain the quality of the product throughout the life of the contract. Quality of the product delivered will be monitored by the COR or Technical Point of Contact (TPOC). In addition to physical inspection of the product, the COR/TPOC will monitor timely delivery and accuracy of order.

E.1.2 The Government may also conduct random Quality Assurance (QA) testing of product to ensure that the holsters meet performance requirements.

E.1.3 Any holster that fails the FBI’s random QA testing will be returned to the Contractor, at no cost to the Government, and replaced with an equal amount of supplies. The Contractor will be notified by the CO or the COR, in writing, of the nature of the failure, defect, or deficiency.

E.1.4 Contractor shall provide a primary point of contact and an alternate point of contact for any matters pertaining to holsters supplied under the contract(s).

E.1.5 Contractor shall take corrective action within ten (10) business days of written notification of a contract non-conformance. Action shall include replacement of all defective, deficient, or suspect holsters; and provide the CO and/or COR with written results of failure analysis and preventative measures to avoid repetitive non-conformances. Any issues pertaining to defective or deficient holsters shall be resolved to the satisfaction of the FBI.

E.1.6 Failure to maintain the standards established at the time of award is detrimental to the Government. Should a continuing pattern of failure emerge, this may constitute grounds for the initiation of contract termination proceedings.

E.2 WARRANTIES

E.2.1 Holsters sold under these contracts shall be warrantied for a period no less than one (1) year from receipt by the Government.

E.2.2 Contractor shall specify all that is covered during the warranty period.

E.2.3 Warranty claims shall be remedied at no expense to the government except for shipping item to the Contractor. Contractor will be responsible for return shipping costs.

E.3 Federal Acquisition Regulation Clauses

E.3.1 Clauses Incorporated By Reference (FAR 52.252-2)(FEB 1998) This contract incorporates the following clauses by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far

52.212-4 Contract Terms & Conditions – Commercial Products and Commercial

Services (Nov 2023) 52.246-4 Inspection of Services– Fixed-Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984)

E.4 Inspection and Acceptance

(a) Government inspections may be performed at the Government or contractor’s facility.

(b) Inspection, acceptance, and rejection decisions will be based upon item compliance with the specifications.

(c) The Government has the right to inspect and to evaluate the work being performed under the contract, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work.

(d) Payment will be deemed as notification of acceptance.

(e) Unless otherwise specified in an individual Delivery/Task Order, written notification of negative inspection results will be furnished by the Contracting Officer or COR within thirty

(30) days after delivery.

http://www.acquisition.gov/far

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far

The following contract clauses pertinent to this section are hereby incorporated by reference:

52.242-15 Stop-Work Order (Aug 1989) 52.247-34 F.O.B. Destination (JAN 1991)

F.2 PERIOD OF PERFORMANCE

The anticipated period of performance shall be a twelve (12) month base period, to begin on the date of award, with four (4) possible one-year option periods.

Performance Period

Estimated Start Date

Estimated Completion Date

Duration (Months)

Base Period 6/1/25 5/31/26 12 Option Period 1

6/1/26 5/31/27 12

Option Period 2

6/1/27 5/31/28 12

Option Period 3

6/1/28 5/31/29 12

Option Period 4

6/1/29 5/31/30 12

Option to Extend Period*

6/1/30 11/30/30 6

*Option to extend the term of the contract in accordance with 52.217-9 (Mar 2000)

F.3 DELIVERY SCHEDULE

F.3.1 Contractor shall deliver holsters within 90 days after receipt of order. In the event of a http://www.acquisition.gov/far delay, see F.4.

F.3.2 Contractor is to deliver the entire quantity of ordered holsters; however, partial shipments may be accepted with prior approval from the CO or COR.

F.4 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting delivery schedules or completion dates, or if the Contractor has knowledge of a situation that may delay the timely performance of this contract, the Contractor shall notify the CO and COR in writing within five (5) business days. Contractor shall provide the COR with (1) a detailed justification for the delay and (2) a realistic time for delivery.

F.5 PLACE OF DELIVERY

F.5.1 Delivery of the holsters shall be “FOB Destination.”

F.5.2 Holsters shall be shipped to all FBI (and other approved Federal government purchasers) locations within CONUS or OCONUS, specifically Puerto Rico, Alaska, and Hawaii. Shipping address will be noted at the time of order.

