HHS Promethean TVs Invitation to Bid.pdf

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INVITATION TO BID

Hermiston School District 8R– High School Promethean TVs

The Hermiston School District 8R – High School Promethean TVs project consists of materials and labor to wire and install owner supplied Promethean TVs in 44 classrooms, per district specifications.

Hermiston School District 8R Director of Business Services Katie Saul will receive sealed bids in writing from qualified contractors until 10 a.m. Pacific Daylight Time, Monday, April 17, 2023 at the Hermiston School District Office, 305 SW 11th St, Hermiston, OR 97838 at which time the bids will be opened and read aloud to all in attendance. Bids received after the time fixed for opening will not be considered.

The First-Tier Subcontractor Disclosure Form must be submitted in a separate envelope within two (2) business hours after the advertised bid closing time.

PRE-BID CONFERENCE: A mandatory pre-bid conference will be held at 10:00 a.m. Pacific Daylight Time, Wednesday, April 5, 2023 at Hermiston High School 600 S Fist St, Hermiston, OR 97838. This mandatory pre-bid conference will meet at the front entry and will include a site tour.

BID DOCUMENTS FOR CONTRACTORS: Bid documents are available on OregonBuys.gov.

No bid shall be considered unless the bid contains a statement by the bidder, as part of his or her bid, that the provisions required by ORS 279C.800 through ORS 279C.870 (workers on public works to be paid not less than prevailing rate of wage) shall be included in his contract. The current wage rates applicable to this project are available at www.boli.state.or.us.

No bid will be considered unless accompanied by certified check, cashier's check, or bid bond made payable to Hermiston School District 8R in an amount equal to ten percent (10%) of the Basic Bid. Interest will not be allowed on bid security.

It shall be understood and mutually agreed by and between the Contractor and Owner that the date of beginning and time for completion of the project are essential conditions of the contract and that the time for beginning and completion of the project shall be considered by the Owner in awarding the contract.

No bidder may withdraw his bid after the hour set for the opening thereof, or thereafter, before award of the contract, unless award is delayed for a period exceeding thirty (30) days from the Bid Opening date.

The Owner reserves the right to waive any irregularities in the bids, to reject any or all bids, and to accept only such bids as may be in the Owner's best interest.

https://oregonbuys.gov/bso/view/login/login.xhtml

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TABLE OF CONTENTS

1. Instructions to Bidders

2. First-Tier Subcontractor Disclosure Form

3. Bid Form

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 SUMMARY

A. This construction will be carried out under one General Construction Agreement covering the construction work on this project. "The General Conditions of the Contract for Construction" of the American Institute of Architects will be referred to as the "General Conditions" throughout this Project Manual. This agreement includes all labor, materials, transportation, equipment and services necessary for and reasonably incidental to the completion of all work in connection with the project described in this Project Specifications and the accompanying Drawings.

1.2 DEFINITIONS

A. Bid Documents include the Invitation to Bid, Instructions to Bidders, the Bid Form and supporting exhibits, including any addenda issued prior to receipt of bids. Addenda are written or graphic instruments issued prior to the execution of the Contract which modify or interpret the Bid Documents by additions, deletions, clarifications or corrections. Addenda will become part of the Contract Documents when the Construction Contract is executed.

1.3 DESCRIPTION OF BID ITEMS

A. Base Bid:

a. Remove existing promethean board or dry-erase board (if applicable)

b. Relocate two (2) existing Cat 5 cables to new jacks at the new Promethean TV location.

i. If two cables are not available for relocation, install two new Cat 6 cables between the Promethean TV jack location and the nearest MDF or IDF.

c. Install two Cat 6 cables between the Promethean TV jack location and the teacher’s desk via the drop ceiling.

d. Add 120V duplex receptacle to the new Promethean TV location

e. Terminate, test and label all cabling

f. Install Promethean TV on the wall using the included mounting hardware

B. Per unit price, to be used should additional units need to be installed, either at Hermiston High School or other district owned properties.

C. No Substitutions or Alternative Bids will be allowed

1.4 PUBLIC WORKS

A. This project is a public work subject to ORS 279C.800 to 279C.870. Contractor must be registered with the Oregon Construction Contractors Board (CCB) for a bid to be considered.

B. In addition to specific statutory provisions cited, the Contractor shall comply with all other applicable requirements of Chapter 279C – Public Contracting, Oregon Revised Statutes.

