HMX-1_DRAFT PWS for RFI.docx

PROCUREMENT SENSTIVE

PERFORMANCE WORK STATEMENT

IN SUPPORT OF

MARINE HELICOPTER SQUADRON ONE LOGISTIC SUPPORT SERVICES

1. INTRODUCTION

The Marine Helicopter Squadron One (HMX-1) is procuring contract logistic support, training services, and a process improvement team to improve the spares dimension of aviation readiness. This team is systematically analyzing selected supply chain processes and metrics that are significantly degrading weapon system availability for key weapon systems. Logistics is defined within this Performance Work Statement (PWS) as aviation Supply and Maintenance (Organizational, Intermediate and Depot). The team has also assessed that the Air Force’s Customer-Oriented Leveling Technique (COLT) and Proactive Demand Leveling (PDL) technique has been implemented within HMX-1 as needed.

1.1 MISSION

The “Nighthawks” mission is to provide vertical airlift support to the United States of America President and Vice President, Cabinet Members, Foreign Dignitaries, Commandant of the Marine Corps, Assistant Commandant, and the Commanding General Marine Corps Combat Development Command in order to support the scheme of maneuver for each office. Inclusively, they are tasked to provide operational test and evaluation to Commander Operational Test and Evaluation Force, supporting the introduction and modification of executive helicopters and related systems. The squadron currently operates a fleet of “White Top” VH-3D “Sea King”, VH-60N “White Hawk”, the MV-22B “Osprey”, as well as presently testing the next generation of Marine One Helicopter, the VH92A.

1.2 SCOPE

The objective of this effort is to provide contract logistic support and process improvement team to improve the spares dimension of aviation readiness for HMX-1. The requisite level of expertise is required for performance of tasks defined by the following categories and as listed in PWS Section 3:

· Aircraft Spares Modeling and Analyzing Course of Action for NSN Degraders, PWS Section 3.2.1

· Analysis and Problem Solving and Logistics Support, PWS Section 3.2.1

· Database Administration (Validate, Correct and Reconcile), PWS Section 3.2.2

· System Administration and User Access Management, PWS Section 3.2.2

· Financial Management and Analyst, PWS Section 3.2.3

· Program Management, PWS Section 3.2.4

· OPTIONAL BEGINNING ON OPTION PERIOD 1, Analysis and Problem Solving and Logistics Support, DRAFT PWS Section 3.2.5

· OPTIONAL BEGINNING ON OPTION PERIOD 1, Administrative Assistant, DRAFT PWS Section 3.2.6

This PWS encompasses tasks necessary to provide global logistics support, oversight, training and management services to support Aviation Supply in all aspects of logistics (supply and maintenance) and supply chain management, automated information systems (data science, requirements and production support), software applications, business system processes and analysis, inspections, readiness, inventory, training, system access, technical writing, graphics illustration, and financial management. Additionally, it encompasses all modeling and analysis activities necessary to support the HMX-1 process improvement team in improving spares support for Navy and Marine aviation. These efforts include analysis of readiness degraders, analysis of supply chain metrics/goals and implementing, maintaining, and operating COLT and PDL for HMX-1.

The contractor shall provide personnel with the requisite technical expertise to meet logistics mission requirements in support of categories listed above, install and set up various brands of computer systems, and train individuals on the operation of these systems and associated software. Contractor personnel shall provide analysis and troubleshooting assistance, training related to logistics support and conduct assessments for afloat and ashore activities. Contractor personnel shall work with applicable government personnel in developing solutions and work with ashore/afloat personnel in correcting problem(s). Contractor personnel shall provide support for the following logistics support mission areas:

1.2.1 General Stores - All facets of general logistics specialists skill sets, including all LOGFAM Supply Chain Management Systems, but not limited to, Naval Tactical Command Support System (NTCSS) applications (Relational Supply, OMMS-NG, OOMA and R-Admin), Naval Operational Business Logistics Enterprise (NOBLE) applications (NOSS, NMRO (NAMS/NOME) AWARE), OIMA, NALCOMIS, and other Logistics Management software that is currently utilized (i.e. eRMS, Navy ERP, NITA). Additionally, general logistics specialists skill sets should include all commodities and communities managed within the Naval Operational Supply System (NOSS).

2. GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations.

2.1. Non-Personal Services

The services and performance required under this contract are determined to be not inherently governmental. The contractor shall not perform or give the appearance of performing inherently governmental functions as described in FAR Part 2 and Subpart 7.5, and all applicable DoD policy. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. All contractor personnel shall identify themselves as contracted support personnel in all forms of communication with all entities with whom HMX-1 has business dealings. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO), Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR) immediately.