SECTION G – CONTRACT ADMINISTRATION

G.1 CONTRACT ADMINISTRATION

The functions inherent to this contract shall be performed by the designated Contracting Officer, per FAR Subpart 42.302, Contract Administration Functions. Direction that will modify the scope, terms and conditions, funding or any other action that may modify the agreements as originally entered into with the government must be from the CO. TOs may have different Contracting Officers (CO). Contact information for the Contracting Officer is provided below:

Brian Ames, Contracting Officer Federal Bureau of Investigation, National Acquisition Program Unit, (NAPU) 4910 Fowler RD

Redstone Arsenal, AL 35898

Telephone # 256-678-2836 Email: bames@fbi.gov

G.2 JAR 2852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE

(COR) (NOV 2020)

A. Mr./Ms. (Name) of (Organization), (Address), (Area Code & Telephone No.,), is hereby designated to act as Contracting Officer’s Representative (COR) under (contract #), for the period of (specify the performance period of the contract that the designation covers).

B. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily; evaluating performance of the contractor; and, certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

C. The COR does not have the authority to issue direction that: constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

Constitutes a change as defined in the clause entitled “Changes” or other similar contract term. (iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance; Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract; Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions; Interferes with the contractor's right to perform under the terms and conditions of the contract; Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

(End of clause)

G.3 ADMINISTRATIVE CONTRACTING OFFICER (ACO)

An individual may be named upon award. Any/all contract related matters shall be addressed to the attention of the CO/ACO throughout the life of the contract. Technical matters shall be addressed with the COR.

G.4 TECHNICAL POINT OF CONTACT (TPOC)

The COR shall serve as a single technical point of contact for the contract and provide contract wide technical and managerial direction. A Technical Point of Contact (TPOC) may be identified for each Task/Delivery Order under the contract and serve to provide technical guidance and leadership for that effort. Detailed or unique technical direction or approvals pertinent for each individual order shall come from the TPOC; however, the COR remains the individual ultimately responsible for the technical aspects and decisions of the overall contract. The direction of the COR takes precedence over the TPOC. No oral statement of any person, Government or contractor, shall modify or otherwise affect the terms, conditions, or specifications stated in this contract. All modifications of the contract must be made in writing by the CO.

The COR and TPOC do NOT have the authority to and may NOT issue any technical direction which:

• Constitutes an assignment of work outside the general scope of this effort;

• Constitutes a change as defined in the "Changes" clause;

• In any way causes an increase or decrease in the cost or the time required for performance;

• Changes any of the terms, conditions, or other requirements of this effort; and

• Suspends or terminates any portion of this effort.

• The COR and TPOC do not have the authority to commit government funds.

G.5 ORDERING

In accordance with Federal Acquisition Regulation (FAR) 16.506(a), Ordering, and the clause at 52.216-18, Ordering, any supplies, and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

G.6 NAME OF OMBUDSMAN

An Ombudsman has been established for this procurement. The role of the Ombudsman is to review complaints from contractors and ensure they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. Offerors may contact the Ombudsman directly at the number below:

The Ombudsman’s contract information will be made available upon request.

G.7 INVOICING REQUIREMENTS

A. Invoices shall be submitted electronically to:

FBI IMPLEMENTATION OF INVOICE PROCESSING PLATFORM (IPP)

ELECTRONIC INVOICING SYSTEM

The Federal Bureau of Investigation (FBI) is implementing an electronic invoicing system, the Invoice

Processing Platform (IPP), to comply with the Office of Management and Budget’s 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s

Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Beginning in January 2021, the FBI will progressively increase the number of contracts that it transmits to

IPP. To prepare for this transition, please review the transition schedule and actions below.

Action to take:

If you are already enrolled in IPP:

If your company is already registered in IPP, you will not be required to re-register. Please contact your organization’s IPP account administrator so that he/she may add you as an additional user to your company’s vendor profile. If necessary, update and/or correct relevant user data in your company’s IPP collector account. Additionally, please ensure that your company is registered in SAM.gov. Your company’s Electronic Business POC in SAM.gov will be designated as an IPP administrator by default.

This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions.

