Holiday Lighting PWS COA5 Nov 2026 DRAFT.pdf

Performance Work Statement (PWS)

Full-Service Holiday Lighting Display

11/1/2026

1. INTRODUCTION: The United States Central Command (USCENTCOM) has a requirement for a full-service holiday lighting display located at B565, B570, and B571. The Contractor shall furnish all labor, lights, materials, parts, travel, and equipment to set-up, maintain, teardown, and store in support of this Performance Work Statement (PWS).

The requirements above are hereafter referenced as “Full Service”. The Contractor shall perform to the standards in this contract. This Performance Work Statement (PWS) requires the work to be performed by qualified contract professionals, and they will hereafter be referred to as “Contractors.”

The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for each model the Contractor services at USCENTCOM to the Contracting Officer and/or the COR within 10 days after contract award. Contractor shall revise this documentation whenever service personnel are assigned or re-assigned to USCENTCOM. The

Contracting Officer or COR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing USCENTCOM equipment.

2. DEFINITIONS/ACRONYMS:

2.1. American National Standards Institute (ANSI)

2.2. Contracting Officer (CO) – VA official with the authority to enter, administer, and/or terminate contracts and make related determinations and findings.

2.3. Contracting Officer's Representative (COR) – VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. Responsibilities include certification of invoices, placing orders for service, providing technical guidance, and overseeing technical aspects of the contract. All administrative functions remain with the Contracting Officer.

2.4. Contractor –refers to both the prime Contractor and his/her employees, and any sub-contractor and their employees.

2.5. Field Service Engineer (FSE)

2.6. Fixed-price contract- is a type of contract that provides for a price that is not subject to any adjustment based on the contractor's cost experience in performing the contract.

2.7. NICET – National Institute for Certification in Engineering Technology

2.8. National Fire Protection Association (NFPA) - is a United States trade association, albeit with some international members, that creates and maintains private, copyrighted standards and codes for usage and adoption by local governments.

2.9. National Electrical Code (NEC)

2.10. Occupational Safety and Health Administration (OSHA)

2.11. Quality Assurance Surveillance Plan (QASP) – an organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the

Contractors continuous performance.

2.12. Quality Control and Quality Control Plan (QCP) – Those actions taken by the Contractor to control the production of goods or services so they will meet the requirements of the contract.

2.13. Performance Work Statement (PWS) - is a statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.14. Weekends, Holidays, Evenings and Nights Hours – WHEN

3. REFERENCES:

3.1. NFPA 70, National Electric Code

3.2. NFPA 70B, Chapter 28 Uninterruptible Power Supply (UPS) Systems

3.3. NFPA 70E, Standard for Electrical Safety in the Workplace

DRAFT

https://en.wikipedia.org/wiki/United_States

3.4. NFPA 101, Life Safety Code, Latest Edition

3.5. OSHA Standard 29 CFR Part 1910, Subparts: I, J, R, & S

3.6. OSHA - Safety and Health Regulations for Construction Part 1926 Subpart K - Electrical

3.7. Inter-National Electrical Testing Association (NETA) – Maintenance & Testing

Specifications

3.8. Operating/Maintenance manuals and specifications of all components of identified systems.

USCENTCOM will not provide service manuals or service diagnostic software to the contractor. The

Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract.

4. GENERAL REQUIREMENTS:

4.1. Contractor will provide full-service holiday lighting display. This full service will include but not be limited to the safe operation and maintenance of the holiday lighting system and its controlling equipment. This full-service requirement is located and highlighted below. In strict accordance with this

Performance Work Statement (PWS), terms and conditions, service shall include, but not limited to, labor, supervision, supplies, equipment, and verification/material necessary for complete and safe operation throughout the holiday season.

4.2. Locations of Performance.

7115 Boundary Blvd.

MacDill AFB Tampa, FL 33621

4.3. Background: This “full-service” holiday lighting display will be installed on bldgs. 565, 570, 571.

4.4. Performance Period: The Contractor will provide this “full-service” November the week before

Thanksgiving Day - 2 Jan of each calendar year.

4.5. Federal Holidays listed below:

New Year’s Day January 1st

Martin Luther King Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11th

Thanksgiving Day Last Thursday in November

Christmas Day December 25th

5. SPECIFIC REQUIREMENTS/TASKS AND ASSOCIATED DELIVERABLES.

5.1. Contractor shall provide the following services:

5.1.1. Contractor shall set up and tear-down of lighting display

5.1.2. Contractor shall hang lights at vertical (8) edges (roof to ground)

5.1.3. Contractor shall hang lights along the roof line (app. 600ft)

5.1.4. Contractor shall light live oaks/magnolia trees (21 ea.)

5.1.5. Contractor shall light live sable/queen Palm (27 ea.)

5.1.6. Contractor shall light live ligustrum trees (4 ea.)

5.1.7. Contractor shall install 10-foot wreaths (4 ea.), between 3rd and 4th floor without obscuring any windows B565/B570.

