HERT24-4007 RFP B805 Furniture Move.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 633D AIR BASE WING

JOINT BASE LANGLEY-EUSTIS VA

HERT24-4007 SOW Building 805 Renovation

Furniture Move Modification.

HERT24-4007 SOW Bldg.

805 Renovation Furniture Move Modification Oct 1st , 2024

Rodney A. Squires

Rodney A. Squires, PM/CCL JBLE 733d

Civil Engineer Squadron ☎ (757) 878-5226 C: (804) 815-9612 rodney.squires.1@us.af.mil

Table of Contents

Section

Section................................................................................................................................. ii Revision History ................................................................................................................. ii

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Work

3.1 General Services

3.2 Design Work

3.3 Product Markings/Documentation/Tools

3.4 Delivery Work

3.5 Installation and Removal Work

3.6 Inspection/Acceptance Checklist

4.0 Product

4.1 Monolithic Panels and Components

4.2 Stackable Panels and Components

4.3 Hoteling/Collaboration Furniture

4.4 Demountable Walls

5.0 Government Furnished Support

6.0 Site Conditions

7.0 Voluntary Protection Program (VPP)/Safety

8.0 Base/Installation Specifics

9.0 Deliverables (CDRLs)

10.0 Performance Objective Summary

11.0 Attachment 4: Special Instructions for Fort Eustis, Virginia

Revision History

Author Name Date Reason For Changes Version

Rod Squires 8/05/2024 Submission for solicitation 1.1

1.0 Background cover sheet or appendix

This project is being solicited in compliance with the Department of Air Force Office Workplace Furniture Program. Manufactures (Tier I) have established discounted prices for their product lines and have authorized specific small business dealers (Tier II) to propose on projects using the discounted pricing.

2.0 Scope

As directed by mandatory use letter dated (08/05/2024), this project will be proposed using product lines with discounts as described in the tier I contract. Discounted product pricing has been previously established by the Tier I manufacturer for each product line, but the contractor in this case, an authorized Tier II dealer of said manufacturer, will propose discounted pricing for those items or services on the Tier I discount list. This project will be awarded on a competitive basis using total project cost.

A site visit needs to be established for Bldg. 662, 805, 815, 2110, and in accordance with SOW outline in " HERT 24-4007 Bldg. 805 Renovation" Furniture Move.

For this project we require the following product types be relocated: (standalone workstations, cubicle partitions, LED desk stripes, desk, conference tables, executive/visitor/office chairs, power poles, storage shelves, bookshelves, pedestals, bulletin boards, cabinets, wardrobe lockers, refrigerators, printers, Monitors, safe and Boxes etc.)

See separate Attachments (1-5) for reference of furniture and equipment moves.

1) For this project we require removal of existing equipment/furniture in Buildings 662 and 815, transportation, reconfiguration, reinstallation, and protection of identified equipment/furniture to Buildings 805 and 2110.

2) Remove (disassemble as required) 17 Identified cubical from 2nd floor room 216 building 662 and transport reconfigure reinstall in building 2110.

a. Control disassembly (take apart without breaking any hardware, save hardware in a consolidated method for each portion of disassembled furniture), transport and reassemble Government identified (17 only) workstations (system furniture & cubicle) inside designated locations.

b. Protect furniture equipment and building throughout disassembly, transport, and reconfiguration within designated location.

c. Contractor is responsible for repairing any damage they caused during work evolution.

d. Reconfigure and reinstall 9 cubicles in Room 1007 1st floor building 2110 provide all necessary hardware, power and communications drops for a complete and functional install. See attachment 1 building 2110 furniture layout for configuration.

e. Reconfigure and reinstall 8 cubicles in room 2010 2nd floor building 2110 provide all necessary hardware, power and communications drops for a complete and functional install. See attachment 1 building 2110 furniture layout for configuration.

f. Move any and all other items to be relocated to include supplied 2x2x2 boxes pack by customer to building 2110. See attachment 2 for detailed list.