2.2. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirements specified herein. The contractor shall manage the timeliness, completeness, and quality of the contract deliverables. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of all contractor personnel (including subcontractors). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3. Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer this contract. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this contract. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement.

2.4. Personnel Administration

The contractor shall comply with or required to deliver the following management and support services:

· provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions.

· maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements.

· make necessary travel arrangements for employees.

· provide necessary infrastructure to support contract tasks required at the contractor’s facilities and the various military activities listed later in the contract.

· provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services or give the perception of personal services.

2.5. Subcontract Management

If subcontractors are proposed/utilized in performance of the required effort, the prime contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the KO or COR. Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this PWS shall flow down to subcontractors providing support under this contract.

2.6. Contractor Personnel, Disciplines, And Specialties

2.6.1. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories, labor rates, and labor-hours utilized will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6.2. The Contractor shall within 45 calendar days of experiencing any vacancy(ies), provide qualified individual(s) to fill any vacancy(ies) to minimize or prevent any interruption to HMX-1 mission and capabilities.

2.6.3. The contractor shall ensure that contracted employees required to communicate with Government personnel can read, write, and speak English. All program documentation shall be done in English.

2.7. Training

With regards to the required training for successful performance of the tasks listed in this PWS, the Contractor shall:

· Provide training, as necessary, for their own personnel to ensure that personnel are trained on the common suite of Microsoft Office (latest version) tools (e.g., Word, Excel, PowerPoint, Access, Project) and other applicable programs (e.g., Adobe Acrobat). The Contractor shall also ensure that all its employees have been properly trained and are qualified to perform assigned tasks under this PWS. The Government will provide or coordinate training on any new Government-provided equipment or Government-directed training (e.g., Information Assurance). If such training requires travel on the part of contractor employees, local travel costs (i.e., Metro) shall be borne by the contract personnel.

· Maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the White House Communication Agency (WHCA). Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with WHCA during working hours whether at Contractor work site or on travel.

2.8. Travel (CLIN X002)

Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. Travel will be allowable only when it is essential to the performance of the tasks detailed in Section 3. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR (subject to local policy & procedures) and is on a strictly cost reimbursable basis. COR approval for local travel expenses is required. Temporary travel to other locations in support of program tasking is required. Travel authorization request shall be prepared and submitted no less than three business days prior to travel for COR approval. The Contractor shall submit a Monthly Travel Cost Report IAW Deliverable A002. The Contractor shall generate trip reports in accordance with Deliverable A003.

2.9. Location

Services performed and accomplished within this PWS are required at Government facilities, on-site at government facilities and locations during travel in support of designated activities. The government will provide workspaces for the contractor employees providing direct labor under the contract. The primary workspaces for those contractor employees not on TDY are as follows or within 50 miles of MCB Quantico, Virginia. The Program Manager and Office Assistance may be authorized at contractor location site.

2.10. Hours of Work

Normal workdays are Monday through Friday except US Federal Holidays. The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 0730 - 1600 each Monday through Friday (except on the legal holidays specified in paragraph 2.10.1). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800, Monday –Friday.

Compressed Work Schedule (CWS) is an alternative work schedule to the traditional five 8.5- hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other. Additionally, the ability to work four 10.5 hours (which includes a 30-minute lunch) can we authorized.

The Contractor, with agreement by the COR/ACOR, may allow its employees to work a CWS schedule. If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government. If agreement to implement the CWS schedule is reached with the COR, the overall schedule must be provided and approved. Key contractor personnel, at the discretion of the COR, may not be allowed to work a CWS schedule even if the remaining employees are permitted to do so.

When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their company’s policies.

Remote work (e.g. employee works from home full-time) shall not be allowed for personal at the government site in support of this contract. Situational Telework may be permitted (see protocol below). Any other agreement must be approved in writing by the Government Program manager or COR.

Situational Telework – Telework approved on a case-by-case basis, where the hours worked were NOT part of a previous approved, ongoing, and regular telework schedule. Examples include telework to accommodate scheduling issues such as appointments or special work assignments away from the office. Situational telework is also referred to as episodic, intermittent, or ad-hoc telework. If necessary, a portal device will be made available to accommodate duties and responsibilities conducted during the teleworking period. A Presidential Information Technology Community (PITC) consent form must be signed prior to the use of these devices. The PITC consent form outlines all acceptable use and responsibilities that one must abide by while using any government devices.

Personnel must be available upon reasonable notice for in-person meetings at government sites, although for meeting of lesser complexity may be conducted via teleconference. The government in the event the contractor is required to report to the government worksite on an otherwise planned telework day, will give 24 hours’ notice to the contractor.

While generally, contractor personnel may not perform work on-site at a government facility without supervision from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant KO must concur with any determination that work being performed by contractor personnel is mission essential.

