Hillsdale Track Surface BID DOCS.pdf

Hillsdale, MI

Hillsdale High School

2019 Track Renovations

Specifications Prepared By:

3269 Coolidge Hwy.

Berkley, MI 48072

(248) 547-7757

RELEASE DATE: November 8, 2018

BIDS DUE: November 27, 2018 @ 2:00 P.M.

THIS PAGE IS INTENTIONALLY LEFT BLANK

PROJECT MANUAL

PROJECT: Hillsdale High School 2019 Track Renovations 30 S. Norwood Avenue Hillsdale, MI 49242

OWNER: Hillsdale Community Schools

LANDSCAPE ARCHITECT: Foresite Design, Inc.

3269 Coolidge Hwy.

Berkley, Michigan, 48072

(248) 547-7757

RELEASE DATE: November 8, 2018

BIDS DUE: November 27, 2018 @ 2:00 p.m.

LOCATION of BID OPENING: Hillsdale Community Schools

Business Office

FORESITE DESIGN, INC. HILLSDALE COMMUNITY SCHOOLS

SECTION 00 0100

TABLE OF CONTENTS

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2019 TRACK RENOVATIONS

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 1113 Advertisement for Bid 00 1115 Scope of Work 00 2113 Instructions to Bidders 00 2300 Schedule and Phasing 00 4200 Proposal Form 00 4336 List of Subcontractors 00 6513 Material Compliance Form 00 7300 Supplementary Conditions 00 7400 A105 - 2017 Standard Form of Agreement Between Owner and Contractor

DIVISION 01 – GENERAL REQUIREMENTS

01 2300 Alternates 01 2619 Clarification Request 01 3523 Safety Requirements 01 4100 Regulatory Requirements 01 5600 Cleaning 01 7700 Project Closeout 01 7839 Project Record Documents

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1253 Structural Spray System 32 1724 Track Markings

DRAWINGS

Sheet # Title

L1.00 Track Surface Plan

SECTION 00 0100

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2019 TRACK RENOVATIONS

SECTION 00 1113

ADVERTISEMENT FOR BID

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2019 TRACK RENOVATIONS

Hillsdale Community Schools, 30 S. Norwood Avenue, Hillsdale, MI 49242 will receive sealed bid proposals until 2:00 p.m. on November 27, 2018. Bids will be opened and publicly read aloud immediately following the deadline for submission for the following bid package:

Hillsdale High School 2019 Track Surface

1. All bids must be addressed to:

Hillsdale Community Schools

Hillsdale, MI 49242

Attn: Mr. Shawn Vondra 2019 Track Surface Proposal

2. Sealed bids will be publicly opened and read aloud:

Place: Hillsdale Community Schools Business Office

Date: November 27, 2018

Time: 2:00 p.m.

3. Questions may be addressed to:

a. Foresite Design, Inc.

blemons@foresitedesign.com

b. All questions must be submitted in writing utilizing “01 2619 Clarification Request” form.

Clarifications requested orally will not be accepted.

c. THERE IS TO BE NO COMMUNICATION, VERBAL OR WRITTEN, WITH THE OWNER

DURING THE BIDDING PERIOD. FAILURE TO FOLLOW THIS INSTRUCTION MAY LEAD

TO REJECTION OF CONTRACTOR’S BID.

4. Bidding Documents may be viewed:

Places: a. grbx.com

b. cam-online.com

c. by emailing: christy@foresitedesign.com

Date: November 8, 2018 ftp://ftp.foresitedesign.com/

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5. Bidding Documents will be available for examination on or after November 8, 2018 at:

Place: Foresite Design, Inc.

3269 Coolidge Highway Berkley, MI 48072

Digital Drawings (.PDF) are at no cost. Digital Drawings in Autocad format are NOT available during bidding. Bidders are responsible to pay for their own documents costs, included shipping and handling, and printing costs are non-refundable.

6. Bonding is required as follows:

Bid Bond: 5% of the Bid Amount

Performance Bond and Labor & Material Bond: 100% of the Contract Price

7. The Bid Bond

a. Bid Security or Cashier's Check, or Certified Check in the amount of five percent (5%) of the bid amount shall be submitted with the "Bid Proposal Packet" and shall be made payable to Hillsdale Community Schools and be submitted with the understanding that if his/her bid is accepted, he/she will enter into a formal contract with the Owner in accordance with the form of agreement AIA A101 and that the required Performance and Payment Bonds will be given. Bidders shall agree not to withdraw proposals for a period of sixty (60) days after date for receipt of bids.

8. The Performance Bond & Labor and Material Payment

a. Accepted bidders will be required to furnish in the amount of one hundred percent (100%) of the Contract Price, satisfactory Performance Bond and Labor and Material Payment Bond by a T-listed bonding company, acceptable to Hillsdale Community Schools, within (ten) 10 days of notifications of intent to enter into a contract with Hillsdale Community Schools. Failure to do so will result in forfeiture of the proposal guarantee.

9. Additional Pertinent Information

This project is not exempt from State Sales Tax and/or Use Tax. All materials and supplies incorporated and used in construction of the work and becoming a permanent part of this project will not be exempt from State Sales Tax and/or Use Tax. State Sales Tax/Use Tax shall be included in the bid price. All other taxes, fees, permits, etc. and shipping costs shall also be included.

