HMX-1_RFI.docx

M00264-25-RFI-0011

Request for Information (RFI)

The Marine Helicopter Squadron One (HMX-1) is procuring contract logistic support, training services, and a process improvement team to improve the spares dimension of aviation readiness. This team is systematically analyzing selected supply chain processes and metrics that are significantly degrading weapon system availability for key weapon systems. Logistics is defined within the Performance Work Statement (PWS) as aviation Supply and Maintenance (Organizational, Intermediate and Depot). The Air Force’s Customer-Oriented Leveling Technique (COLT) and Proactive Demand Leveling (PDL) Program have been implemented within HMX-1 as needed.

CONTRACTING OFFICE ADDRESS: Marine Corps Installations National Capital Regional – Regional Contracting Office (MCINCR-RCO), 2010 Henderson Rd, Quantico, VA 22134.

INTRODUCTION:

This RFI is issued to conduct market research and determine the availability and technical capability of all sources to provide the required products and/or services.

This RFI allows potential contractors to submit a non-binding statement of interest and documentation demonstrating their corporate capabilities and suggestions that will allow the Government to refine its potential course of action. This RFI is intended to assess industry service capabilities and solicit feedback for acquisition planning purposes. All submissions become Government property and will not be returned.

ACQUISITION OVERVIEW:

The objective of this effort is to provide contract logistic support and process improvement team to improve the spares dimension of aviation readiness for HMX-1. The requisite level of expertise is required for performance of tasks defined by the following categories and as listed in PWS Section 3:

· Aircraft Spares Modeling and Analyzing Course of Action for NSN Degraders

· Analysis and Problem Solving and Logistics Support

· Database Administration (Validate, Correct and Reconcile)

· System Administration and User Access Management

· Financial Management and Analysis

· Program Management

· OPTIONAL BEGINNING ON OPTION PERIOD 1, Analysis and Problem Solving and Logistics Support

· OPTIONAL BEGINNING ON OPTION PERIOD 1, Administrative Assistant

The attached DRAFT PWS encompasses tasks necessary to provide global logistics support, oversight, training and management services to support Aviation Supply in all aspects of logistics (supply and maintenance) and supply chain management, automated information systems (data science, requirements and production support), software applications, business system processes and analysis, inspections, readiness, inventory, training, system access, technical writing, graphics illustration, and financial management. Additionally, it encompasses all modeling and analysis activities necessary to support the HMX-1 process improvement team in improving spares support for Navy and Marine aviation. These efforts include analysis of readiness degraders, analysis of supply chain metrics/goals and implementing, maintaining, and operating COLT and PDL for HMX-1.

The contractor shall provide personnel with the requisite technical expertise to meet logistics mission requirements in support of categories listed above, install and set up various brands of computer systems, and train individuals on the operation of these systems and associated software. Contractor personnel shall provide analysis and troubleshooting assistance, training related to logistics support, and conduct assessments for afloat and ashore activities. Contractor personnel shall work with applicable government personnel in developing solutions and work with ashore/afloat personnel in correcting problem(s).

Current contract is under NAVSUP FLC Norfolk cognizance and awarded to CACI, Inc – Federal September in August 2023.

The scope of the requirement was determined to be non-commercial during the prior procurement action. Contractor staff assigned to the contract was classified as Mission Essential per DFARS 252.237-7023 and 7024.

The North America Industry Classification System (NAICS): The NAICS code considered for this effort is 541614 - Process, Physical Distribution, and Logistics Consulting Services. The size standard assigned by the Small Business Administration (SBA) for this NAICS is twenty million dollars ($20M).

The Product Service Codes (PSC): The PSC considered for this effort is R706 Support- Management: Logistics Support.

The facility security clearance for this effort is at the Top Secret. Highest level of classification of the required work is at the Top Secret (TS), enabling access to all sources and classifications of planning documents and network communications. The Contractor will NOT be required to store classified information at its premises since place of performance will be at Government site.