Overtime cannot be charged directly to the contract unless first approved in writing by the Contracting Officer.

2.11. Holidays

The Government observes the following holidays (typically if the holiday falls on Saturday it is observed on the previous Friday and if the holiday falls on Sunday it is observed on the following Monday). Contractors should follow their corporate policy related to when a holiday falls on a Saturday or Sunday, unless otherwise directed by the COR:

· New Year’s Day, January 1

· Martin Luther King’s Birthday, the third Monday in January

· President’s Birthday, the third Monday in February

· Memorial Day, the last Monday in May

· Juneteenth, June 19

· Independence Day, July 4

· Labor Day, the first Monday in September

· Columbus Day, the second Monday in October

· Veteran’s Day, November 11

· Thanksgiving Day, the fourth Thursday in November

· Christmas Day, December 25

With the exception of the events identified in section 2.10, the contractor is permitted to observe the above Holidays in accordance with its corporate policy. In the event any of the above holidays occur on a Saturday or Sunday, or CWS alternate Friday, then such holiday shall be observed in accordance with COR direction.

It is possible that the Government observes other date(s) determined as holiday(s) per Executive Order of the President of The United States of America, e.g. Friday after Thanksgiving, Christmas Eve, or National Day of Mourning. In these cases, the contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3. PERFORMANCE REQUIREMENTS

3.1 Basic Requirements

Contractor support is required to provide logistics support services to assist HMX-1 in achieving their goals and objectives. This PWS specifies the tasks to be performed, deliverables to be provided and performance objectives to be met in support of Contracted Logistic Support. The contractor shall possess and apply a detailed knowledge of Naval logistics programs and AISs including Navy and DoD Retail Supply, Wholesale Supply, Naval Aviation, Naval Maritime and Naval Expeditionary Maintenance while supporting HMX-1. Unless otherwise specified, the contractor shall furnish all work, management, supervision, labor and materials necessary to ensure the effective and efficient performance of functions identified throughout this PWS, which makes up the total requirement. The contractor must be capable of providing flexible, responsive, and high-quality service and support.

3.1.1 Supported Automated Information Systems (AISs)

The supported AISs and automated applications of this PWS are as follows but are not limited to: ACES; AFAST; AMSRR; ASKIT; CFMS; US Bank/IOD; CMP; DASSINQ; DECKPLATE; DLMS; DMS; eRMS; FACET; FACTS; FEDLOG; FEDMALL; FIMARS; FIMS; FIMS-NG; FHPS; FLIS; FMT; GDSC; IBS; IBS- ONE; IETMS; MFCS; Microsoft Office Suite; MRMS; M-SHARP; NALCOMIS; Navy Cash System; Navy ERP; NFIMS; NGBMS; NITA; NLL; NMRO (NAMS/NOME); NOBLE; NOSS; NRRE-BI; NTCSS; OARS; OIMA; One-Touch Support; OOMA; OPT; O-SUPPLY; PDREP; PIEE; PPBS; Readiness Suite; REMAD; REMEDY; ROLMS; ROM; R-SUPPLY; SABRS; SHML; SMARTS; SMTS; STARS-FL; SYNCADA; WAWF; WebFLIS; WebReq; WebVLIPS; and WSS Asset Visibility System.

3.2 Performance Requirements

The contractor shall perform the tasks listed under section 3.2.1 through section 5 below in accomplishing the requirements of this PWS. The contractor shall provide the necessary and timely support to meet emergent requirements as requested by the program manager, COR/ACOR, technical point of contact, or other properly designated authority.

The contractor shall document monthly executed contract tasks including action(s) taken, solutions and/or corrective actions recommended. All documented contract tasks must be input into the Monthly Status Report and provide by the 15th of each month to the PM (government), COR and ACOR. The contractor shall submit a monthly status report, to include the minimum elements listed below in accordance with Deliverable A001.

3.2.1 Logistic Support, Aircraft Spares modeling, Analysis, and Problem Solving

3.2.1.1 Apply qualitative and quantitative techniques to analyze and measure logistics effectiveness and efficiency. Perform independent analysis of logistics readiness, cost- wise readiness and initiatives. Identify systemic barriers and problems affecting readiness and provide recommendations to eliminate or mitigate obstacles while improving effectiveness and readiness. Support the government with analytical and investigative techniques to achieve improved logistics readiness at reduced costs for HMX-1.

3.2.1.2 Collect, review, monitor, and analyze data received from internal/external logistics activities and AISs to ascertain the state of HMX-1’s readiness. The contractor shall develop performance metrics, reports, briefs, presentations and demonstrations to compile data received/analyzed.

3.2.1.3 Provide subject matter and technical expertise while attending logistical meetings and continuous process improvement (CPI) events to collect information, review, validate and provide analysis of business processes and associated data. Prepare draft messages, reports, briefs and presentations; conduct demonstrations designated government representative within the scope of this contract.