All applicable insurance policies will be required of each accepted bidder.

10. Bidding Submittal Requirements

The Bid Proposal Packet shall be on forms furnished in these documents.

THE BID PROPOSAL PACKET MUST BE SUBMITTED IN DUPLICATE.

The following Bid Proposal Packet information and Additional Information must be submitted in the following order.

1. Proposal Form

• Unit Prices

• Familial Disclosure Statement

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• Iran Economic Sanctions Act

2. Bid Security

3. Non-Collusive Affidavit

11. Tentative Construction Schedule:

Proposal A: Track Surface Start- June 24, 2019 Complete- July 9, 2019

All bid proposals shall be accompanied by the Affidavit of Compliance – Iran Economic Sanctions Act per Michigan Public Act No. 517 of 2012.

All bidders must provide familial disclosure in compliance with MCL 380.1267. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Board of Education or Hillsdale Community Schools. The School District will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

All bid proposals shall be accompanied by the Affidavit of Compliance – Iran Economic Sanctions Act per Michigan Public Act No. 517 of 2012.

No bid(s) will be accepted after the above time and date. Bids received after the deadline will be returned unopened. Delivery of the bids is the responsibility of the bidder, whether by mail or in person. Also, the Hillsdale Community Schools is not responsible for delays or failures of any other party.

The Owner reserves the right to accept or reject any or all bids and further reserves the right to award each proposal separately and to evaluate any or all bids on factors including but not limited to low bid and to the best advantage of the Hillsdale Community Schools.

END OF SECTION 00 1113

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SECTION 00 1115

SCOPE OF WORK

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GENERAL NOTES (Applicable to All Bid Categories)

1. Bidder/Contractor shall be aware of and include the cost for, all State and Local laws, codes, ordinances, building rules and regulations, as are or may become applicable to the Work.

2. Contractor shall coordinate with other trades that affect the installation of the Work.

3. Bidders shall exclude costs of testing from bid unless required on the proposal form.

Independent testing will be hired directly by the Owner/Owner’s Representative and contractor shall cooperate with the testing agency.

4. Each contractor/subcontractors shall coordinate and cooperate with other contractors for expedient completion of the work of this project.

5. Each contractor shall be solely responsible and make every effort to locate existing underground utilities. This shall include consulting with all local utility companies, using a signal locator prior to excavation for private utility lines, or consulting with a private utility locating company.

6. The Scope of Work for each Bid Category includes cleaning and maintaining streets free of dirt, debris, mud, gravel caused by the construction operations as it pertains to their scope of work. Contractors shall be aware that local authorities intend to enforce local ordinances in this regard. Penalties resulting from contractor negligence in adhering to the State and Local ordinances, laws, codes shall be the responsibility of the Contractor.

7. The Scope of Work for each Bid Category includes strict adherence to the safety requirements as defined in the General Conditions and Supplementary General Conditions.

8. Each Contractor shall review existing building and site conditions prior to commencement of work and advise the Owner’s Representative of any claim of changes in the work within seventy-two (72) hours therefore, or waive its right for claim of changes in the existing site conditions. Each Contractor shall be responsible for restoring site to its original conditions upon completion of their respective work.

9. All excess materials shall be legally disposed of off-site unless indicated otherwise.

SECTION 00 1115

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PROPOSAL A: TRACK RENOVATIONS

CM Supplementary Conditions General Conditions

Division 1 General Requirements Division 2 Existing Conditions

Specification Section 32 1253 Structural Spray Specification Section 32 1724 Track Markings

General Scope of Work:

1. Requirements of items included under General Work to be completed by all contractors.

2. Provide engineering and layout as required to complete this work. Layout points of reference will be provided prior to commencement of work.

3. Include all required permits and bonds.

4. Protect existing asphalt/concrete/fence and grandstands from damage by equipment or product.

5. Remove and legally dispose of all excess materials and debris generated by scope of work.

6. Provide labor, materials and equipment necessary for track surface cleaning/prep, structural spray application, and track striping.

7. Clean up and remove from site all debris associated with this work. Include sweeping of parking lots and public and private streets.

8. Provide three sets or 1 electronic copy of material submittals for approval. If submittals comply with specifications, “Material Compliance Certificate” shall be used.

9. Note: Milestone Schedule. This trade will be required to confirm a detailed schedule prior to award of this contract.

END OF SECTION 00 1115

SECTION 00 2113

INSTRUCTIONS TO BIDDERS

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STANDARD FORM

The Standard Form of Instructions to Bidders, AIA Document A701, 1997 edition, issued by the American Institute of Architects, is part of this specification. Copies are on file and may be obtained at the office of the Architect.

TABLE OF ARTICLES

1. Definitions 6. Post-Bid Information

2. Bidder's Representation 7. Performance Bond and Payment Bond

3. Bidding Documents 8. Form of Agreement Between Owner and Contractor

4. Bidding Procedures 9. Description of Work

5. Consideration of Bids 10. Warranty & Indemnity

The following includes modifications or additions to the above standard form which are applicable to this project.

ARTICLE 1

DEFINITIONS

1.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA Document

A201, are applicable to these Instructions to Bidders.

