Hexagon PWS.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

CCM 7-AXIS ABSOLUTE ARM CALIBRATION AND SERVICES

U.S AIR FORCE

526TH ELECTRONIC MAINTENANCE SQUADRON (526 EMXS)

10/22/2024

CCM 7-Axis Absolute Arm Calibration and Services i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

3 SERVICE SUMMARY

4 CDRL SUMMARY

5 ADDITIONAL REQUIREMENTS

5.1 Government Furnished Property (GFP)

5.2 Government provided support

5.5 Security Incidents

5.6 Communications Security

5.7 Operations Security (OPSEC)

6 CONFLICTS OF INTEREST

7 GENERAL INFORMATION

7.1 Hours of Operation

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.2 Notification of Environmental Spills

8.3 Safety Program

9 GOVERNMENT OBSERVATIONS

10 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

11 ENVIRONMENTAL:

Appendix A

1 DESCRIPTION OF SERVICES

1.1 This Performance of Work Statement (PWS) sets forth the requirements for personnel, supplies, equipment, tools, certified OEM parts, and labor necessary to calibrate, certify, repair, and provide accredited preventative maintenance and technical support for the CMM 7-Axis Absolute Arm for the 526th EMXS. The Contractor shall provide one annual system evaluation, calibrations, and preventative maintenance inspection.

Government will not provide OEM specifications. Contractor must have access and appropriate data rights to OEM specifications. Initially, two arms will be sent in for preventative maintenance, calibration, and certification. Six months later, one of the arms will be sent in for preventative maintenance, calibration, and certification; six months later the other arm will be sent in, creating a 6-month rotation of the two arms.

2 BASIC SERVICES

The contractor shall provide annual calibration and certification in accordance with the International Organization of Standardization. The contractor shall provide annual OEM specified preventative maintenance. The contractor shall provide software and hardware technical support. The contractor shall provide replacement parts and provide required repairs as required during the performance period.

2.1.1 Certification/Calibration Service –The contractor shall provide one annual required calibration service and International Organization of Standardization (ISO) 17025 traceable certifications per performance period. Calibration ensures the system meets the original factory specifications. The calibration methodology chosen will stay consistent throughout the length of the contract. (CDRL A001)

2.1.1.1 Preventative Maintenance & ISO 17025 Accredited Calibration of Articulate Arms.

2.1.1.2 ISO 17025 Certification of Length Bars/Sphere (if applicable)

2.1.1.3 Collect “before calibration” results of ISO 10360-8 (Annex D sec. D3.3 & D.3.4) for scanner (if applicable).

2.1.1.4 Collect “before calibration” results for 10360-12 Volumetric test using a Certified Trihedral Length Bar. (B89.4.22 sec.5.4).

2.1.1.5 Collect “before calibration” results of 10360-12 SPAT test (Annex D).

2.1.1.6 Collect “before calibration” results of 10360-12 SPAT test (Annex D).

2.1.1.7 Calibrate Arm to OEM specifications.

2.1.1.8 Collect “after calibration” results of final 10360-12 Volumetric test using a Certified Trihedral Length Bar after calibration.

2.1.1.9 Collect “after calibration” results of 10360-12 SPAT test (Annex D).

2.1.1.10 Collect “after calibration” results of ISO 10360-8 (Annex D) for scanner after calibration.

2.1.1.11 Provide Certificate with “before calibration” and “after calibration” results with N.I.S.T traceability of calibration equipment.

2.1.1.12 Affix calibration label and certificate to PCMM, Length Standard Bar, and Sphere (if applicable)

2.1.2 One annual Preventive Maintenance service shall be performed during the one-year performance period. Preventive Maintenance consists of a multi-point inspection of the system, performed at the time of the recertification. It includes:

2.1.2.1 Entry inspection

2.1.2.2 Maintenance and full system diagnostic check

2.1.2.3 Sensor and controller firmware updates

2.1.2.4 Full sensor compensation

2.1.2.5 Final measurement and performance analysis

2.1.2.6 Traceable re-certification to national standard

2.1.2.7 A system inspection status report (CDRL A002)

2.1.2.8 All work shall be performed in an authorized facility.

2.1.2.9 Thorough cleaning, inspect wrist and linkages for damage, gas shock replacement and replace probe tip, if required

2.1.3 The contractor shall provide labor for required repair services of the system during the performance period. The contractor shall provide replacement parts for ordinary wear and tear of all parts, excluding:

2.1.3.1 Reflectors

2.1.3.2 Probe Styli

2.1.3.3 Cables and consumables such as bulbs, fuses, etc.

2.1.3.4 External scanners

2.1.3.5 Obsolete integrated scanners

2.1.4 The contractor shall provide software updates made available during the performance period.

2.1.5 The contractor shall provide technical support for host software via telephone, email and/or any other means generally available. The contractor shall provide remote assistance in response to technical support inquiries regarding hardware errors.