3.2.1.4 Analyze AIS printouts, program analysis reports, functional specifications, correspondence and/or messages concerning logistics issues; document problems and provide recommendations for corrective action.

3.2.2.5 Review, research, monitor, track, document and update NORS/ANORS, NMCS/PMCS, Broad Arrow, and overall supply effectiveness and provide daily updates to the applicable government official or their designated representative. Expedite processing of HMX-1 stock requisitions and track Mission Capable (MC) and Full Mission Capable (FMC) status.

3.2.1.6 Assist in identifying demand patterns and conduct further data analysis for the purpose of making allowance product recommendations (i.e. TOA, PUKs, Support Packages, Afloat Spares Packages, Base Spares Packages, MALSP, MALSP II, Load Lists, COSAL, AVCAL). Assist in identifying, reviewing and submitting Allowance Change Requests (ACRs) for NAVSUP-WSS managed items, demand analysis for DLA managed items and provide recommendations within five business days. Provide Global Level Setting analysis and report findings.

3.2.1.7 Review and evaluate cause and effect of CASREPs, CASCORs, NMCS/PMCS, NORS/ANORS, Broad Arrow, AWP, Mission Impaired Capability Awaiting Parts (MICAP) and Cannibalization conditions impacting readiness. Conduct analysis and provide recommendations and reports to streamline logistics processes. Advise the applicable government official or their designated representative of obstacles or problems preventing fulfillment of requirements and make recommendations to prevent additional high priority requisitions.

3.2.1.8 Assess, maintain and recommend updates on policy and instructions relating to Aviation Supply Department operating procedures (i.e. AMSRR, CARGO, Broad Arrow, AWP, NMCS/PMCS, NORS/ANORS, MICAP, Cannibalizations, MAMs, TBIs and TYCOM Instructions).

3.2.1.9 Conduct analysis and identify any discrepancies on all trial reorders pertaining to outfitting (i.e. OPN, APN) funding. Conduct research on discrepant transactions and make recommendations to the government representative for consideration/decision making.

3.2.1.10 Conduct HMX-1 allowance reviews (i.e. COSAL, AVCAL, IMRL, Load Lists), and provide usage data analysis in preparation for reviews; assist with any allowance product management-related issues. Ensure accurate information is reflected for units undergoing re-outfitting or grooming processes. Make allowance recommendations based upon analysis of all RFI issues, EXREP repairs and BCM actions.

3.2.1.11 Provide technical and managerial logistics advice/guidance as identified in this contract.

3.2.1.12 Review/screen weekly IRACs for AVCAL, Support Equipment assets and T/M/S aircraft deckload systems applicability and report findings to designated government representative.

3.2.1.13 Review, analyze and prepare/draft final form administrative, management and technical documents, reports and presentations; proofread material for punctuation, spelling, grammar and content.

3.2.1.14 Function as a recognized technical subject matter expert on the logistics support of shore-based aircraft squadrons and intermediate maintenance activities.

3.2.1.15 Conduct material stock availability queries from all supply channels to obtain desirable material requirements status to prepare daily material status update reports.

3.2.1.16 Assist in conducting assessments and inspections of HMX-1. The contractor shall prepare reports and submit results with recommendations for improvement for all inspections and assessments conducted. Reports will be provided to the government’s designated representative.

3.2.1.17 Assist in preparing the daily/morning AMC Flight Schedule Report. Revise and update PowerPoint Transit briefs for applicable NOF units. Prepare and maintain associated records, schedules and transportation databases.

3.2.1.18 Assist the government in communicating with NAVSUP WSS item managers and other internal/external activities to expedite material shipment and delivery of NMCS/PMCS, NORS/ANORS, Broad Arrow, AWP, Other Supply Officer (OSO) transfers, Cannibalization and other requisitions for Platforms, Aircraft, Systems, Equipment and associated components.

3.2.1.19 Provide qualified and experienced personnel for stock control and customer service operations to include supply support and warehousing services of material and equipment. The contractor shall assist in the operation and maintenance of the supported organization’s transit facilities, to include material receiving, staging, receipt processing, stowage, shipment, excess and documentation of material and equipment.

3.2.1.20 Prepare and provide allowance review material to the designated government representative. Assist in the development of allowance product listings incorporating approved configuration changes and input. The contractor shall incorporate government comments to allowancing directives and prepare drafts for government review and release. The Contractor shall assist in reviewing, preparing and processing ACRs for all managed material.

3.2.1.21 Document comprehensive findings and delineate all discrepancies. Recommend action(s) to correct noted discrepancy(ies) and note any unresolved dollar value balances for inventory adjustments.