1.3 Addenda are written or graphic instruments issued prior to the execution of the Contract which modify or interpret the bidding documents, including Drawings and Specifications, by additions, deletions, clarifications or corrections. Addenda will become part of the Contract Documents when the Construction Contract is executed. All changes in cost resulting from addenda shall be included in proposals.

ARTICLE 2

BIDDER'S REPRESENTATION

2.1.3 Each bidder, by making his bid, represents that he has visited the site and familiarized himself with the local conditions under which the work is to be performed. No claims for extra compensation shall be allowed due to failure of any Bidder to examine the conditions that exist at the building site nor for conditions or difficulties encountered in the execution of the work which may have been avoided by such examination.

In submitting his proposal, the Bidder also:

• represents that he has reviewed the work outlined in the Description of Work and fully understands the scope of the work required by interfacing Bid Categories as well as that required by Bid Categories covered in his proposal;

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• acknowledges that the scope of the work is not necessarily restricted to a single trade, specification division, or section and that his proposal includes the work of all trades within the Bid Category or Categories covered in his proposal;

• agrees that his proposal, if accepted by the Owner, will be the basis for a contract directly with the Owner and to enter into such contract in accordance with the intent of the Contract Documents.

2.1.5 The Bidder shall familiarize himself, prior to bidding, with the work requirements of all other contractors which precede, interface, follow, or are concurrent with the work of this Category.

ARTICLE 3

BIDDING DOCUMENTS

3.3 SUBSTITUTIONS

3.3.1 Each Bidder represents that his bid is based upon the materials and equipment described in the Bidding Documents.

3.3.2 The successful Contractor must include without approved substitution, all materials and equipment which are specifically identified by manufacturer's name, model or catalog number in the respective Specification Section. Where more than one (1) product or material manufacturer is specified, the Bidder may use the one of his choice in his base bid.

It is required that Bidder indicated his choice of material by identifying same in check list attached to his proposal together with the cost attributed to such material. This cost shall be a part of Base Bid, not in addition thereto.

Other substitutions will be considered only when:

A. Request of substitution by the Bidder is made seven (7) days prior to the bid opening and approval for such request is given in the form of an Addendum.

B. Offered as a voluntary alternate presented on the Bidder's letterhead together with the amount to be deducted from his base proposal. The Owner may accept or reject such voluntary alternate based upon his best judgment.

3.3.2.1 Each such request shall include a complete description of their proposed substitute, the name of the material or equipment for which it is to be substituted, drawings, cuts, performance and test data and any other data or information necessary for a complete evaluation.

3.3.2.2 The Owner shall receive the benefit of all cost differences resulting from any substitution.

3.3.2.3 Any revisions necessary after substitutions of equipment or materials have been approved shall be the full responsibility of the Contractor without extra cost to the Owner.

3.3.4 Refer to Article 3.19 of Supplementary Conditions regarding substitutions after Award of

Contract.

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ARTICLE 4

BIDDING PROCEDURES

4.1 PREPARATION OF BIDS

4.1.1 All bids must be prepared on the forms provided by the Architect and submitted in accordance with the Instructions to Bidders.

4.2 BID SECURITY

4.2.2 ANY BID NOT ACCOMPANIED BY A BID BOND, CERTIFIED OR CASHIER'S CHECK

MAY BE REJECTED.

4.2.2.1 Either a CERTIFIED OR CASHIER'S CHECK on an open, solvent bank or a BID

BOND issued by an approved bonding company payable to Hillsdale Community Schools in an amount equal to five percent (5%) of the bid shall be submitted with each proposal as liquidated damages if successful Bidder fails to sign contract and file necessary general insurance within fifteen (15) days after Notice of Award from Architect or Owner.

4.2.2.2 The bonding company on issuing a bid bond thereby obligates themselves to furnish a Performance, Labor and Material Bond within (10) ten days, in the full amount of the contract should subject Bidder be Low Bidder.

4.2.2.3 The bid deposit of all except the three (3) lowest responsible bidders will be returned within three (3) days after the opening of bids. The bid deposit of the three

(3) lowest responsible bidder will be returned within 48 hours after the contract and their required bonds have been finally approved by the Owner.

4.2.3 (d) Contractor fails to provide required bonding and submit post-bid information required to determine contract award.

4.3 SUBMISSION OF BIDS

4.3.2.1 Proposals shall be addressed as follows:

Hillsdale, MI 49242

ATTN: Mr. Shawn Vondra 2019 Track Surface Proposal

4.3.3 A bid is invalid if it has not been deposited at the designated location prior to the time and date for receipt of any bids indicated in the Advertisement for Bids, or prior to any extension thereof issued to the bidders.

4.3.5 The contractor shall include in the bid and contract price all Sales Taxes and Use Taxes currently imposed by Legislative enactment and as administered by the Department of Revenue on the Bid Date. If the Contractor is not required to pay or bear the burden, or obtains a refund or drawback in whole or in part of any Sales or Use Tax, Interest or Penalty thereon, which was required to be and was deemed to have been included in the bid and

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contract price, the contract price shall be reduced by the amount thereof and the amount of such a reduction whether as a refund or otherwise, shall insure solely to the benefit of the Owner.