Upon notification by a Contracting Officer (signed purchase order, signed purchase order modification, etc.), please submit your invoices via the IPP system. The cover pages of applicable purchase orders and purchase order modifications will contain the following advisory: “Send all invoices via

IPP, NOT central_invoices@fbi.gov.”

http://www.ipp.gov/ mailto:central_invoices@fbi.gov

If you are NOT already enrolled in IPP:

If your company is not registered to use IPP, no action in IPP is required at this point in time. The FBI will enroll your company by using the provided contact information relevant to your company in

SAM.gov. Please ensure that your company is registered in SAM.gov. Your company’s Electronic

Business POC in SAM.gov will be designated as an IPP administrator by default. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up

User IDs using a shared email address.

1. To begin the IPP enrollment process, your company’s designated Electronic Business POC in

SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the

User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

3. Upon notification by a Contracting Officer (signed purchase order, signed purchase order modification, etc.), please submit your invoices via the IPP system. The cover pages of applicable purchase orders and purchase order modifications will contain the following advisory: “Send all invoices via IPP, NOT central_invoices@fbi.gov.”

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See

IPP.gov for more details.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

• Phone: (866) 973-3131

• Email: IPPCustomerSupport@fiscal.treasury.gov

• For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

For general questions related to the FBI’s transition to IPP, please send an email to

IPP@fbi.gov.

For contract-specific questions, please contact the designated contracting officer for your contract.

mailto:ipp.noreply@mail.eroc.twai.gov mailto:central_invoices@fbi.gov http://www.ipp.gov/ http://www.ipp.gov/ mailto:ippcustomersupport@fiscal.treasury.gov https://www.ipp.gov/vendors/faq-vendors.htm http://www.ipp.gov/ mailto:IPP@fbi.gov

We appreciate your patience and participation as we make this transition.

B. All invoices are required to have a unique identifying, non-duplicable number, and reflect the contract number, delivery order number, list of supplies, delivery date and Contractor point of contact information (name, email address, phone number).

C. It shall be the Contractor’s responsibility to include the information required by this contract on each invoice. If an invoice does not contain the above information, the Government reserves the right to reject the invoice as IMPROPER and notify the vendor within seven (7) days after receipt of the invoice at the designated billing office. Resubmission of a PROPER invoice will be required.

D. Any requirement for resubmission for payment or Contractor questions regarding payment should be directed to the COR or Agency Point of Contact under the contract. All follow-up invoices (i.e. revised, resubmitted) shall be marked "REVISED".

G.8 SMALL BUSINESS ACCELERATED PAYMENT

Contractor must indicate its business size on each invoice to assist payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, ‘ACCELERATING PAYMENTS TO SMALL BUSINESSES FOR GOODS AND SERVICES’, dated 09/14/2011. The Prompt Payment Act still applies to this action; however, the agency will make best efforts to pay proper invoices within 15 days.

G.9 PAYMENT

Payment will be made by the FBI’s Commercial Payments Unit (CPU) in accordance with the Prompt Payment Act upon COR certification of receipt of supplies.

G.10 WITHHOLDING OF CONTRACT PAYMENTS

Notwithstanding any other payment provision of this contract, failure of the Contractor to submit required reports when due or failure to perform or deliver required work, supplies, or services will result in the withholding of payments under this contract unless such failure arises out of causes beyond the control, and without the fault or negligence of the Contractor as defined by the terms and conditions of the contract. The Government shall promptly notify the contractor of its intention to withhold payment of any invoice or voucher submitted.

G.11 SYSTEM FOR AWARD MANAGEMENT REQUIREMENT (SAM)

The Offeror and Awarded Contractor shall ensure its company is registered in the System for Award Management (SAM). Effective July 29, 2012, all vendors shall be registered SAM to receive government contracts. In addition, the FBI implemented a new financial management system that has a direct interface with SAM. It is the Contractor’s responsibility to ensure that company information in SAM is current, accurate, and complete. This information includes TIN, EFT, DUNS, addresses, and contact information.

The EFT banking information on file in SAM will be the information the FBI uses to processes payment with vendors doing business with the FBI.

If the Contractor does not maintain an active registration in SAM payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 DISCLOSURE OF DATA UNDER THE FREEDOM OF INFORMATION ACT (FOIA)

If a request for information contained in a proposal is requested under the FOIA, the Government shall have the right to disclose any information or data contained in a proposal that results in a contract to the extent provided under the FOIA, notwithstanding any restrictive legends that may have been placed upon it in accordance with other contract provisions. The Government will, before disclosure, make an administrative determination on a case-by-case basis as to whether the information requested is exempt from disclosure by one of the established exceptions to the ACT. In making this determination the procedures outlined in 28 CFR, paragraph 16.7 shall be followed which, in part, affords the submitter of a proposal an opportunity to object to disclosure.