3.2.1.22 Assist with the management (requisition, receipt, storage, issue, delivery and inventory) of all repairable material to include carcass tracking. Assist in monitoring and managing shipments for repairable carcasses utilizing eRMS IAW applicable guidance and directives. Assist with the daily review of all open carcass tracking and F-condition Stock-In-Transit (SIT) within NITA. Process RIP email requests/NITA comments and provide recommendations/guidance in the event of survey issues.

3.2.1.23 Obtain and provide the HMX-1 authorized Range and Depth of material allowance percentages and effectiveness to the designated government representative.

3.2.1.24 Review and update databases/reports and assist with the End of Month/End of Fiscal Year review.

3.2.1.25 Assist with identifying and conducting rescreen issues for Direct Turnover (DTO) requisitions having on-hand quantities. Conduct a daily/weekly review of high priority/DTO requisitions and identify/assist with processing requisitions which can be filled from newly received stock.

3.2.1.26 Assist with the daily submission of Transaction Item Reporting (TIR) for NWCF activities.

3.2.1.27 Assist in coordinating logistics offloads with the applicable organization (i.e. DRMO, RRAM, MTIS).

3.2.1.28 Identify material procurement issues such as long lead times, parts obsolescence, past-due shipments and perform necessary actions and/or make recommendations to resolve issues with appropriate government approval.

3.2.1.29 The contractor shall review and provide the government with fast moving, high demand data lists (i.e. velocity pool, rotatable pool, DBI). The contractor shall review demands and/or unit’s requests and make recommendations for adding/deleting items in applicable products.

3.2.1.30 Review and generate documents/inventory aids to be used as causative research tools; provide inventory discrepancy assistance for all scheduled inventories to include pre-inventory file review, setting of inventory flags, conducting and inputting first count/recounts, generating all inventory discrepancy aids and conducting inventory research; posting final inventory adjustments and inventory file review.

3.2.1.31 Use word processing software and related hardware equipment to produce a variety of correspondence, reports, office forms, presentations and other written material in final form, including technical material, tabular material, and other non-routine typing from rough draft or voice recordings.

3.2.1.32 Contactor support services are not authorized to perform cardholder (CH), approving official (AO) or certifying officer (CO) duties. However, if the following requirements are met, contractors may assist an A/OPC in performing administrative responsibilities:

· The primary A/OPC must provide direct oversight over the contractor

· The contractor must sign a non-disclosure statement

· Functions to be performed shall be clearly documented and communicated to the contractor by the A/OPC

· Contractor access to the bank system shall not allow change/maintenance functionality. Access is restricted to “read only” for data collection/analysis needed to assist in managing the program

· The Head of Activity (HA) shall approve all requests for contractor support

3.2.1.33 Apply logistics management expertise and knowledge of logistics management IT systems while serving on cross-functional teams to plan/coordinate strategic logistics management operations and develop policy and requirements.

3.2.1.34 Assist with responding to and resolving problems with software, hardware and system management requirements

3.2.1.35 Assist with the integration of several hardware, software, and/or computer related service requirements to ultimately provide an integrated information system.

3.2.1.36 Assist with the development of fleet supply, ordnance, logistics information technology and property accountability policies, procedures, requirements, processes, programs, and alignments in support of operational readiness.

3.2.1.37 Develop tools and methodology to identify future items readiness impacts for items that are significantly degrading weapon system availability. Identify systemic barriers/problems affecting readiness and provide mitigating solutions to improve logistics readiness and response times.

3.2.1.38 Analyze, aggregate, and prioritize National Stock Number (NSN) results that demonstrate fleet-wide readiness impacts of implementing recommended courses of action supported by projected improvement in weapon system readiness.

3.2.1.39 Analyze various supply chain metrics i.e. gross and net effectiveness to determine validity of current goals and their impact on achievement of MC/FMC flight line goals.

3.2.1.40 Modify COLT and PDL to create a production version for HMX-1.

3.2.1.41 Maintain and operate a production version of COLT and PDL for HMX-1.

3.2.1.41 Conduct analysis to assess the contribution of individual NSNs to the readiness posture of HMX-1 Aircraft.

3.2.1.42 Configure the model / analysis with the specific operational and logistics support parameters of required weapon systems.

3.2.1.43 Provide technical assistance and subject matter expertise to the process improvement team and support their development for translating alternative courses of action into model / analysis inputs for specific items.

3.2.1.44 Provide results that identify readiness impacts for different future time periods (e.g., 6, 12 and 18 months) with and without the COAs. Those results will forecast HMX-1 readiness changes overtime and prioritize items by their readiness impacts.

3.2.1.45 Advise the process improvement team in their development of alternative courses of action.

3.2.1.46 Provide technical assistance and subject matter expertise to the process improvement team and support their development for translating alternative courses of action into model inputs for specific metrics.

