Holiday_Decoration_Services_(Addendum_#2_Revision).pdf

24-535-IFB

HOLIDAY DECORATION SERVICES

RELEASE DATE: April 14, 2024

DEADLINE FOR QUESTIONS: May 1, 2024

RESPONSE DEADLINE: May 14, 2024,11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/goaa https://secure.procurenow.com/portal/%7bproject.government.code%7d

TABLE OF CONTENTS

INVITATION FOR BID

Holiday Decoration Services

I. Scope of Work II. Vendor Submissions

III. Pricing Tables

Attachments:

B - 24-535-IFB Holiday Decor Services Final

GREATER ORLANDO AVIATION AUTHORITY

1. Scope of Work

Please see the #Attachments section for technical specifications, and attachments.

1.1. Scope of Work

Please see the link below for all specifications, and attachments:

Attachment https://government-project.s3.us-west-2.amazonaws.com/85732/13aaa675-45d7-4cef-b9d5-73b530f893fe_24-535-IFB_Holiday_Decor_Services_Final.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ELELNX7S%2F20240412%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240412T170623Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjECkaCXVzLXdlc3QtMiJIMEYCIQDMlnx2veAEwGQqsnlejJN9zorAJHls7ivJtzshBWYCQAIhAM1icwAJuXZ2ufxUc54rMD2B68FwkzdmQ8%2F7LI78bNNhKoMFCGIQAhoMODkyMzY0Njg3NjcyIgyCvs6qHB2tK6oLZdYq4AQGC2H3K2rHWzSmcMbxVmMjE1aaUkgBVsKYsOI3goScwUyPMGKBfBU4W9%2BlC7vya5bBRy4M1hLa3g70zA34zg4LeVG6fgNQiLaWIQsZD8H739Bou5IvRy5yFHIqYuBvats8d%2B81i3Z2QWEKFTk2tSXK%2B6%2BeKd8De2bmcvfry2u3EEIfvMWTOQiN2L4%2BDkF3%2F17mKqcyJqnVR157LCqaX0lejEBdEMWuDlUEDuphy%2BKKrOStUvBygUSC0%2BJmOGFBSGGpZ5vnWyal2QnywOYOkEcVUJvGZq3K9j0i1XBno65sEhvBdzRnmAdeVrDQE3IUhILhk8Bfy32%2BYg%2BgYNsP6xSYEEikXgXNcF3G6uh0GCLj%2BRtGmG7PRrFybqxulSCvvBZAsmw9bZhjvKQ2ihnaMKW%2B%2BYzQhyr24V0uSjph91G2kC2rzbFqCQJGyi%2BhlV2RaDme4PDjJnNXTFXuxK3nvkzbz1q0YQW%2BWyqERMYMnLnKPgRSjnDG%2Ffg%2FXXUZsg9nemXG5CzN3b2qz7TJ54Bza4n2Yl8PfiKl3NhDCQw3QOrQLmReFDJSDGZl5iuaM%2Fs%2B4AbHgwuW1phdRqRoDe6cE5eG6COZNWS7u5%2FThPYqMM0tKw1nZ20kyTP0AE%2BrLIt6B7ZW1Fhq9dhSk717G478CSK3T2LHV4jwCCYHSQ922e5IFGH34s7uwdLFgfhSZPRejjxlWTtYERn06ywACCgods96Sb9znDXGXb%2FjD1k89Wl6z5SLxGGmh1HavZjNJEiel%2FR2a0VHulPCzZ%2BlAUfYatt5vwW9qZ7feH12YslNprMocDDR0eWwBjqaAaYf8AdkPpWXSQFmTtuVOLnCVFC5wJ9gcZRakYB113R%2BDBUFIvx77sWy0wueSltb2iXRNubQsRK2cp9I%2FExkO7SNaaApauL54qTnYJUd9W%2FxPyWWxTCYFMiMtPG2Tc7Yr8NA5noUGoO325pAxMjyF%2BWwuVZxH2iDl9OKeIADQUeJN3Jlqj9V4%2BjbcxBB%2FD3VWNZywLgIfoQUnvM%3D&X-Amz-Signature=ff285ebbbcefa260e35fba6f0718ddd6406701819238fe90fdd1576405e60a82&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%2224-535-IFB_Holiday_Decor_Services_Final.pdf%22&x-id=GetObject

2. Vendor Submissions

2.1. Respondent Company Name and Contact Information*

Provide the name of Respondent's company (including the name of any parent company), Include: Contact name and complete contact information of individual responsible for account (“Lead Individual”).