4.3.6 If required, a Bidder shall submit to the Architect a properly executed Contractor's qualification statement prior to receipt of proposals. Requested material may include the following:

Bidder's performance record, list of construction equipment, financial statement covering a period of two (2) years and any additional information required to satisfy the Owner that the Contractor is qualified to fulfill the Contract.

4.3.7 Within one (1) hour after the completion of the opening of the bids, the General Contractors who submitted the three lowest bids must submit a list of the names of each subcontractor who will provide labor or a portion of the work or improvement to the Contractor for which he will be paid an amount exceeding 5 percent of the prime Contractor’s total bid or $40,000 whichever is greater. If the General Contractor fails to submit such a list within the required time, his bid shall be deemed not responsive.

4.4 MODIFICATION OR WITHDRAWAL OF BID

4.4.1 Unless otherwise provided in any supplement to these Instructions to Bidders, no Bidder shall modify, withdraw or cancel his bid or any part thereof for sixty (60) days after the time designated for the receipt of bids in the Advertisement for Bids.

4.4.2.1 Prior to receipt of the bids, Addenda will be mailed or delivered to each person or firm recorded by the Architect as having received the bidding documents and will be available for inspection wherever the bidding documents are kept available for that purpose. Addenda issued after receipt of bids will be mailed or delivered only to the selected bidder.

ARTICLE 5

CONSIDERATION OF BIDS

5.2 REJECTION OF BIDS

5.2.1 The Bidder acknowledges the right of the Owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition, the Bidder recognizes the right of the Owner to reject a bid if the Bidder failed to furnish any required BID SECURITY, or to submit the data required by the Bidding Documents, or if the bid is in any way incomplete or irregular.

5.3 ACCEPTANCE OF BID (AWARD)

5.3.1 Emphasis is placed upon the fact that the Owner's decision regarding award of contracts will be influenced by such factors as quality, completion time, construction features, his best judgment of value, etc., and not entirely upon cost, and further, shall reserve the right to accept or reject any or all bids and to waive irregularities in proposals.

5.3.3 Contracts will be awarded based upon proposals received for one Bid Category only or for all work combined under a single proposal.

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5.3.4 Time is the essence of the Contract. It is understood that the work is to be carried through to completion with the utmost speed, consistent with good workmanship. The work of all trades shall be complete on days indicated except for minor replacement, correction or adjustment items which will not interfere with the complete operation and utilization of all parts of the contract work. The time of completion will be an important factor in determining award of the contract. Failure to comply with the construction document will result in rejection of the bid and/or cancellation of award.

5.3.5 Amounts entered in Proposal for Breakdowns or Unit Costs are subject to award, unless specifically noted otherwise.

ARTICLE 6

POST-BID INFORMATION

6.3 SUBMITTALS

6.3.1 Upon request by the Architect, the selected Bidder, within seven (7) days thereafter, shall submit the following:

6.3.1.1 A designation of the work to be performed by the Bidder with his own forces. Not to exceed a 10% markup for self performed/subcontracted work, material, and labor

6.3.1.2 A list of names of the Sub-Contractors or other persons or organizations (including those who are to furnish the materials or equipment fabricated to a special design) proposed for such portions of the work as may be designated, the names of the Sub-Contractors proposed for the principal portion of the work.

6.3.1.3 A statement of costs for each major item or work included in the bid or in detail as requested by the Architect.

6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the proposed Sub-Contractors to furnish and perform the work described in the divisions of the Specifications pertaining to such proposed Sub-Contractor's respective trades.

6.3.3 Prior to the Award of Contract, the Architect will notify the Bidder in writing if either the

Owner or the Architect, after due investigation, has reasonable and substantial objection to any person or organizations on such list and refuses in writing to accept such person or organization. The Bidder may, at this option, withdraw his bid without forfeiture of bid security, notwithstanding anything to the contrary contained in Paragraph 4.3.3. If the Bidder submits an acceptable substitute with an increase in his bid price to cover the difference in cost occasioned by such substitution the Owner may, at his discretion, accept the increased bid price or he may disqualify the Bidder.

6.3.4 Sub-Contractors, manufacturers, material suppliers and other persons and organizations proposed by the Bidder and accepted by the Owner and Architect must be used on the work for which they were proposed and accepted and shall not be changed except with written approval of the Owner or Architect. Failure to provide the information, as stated, will result in rejection of bid and/or cancellation of award (post-award).

ARTICLE 7

PERFORMANCE BOND AND PAYMENT BOND

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7.1 BOND REQUIREMENTS

7.1 The Owner shall require the Bidder to furnish bonds covering the faithful performance of the Contract and the payment of all obligations arising there under in such form and amount as the Owner may prescribe and with such sureties secured through the Bidder's usual sources as may be agreeable to the parties. Premiums shall be paid by the Bidder. The bonding companies are to be limited to those listed on U.S. Department of Treasury Circular 570. All surety bonds will be checked for validity before an Award will be made. If for any reason the bonds are not valid, the selected Contractor's Proposal will be null and void.

7.2 TIME OF DELIVERY AND FORM OF BONDS

7.2.1 The Bidder shall deliver the required bonds to the Owner not later than (10) ten days from the date of intent to enter the contract, or if the work is commenced prior thereto in response to a letter of intent or Notice of Award, the Bidder shall, prior to commencement of the work, submit evidence satisfactory to the Owner that such bonds will be issued.