3) Remove (disassemble as required) all identified equipment and furniture from Building 662 floors

1-3 all rooms identified on attachment 2 (Moving List). Relocate (reassemble as required) in building 805 per attachment 2 (Moving list), Attachment 3 (proposed desk arrangement 1st floor), Attachment 4 (proposed desk arrangement 2nd floor), Attachment 5 (proposed desk arrangement 3rd floor).

a. At the beginning of the project supply 268 new packing boxes approximate size 2’x2’x2’ for the customer to pack paperwork and miscellaneous items.

b. Move customer packed boxes to locations listed on the boxes example: (building

805 room 115 etc.)

c. Protect furniture equipment and building throughout disassembly, transport, and reconfiguration within designated location.

d. Contractor is responsible for repairing any damage they caused during work evolution.

4) Remove (disassemble as required) all identified equipment and furniture from 3rd floor all rooms building 815 and transport reconfigure reinstall in building 805.

a. See Attachment 2 (Moving List).

b. Control disassembly (take apart without breaking any hardware, save hardware in a consolidated method for each portion of disassembled furniture), transport and reassemble government identified equipment and furniture to designated locations.

c. Protect furniture equipment and building throughout disassembly, transport, and reconfiguration within designated location.

d. Use provided Attachment 3 (proposed desk arrangement 1st floor), Attachment 4 (proposed desk arrangement 2nd floor), Attachment 5 (proposed desk arrangement 3rd floor). For layout in building 805.

5) Reference attachments to design/quote from inventory “Set Minimal Design Dimension” from SOW for egress building 2110.

6) Provide Drawings (Current Layout, Electrical and Data drops, Finished Layout) for project close out submittal.;

It is the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. In no case shall prices exceed discounted price amount established in the Tier I contract. A final furniture layout and Bill of Materials (BOM) will be provided to customer to maintain record of changes to space and accommodates the physical environment as part of proposal.

Design requirements can be found in Section 3.2.

For any Demountable Walls, a lineal foot expectation will be included along with the anticipated wall materials such as paint, fabric, wood or glass, as well as number of doors or windows to be included.

For any task chairs of the type covered by the (Department of Air Force (DAF) Mandatory Use Seating II Program, the contractor is hereby directed to purchase said chairs from the seating program dealers and

Pass through at cost. For Carpet installation the contractor is hereby directed to purchase said using the DAF carpet program.

3.0 Description of Work

3.1 General Services

Coordination and management of all products, equipment and people required to create, deliver and install new office workplace furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on Office Workplace Furniture in accordance with the requirements stated in this contract and the tier I Contract.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install office workplace furniture.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall follow Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 Any electrician provided by the contractor shall be a licensed electrical contractor. The electrician will be paid in accordance with Davis-Bacon wage determination VA20240159.

https://sam.gov/wage-determination/VA20240159/1

3.1.8 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.10 The contractor shall be the authorized dealer of the specific office workplace furniture manufacturer proposed for the project.

3.1.11 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

3.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where government offices are closed.

3.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.17 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.18 Reserved

3.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

3.1.20 Lost vehicle and entry passes shall be reported immediately to the Security

Police as well as the GPM in accordance with the local security forces policy.

3.1.21 The contractor shall be responsible for any storage of all office workplace furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.22 Reserved

3.1.23 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

3.1.24 The contractor shall maintain continuity between the support operations at Bldg. # 662, 805, 815 and 2110, Ft. Eustis location in Newport News, VA and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the 733d CES-CEN (Civil Engineering Squadron-Engineering Flight Office), during the same business day.

3.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (Bldg. # 662, 805, 815 and 2110, Ft. Eustis location in Newport News, VA) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Work

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 As a part of the request for proposal/quote process, the contractor will propose products and a design that considers site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

3.2.2 In no case should product prices exceed the discounted amounts set forth in the Tier I contract applicable to the contractor. The proposal shall show list price and discount and net price.

3.2.3 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

3.2.4 Set Minimal Design Dimensions & Requirements:

a) Building 2110 1st floor room 1007 and 2nd floor room 2010 minimize space to meet egress and/or ADA requirements.

b) Cubicles design to retrofit rough out/furred out walls, window trims along exterior walls (to maximize space.

a. When cubicles/workstations are secured/mounted to the wall (if applicable) apply.

3.2.5 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.6 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility, as well as the existing furniture database (if available).

3.2.7 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are considered.

3.2.8 The contractor is responsible for notifying the GPM of all power requirements regarding location of communication, LAN and power junction boxes, with the expectation that the government will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor. The data and power drop lines are required to remain separated when ran inside spaces.