Maximum response length: 5000 characters

*Response required

2.2. Type of organization (corporation, sole proprietor, partnership, other)* Maximum response length: 200 characters

*Response required

2.3. Federal employer identification number*

Maximum response length: 200 characters

*Response required

2.4. Pricing Table*

Please confirm that you have completed the Pricing Table in OpenGov and have not included any additional pricing in your response elsewhere.

☐ Please confirm

*Response required

2.5. REVISIONS | ADDENDA | QUESTIONS & ANSWERS * Participant confirms that they have reviewed revisions and all answers to questions published and any addenda up until the bid closing date and have given consideration to all information in preparing the response to this solicitation. This is a confirmation of acknowledgement.*

☐ Please confirm

*Response required

2.6. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2.7. Please confirm that your firm has completed and delivered a Wall Tree.

Please include date of delivery.*

*Response required

2.8. Registered with the State of Florida.*

Respondent shall be registered/qualified to do business in the State of Florida.

Upload a copy of such registration/qualification.

*Response required

2.9. Five Years’ Experience*

Respondent must provide proof of having a minimum of five years’ experience related to Indoor Holiday Decorations for events and large facilities of similar scope and size. Please provide dates, description of services, size of event or facilities and contact information that will validate this minimum requirement.

*Response required

2.10. Holiday Trees Exceeding 40 Feet*

Respondent must confirm that they have experience in setting up Holiday trees exceeding 40 feet.

☐ Please confirm

*Response required

2.11. Respondent must provide a list, at minimum, of three (3) entities to include contact information, project name and pictures to affirm its experience in setting up Holiday trees exceeding 40 feet, that were successfully completed. *

*Response required

2.12. Signed Contract.*

Please confirm that the Respondent is willing to sign the Contract set forth in this Solicitation, as amended, within ten (10) days after receipt of the Notice of Intent to Award. The Aviation Authority’s goal is that the terms and conditions stated in the Solicitation Documents will constitute the terms of the final Contract between the Aviation Authority and the successful Respondent, without significant or material change to such terms or conditions.

☐ Please confirm

*Response required

2.13. Proof of Insurability*

The submittal shall contain proof of insurability issued by a company currently authorized to do business in the State of Florida and with an A.M. Best Company rating of at least B+ and a Financial Size Category of "Class VI" or higher according to the most current edition of AM Best Rating for the required insurance(s) listed in the solicitation under Section: Insurance Requirements.

The Respondent’s submittal shall demonstrate ability to meet all portions listed in Section:

Insurance Requirements of this solicitation by providing evidence of one of the following: Certificate of Insurance on Acord form or form acceptable to Aviation Authority, signed affirmation of ability to comply from a licensed insurance agent, or insurance quote.

Please upload proof of insurability.

*Response required

2.14. Respondent’s Certification*

I have carefully examined the Solicitation document located in the e-Procurement Platform and any and all other documents accompanying or made a part of this Solicitation.

I hereby propose to furnish the goods or services specified in this Solicitation at the prices or rates quoted in my submittal. I agree that my submittal will remain firm for a period of up to one-hundred-twenty (120) days in order to allow the Aviation Authority adequate time to evaluate the submittals.

I confirm that all information contained in this Solicitation Response is truthful to the best of my knowledge and belief. I further confirm that I am duly authorized to submit this Solicitation on behalf of the Respondent as its act and deed and that the Respondent is ready, willing and able to perform if awarded the Contract.

I confirm, under oath, that this Solicitation is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a Solicitation for the same product or service. I further certify that no officer, employee or agent of the Aviation Authority or any other Respondent has a financial interest in this Solicitation. I further confirm that I have executed this Respondent's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

☐ Please confirm

*Response required

2.15. Certification Regarding Prohibition Against Contracting with Scrutinized Companies*

This form shall be completed and signed by the Respondent’s duly authorized representative.

Failure to return the forms with the submittal may cause the Response to be deemed as non-responsive.

Please download the below documents, complete, and upload. Name the uploaded file:

"Scrutinized Companies Form."

• Certification_Regarding_Pro...

*Response required

2.16. E-Verification Certification Form*

This form shall be completed and signed by the Respondent’s duly authorized representative.