7.2.2.1 All successful Bidders, except those noted above, shall be required to furnish

Performance and Labor and Material Bonds in the following amounts:

1. Performance Bond in the full amount of the contract insuring the faithful performance of all provisions of the contract and the satisfactory completion of the work embraced there under within the time agreed upon, and the covering of guarantees herein provided for. This bond shall also insure the Owner against defective material or workmanship in any work under the contract for a period of one (1) year after completion and acceptance of the project.

2. Payment Bond in the full amount of the contract for the protection of sub-contractors, labor and material men

7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of his Power of Attorney indication the monetary limit of such power.

ARTICLE 9

DESCRIPTION OF WORK

PROPOSAL A: TRACK SURFACE

1. Prep existing track surface

2. Apply structural spray coatings and markings

3. General clean-up

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ARTICLE 10

WARRANTY AND INDEMNITY

10.1 WARRANTY

10.1 All work shall be guaranteed in writing against defects in workmanship and materials for one (1) year from issuance by the Board of Education’s architect of the Certificate of Substantial Completion, or approval, acceptance and final payment by the Board of Education, whichever occurs first.

10.2 INDEMNITY

10.2 Contractor shall indemnify, defend and hold the Hillsdale Community Schools

10.3 harmless from any damages to property or personal injuries resulting from or reasonable attributable to any defects in supplies or services provided by contractor hereunder.

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SECTION 00 2300

SCHEDULE AND PHASING

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PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Attention is directed to Division 00 Procurement and Contracting Requirements, and to Division 01

General Requirements which are hereby made a part of this section.

1.2 MILESTONE SCHEDULE

A. The following are the milestone schedule dates for the listed work and will become part of the Contract Documents. A Master Construction Schedule will be developed after award of contract(s) with Contractor input.

MILESTONE ACTIVITY SCHEDULED START SCHEDULED COMPLETION

Track Renovation June 24, 2019 July 9, 2019

B. Close coordination will be required between all construction trades to ensure construction operations can be completed within the scheduled time.

C. It is expressly agreed that time is of the essence for the completion of Work and Contractor agrees to perform the Work within the designated time specified. Contractor is responsible for any damage and expenses arising or resulting from the failure of Contractor to perform the Work in accordance with the specifications and milestone schedule.

1.3 CONSTRUCTION SCHEDULE PROCESS

A. Contractor shall commence work in the field within five (5) days upon receiving a “Notice to Proceed” from Foresite Design, Inc. Contractor shall be responsible for performing and completing the Work to the approval of the Owner and Foresite Design, inc.

B. Contractor shall submit to Foresite Design, Inc. within fifteen (15) days upon Award of Contract, information including but not limited to scheduling, anticipated work activities and working days, shop drawings and shall also note issues relating to availability of materials.

C. If Contractor delays progress for any reason other than delays specifically excused under the Contract Documents, Contractor shall take any and all necessary actions to expedite its Work and maintain the project schedule at no additional expense to the Owner or Foresite Design, Inc.

D. Contractor agrees that it shall have no claim against the Owner or Foresite Design, Inc. for an increase in awarded contract price nor for a payment or allowance of any kind for damage, loss, or expense arising from delays, regardless of whether the delay is the basis for an extension of time.

This provision includes claims from damages, loss, or expense arising from interruptions to necessary suspension of Contractor’s Work to enable others to perform their work.

E. The Contractor shall be back-charged an observation fee of $1,000.00 per day for each day that the Contractor fails to meet the projected deadlines, weather permitting, and through no fault of the Owner, or Foresite Design, Inc.

1. Observation Fees, as agreed upon by Owner, Contractor and Architect, will be deducted from Contractor’s direct Contract with the Owner and fees paid by the Owner to Foresite Design, Inc.

END OF SECTION 00 2300

SECTION 00 2300

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SECTION 00 4200

PROPOSAL FORM

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2019 TRACK RENOVATIONS

PROPOSAL FOR: HILLSDALE HIGH SCHOOL

2019 TRACK RENOVATIONS

PROPOSAL TO: HILLSDALE COMMUNITY SCHOOLS

Attn: Mr. Shawn Vondra 2019 Track Renovations Proposal

ARCHITECT: FORESITE DESIGN, INC

3269 Coolidge Highway Berkley, MI 48072 248-547-7757 Email: blemons@foresitedesign.com

SUBMITTING CONTRACTOR: _________________________________________________________

ADDRESS: _________________________________________________________________________

PHONE: _________________________________________________________________

EMAIL: ____________________________________________________________________________

1. BASE PROPOSAL

I have carefully examined the bidding documents which include the Instructions to Bidders, all General Conditions and Supplemental Conditions, all drawings title "Hillsdale Community Schools” and all various addenda numbered _____ to _____ as prepared by FORESITE DESIGN, INC. which cover the general and architectural trades, as well as the premises and conditions affecting this work.

The undersigned proposes to furnish all labor, materials and equipment, all utilities, transportation services and taxes for the general construction as indicated under each proposal in accordance with said documents for the sum or sums of:

Within one (1) hour after the completion of the opening of the bids, the General Contractors who submitted the three lowest bids must submit a list of the names of each subcontractor who will provide labor or a portion of the work or improvement to the Contractor for which he will be paid an amount exceeding 5 percent of the prime Contractor’s total bid or $40,000 whichever is greater. If the General Contractor fails to submit such a list within the required time, his bid shall be deemed not responsive.