3.2.1.47 Modify the COLT and PDL algorithms and business rules to adapt them to the specific operating environment of the Navy and Marine aviation enterprise.

3.2.1.48 Format COLT and PDL outputs to enable the Navy and Marine aviation supply system to integrate the recommended levels.

3.2.1.49 Analyze COLT and PDL results, resolve problems, and assist users in interpreting and applying the results.

3.2.1.50 Identify opportunities to enhance COLT and PDL functionality, policies, procedures, and processes; and develop solutions and recommendations.

3.2.1.51 Maintain COLT and PDL software including data pre-processors, output macros, and other supporting programs and tools.

3.2.2 Database Administration (Validate, Correct and Reconcile)

3.2.2.1 Assist HMX-1 in identifying and correcting Transaction Item Reporting (TIR) transactions (i.e. Unresolved Balances (URBs), Unliquidated Obligations (ULOs), Reversals, SIT and Material-in-transit (MIT)) for Navy and DLA.

3.2.2.2 Assist HMX-1 in the processing of allowance products and updates (i.e. Standard Allowance File (SAF), Automated Shore Interface, X05 Update, etc.). Review reports before and after the allowance product is processed to ensure it was loaded properly.

3.2.2.3 Assist in the analysis, maintenance and record keeping for all logistics inventory and financial transactions and reports (i.e. Material Outstanding File (MOF), Depot Level Repairables (DLR), Support Package management).

3.2.2.4 Review AIS’s, applications, interface processes, exception listings and source documents to ensure database accuracy and reconciliation. This includes validation files, financial files, material files, historical files, data exchange reports, and other files/reports. Make recommendations on any additions, deletions or changes required.

3.2.2.5 Perform data analysis and internal audits to determine processing shortfalls and assist/train personnel in proper procedures. Assist/train personnel in the performance of interactive and batch processing to maintain database accuracy and conduct total audit trail research for transactions to support database reconciliation. This may require conducting physical inventory counts of material to validate actual quantities on hand. At a minimum, the contractor shall:

· Assist/train personnel in data transfer processing techniques/tools.

· Perform pre-adjustment reconciliation functions associated with validating the agreement/disagreement decision.

· Review all documents/aids and generate causative research tools required to correct discrepancies such as:

· Inventories (i.e. LAPs, Spot, Bulkhead to Bulkhead, Velocity, Random Sampling)

· Inventory adjustments and surveys

· Reports and files

· External exception listings, reports and files

· Use approved standard procedures when performing maintenance and reconciliation actions

· Provide assistance/training to military personnel on performing the actual corrective action, or any portion thereof, required as part of the database validation/correction and reconciliation effort.

3.2.2.6 Provide validation tools for use during allowance readiness reviews and negotiations. Tools include, but are not limited to, MALSP, MALSP II, AVCAL, SHORCAL, and Supplemental Aviation Spares Support (SASS) packages, to facilitate determining Recommended Allowance Changes (RAC).

3.2.2.7 Design, build and maintain databases to facilitate allowancing processes to include, but not limited to, tracking milestones, conferences, historical data and support allowance preliminary negotiations/final product reviews.

3.2.2.8 Conduct allowance and readiness validations to reduce the time required for conducting allowance negotiations; Identify not carried items, system deficiencies, and equipment configuration changes.

3.2.2.9 Design, build and maintain a historical and trend analysis database required to evaluate and monitor readiness indicators.

3.2.2.10 Provide database and SharePoint data updates and application briefs.

3.2.2.11 Be the primary liaison between HMX-1 and agencies providing hardware/software upgrades and database modifications of NOF logistics AISs and databases.

3.2.2.12 Assist in maintaining software update files and access/user registration files for system security.

3.2.2.13 Assist the government in maintaining configuration and validation table reports.

3.2.2.14 Review and analyze changes to proposed inputs and enhancements to upgrade AIS procedures and documentation from a functional aspect. Accomplish Functional System Analysis testing on new software and Data Alignment Program releases by SPAWAR and other AIS program sponsors.

3.2.2.15 Maintain the Media Library for NOF support activities daily. Establish and catalog records of software for servers supporting NOF AISs and database archives.

3.2.2.16 Perform as the AIS and web based logistics program administrator responsible for processing logistics transactions for Distance Support units. Process all access requests, updates and password resets for all users.

3.2.2.17 Assist with reviewing AIS applications, interface processes, exception listings and source documentation to enable database maintenance and reconciliation.

3.2.3 Financial Management and Analyst

3.2.3.1 Assist in developing and managing the Annual Financial Management Plan (AFMP).

3.2.3.2 Collect, manipulate and track financial data for use by HMX-1 in the planning, programming, budgeting and execution of operational funds.