C. In accordance with ORS 279C.830, the minimum hourly rates of wage as determined by the Commissioner of the Bureau of Labor and Industry (BOLI) are hereby made a part of this Project Manual.

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1.5 HOURS OF LABOR

A. Section 279C.520, Oregon Revised Statutes, provides that in all cases where labor is employed by the state, county, school district, municipality, municipal corporation or subdivision, through a Contractor, no person shall be required or permitted to labor more than 10 hours in any one day, nor more than 40 hours in any one week, except in the case of necessity, emergency, or where the public policy absolutely requires it, in which event the person or persons so employed for excessive hours shall receive at least time and one-half pay for all overtime in excess of 10 hours per day or 40 hours in any one week, and for work performed.

B. Hours of labor shall comply with local noise ordinance.

1.6 BIDDER'S REPRESENTATION

A. Each bidder by making his bid represents that he has read and understands the Bid Documents, and has familiarized himself with the locale, site and conditions under which his work is to be performed. The Contractor's signature on his or her bid indicates acceptance of the conditions at the site of the work upon which he is bidding.

1.7 SUBMISSION OF BID

A. All bids must be prepared on the Bid Form in this solicitation and submitted in accordance with the Instructions to Bidders. A bid is invalid if it has not been deposited at the designated location prior to the time and date for receipt of bids indicated in the Advertisement to Bid, or prior to any extension thereof issued to the bidders.

B. Unless otherwise provided in any supplement to these Instructions to Bidders, no bidder shall modify, withdraw, or cancel his or her bid or any part thereof for 30 days after the time designated for the receipt of bids in the Advertisement to Bid. Prior to the receipt of bids, Addenda will be mailed or delivered to each Contractor recorded by the Architect as having received the Bid Documents and will be available for inspection wherever the Bid Documents are kept available for that purpose. Enclose the bid with attachments in a sealed envelope with the following address and identification on the face:

a. [Bidder's Name]

b. [Bidder's Address]

c. “HERMISTON SCHOOL DISTRICT 8R– HIGH SCHOOL PROMETHEAN TVS”

1.8 BID GUARANTEE

A. Attach bid security to all bids in the form of a surety bond, cashier's check, or certified check of the bidder in the amount equal to ten percent (10%) of the Basic Bid amount, made payable to Hermiston School District 8R, as a guarantee that bidder will, if awarded the Contract, execute same and furnish the specified performance and labor and materials payment bond.

B. The Owner reserves the right to hold the bid security of the two lowest bidders until a Contract is signed, or for 30 calendar days, whichever is less. All other bid security will be returned as soon as practical. Any bidder refusing to enter into a Contract and furnish specified bonds within five calendar days after notification that his bid has been accepted, shall forfeit his bid security to the Owner as liquidated damage, but not as a penalty.

1.9 METHOD OF AWARD

A. If the lowest basic bid by a responsible bidder does not exceed the amount of funds estimated by the Owner as available to finance the contract, the contract may be awarded on the base bid, but the Owner shall have sole discretion in also considering the beginning and completion time of the project in rejecting any base bid.

B. At Owner’s discretion, Owner may include one or more bid alternates (additive or deductive) as selected by Owner when comparing bids.

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C. The Owner reserves the right to reject any or all bids as permitted by Oregon Statute or Administrative Rule and to consider the competency and responsibility of bidders and of their proposed subcontractors in making the award.

1.10 FORM OF AGREEMENT

A. The "Standard Form of Agreement Between Owner and Contractor," AIA Document A104-2017, shall be used in executing this Contract.

B. The contract shall contain a provision that the Contractor shall pay and perform according to the conditions required by ORS 279C.800 to 279C.870, Prevailing Wage Rate.

1.11 PERFORMANCE BOND

A. The successful bidder shall promptly furnish a Performance Bond, which shall be an Oregon Public Works Contract Bond, in compliance with the requirements of Chapter 279C.380, Oregon Revised Statutes, in an amount equal to 100 percent of the cost of the work, such bond to be written by properly qualified surety authorized to do business in the State of Oregon.

1.12 PROHIBITIONS OF ALTERATIONS (BID FORM)

A. Except as otherwise provided herein, bids that are incomplete or are conditioned in any way, contain erasures, alterations, or items not called for in the bid, or are not in conformity with the law, may be rejected by the Owner as informal. Only the amounts and information asked for in the Bid Form will be considered as the Bid. Each bidder shall bid upon the work exactly as specified and as provided in the Bid Form.