5.1.8. Contractor shall update and replace equipment as needed.

5.1.9. Contractor shall perform Preventative Maintenance (PM) and inspections.

5.1.10. Contractor shall store all the holiday equipment and lighting displays.

5.1.11. Contractor shall provide a quality assurance program. Provide detailed measurable performance standards that directly relate to the full-service lighting display and the essential improvements needed to maintain efficient operation and control.

5.1.12. Contractor shall provide telephone support shall be available 24/7 including Holidays and weekends to resolve minor system issues via phone. Non-emergency issues shall be resolved during a regularly scheduled weekly PM Visit.

5.1.13. Contractor shall provide service reports at the completion of each service. All service reports shall be signed by Civil Engineering Squadron COR for this contract or his designee upon completion. Routine services for weekly PM Inspection shall contain the contract number, date of service, time reported, time departed, and details of services performed. These documents shall be part of the quarterly review requirement.

5.2. System Performance Updates and Upgrades. Monthly/Weekly inspection, maintenance and repairs to the lighting system and controls shall be provided.

5.3. Government-furnished items and services: N/A.

6. REPORTING REQUIREMENTS

6.1. The contractor will report to the COR or his representative upon arrival on site and prior to departure of site.

6.2. The technician will report any issues that may arise with the full-service holiday lighting display that will need to be addressed to ensure the system is maintained and operates properly.

7. CONTRACTOR EXPERIENCE REQUIREMENTS. The contractor will have fully trained/certified technicians for the full-service holiday lighting systems.

8. CONTRACTOR SECURITY REQUIREMENTS. Because work is being accomplished near a sensitive area, the contractor shall also provide additional information to be turned over to the HQ

USCENTCOM Facilities Office.

8.1. Employee Information: The contractor shall comply with all security controls in place at the work site, to include escort requirements, access badges, and vehicle search and security clearances. The contractor shall not employ persons for work on this project if such employee(s) are identified by the Government as a potential threat to the health, safety, security, general well-being or the operational mission of the U.S. Central

Command and its population. Unclear contractor personnel shall have a Government escort and must always remain with the escort provided to meet site access requirements.

The contractor shall, following award of the project, provide a list of each employee who will require access to the base, including the employees of all subcontractors. The list must include:

8.1.1. Employee’s full name (first, middle, last)

8.1.2. Date of birth

8.1.3. Driver’s license number, OR other government issued photo identification card

8.1.4. Dates access is required for each employee who will work on the CENTCOM campus

8.2. Contractor Vehicles. All contractors' vehicles must have current registration and proof of insurance;

and the vehicle operator must have a valid driver's license. Vehicles may not remain parked at or in the vicinity of the Visitor's Reception Facility or at any Air Force gate for longer than 30 minutes. Vehicles left unattended for more than 30 minutes are subject to being towed at the owner's expense. The Facilities Office will provide a limited number of contractors’ parking space near building 570. ALL VEHICLES ENTERING

MACDILL AFB ARE SUBJECT TO INSPECTION BY SECURITY FORCES PERSONNEL.

8.3. The contractor shall be responsible for the return of all AF Forms 75 issued to any employee working on the project to the 6th Contracting Squadron/LGCM after completion of the project.

8.4. The Contractor shall not allow cameras or any form of recording devices to be used or on the site.

Photographs and other recordings of any sort are strictly prohibited without the written permission of the

Facility Office. Violations may result in the confiscation of suspect devices without guarantee of timely return.

8.5. The use or possession of cell phones and other electronic devices is prohibited within 25’ of, or inside, USCENTCOM facilities. Cell phones may be used outside of buildings, however, not used within 25’ of any command facility.

8.6. The contractor shall comply with all security controls in place at the work site, including escort requirements, access badges, and vehicle search and security clearances. The contractor shall not employ people for work on this project if such employees are identified by the Government as a potential threat to health, safety, security, general well-being or the operational mission and properties of CENTCOM and its population. Unclear contractor personnel shall have a Government escort and must always remain with provided escort to meet site access requirements.

8.7. Violations of these security requirements will revoke any or all passes. The Government reserves the right to deny access to any person, with no consequence to the contract.

9. SPECIAL INSTRUCTIONS

9.1. All work shall be performed in strict accordance with all applicable codes and regulations within

OSHA, ANSI, NEC, NFPA, ASTM, and ASME.

9.2. The DOD will provide NO tools, equipment, or labor except as specifically noted within this

Performance Work Statement (PWS).

10. DELIVERY. Upon awarding the contract, the contractor shall contact the Contracting Officer for the appropriate start date and coordinate with the COR.

11. PROGRESS and COMPLIANCE

11.1. The contractor shall make recommendations for changes and improvements, which may be pertinent to meeting the scope of work, only to the extent indicated on this agreement. No additional services shall be provided without the prior approval of the Contracting Officer.