A. PROPOSAL A COMPLETE

PROPOSAL A: BASE BID $

Dollars (written sum)

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2. ALTERNATES

NONE

3. TIME OF COMPLETION

The undersigned understands and agrees that time is of the essence and that all services, the installation of all work and materials, provided for in the contract must be fully completed on or before the following dates:

Proposal A: TRACK SURFACE Start- June 24, 2019 Complete- July 9, 2019

4. SUPPLEMENTAL FEES

For additional work performed upon instruction by the Owner

A. BY SUBCONTRACTORS of the Undersigned, add maximum 10% to the subcontractor’s prices for its OH&P; and maximum 10% for all the charges of the Undersigned for its overhead and profit.

B. BY PERSONS OTHER THAN THE SUBCONTRACTORS of the Undersigned, the charges will be actual cost of labor and materials (less all discounts) plus the fee of not more than 10%. This fee includes all the charges of the Undersigned for general conditions, overhead and profit, and the actual cost of insurance and taxes. It excludes bond fee.

C. Each proposal covering extra work shall include a complete itemized material and labor breakdown.

D. For all revisions involving deletion of Contract Work, it is agreed that full credit shall be given the Owner for such work deleted, including overhead and profit.

5. VOLUNTARY ALTERNATES

The following alternates are offered at this time for the consideration of the Owner. If accepted, the Base Proposal will be changed by the amount listed.

A. __________________________________________________________________________ Add to or Delete from Base Proposal Amount: $ _______________________________ B. __________________________________________________________________________ Add to or Delete from Base Proposal Amount: $ _______________________________ C. __________________________________________________________________________ Add to or Delete from Base Proposal Amount: $ _______________________________

6. PRICE GUARANTEE

The Undersigned agrees that its proposal shall not be withdrawn and the price stated in the Proposal is guaranteed for sixty (60) consecutive days from the bid date.

7. TAXES

The undersigned acknowledges that the prices stated above include all applicable taxes of whatever character or description.

8. ADDENDA

If any Addenda covering changes to the Bidding Documents have been received during the bidding period, the bidder shall fill in their numbers and dates which acknowledge having received the same, and having included in this proposal the work involved.

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No. 1 Dated ___________________________________ No. 2 Dated ___________________________________ No. 3 Dated ___________________________________

9. NEGOTIATION

The Undersigned agrees that, should the overall cost exceed the funds available, it will be willing to negotiate with the Owner for the purpose of making further reductions in the Contract Work, and shall agree to give full credit for all such reductions in the work requested by the Owner, including full value of labor, materials, and subcontract work and reasonable proportionate reductions in overhead and profit, thereby arriving at an agreed upon Contract price.

10. UNIT PRICES

All unit prices quoted shall include the sum total of all additional costs of labor, material, overhead, profit, fees, general conditions, and such other costs incidental to the work described. Any increase in cost must be approved by the Owner in writing prior to work being performed.

For all revisions involving the deletion of Contract work, it is agreed that full credit shall be given the Owner for such work deleted on a unit basis as quoted hereinafter.

UNIT PRICING BID PROPOSAL A (TRACK SURFACE)

A. Crack Repair $ __________________ Per lineal foot (lf) B. Structural Spray $ __________________ Per square yard (sy)

Any increased cost based on the unit prices must be approved by Owner’s written change order prior to starting work. Quantities must be confirmed by a Testing Agency or Architect and the Owner.

11. LIQUIDATED DAMAGES PROVISION

Contractor shall complete the entire work and obtain a Certificate of Substantial Completion by the substantial completion date indicated on the Proposal Form. Contractor and Owner agree that if the Certificate of Substantial Completion is obtained later than the date, the following liquidated provisions apply. The project completion date shall be adjusted by an amount of time properly documented in Change Orders. If the Owner and Contractor do not agree with the adjustment in Contract time due to Change directives, such adjustment shall be determined by the Architect.

A. SITE OBSERVATION FEE

If the Contractor fails to obtain the Certification of Substantial Completion for the Project by the Project Completion Date (as adjusted pursuant to this paragraph), the Contract Sum payable to the Contractor will be reduced in the amount of $1000.00 for each day that the issuance of the Certificate of Occupancy exceeds the Project Completion Date, weather permitting and through no fault of the Owner or Foresite Design, Inc.

12. RIGHTS RESERVED BY OWNER

The Owner reserves the unconditional right to waive any irregularities, reject any or all proposals or to accept proposals which in the judgment of the Owner will serve the best interests of the Owner.

The Owner reserves the right to award to a Contractor based on factors other than low bid.