1.13 LIST OF SUBCONTRACTORS

A. Within two working hours of the date and time of the deadline when the bids were due to the public contracting agency for a public improvement, a bidder shall submit to the public contracting agency, in accordance with ORS 279C.370, a disclosure of any first-tier subcontractor that will be furnishing labor or materials in connection with the public improvement and whose contract value is equal to or greater than:

a. Five percent of the total project bid or $15,000, whichever is larger; or

b. $350,000, regardless of the percentage of the total project bid.

B. The disclosure of first-tier subcontractors shall include:

a. The name of each subcontractor.

b. The amount of the contract of the subcontractor and the category of the subcontractor’s work.

C. Submit list of subcontractors on First-Tier Subcontractor Disclosure Form, sealed in an opaque envelope, addressed and delivered to the same location as the Bid.

1.14 SCHEDULE OF VALUES

A. Upon request by the Owner, the selected bidder shall within seven days thereafter, submit to the Architect a Schedule of Values of various parts of the work, including quantities and amount aggregating the total sum of the Contract. With each application for payment, the Contractor shall furnish a detailed statement comprising various items which represent the total amount of work completed to the date upon which application for payment is made. No application for payment will be considered unless accompanied by such a statement.

1.19 EQUAL EMPLOYMENT COMPLIANCE REQUIREMENT

A. By submitting this bid, the bidder certifies conformance with the applicable Federal Acts, Executive Orders, and Oregon Statutes and Regulations concerning Affirmative Action toward equal employment opportunities. All information and reports required by the Federal or Oregon governments having responsibility for the enforcement of such laws shall be supplied to the

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Owner upon request, for purposes of investigation to ascertain compliance with such acts, regulations, and orders.

1.20 RESIDENCY

A. Bidders must identify whether the Bidder is or is not a "resident Bidder," as defined in ORS 279A.120(1).

B. Nonresident Bidders. In determining the lowest Responsive Bid, the District will, in accordance with OAR 137-046-0310, add a percentage increase to the Bid of a nonresident Bidder equal to the percentage, if any, of the preference given to that Bidder in the state in which the Bidder resides.

1.20 INQUIRIES AND REQUESTS FOR CLARIFICATION

A. Questions regarding the information contained in this Invitation to Bid must be submitted to Katie Saul, Director of Business Services, Hermiston School District 8R, not later than 1:00 p.m. PST, April 12, 2023. All questions must be submitted to katie.saul@hermistonsd.org and received by the specified date and time. No oral questions will be accepted.

If any part of this solicitation is amended, addenda will be provided via the same manner in which it was initially made available.

Failure to acknowledge all addenda may result in declaration of your bid as nonresponsive

PART 2 SCHEDULES

2.1 CRITICAL DATES

A. Work to be conducted under one phase as noted below.

B. Bidder must agree to commence work as directed in written 'Notice to Proceed' and shall be substantially complete in accordance with the following schedule:

a. Preparatory work may begin on date of Notice to Proceed. Preparatory work includes but is not limited to submittals, field verification, exploratory work, equipment procurement, scheduling, and any work not impacting school operations.

b. Primary construction operations may begin on June 15, 2023.

c. All project shall achieve substantial completion by August 18, 2023.

d. All work shall achieve final completion by September 30, 2023.

C. It is the intent of the Owner to issue a ‘Notice to Proceed’ for the work on or about April 25, 2023.

2.2 LIQUIDATED DAMAGES

A. If Substantial Completion is not achieved by the agreed date or as may be adjusted pursuant to the Contract Documents, the Contractor shall pay to the Owner as liquidated damages for the loss of use of the Project the following amount: the sum of Three Hundred Dollars ($300) for each partial day or full day of delay beyond the deadline for Substantial Completion.

mailto:katie.saul@hermistonsd.org

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FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT NAME: High School Promethean TVs

BID CLOSING DATE: April 17, 2023 – 10 a.m. LOCAL TIME

DISCLOSURE DEADLINE DATE: April 17, 2023– Noon LOCAL TIME

This form must be submitted in a separate envelope within two (2) business hours of the advertised bid closing date and then no later than the DISCLOSURE DEADLINE stated above.

List below the Name, Dollar Value, Category of each subcontractor that will be furnishing labor or materials that are required to be disclosed. Enter "NONE" if there are no subcontractors that need to be disclosed. (If needed, attach additional sheets.)