Failure to return the forms with the submittal may cause the Response to be deemed as non-responsive.

Please download the below documents, complete, and upload. Name the uploaded file: "E- Verification Certification Form".

• E-Verify_(1).docx

*Response required

2.17. Complete and Sign Conflict of Interest Disclosure Form* Please download the below Conflict of Interest Disclosure Form, complete, and upload. Name the uploaded file: "Conflict of Interest Form".

• Conflict_of_Interest_Disclo...

*Response required

2.18. Current W9*

Provide the Respondents Taxpayer Identification Number and Certification. Go to the following website for instructions and the latest information: www.irs.gov/FormW9

Please upload current signed W9. Name the uploaded file: "Current W9".

*Response required 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https://www.irs.gov/FormW9

3. Pricing Tables

REPAIR, REFURBISHMENTS AND REFRESH HOLIDAY DECORATIONS - YEAR ONE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 52’ Tall Tree, w/drum base 1 Each

2 40’ Tall Tree, w/platform and fence 1 Each

3 25’ Tall Tree, w/lighted base 4 Each

4 9 ½’ Tall Tree 1 Each

5 7 ½’ Tall Tree 1 Each

6 60” Decorated Wreaths* 15 Each

7 48” Lighted Wreaths* 40 Each

8 36” Wreaths* 60 Each

9 Wall Trees* 30 Each

10 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

11 Centerpiece 75 Each

12 Escalator Display - TBD 4 Each

13 Garland Displays 15 Each

14 Airplane Display 1 Each

15 Large Light Bulbs Display 1 Each

16 Ornament Photo Op Display 1 Each

TOTAL

SET-UP AND TAKE DOWN OF HOLIDAY DECORATIONS - YEAR ONE

Line Item Description Quantity Unit of Measure

Unit Cost Total

17 52’ Tall Tree, w/drum base 1 Each

18 40’ Tall Tree, w/platform and fence 1 Each

19 25’ Tall Tree, w/lighted base 4 Each

20 9 ½’ Tall Tree 1 Each

21 7 ½’ Tall Tree 1 Each

22 60” Decorated Wreaths* 15 Each

23 48” Lighted Wreaths* 40 Each

24 36” Wreaths* 60 Each

25 Wall Trees* 30 Each

26 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

27 Centerpiece 75 Each

28 Escalator Display - TBD 4 Each

29 Holiday Décor Rental 1 Each

30 Contractors % Mark-Up (enter % using decimal place. Example 10% = .1)

75,000 Each

31 Garland Displays 15 Each

32 Airplane Display 1 Each

33 Ornament Photo Op Display 1 Each

34 Various Holiday Decorations 100 Hourly

35 Decorating Services 100 Hourly

SERVICES - YEAR ONE

Measure

Unit Cost Total

36 Skilled Labor 500 Hourly

37 Unskilled Labor 500 Hourly

38 Install/Removal of Holiday Décor Rentals, Supervisor

68 Hourly

39 Install/Removal of Holiday Décor Rentals, Installers

250 Hourly

40 Equipment Rental, Bucket Lift 2 Monthly

41 Equipment Rental, Scissor Lift 2 Monthly

42 Equipment Rental, Forklift 2 Monthly

REPAIR, REFURBISHMENTS AND REFRESH HOLIDAY DECORATIONS - YEAR TWO

Measure

Unit Cost Total

43 52’ Tall Tree, w/drum base 1 Each

44 40’ Tall Tree, w/platform and fence 1 Each

45 25’ Tall Tree, w/lighted base 4 Each

46 9 ½’ Tall Tree 1 Each

47 7 ½’ Tall Tree 1 Each

48 60” Decorated Wreaths* 15 Each

49 48” Lighted Wreaths* 40 Each

50 36” Wreaths* 60 Each

51 Wall Trees* 30 Each

52 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

Measure

Unit Cost Total

53 Centerpiece 75 Each

54 Escalator Display - TBD 4 Each

55 Garland Displays 15 Each

56 Airplane Display 1 Each

57 Large Light Bulbs Display 1 Each

58 Ornament Photo Op Display 1 Each