13. PROPOSAL GUARANTEE (BID BOND)

Is required: Refer to AIA Document A701-1997 “Instruction to Bidders” Amount: 5% of contract sum

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14. CONTRACT SECURITY (Performance and Labor & Material Payment Bond) Is required: Refer to AIA Document A701-1997 “Instruction to Bidders” Amount: 100% of contract sum

15. COLOR SAMPLES FOR STRUCTURAL SPRAY SURFACE MUST BE PROVIDED WITH BID.

16. CONTRACT EXECUTION

The Undersigned agrees to execute a Contract for work covered by this Proposal as provided for in the Bidding Documents. The Undersigned declares the legal status indicated below:

( ) Individual ( ) Partnership, having the following partners:

1. ___________________________________

2. ____________________________________

3. ____________________________________ ( ) Corporation, Incorporated under the laws of the State of _______________________

The Undersigned affirms that:

A. This proposal is based upon the materials and construction, equipment, etc., named or described in the specifications.

B. The address, given below, is the legal address to which all notices, directions, or other communications may be served or mailed.

C. Its proposal is made in good faith, without collusion or connection with any other person or persons bidding for the same work, and that the process quoted herein include all terms, insurance, royalties, transportation charges, allowances, taxes, use of all tools and equipment, overhead, profit, etc., necessary to fully complete the work in accordance with the Contract Documents.

17. The Contractor shall hold harmless from and indemnify the Owner and Architect against all claims, suits, actions, costs, counsel fees, expenses, damages, judgments or decrees, by reason of any person or persons or property being damaged or by the Contractor, or any other employed under said Contractor, in any capacity during the progress of the work whether by negligence or otherwise.

The Undersigned agrees to live up to the above specifications and gives the Owner the right to deduct the cost of any damage caused by faulty work and any item conflicting with good workmanship from the final payment.

If notified of acceptance of this proposal, the undersigned agrees to execute a contract for the above work, for the above stated compensation, in form of the standard form of the AIA.

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FIRM NAME :

ADDRESS:

SIGNED:

NAME:

TITLE:

TELEPHONE:

FAX:

EMAIL:

DATE:

Return TWO (2) signed copies.

The Owner reserves the unconditional right to waive any informality or irregularity, reject any or all proposals, or to accept proposals which in the judgment of the Owner will serve its best interests, and to make in its judgment a determination as to the adequacy of the Contractor’s qualifications, experience, and capability.

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2019 TRACK RENOVATIONS

CONTRACTOR QUALIFICATIONS

1. Years in Business: _________years (This company and this business)

2. Minimum Experience – at least three (3) comparable (similar) projects of similar size and cost, with customer reference.

Project Name:

Location:

Cost:

Year:

Contact Name:

Title:

Phone:

Email:

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FAMILIAL RELATIONSHIP DISCLOSURE FORM MCL 380.1267 (d)

This form MUST BE NOTORIZED as a condition of being awarded business by Hillsdale Community

Schools.

1. I, the Undersigned, being first duly sworn, depose and say; and my signature verifies, that there are no Owner(s), Principals, Officers, Agents, Employees, or Representatives of this firm that have any familial relationships with any members of the Hillsdale Community Schools’ Board, or its Superintendent, unless specifically noted below:

� The following are the familial relationship(s) disclosed:

Owner/Employee Name Related to: Relationship 1.

2.

3.

(Attach additional pages if necessary to disclose familial relationships.)

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

� There is no familial relationship that exists between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

BIDDER’S FIRM NAME

BY (SIGNATURE)

PRINTED NAME AND TITLE

Subscribed and sworn before me, this Seal:

Day of , 20 , a Notary Public

In and for County, Signature

NOTARY PUBLIC

My Commission expires

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AFFIDAVIT OF COMPLIANCE – IRAN ECOMONIC SANCTIONS ACT

MICHIGAN PUBLIC ACT NO. 517 OF 2012

The undersigned, the Owner, or authorized officer of the below-names company (the “Company”), pursuant to the compliance certification requirement provided in the Hillsdale Community Schools’ Request for Proposal Bid (“RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Sanctions Act, Michigan Public Act No. 517 of 2012, and that in the event the Company is awarded a contract by Hillsdale Community Schools as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under this contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of Hillsdale Community Schools’ investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that a person has submitted a false certification.

PRINT:

Company Name __________________________________________________________________

Street Address __________________________________________________________________

City / State / Zip __________________________________________________________________

Phone __________________________________________________________________

Company Officer ____________________________________ Title_______________________

Officer’s Signature ____________________________________ Date______________________

STATE OF __________________) ss

COUNTY OF ___________________

Subscribed and sworn before me, this day of , 20 , by ___________________ a Notary Public in and for County, Seal:

Signature

NOTARY PUBLIC

My Commission expires

END OF SECTION 00 4200

SECTION 00 4336

LIST OF SUBCONTRACTORS

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TO BE COMPLETED BY BIDDER:

Project: 2019 HILLSDALE TRACK RENOVATIONS Proposal A – TRACK SURFACE

COMPLETE LIST OF SUBCONTRACTORS BIDDER WILL BE USING:

Company Name Company Name

Contact Name Contact Name

Address Address

City, State Zip City, State Zip

Phone # Fax # Phone # Fax #

(USE ADDITIONAL SHEETS AS REQUIRED)

SECTION 00 4336

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SECTION 00 4519

NON-COLLUSIVE AFFIDAVIT

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STATE OF ) ss

COUNTY OF )

, being first duly sworn, deposes and says:

That he is (a partner or officer, etc.) of the firm of, the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any bidder, or to secure any advantage against Hillsdale Community Schools or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

Signature of:

Bidder, if bidder is an individual:

Partner, if the bidder is a partnership;

Officer, if the bidder is a Corporation.

