2-Exhibit I Supplementary RFP Instructions.docx

HL-LHC AUP-302085-TC

EXHIBIT I

SUPPLEMENTARY REQUEST FOR PROPOSAL (RFP) INSTRUCTIONS

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Research Alliance (FRA) in support of this specific requirement:

1. ADDITIONAL TERMS & CONDITIONS:

The articles, terms, conditions, and provisions provided herein generally conform with those normally issued by this office and are in compliance with our Prime Contract with the U.S. Department of Energy (DOE) or with public law. Significant changes or request for waivers may delay any resultant award. Further, there is no certainty that changes will result in formal subcontract changes. The foregoing was forwarded to you as information, relative to contracting process(es) and was not intended to influence any determination on your part to seek changes, or waivers, or deletions.

2. FREIGHT TERMS:

Delivered Duty Paid (DDP), Batavia IL 60510, per Incoterms 2010. If an overseas shipment, please include the Harmonized Tariff Schedule Code that will be used for shipment.

3. INQUIRIES AND QUESTIONS:

Direct all price/contractual and technical questions that you may have concerning this RFP in writing, by e-mail to the attention of:

The person designated above shall be the only contact for all inquiries regarding any aspect of this Request for Proposal (RFP) and its requirements.

Responses to written questions, which involve an interpretation or change to this RFP, will be issued in writing by an Addendum and mailed to all parties recorded by FRA as having received a copy of the RFP. All such addenda issued by FRA Procurement prior to the time that proposals are received shall be considered part of the RFP.

Companies receiving this proposal other than directly from FRA Procurement are responsible for notifying the Contact for RFP Inquiries that they are in receipt of a Proposal package, and for providing a name, address and e-mail in the event an addendum is issued.

Only additional information provided by formal written addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

If exceptions are taken Offerors shall respond to each paragraph of Exhibit A through Exhibit F, excluding the Attachments and Appendixes, by explicitly taking exceptions to specific provisions if required. The reason for any exception(s) shall be clearly stated in the Offeror’s proposal. Substantive exceptions may cause your offer to not be accepted.

12. ISSUANCE OF RFP AND AWARD PROCESS:

After the opening of the proposals, an award may be made on the basis of the Proposals initially submitted, without discussion, clarification or modification or on the basis of negotiation with any or all of the Offerors. Therefore, the Offerors should make sure their Proposals contain the best offer to FRA.

13. PROPOSAL EVALUATION:

A subcontract will be awarded to that responsible offeror whose proposal represents the best value after evaluation in accordance with the factors in this solicitation.

This is a best value source selection. Award shall be made to contractors who are deemed responsible; whose proposal conforms to the solicitation’s requirements and is judged to represent best value to FRA. The best value is represented by the most advantageous offer, price and other factors considered. Such offers may not necessarily be the proposals offering the lowest price or receiving the highest technical rating. Prospective offerors are advised that a proposal meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated price offeror is determined to be most advantageous to FRA. FRA intends to award without discussions. Each contractor shall be evaluated relative to the following factor: All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

The evaluation process will consist of two (2) evaluation phases conducted concurrently as follows:

· Price Criteria – Total of the evaluated cost of the base or alternates.

· Technical Criteria - FRA will evaluate each proposal to ensure that it meets the minimum and technical requirements stated in the solicitation, and will use the following technical evaluation criteria derived from the proposal response to evaluate the merit of the technical proposal in descending order of importance:

· Project Management Capabilities and Experience, including Key Personnel.

· Approach to Accomplish the Scope of Work.

· Recent experience on projects with similar scope including cost and schedule performance.

· Past corporate performance regarding safety, quality, and environmental protection.

· Support of and approach for Small Business Subcontracting.

14. SUBCONTRACT AWARD

Issuance of the RFP does not compel FRA to make an award. FRA reserves the right to accept or reject all proposals if that is determined to be in its best interest. A decision may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. Proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Laboratory. Any subsequent award issued by FRA shall be constituted in writing from authorized representatives of the Procurement Department.

No other representatives of FRA are authorized to issue contracts or agreements or bind FRA to any form of agreement or understanding. The authorized Procurement Department official is the only individual who can legally commit FRA to the expenditure of funds in connection with this proposed procurement.

15. PROJECTED AWARD DATE

For information purposes, FRA expects to make an award on or about February 07, 2020.

Use of subcontractors in the performance of the contract is subject to FRA consent. The awarded vendor must ensure that any subcontractors abide by all terms and conditions of the contract.

The resulting Subcontract shall consist of:

After a notification of award has been sent to the selected Offeror, letters will be sent to all Offerors notifying them of the outcome of the RFP process.