Contractor shall provide a team consisting of the labor categories per CLINs X001AA, X001AB, X001AC, X001AD, and Optional CLINs X003 and X004 to be paid at a fixed price on a monthly basis. This team will support Marine Helicopter Squadron One (HMX-1) on its mission to provide vertical airlift support effectively, efficiently, and safely to the United States of America President and Vice President, Cabinet Members, Foreign Dignitaries, Commandant of the United States Marine Corps, Assistant Commandant, and the Commanding General Marine Corps Combat Development Command to support the scheme of maneuver for each office.

SERVICES TO BE ACCOMPLISHED:

A copy of the DRAFT Performance Work Statement (PWS) for this requirement is provided as an attachment to this RFI. The following table provides a layout of the task area, requirement and PWS section.

CLIN X002, is for possible travel to other government facilities or other contractor facilities as mentioned in section 2.8 of the DRAFT PWS.

EXPECTED ALLOCATION OF WORK BY TASK/CLIN

The following table provides information regarding the estimated labor and spending percentage distribution per year. This is provided to allow prospective contractors an idea of task prioritization based on HMX-1’s operational tempo and support structure.

*Both Estimated Labor Distribution and Estimated Spending Allocation by Task is taking into consideration CLINs/SubCLINs X003AA, X003AB and X004 which are OPTIONAL BEGINNING ON OPTION PERIOD 1.

PRINCIPAL GEOGRAPHICAL LOGISTIC SUPPORT AREA

· Principal support operations will occur at 2121 Rowell Road, Quantico, VA 22134.

· As mentioned in section 2.8 of the DRAFT PWS, travel is for possible travel to other government facilities or other contractor facilities.

SECURITY CLEARANCE REQUIREMENTS

The Contractor shall be responsible for ensuring all contract personnel are U.S. citizens. Contractor shall ensure that all contract personnel working on task orders at the Unclassified, Secret and Top Secret Sensitive Compartmented Information (TS/SCI) levels have and maintain the proper clearance and access.

For contract personnel assigned to task orders at the TS/SCI level, the Contractor shall be responsible for ensuring that they possess an in-scope investigation, per current Department of Defense (DoD), 6-year reinvestigation requirement, favorable, Single Scope Background Investigation / T5 investigation (to include Special Background Periodic Reinvestigation (SBPR), Phased Periodic Reinvestigation (PPR) or T5R), or currently enrolled in the DoD Continuous Evaluation / Continuous Vetting program, adjudicated for Sensitive Compartmented Information eligibility by the DoD Central Adjudication Facility without conditions, exceptions, or waivers at the time of award and prior to performance under this contract.

The Contractor shall take all necessary steps to ensure that Contractor and any subcontractor personnel performing under this contract are persons of professional and personal integrity and trust and meet all other requirements stipulated in the DRAFT PWS. The Government is NOT sponsoring clearances. The contractor must have its security clearance eligibility in place at proposal submission due date.

The security requirements are in accordance with the attached DoD Contract Security Classification Specification, DD Form 254, which is included but not required to fill out.

· All Contractors that might require Sensitive Compartmented Information (SCI) access are subject to random Counter-intelligence Scope Polygraph (CSP) examinations as part of the Director of Intelligence's Continuous Evaluation Program.

· The Contractor shall ensure it and all subcontractors have completed all Contract Security Classification Specification Department of Defense (DoD) DD Form 254. All DD Form 254 requirements must be completed and approved prior to commencing any work under this contract.

RFI INQUIRIES

1. Technical Capabilities:

a. The capability statement provides in response to this RFI shall include the following criteria:

1) Service capabilities that the responder currently possesses. Response should include the relevant information regarding specific labor, trades, skills, experience, certifications that responder possesses to fulfil each task area included in sections 3.2.1 through 3.2.6 of the Draft PWS.

2) Identify the task area(s) or requirement(s) that responder cannot fulfil and provide an explanation about how to mitigate. This includes potential business arrangement with subcontractors and their capabilities. Please identify the subcontractor and their business size.

3) Provide a summary of past performance experience considered relevant to this requirement. Please include contract number, a description of the scope, and how it relates to a given task of the HMX-1 DRAFT PWS. Make sure that the past performance provided is identified as a match to the respective section of the DRAFT PWS. See table below for an example of this.