3.2.3.3 Assist in the preparation of the following financial documents (not all inclusive) for HMX-1 logistics staff and/or Comptroller review and release to support financial obligations for transactions involving Ship Operations, Flying Hour, Maintenance or Other Contingency Operations (OCO) funds affecting HMX-1 financial records:

· DD Form 282 – DOD Printing Requisition/Order for printing services through Defense Printing Office

· DD Form 1348 – Single Line Item Requisition for requisitioning National Stock Numbered items and disposition of material/equipment.

· DD Form 1149 – Requisition and Invoice/Shipping document to transfer and/or ship material or equipment to other activities, commands and units.

· SF-182 –Authorization, Agreement and Certificate of Training – Required documentation for military and civilian personnel training.

· Purchase Card Worksheet (Locally produced to document Government Commercial Purchase Card purchases)

3.2.3.4 Monitor, and track funding documents provided to Fleet Logistics Centers (FLC), Naval Facilities (NAVFAC) Commands, Defense Printing Office and other external financial activities to ensure execution remains within authorized funding levels and funding is fully expended or recaptured for re-use.

3.2.3.5 Provide monthly funding execution spreadsheets to identify the spending patterns of HMX-1.

3.2.3.6 Maintain allocations, OPTAR and process transactions to HMX-1 designated financial databases to ensure funds are not over expended. The contractor shall manage the NWCF (i.e. BP 28) quarterly funding allocation and review all NWCF stock reorders for validity to monitor unauthorized allowance increases, inventory adjustments, etc. prior to submission.

3.2.3.7 Develop, draft, and recommend budget requirements and projected costs for HMX-1 improvements.

3.2.3.8 Review, analyze, and monitor financial reports, including, but not limited to, STARS-FL, Standard Accounting, Budgeting, and Reporting System (SABRS), Command Financial Management Systems (CFMS), Navy ERP, Fund Administration and Standardized Document Automation (FAST DATA), budget allocations, grants and expenditures of Operating Functional Category 20/50 (OFC-20/OFC-50) to ensure funds are properly obligated or re-captured for re-use.

3.2.3.9 Collect, compile, analyze, manipulate and track financial data for use by HMX-1 personnel in the planning, programming, budgeting and execution of HMX-1 Flying Hour and Aviation Operations & Maintenance funds.

3.2.3.10 Assist with the proper documentation, screening and management for flight hour reporting, fuel/de-fuel transactions and material logbooks.

3.2.3.11 Provide recommendations and initiatives for improvements to reduce overall costs, including, but not limited to, Business Case Analysis, Cost Benefit Analysis and e-Business Solutions.

3.2.3.12 Provide monthly funds execution spreadsheets to the CORs. Identify HMX-1 distribution and execution; compare spending to historical trends.

3.2.3.13 Produce charts, graphs and other financial analytical data/reports to HMX-1 for analysis. These are recurring reports for which due dates are based on the year-to-date, end-of-month, end-of-quarter and end-of-fiscal year processing dates. Due date is within one week of source data availability. Data calls from higher authority occur throughout the year and may require charts, graphs and other analytical data/reports within hours of data request.

3.2.3.14 Conduct inspections and assessments of financial operations including, but not limited to, funds management and expenditures, segregation of duties, proper use of the Government Commercial Purchase Card (GCPC) and prompt payment practices.

3.2.3.15 Prepare reports and submit results with recommendations for improvements for all inspections and assessments conducted. Reports will be provided to the designated government representative.

3.2.3.16 Assist in the research, analysis and correction of erroneous financial transactions including, but not limited to, Unmatched Disbursements (UMD), Unmatched Transactions (UMT), Problem Disbursements (PD), duplicate or multiple Transaction Item Reporting (TIR), research and/or resolution of erroneous charges, Government Commercial Purchase Card (GCPC) certifications and payments. Research, analyze, correct and report to designated government representative all subordinate command accounts with past-due certifications, credit balances, erroneous transactions, etc. Assist the support activity’s Agency Program Coordinator and Approving Official (AO) with the GCPC program.

3.2.3.17 Refine the requirements for the comptroller reference tool to meet reporting needs and present recommendations to the comptroller.

3.2.3.18 Maintain a log of payment discrepancies/corrections and outstanding obligations for all fiscal years to support reconciliation.

3.2.3.19 Provide procedures and assistance in downloading and processing all financial reports (i.e. SFOEDL, OPFORCES Difference Listing, UOL (Obligation Validation Review), ULO)) to HMX-1 and activities from financial and external AISs (i.e. STARS, SABRS, and CFMS).

3.2.3.20 Support and assist HMX-1 Accounting Divisions and liaison with subordinate units to certify obligations, resolve erroneous financial transactions and assist with End of Month/Fiscal Year closeout reporting to the appropriate echelon.