SET-UP AND TAKE DOWN OF HOLIDAY DECORATIONS - YEAR TWO

Measure

Unit Cost Total

59 52’ Tall Tree, w/drum base 1 Each

60 40’ Tall Tree, w/platform and fence 1 Each

61 25’ Tall Tree, w/lighted base 4 Each

62 9 ½’ Tall Tree 1 Each

63 7 ½’ Tall Tree 1 Each

64 60” Decorated Wreaths* 15 Each

65 48” Lighted Wreaths* 40 Each

66 36” Wreaths* 60 Each

67 Wall Trees* 30 Each

68 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

69 Centerpiece 75 Each

70 Escalator Display - TBD 4 Each

Measure

Unit Cost Total

71 Holiday Décor Rental 1 Each

72 Contractors % Mark-Up (enter % using decimal place. Example 10% = .1)

75,000 Each

73 Garland Displays 15 Each

74 Airplane Display 1 Each

75 Ornament Photo Op Display 1 Each

76 Various Holiday Decorations 100 Hourly

77 Decorating Services 100 Hourly

SERVICES - YEAR TWO

Measure

Unit Cost Total

78 Skilled Labor 500 Hourly

79 Unskilled Labor 500 Hourly

80 Install/Removal of Holiday Décor Rentals, Supervisor

68 Hourly

81 Install/Removal of Holiday Décor Rentals, Installers

250 Hourly

82 Equipment Rental, Bucket Lift 2 Monthly

83 Equipment Rental, Scissor Lift 2 Monthly

84 Equipment Rental, Forklift 2 Monthly

REPAIR, REFURBISHMENTS AND REFRESH HOLIDAY DECORATIONS - YEAR THREE

Measure

Unit Cost Total

85 52’ Tall Tree, w/drum base 1 Each

86 40’ Tall Tree, w/platform and fence 1 Each

87 25’ Tall Tree, w/lighted base 4 Each

88 9 ½’ Tall Tree 1 Each

89 7 ½’ Tall Tree 1 Each

90 60” Decorated Wreaths* 15 Each

91 48” Lighted Wreaths* 40 Each

92 36” Wreaths* 60 Each

93 Wall Trees* 30 Each

94 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

95 Centerpiece 75 Each

96 Escalator Display - TBD 4 Each

97 Garland Displays 15 Each

98 Airplane Display 1 Each

99 Large Light Bulbs Display 1 Each

100 Ornament Photo Op Display 1 Each

SET-UP AND TAKE DOWN OF HOLIDAY DECORATIONS - YEAR THREE

Measure

Unit Cost Total

101 52’ Tall Tree, w/drum base 1 Each

102 40’ Tall Tree, w/platform and fence 1 Each

Measure

Unit Cost Total

103 25’ Tall Tree, w/lighted base 4 Each

104 9 ½’ Tall Tree 1 Each

105 7 ½’ Tall Tree 1 Each

106 60” Decorated Wreaths* 15 Each

107 48” Lighted Wreaths* 40 Each

108 36” Wreaths* 60 Each

109 Wall Trees* 30 Each

110 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

111 Centerpiece 75 Each

112 Escalator Display - TBD 4 Each

113 Holiday Décor Rental 1 Each

114 Contractors % Mark-Up (enter % using decimal place. Example 10% = .1)

75,000 Each

115 Garland Displays 15 Each

116 Airplane Display 1 Each

117 Ornament Photo Op Display 1 Each

118 Various Holiday Decorations 100 Hourly

119 Decorating Services 100 Hourly

SERVICES - YEAR THREE

Measure

Unit Cost Total

120 Skilled Labor 500 Hourly

121 Unskilled Labor 500 Hourly

122 Install/Removal of Holiday Décor Rentals, Supervisor

68 Hourly

123 Install/Removal of Holiday Décor Rentals, Installers

250 Hourly

124 Equipment Rental, Bucket Lift 2 Monthly

125 Equipment Rental, Scissor Lift 2 Monthly

126 Equipment Rental, Forklift 2 Monthly

REPAIR, REFURBISHMENTS AND REFRESH HOLIDAY DECORATIONS - YEAR FOUR

Measure

Unit Cost Total

127 52’ Tall Tree, w/drum base 1 Each

128 40’ Tall Tree, w/platform and fence 1 Each

129 25’ Tall Tree, w/lighted base 4 Each

130 9 ½’ Tall Tree 1 Each

131 7 ½’ Tall Tree 1 Each

132 60” Decorated Wreaths* 15 Each

133 48” Lighted Wreaths* 40 Each