EXAMPLE

Contract Record: M00264-20-C-XXXX POC info: John Doe MCCDC, Quantico VA Contract Start and End Date: June 2020-May 2025 Total Contract Value: $25.5M Task related to HMX-1 Logistic Support: Tasks 1 and 2 Annual Value of the related HMX-1 Logistic Support work: $3.5M % of work assigned to small business (for validation of Utilization of Small Business Concerns: 5% Quality Rating per FINAL CPARS Record: Exceptional Scope Description Narrative: JCID support to MCCDC. Contract consisting of 35 FTEs, in which 3 performed similar tasks as of Task 1 of the CDD TOSS and 2 FTEs performed similar tasks as of Task 2.

4) Extent to which the responder is aware of any potential Organizational Conflict of Interest issues or a non-immitigable OCI related to current development work at USMC.

5) Provide a recommendation for performance matrix related to the objectives of this effort.

6) Provide a recommendation for a qualification matrix by billet related to the objectives of this effort.

2. NAICS Code:

a. Does the NAICS code considered for this effort, 541614 - Process, Physical Distribution, and Logistics Consulting Services is the best suitable?

b. Is there any other NAICS available that can better describe the procured services?

3. Inflation Cost Risk:

a. The Government is considering expediting a single award ID/IQ contract with a 5 year ordering period. Inflationary market conditions represent a risk for establishing fixed fully loaded labor rates for each year under the ordering period.

1) Do you have suggestions or strategy to recommend the Government to alleviate the inflationary risks on this requirement? Even though this is a noncommercial contract, the Government is not contemplating the use of a cost plus contract vehicle.

2) How troublesome will be to set fully loaded labor rates for 5 years, based on a rate per year? Would this represent an unbearable risk in hiring and retaining personnel? Would this prevent your company from submitting a proposal in response to this effort?

3) If recent inflationary matters (post 2019) have impacted industry to hire and retain qualified personnel, which of the following alternative will pose small businesses to mitigate this risk:

4) How impactful for a technical solution would it be to have subcontracting limited to 1st tier?

4. Acquisition Strategy:

a. Maximization of small business opportunities is one of the primary goals in this requirement. To assist MCINCR-RCO in deciding the level of participation by small business in any subsequent procurement that may result from this RFI, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirement’s areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUB Zone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

b. If you are a small business, please explain the extent to which your organization has the ability to meet the proposed acquisition, considering compliance with the Limitations on subcontracting clause (FAR 52.219-14).

c. If you are a large business, please provide a recommendation for percentage of subcontractor work, considering maximization of opportunities to small business. Please provide recommendation for subcontracting plan percentages by socioeconomic group.

d. We encourage to provide information and recommendations for tailoring this proposed acquisition to the needs of HMX-1. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. Your organization may opine regarding what portion of the work could be set-aside for small businesses, if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.

RFI RESPONSE INSTRUCTIONS

1. Interested parties are directed to respond to this RFI with a white paper with their capabilities statement demonstrating ability to perform the services listed in this Technical Description. White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 25 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one inch margin on all sides. Font type shall be Times New Roman at 12 point, and single spacing. Documentation could be in bullet format.

2. Responses must contain UNCLASSIFIED information only and be marked “UNCLASSIFIED” at least on the first page of the response. No classified information may be included anywhere in the response. Responses must include:

a) Business name and address.

b) Name of company representative, their business title, and point of contact information.

c) Type of Business and completion of the table under item 4a above.

d) CAGE Code.

e) UEI Number.

f) Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please remember that all submissions become Government property and will not be returned.

3. Questions on the RFI - Questions regarding this RFI should be submitted via email NLT 03 February 2025 by 11:00 AM, Eastern Time (EST) to Mr. Edgar Lopez-Jimenez at edgar.lopezjimenez@usmc.mil and Mrs. Genia Fouts at genia.fouts@usmc.mil.

4. Responses to RFI: Vendors who wish to respond to this RFI should send responses via email NLT 12 February 2025 by 11:00 AM, Eastern Time (EST) to Mr. Edgar Lopez-Jimenez at edgar.lopezjimenez@usmc.mil and Mrs. Genia Fouts at genia.fouts@usmc.mil.

5. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

DISCLAIMER:

THIS RFI IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A SOURCES SOUGHT ANNOUNCEMENT. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS RFI. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS RFI. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.