Subscribed and sworn to before me this day of 20____

My commission expires:

SECTION 00 4519

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SECTION 00 6513

MATERIAL COMPLIANCE CERTIFICATE

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PROPOSAL A – TRACK SURFACE

This document serves as guarantee by the contractor that all products, devices, materials, etc. used or intended for use in the project are as approved for use in the Specifications issued by Foresite Design, Inc. for HILLSDALE COMMUNITY SCHOOLS – 2018 TRACK RENOVATIONS. Furthermore, no additional formal shop drawings will be necessary unless specifically requested by HILLSDALE COMMUNITY SCHOOLS or Foresite Design, Inc. Items listed below are approved products and no substitutions have been made without written permission by Foresite Design, Inc. (please attach). By signing this document, the contractor is committed to use products required by the contract documents.

LIST SPECIFICATION #, ITEM, MANUFACTURER AND MODEL #

Spec Section Item Manufacturer Model #

Contractor: Signature:

Date: Print Name:

Reviewed by:

Date:

SECTION 00 6513

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SECTION 00 7300

SUPPLEMENTARY CONDITIONS

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STANDARD FORM

The Standard Form of General Conditions of the Contract for Construction, AIA Document A201 - 2007, issued by the American Institute of Architects, is a part of this specification.

Copies are on file and may be obtained at the office of the Architect.

1. General Provisions 8. Time

2. Owner 9. Payments and Completion

3. Contractor 10. Protection of Persons and Property

4. Administration of the Contract 11. Insurance and Bonds

5. Sub-Contractors 12. Uncovering and Correction of Work

6. Separate Contracts 13. Miscellaneous Provisions

7. Changes in the Work 14. Termination of Contract

The following supplements modify, change, delete from or add to the above named documents. Where any article of the General conditions is modified or any paragraph, subparagraph or clause thereof is modified or deleted by these supplements, the unaltered provisions of that article, paragraph, subparagraph or clause shall remain in effect.

ARTICLE 1

GENERAL PROVISIONS

1.1 DEFINITIONS

1.1.2 The Contract

1.1.2.1 The work shall be performed under separate or combined contracts. It is the duty of each Contractor to coordinate his work with that of each other Contractor.

A complete set of drawings and specifications will be made a part of the Contract Documents for each Contractor.

1.1.4 The Project

1.1.4.1. The work covered in this project manual consists of construction and other related items, as set forth in the Instruction to Bidders, all pursuant to completion of Hillsdale Community Schools.

1.1.6.1 The term "product" as used in these Supplementary Conditions includes material, systems and equipment.

1.1.7.1 The term "Project Manual" as used in these Supplementary Conditions is the volume which includes the Bidding Requirements, Conditions of Contract and the Specifications.

1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS

1.2.3.1 No responsibility either direct or implied is assumed by the Architect for omission or duplications by the Contractor or his Sub-contractor due to real or alleged error in arrangements of matter in these Contract Documents.

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It is the intent that the Drawings and Specifications include everything necessary for the completion of the project and to be consistent with each other. It is hereby agreed and understood that work shown on the Drawings and not mentioned in the Specifications, or vise versa, is to be included the same as if it were mentioned in both the Drawings and the Specifications, with no extra charge to the Owner. If any part of the Drawings and/or Specifications are inconsistent, incorrect, or obscured in their meaning, these discrepancies shall be brought to the attention of the Architect in writing before execution of the Contract. Where there is conflict regarding the quality of any equipment or material, the one having the better quality shall be used unless directed by the Architect.

In submitting his proposal, the Contractor agrees to furnish all labor and supervision necessary to produce the construction required by the Contract Documents and all materials and equipment incorporated or to be incorporated in such construction.

1.2.4 The organization of the Specifications is done with the intent of defining the work for multiple Contract performance. The extent of responsibility for Contractor performance is overlapping from one technical section to another. It is the responsibility of each Contractor to cooperate and coordinate his work with other Contractors as necessary to meet all interface conditions standard to the industry and obvious to the intended extent of the work on this particular project.

1.5 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS AND OTHER INSTRUMENTS OF

SERVICE

1.5.1.1 Drawings and Specifications provided to those not party to the contract are to be returned immediately upon request of the Architect.

ARTICLE 2

OWNER

2.1 GENERAL

2.1.1.1 The Owner of this Project is:

2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER

2.2.3.1 The Owner shall obtain and pay for those items described (if any) set forth in the General Requirements.

2.2.4.1 The Owner shall issue all instruction to the Contractor through the Architect.

2.4 OWNER'S RIGHTS TO CARRY OUT THE WORK

2.4.1 The written notice will arrive in the form of, two (2) "forty-eight (48) hour notices" prior to Owner's carrying out the work. The method of notification is distributed via a fax transmittal and the original will be sent 1st Class Mail.

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ARTICLE 3

CONTRACTOR

3.7 PERMITS, FEES AND NOTICES

3.7.1.1 The individual contractor will be responsible for securing and paying for permits pertaining to their area of work, and other items as set forth in the general requirements. Costs and arrangements for governmental inspection shall be the responsibility of the Contractor.

3.9 SUPERINTENDENT