NAME DOLLAR VALUE CATEGORY

1. $

2. $

3. $

4. $

5. $

6. $

7. $

8. $

9. $

10. $

The above listed first-tier subcontractor(s) are providing labor or materials with a Dollar Value equal to or greater than:

a) 5% of the total Contract Price, but at least $15,000 (add all additive alternates and subtract all deductive alternates).

b) b) $350,000 regardless of the percentage of the total Contract Price.

FAILURE TO SUBMIT THIS FORM BY THE DISCLOSURE DEADLINE WILL RESULT IN A BID SUBMITTAL

BECOMING NON-RESPONSIVE, AND SUCH BIDS SHALL NOT BE CONSIDERED FOR AWARD.

Form Submitted By (Bidder Company Name): ______________________________________________

Contact Name: _____________________________Phone No.: (____) ___________________________

DELIVER FORM TO: _________________________________________________________________

THIS DOCUMENT SHALL NOT BE FAXED. It is the responsibility of bidders to separately submit this disclosure form and additional sheets, with the words "DISCLOSURE FORM", the Project Name clearly marked on the envelope, at location indicated above by the specified deadline.

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BID FORM

Hermiston School District 8R– High School Promethean TVs

TO: Hermiston School District 8R

FROM: _________________________________________________________ (Name of Bidder)

1.1 BIDDER AGREEMENT

A. The Undersigned has:

a. Reviewed the “Hermiston School District 8R– High School Promethean TVs” bid documents.

b. Reviewed Addenda Number(s) inclusive.

c. Examined the site and conditions affecting the Work.

B. The Undersigned agrees:

a. To hold this Bid open for 30 days subject to provisions in Bidding Requirements Document "Instructions to Bidders."

b. That Bid Security attached to this Bid Form is left in escrow with Hermiston School District 8R as a Bid Guarantee, subject to provisions in Bidding Requirements Document "Instructions to Bidders."

c. That Bid Security is not less than ten percent (10%) of the Contract Sum, and is in the form of a (choose one):

i. Cashier's check [__]

ii. Certified check [__]

iii. Bid Bond [__]

d. That Bid Forms not indicating that Addenda were received prior to Bid Date may be rejected by the Owner.

e. That this Bid has been arrived at by the Bidder independently and has been submitted without collusion designed to limit independent bidding and competition.

C. If awarded a contract, the Undersigned agrees:

a. To enter into and execute a Contract on the basis of this Bid.

b. To deliver to the Owner a formal written Agreement subject to provisions in Bidding

Requirements Document "Instructions to Bidders."

c. To complete the Work in accordance with the Contract Documents for the amount set forth in this Bid Form.

d. To commence the Work no later than seven days after the date of execution of the

Contract or receipt of Notice to Proceed, whichever occurs first.

e. To complete the Work within the time period stipulated in Bidding Requirements

Document “2.1 CRITICAL DATES"

f. To comply with Oregon Revised Statutes, ORS 279.350, and pay workers not less than

Prevailing Wage Rates as published by the Oregon Bureau of Labor and Industries.

g. That the Contract shall contain a provision that the contractor shall pay and perform according to the conditions required by ORS 279.312, 279.314, 279.316, and 279.352.

1.2 RESIDENCY

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A. The Bidder, pursuant to ORS 279A.120 (1), (check one) is________/is not___________ a resident Bidder. If not, indicate State of residency ______________________.

1.3 ACKNOWLEDGEMENT OF ADDENDA

A. The Bidder acknowledges receipt of the following Addenda (List by number): _______________

1.4 BID AMOUNT

A. Basis of Award: Stipulated Sum

$______________________________________________________________________dollars.

B. Per Unit Price (For use if additional units need to be installed)

$______________________________________________________________________dollars.

1.5 BID ALTERNATES:

A. No Substitutions or Bid Alternative are not allowed.

1.6 BIDDER’S SIGNATURE AND IDENTIFICATION

Please print or type all information requested below (except where signature is required) and attach Bid Security to this form.

Name of Proprietorship, Partnership, Signature of Proprietor, Partner, or Corporation: or Corporate Official:

Name Signature

Street Address Name of Signatory

Mailing Address Date Signed

City, State, and Zip Code If Corporation, Attest:

Phone Number Secretary of Corporation

Employer ID Number State of Incorporation

Construction Contractors Board Number

END OF BID FORM