134 36” Wreaths* 60 Each

135 Wall Trees* 30 Each

136 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

Measure

Unit Cost Total

137 Centerpiece 75 Each

138 Escalator Display - TBD 4 Each

139 Garland Displays 15 Each

140 Airplane Display 1 Each

141 Large Light Bulbs Display 1 Each

142 Ornament Photo Op Display 1 Each

SET-UP AND TAKE DOWN OF HOLIDAY DECORATIONS - YEAR FOUR

Measure

Unit Cost Total

143 52’ Tall Tree, w/drum base 1 Each

144 40’ Tall Tree, w/platform and fence 1 Each

145 25’ Tall Tree, w/lighted base 4 Each

146 9 ½’ Tall Tree 1 Each

147 7 ½’ Tall Tree 1 Each

148 60” Decorated Wreaths* 15 Each

149 48” Lighted Wreaths* 40 Each

150 36” Wreaths* 60 Each

151 Wall Trees* 30 Each

152 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

153 Centerpiece 75 Each

154 Escalator Display - TBD 4 Each

Measure

Unit Cost Total

155 Holiday Décor Rental 1 Each

156 Contractors % Mark-Up (enter % using decimal place. Example 10% = .1)

75,000 Each

157 Garland Displays 15 Each

158 Airplane Display 1 Each

159 Ornament Photo Op Display 1 Each

160 Various Holiday Decorations 100 Hourly

161 Decorating Services 100 Hourly

SERVICES - YEAR FOUR

Measure

Unit Cost Total

162 Skilled Labor 500 Hourly

163 Unskilled Labor 500 Hourly

164 Install/Removal of Holiday Décor Rentals, Supervisor

68 Hourly

165 Install/Removal of Holiday Décor Rentals, Installers

250 Hourly

166 Equipment Rental, Bucket Lift 2 Monthly

167 Equipment Rental, Scissor Lift 2 Monthly

168 Equipment Rental, Forklift 2 Monthly

REPAIR, REFURBISHMENTS AND REFRESH HOLIDAY DECORATIONS - YEAR FIVE

Measure

Unit Cost Total

169 52’ Tall Tree, w/drum base 1 Each

170 40’ Tall Tree, w/platform and fence 1 Each

171 25’ Tall Tree, w/lighted base 4 Each

172 9 ½’ Tall Tree 1 Each

173 7 ½’ Tall Tree 1 Each

174 60” Decorated Wreaths* 15 Each

175 48” Lighted Wreaths* 40 Each

176 36” Wreaths* 60 Each

177 Wall Trees* 30 Each

178 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

179 Centerpiece 75 Each

180 Escalator Display - TBD 4 Each

181 Garland Displays 15 Each

182 Airplane Display 1 Each

183 Large Light Bulbs Display 1 Each

184 Ornament Photo Op Display 1 Each

SET-UP AND TAKE DOWN OF HOLIDAY DECORATIONS - YEAR FIVE

Measure

Unit Cost Total

185 52’ Tall Tree, w/drum base 1 Each

186 40’ Tall Tree, w/platform and fence 1 Each

Measure

Unit Cost Total

187 25’ Tall Tree, w/lighted base 4 Each

188 9 ½’ Tall Tree 1 Each

189 7 ½’ Tall Tree 1 Each

190 60” Decorated Wreaths* 15 Each

191 48” Lighted Wreaths* 40 Each

192 36” Wreaths* 60 Each

193 Wall Trees* 30 Each

194 Decorated Office Trees (range 6 ½” to 9” tall)*

5 Each

195 Centerpiece 75 Each

196 Escalator Display - TBD 4 Each

197 Holiday Décor Rental 1 Each

198 Contractors % Mark-Up (enter % using decimal place. Example 10% = .1)

75,000 Each

199 Garland Displays 15 Each

200 Airplane Display 1 Each

201 Ornament Photo Op Display 1 Each

202 Various Holiday Decorations 100 Hourly

203 Decorating Services 100 Hourly

SERVICES - YEAR FIVE

Measure

Unit Cost Total

204 Skilled Labor 500 Hourly

205 Unskilled Labor 500 Hourly

206 Install/Removal of Holiday Décor Rentals, Supervisor

68 Hourly

207 Install/Removal of Holiday Décor Rentals, Installers

250 Hourly

208 Equipment Rental, Bucket Lift 2 Monthly

209 Equipment Rental, Scissor Lift 2 Monthly

210 Equipment Rental, Forklift 2 Monthly