2.1.6 Government will ship to contractor and contractor will return to government.

Shipping is considered FOB Destination.

3 SERVICE SUMMARY

PWS

Paragraph

Performance Objective

Performance Threshold

3.2.4 The contractor shall provide, preventative maintenance and required repairs.

The contractor shall provide turnaround within fourteen business days from when the from when the system is received until the service is complete.

4.0 The contractor shall submit CDRLs according to the due

date indicated.

The contractor shall have no more than one error for all CDRL submittals and have no more than one CDRL submitted after the identified due date.

4 CDRL SUMMARY

Contract information data shall be delivered electronically in accordance with the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL submitted after the identified due date.

Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4-1

Exhibit Title PWS Paragraph

Delivery

A001 Calibration Certificate 3.1.1.1 Electronic A002 System Inspection Status Report 2.1.2.7 Electronic

5 ADDITIONAL REQUIREMENTS

5.1 Government Furnished Property (GFP)

5.1.1 For all calibrations, preventative maintenance and repair services, the contractor will fill out blocks 1 through 20 of the DD Form 250 MATERIAL INSPECTION AND RECEIVING REPORT and forward it to the 526th EMXS/MXDXX. The 526th EMXS/MXDXX shall inspect the item(s) for conformance and accept the item(s) by filling out blocks 21b and 22 of the DD Form 250 and forward the completed form to the Contracting Officer and contractor. The contractor shall attach the signed DD Form 250 to all invoices submitted into Wide Area Work Flow (WAWF) for verification of conformance, which will allow the WAWF Acceptor to accept the invoice.

5.2 Government provided support

5.2.1 When required for on-site maintenance, the Government will provide necessary working space, including heat, light, ventilation, and electrically powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

5.2.2 The contractor shall be responsible for safeguarding all Government property provided for contractor use.

5.3 Display of Identification

5.3.1 When contractor employees are inside a secure work area within Hill AFB, they shall wear visible Government-provided identification either as a part of, or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

5.4 Removal of Contractor Personnel

5.4.1 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

5.5 Security Incidents

5.5.1 Should a security incident occur, the contractor shall:

5.5.1.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

5.5.1.2 Take such precautions as the Security Manager may reasonably require for security purposes.

5.5.1.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

5.5.1.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

5.5.1.5 Participation shall last until the investigation is complete.

5.6 Communications Security

5.6.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

5.6.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

5.6.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

5.6.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

5.7 Operations Security (OPSEC)

5.7.1 Public release of any information is not authorized and, if requested, the contractor will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

5.7.2 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

5.7.3 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

5.7.3.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

5.7.3.2 Contractors will comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

6 CONFLICTS OF INTEREST

6.1 The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government.

Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7 GENERAL INFORMATION

7.1 Hours of Operation

7.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600- 1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

7.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on

Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

7.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

7.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

7.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure is expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and

Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 526 EMXS/ MXDXX supervisor. The liability for the spill or release of such substances rests solely with the contractor and its agent.

8.3 Safety Program

8.3.1 The contractor shall implement a safety program that ensures protection of Government personnel and property.

8.3.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the 526 EMXS/ MXDXX supervisor, who will forward it to OO-ALC safety.

9 GOVERNMENT OBSERVATIONS

9.1 During the period that the contractor is working, Government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

10 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

10.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

10.2 If tools, and/or equipment are lost, the contractor will report the loss to the 526th EMXS/MXDXX supervisor no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

10.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

11 ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition CDRL Contract Data Requirements List COMSEC Communications Security FOB Freight on Board FOD Foreign Object Damage GFP Government Furnished Property ISO International Organization for Standardization OEM Original Equipment Manufacturer OPSEC Operations Security PWS Performance Work Statement