Hoist and Crane - FA485525Q0048.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Questions Due Date:

Response Deadline:

Point(s) of Contact:

HOIST AND CRANE MAINTENANCE SERVICES

FA485525Q0048

4 August 2025

11 August 2025 prior to 12:00 P.M. Mountain Daylight Time

18 August 2025 prior to 12:00 P.M. Mountain Daylight Time

Amn Monica Cantabrana, monica.cantabrana@us.af.mil, 575-784-6204 or (CO) SrA Logan S Gaib, logan.gaib@us.af.mil, 575-784-6193

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485525Q0048 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 06/11/2025 Defense Federal Acquisition Regulation Supplement 01/17/2025 Air Force Federal Acquisition Regulation Supplement 10/16/2024

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 811310 which has a small business size standard of 12.5M.

Description The Contractor shall inspect, test, and maintain the hoists and cranes to meet manufacturer's specifications, the PWS, and publications listed in Appendix B. Services include annual load tests, annual capacity certifications, inspection, and preventive maintenance to ensure all hoists and cranes remain in continuous and safe operation. The Contractor shall perform this work and provide these services during two scheduled semi-annual visits during the months of April and September. Unscheduled repairs may be required at other times.

General Information

Requirement Information

1626094380A Highlight

1626094380A Highlight

1626094380A Highlight

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price

BASE YEAR, 2025-2026

0001 Semi-Annual Visit w/ Load Test

1 Each $ $

0002 Semi-Annual Visit w/ Rope, Chain Inspection

1 Each $ $

0003 Over & Above (Scheduled/Unscheduled Visits) (Fund as Needed)

OPTION YEAR 1, 2026-2027

1001 Semi-Annual Visit w/ Load

Test 1 Each $ $

1002 Semi-Annual Visit w/ Rope, Chain Inspection

1 Each $ $

1003 Over & Above (Scheduled/Unscheduled Visits) (Fund as Needed)

OPTION YEAR 2, 2027-2028

2001 Semi-Annual Visit w/ Load

Test 1 Each $ $

2002 Semi-Annual Visit w/ Rope, Chain Inspection

1 Each $ $

2003 Over & Above (Scheduled/Unscheduled Visits) (Fund as Needed)

OPTION YEAR 3, 2028-2029

3001 Semi-Annual Visit w/ Load

Test 1 Each $ $

3002 Semi-Annual Visit w/ Rope, Chain Inspection

1 Each $ $

3003 Over & Above (Scheduled/Unscheduled Visits) (Fund as Needed)

OPTION YEAR 4, 2029-2030

4001 Semi-Annual Visit w/ Load

Test 1 Each $ $

4002 Semi-Annual Visit w/ Rope, Chain Inspection

1 Each $ $

4003 Over & Above (Scheduled/Unscheduled Visits) (Fund as Needed)

FAR 52.212-8 PRICING (SIX MONTH EXTENSION)

5001 Semi-Annual Visit w/ Rope, Chain

Inspection 1 Each $ $

5002 Over & Above (Scheduled/Unscheduled Visits) (Fund as Needed)

TOTAL $

Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 18 AUGUST 2025 RFQ due time: 12:00 P.M. Mountain Daylight Time Email to AMN MONICA CANTABRANA, MONICA.CANTABRANA@US.AF.MIL OR SRA LOGAN

GAIB, LOGAN.GAIB@US.AF.MIL

THIS MUST BE SENT TO MONICA.CANTABRANA@US.AF.MIL OR LOGAN.GAIB@US.AF.MIL AS

STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

Instructions to Offerors

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to MONICA.CANTABRANA@US.AF.MIL OR LOGAN.GAIB@US.AF.MIL by 11 AUGUST 2025 prior to 12:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Evaluation Criteria

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

The Contractor must show capability to inspect, test, and maintain the hoists and cranes listed in Appendix A to meet manufacturer's specifications, this PWS, and publications listed in Appendix B.

Such operations must include general operation of hoist and cranes and other related services. Facility operations shall comply with all applicable Federal, State, and Local regulatory standards.

This requirement is met when the offeror provides a quality control narrative on how the contractor would meet the performance objective 1 of the Services Summary - Annual Certification of items listed in Appendix A.

This requirement is met if the contractor, provides a quality control narrative on how the contractor would meet the performance objective 2 of the Services Summary - Semi Annual Inspection of items listed in Appendix A.

This requirement is met when the offeror provides an example inspection, testing and proof load test report

2. Past Performance: Award will not be made to any offeror that has relevant negative past performance.

3. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Attachment 1 – Performance Work Statement

Attachment 2 – Pricing Worksheet

Attachment 3 – Offeror Information Document

Attachment 4 – Provisions and Clauses

Attachment 5 – Service Contract Act Wage Determination – 2015-5457

Attachments