H.2 GOVERNMENT RIGHTS IN DATA AND COPYRIGHTS

The Government shall have unlimited rights, as delineated in the FAR clause Rights in data-special works (52.227-17) which is included in SECTION I by reference, to all documentation and other data developed by the Contractor under this contract.

The Contractor shall not duplicate or disclose in any manner, for any purpose whatsoever, or have or permit others to do so, any documentation or other data developed and/or obtained by the Contractor under this contract. Any publications, presentations and other release of information regarding this contract must be pre-approved by the Contracting Officer.

H.3 ACCESS TO FEDERAL BUREAU OF INVESTIGATION (FBI) LOCATIONS

Performance under this contract may require access to FBI locations to provide some service, product, or perform some other official function of interest to the FBI. Requirements, as identified below, including approval by the FBI's Security Division, must be satisfied prior to access. Contractors who will require escorted access, including short-term, intermittent, or infrequent access, to an FBI facility must complete an "Access of Non-FBI Personnel to FBI Facilities, Background Data Information Form," (FD-816), a "Privacy Act of 1974 Acknowledgment Form" (FD-484) and two Fingerprint Cards (FD-258). Completed forms should be provided to the assigned Contracting Officer's Representative (COR) at least 10 days prior to required access.

H.4 CONTRACTOR SUITABILITY REQUIREMENT

Access to FBI facilities and information is subject to specific security and suitability requirements.

The FBI reserves the right and prerogative to deny and/or restrict facility and information access of any contractor employee determined by the FBI, at any time during performance, to be unsuitable for access and/or present a risk of compromising sensitive government information to which he or she would have access to under this contract. Contractors will be allotted a reasonable amount of time, determined by the government, to replace the employee found not suitable for continued contract performance. Failure to replace the employee may result in a no cost termination for cause by the government.

H.5 DISRUPTION TO THE SCHEDULE

The Contractor shall notify the COR at any time when there is or may be a disruption of any type which would delay any deliveries under the schedule. Such notification shall be provided to the COR by telephone, as soon as the situation is known to the Contractor and shall be followed up in writing to both the COR and Contracting Officer within five (5) days.

H.6 RELEASE OF INFORMATION-PUBLICATIONS BY CONTRACTOR PERSONNEL

The Federal Bureau of Investigation (FBI) specifically requires that Contractor shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties. For purposes of this clause, "Information" shall include but not be limited to: in any media or all media including on the web or web sites; publication, studies, books, these , photographs, films or public announcements, press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such is: (i.) already known to the contractor prior to the commencement of the contract (ii.) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act. No release of information shall be made without the prior written consent of the Office of Public Affairs and the Contracting Officer. The contractor and author are warned that disclosure is not without potential consequences. The FBI will make every effort to review proposed publications in a timely manner to accommodate these and other publications Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/coauthor any publication derived from this contract.

H.7 CONTRACT MINIMUM AND MAXIMUM

H.8.1. The minimum award amount guaranteed each contractor under this indefinite delivery/ indefinite quantity type contract is $1,000.00. There is no minimum guarantee for each base/option period. The minimum guarantee may be satisfied an any time during the IDIQ period of performance.

H.8.2. The maximum total dollar value under this indefinite delivery/indefinite quantity contract is $2,000,000.00 for concealment holsters and $2,900,000.00 for tactical holsters.

This maximum applies to the potential five year term of the contracts and is the aggregate of all awarded contracts under this solicitation.

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.203-5 COVENANT AGAINST CONTINGENT FEES MAY 2014

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

AND REQUIREMENT TO INFORM EMPLOYEES

OF WHISTLEBLOWER RIGHTS

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL JAN 2017

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.212-4 CONTRACT TERMS & CONDITIONS – NOV 2023

COMMERCIAL PRODUCTS and COMMERICAL SERVICES

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL MAR 2023

BUSINESS SUBCONTRACTORS

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS AND COMMERICAL SERVICES (JAN

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

https://www.acquisition.gov/far/

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV

2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15

XX (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

XX (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

XX (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN

2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

XX (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

XX (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) ( 31 U.S.C. 6101 note).

XX (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10…