3.2.3.21 Assist with contracts management to ensure all contracts are properly funded to prevent situations where insufficient funds are available for payment; identify over obligations for adjustments to prevent loss of funding that could be re-utilized.

3.2.3.22 Assist in conducting the receipt, review and response to the NAVSUP WSS and DLA External Material Obligation Validations (MOVs).

3.2.3.23 Assist with analyzing, reviewing, validating and preparing reports, charts and graphs for fuel usage and associated costs. Assist with annotating each difference on the SFOEDL (OPFORCES Difference Listing) with action taken and post fuel differences to the applicable AIS.

3.2.3.24 Assist with the management of local Type Wing allotments of Aviation Operations Maintenance (AOM) funds.

3.2.3.25 Provide monthly and year-to-date financial execution status as well as assist with certified obligations data for end of year reporting.

3.2.3.26 Review Service Requirement Reviewing Board (SRRB), Program Objective Memorandum (POM) and Cost Adjustment Sheets (CAS) prior to submission to Marine Forces Command.

3.2.3.27 Assist the Government in collecting, compiling, reviewing and analyzing information to support Financial Improvement and Audit Readiness (FIAR) testing. The contractor shall assist the government in developing FIAR compliant procedures for managing Key Supporting Documentation (KSD).

3.2.4 Program Management

3.2.4.1 The Program Manager (contractor) shall accomplish the following contract program management support tasks. The primary location for this effort is the Quantico, VA area.

· Administer total program activities and provide principal support for all program administration, financials and reporting.

· Ensure efficient, timely and complete management oversight, administration of all tasking, deliverables, contract requirements, contractor and subcontractor performance and quality.

· Function as the single point of contact (POC) to the Government for all contractor-to- contractor teaming work arrangements and execution under this contract.

· Provide direct, recurring interface with the contracting officer’s representative (COR), alternate COR (ACOR), and the command/training site technical assistant (TA).

· Provide government required contract fiscal management reporting requirements.

· Provide government required contract operational and technical requirements.

· Manage contract travel.

· Manage subcontractor time and expenses.

· Establish project team roles and responsibilities.

· Review, update and coordinate project status with project stakeholders.

· Manage project expectations with team members and other stakeholders.

· Manage project details ensure timely validation and approval of expenses.

· Act as point of control for coordination, communication and follow-up for project milestones and deliverables.

· Develop best practices and tools for project execution and management.

· Define project success criteria and disseminate them to stakeholders throughout the project/deliverable lifecycle.

· Proactively manage changes in project scope, identify potential risk and devise contingency plans.

· Manage project team leads and contractors; provide risk management and issue/problem resolutions.

3.2.4.2 The Program Manager (contractor) shall provide the necessary personnel, management structure and equipment/facilities to execute assigned program management tasks.

3.2.5 OPTIONAL CLIN X003: Logistics Specialist

3.2.5.1 The Logistics Specialist (contractor) shall accomplish all tasks as outlined in paragraph 3.2.1.

3.2.6 OPTIONAL CLIN X004: Administrative Assistant

3.2.6.1 The Administrative Assistant (contractor) shall accomplish the following:

· Prepare draft and final form administrative, management, and technical documents, reports and presentations.

· Proofread material for punctuation, spelling, grammar, etc.

· Coordinates inputs from instructors, functional personnel, and clients to develop draft documents to support training requirements.

· Prepare a rough draft and designs basic illustrations including written material for interactive and digital media training, which may include storyboards for film, and multimedia (CD/DVD) training packages to include Computer-Based Training (CBT), utilizing still frame video, animation, scripting and producing CDs.

· Rewrite rough drafts into smooth draft after client review.

· Schedule travel plans on behalf of individual assigned to this PWS.

3.3. TEAM REQUIREMENTS TO SUPPORT CLINs/SubCLINs X001AA, X001AB, X001AC, X001AD, and CLINs X003 and X004

3.3.1 Contractor shall provide a team consisting of the labor categories per CLINs X001AA, X001AB, X001AC, X001AD, and Optional CLINs X003 and X004 to be paid at a fixed price on a monthly basis. This team will support Marine Helicopter Squadron One (HMX-1) on its mission to provide vertical airlift support effectively, efficiently, and safely to the United States of America President and Vice President, Cabinet Members, Foreign Dignitaries, Commandant of the United States Marine Corps, Assistant Commandant, and the Commanding General Marine Corps Combat Development Command to support the scheme of maneuver for each office.

3.3.2 The requirement of this task order is for the contractor to furnish the necessary services and provide qualified personnel to provide technical expertise, analytical modeling, and project management support for the requirements as defined in the paragraphs below.

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