PCS II RFI.pdf

UNCLASSIFIED

PCS II

REQUEST FOR INFORMATION

Financial Management Data - Systems and Business Process Solutions Office (FMDZ)

1.0 DESCRIPTION & PURPOSE

1.1 The National Geospatial-Intelligence Agency (NGA) in support of the FMDZ is seeking information on how an interested contractor could deliver a comprehensive, compliant, and fully functional PCS relocation system to NGA along with data for analysis and spend transparency.

1.2 The purpose of this Request for Information (RFI) is to gain information on current available sources able to meet NGA’s requirements.

1.3 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

2.0 BACKGROUND

NGA has a mission-critical need for an automated capability that will support all relocation expenses which include travel entitlement payment calculations and applicable taxes for

Permanent Change of Station (PCS) transactions in accordance with guidelines outlined in the

Joint Travel Regulation (JTR).

2.1 PLANNED ACQUISITION: (see attached Statement of Work)

2.2 PERFORMANCE:

2.2.1 PERIOD (POP): one (1) 12-month base and four (4) 12-month options

2.2.2 LOCATION(S): Contractor Facility, NGA Washington, NGA St. Louis

2.3 CONSTRAINTS AND LIMITATIONS: The following are anticipated to apply to this acquisition:

• None.

2.4 SECURITY REQUIREMENTS: The following security requirements are anticipated to apply to this acquisition:

• See PCS SOW

2.5 ORGANIZATIONAL CONFLICT OF INTEREST: This acquisition is for a commercial item. In accordance with FAR Part 9.5, please discuss any performance which may lead to an OCI and how the interested party would mitigate, avoid, or neutralize the conflict.

3.0 REQUESTED INFORMATION

Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response.

Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by

NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.

3.1 ADMINISTRATIVE

Information to include the following as a minimum:

3.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact.

3.1.2. BUSINESS TYPE.

Based upon North American Industry Classification System (NAICS) code 541511 applicable to this acquisition, the responder is to provide answers to the following questions:

To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder. ( FAR 52.219-14, Limitation of Subcontracting)

RESPONSE

Are you a Small Business? (FAR 19.102), If so, which type: ☐ YES ☐ NO

Small Disadvantaged small business? (FAR 19.304) ☐ YES ☐ NO

Service Disabled Veteran-Owned small business? (FAR 19.14) ☐ YES ☐ NO

8(a) Small Disadvantaged small business? (FAR 19.8) ☐ YES ☐ NO

HUBZone small business? (FAR 19.13) ☐ YES ☐ NO

Woman-Owned small business? (FAR 19.15) ☐ YES ☐ NO

Involved in a mentor and/or protégé program? (DFARS 219.71) ☐ YES ☐ NO

3.1.3 Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above.

3.1.4 UEI Number: _________________

3.1.5 Commercial and Government Entity (CAGE) Code: ______________________________

3.1.6 Defense facility security clearance? What type? What level? _______________________

3.1.7 Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate/inadequate? ___________________________________________________________

3.1.8 Purchasing system? Date determined adequate or inadequate? ______________________

3.1.9 Timekeeping system? Date of last audit? Who performed? Determined adequate/inadequate? ___________________________________________________________

3.1.10 Do you hold a Government-Wide Acquisition Contract (e.g., GSA Federal Supply

Schedule (FSS) contract) applicable to the NAICS code (s) identified above? If yes, provide contract number(s). ______________________________________________________________

3.1.11 Are you registered in SAM? _________________________________________________

3.1.12 Are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities? _________________________________________________________________

3.1.13 Include additional details that are not already requested based on the constraints of the information request.

3.2 EXPERIENCE

3.2.1 COMMERCIAL.

Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s SOW.

3.2.2 GOVERNMENT.

Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s SOW.

3.2.3 NGA.

Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s SOW.

3.3 CAPABILITIES

The following is the responder’s capabilities to meet the proposed acquisition set forth in section

2 of this RFI including the SOW.

3.3.1 Government requirements needed to support the RFI SOW

3.3.1.1 Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software.

3.3.1.2 Detail the service capabilities that the responder currently does not possess in order to meet the SOW.

3.3.2 Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF)

3.3.3 Extent to which the responder has the ability to meet the proposed acquisition

3.3.4 Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts).

3.3.5 Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the PoP.

3.3.6 Extent to which the responder is aware of any potential OCI issues in accordance with FAR

Part 9.5 or any non-mitigatable OCI related to current development work at NGA.

3.4 RECOMMENDATIONS

The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, variations in delivery schedule, data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives.

4.0 RESPONSES

4.1 Interested parties are directed to respond to this RFI with a white paper.

4.2 White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 10 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one inch margin on all sides. Font type shall be Times Roman 12 point.

4.2.1 Interested parties are encouraged to utilize the Comment Matrix format in their white paper when providing comments, questions, and/or suggestions to the SOW.

4.3 Responses containing the white paper are due no later than 12:00 pm ET on 12 April

2024. Responses shall be limited to and submitted via e-mail only as a message attachment to

Grant.I.Njoku@nga.mil and Nicole.D.Keas@nga.mil with the message subject line “PCS II RFI

Response - [INSERT Business name]”. Email responses submitted should not exceed 30

Megabytes (MB).

4.3 Proprietary information, if any, should be minimized and MUST BE CLEARLY

MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

5.0 MEETINGS AND DISCUSSIONS

The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

6.0 QUESTIONS

Questions and the whitepaper regarding this RFI should be submitted in writing by e-mail to

Grant Njoku at Grant.I.Njoku@nga.mil and Nicole Keas at Nicole.D.Keas@nga.mil.

7.0 SUMMARY

This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s requirements. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

mailto:Grant.I.Njoku@nga.mil

STATEMENT OF WORK (SOW)

COMMENT MATRIX FOR THE PCS II

REQUEST FOR INFORMATION

COMMENT

SOW

PAGE #

SOW

SECTION

COMMENT/QUESTION/SUGGESTION