3.2.9 Design shall ensure that power poles do not protrude into main walkways.

3.2.10 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.11 Design shall not allow more than four cubicles to be served by a single circuit.

3.2.12 Design shall ensure that no more than two duplex outlets (four plug in points) per workstation.

3.2.13 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.14 Design shall consider utilize wall mounted applications where possible.

3.2.15 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

3.2.16 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

3.2.17 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

3.2.18 The contractor shall provide additional drawings of furniture layouts, if requested by the GPM on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.19 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.20 Design service shall include an initial complete design with up to two additional minor revisions prior to final approval.

3.2.21 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'- 0" scale.

3.2.22 Designs of each location shall include a Panel and Hardware Layout sheet:

to include all finish colors and fabrics, panel widths (30", 36", 42", etc), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

3.2.23 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

3.2.24 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and

(3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the GPM for the project.

3.2.25 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.26 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.27 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.28 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

3.4 Delivery Work

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product. This includes any products obtained from suppliers other than the holder of the Tier I agreement.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Work

Manufacturer certified professionals to install office workplace furniture per the approved design drawings.

3.5.1 Contractor shall provide or have capability of obtaining support services to include removal and warehousing of the proposed furniture and demountable walls.

3.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

3.5.3 The contractor representative shall meet with GPM to review the installation drawings prior to installation.

3.5.4 The contractor shall install office workplace furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

3.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

3.5.7 Services shall include product transportation of existing inventory as required.

3.5.8 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

3.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the GPM.

3.5.10 Services shall include assembly of product to conform to final CO approved design drawings.

3.5.11 Any furnishings attached to the building shall be attached securely.

3.5.12 Installation of office workplace furniture must be under the oversight of an onsite manufacturer certified installer.

3.5.13 The contractor shall ensure that all communication outlet faceplates are provided with the furniture, based on the unique specifications of the IT requirements at that location.

3.5.14 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.5.15 Services shall include removal of all excess product and transport to the GPM approved warehouse or other location as specified.

3.5.16 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

3.5.17 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.5.18 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.19 Light fixtures shall have appropriate lamps and be in working order.

3.5.20 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

3.5.21 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

3.5.22 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.23 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the GPM that all products have been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

3.6.3 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4.0 Product

4.1 Monolithic Panels and Components

The contractor shall supply all monolithic panel system parts and components needed to fulfill a complete office as referenced on the Office Workplace Furniture Tier I Contracts.

4.2 Stackable Panels and Components

The contractor shall supply a stackable panel system product as referenced on the Office Workplace Furniture Tier I Contracts.

4.3 Hoteling/Collaboration Furniture

The contractor shall supply furniture product as referenced on the Office Workplace Furniture Tier I Contracts.

4.4 Demountable Walls

The contractor shall supply demountable wall product as referenced on the Office Workplace Furniture Tier I Contracts.

5.0 Government Furnished Support

5.1 Base support includes Government-controlled working space and utilities.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

6.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.1.6 Current and correct CAD drawings of the building shell

6.1.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.2 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

7.0 Voluntary Protection Program (VPP)/Safety

7.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

7.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations. The Contractor must provide Total Case Incidence Rate (TCIR) and Day Away, restricted and or Transfer Case Rate (DART) to (733d CES) by (Date TBD) each year. Upon award of the contract, the contractors working at (BLDG Bldg. # 662, 805, 815 and 2110) will have a safety briefing (CDRL A00X TBD if VPP applies).

8.0 Base/Installation Specifics

8.1 Refer to Attachment 6: For Ft. Eustis Special Instructions, for action and reference when working on JBLE-Ft. Eustis.

8.2 All commercial trucks must enter through main gate which is Washington ave, for inspection. In accordance with the Joint Base Langley Eustis Installation Facilities Standards Vol. 2: JBLE EUSTIS; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing AFI 32-1023. Once at main gate, the driver must have a current pass (refer to attachments in Section

11) from main gate badge office, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

8.3 Gate Procedures:

• Once at main gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the destination requires the driver to leave main gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base., https://www.osha.gov/vpp

8.4 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

8.5 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, [Bldg. # 662, 815and 2110].

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

8.6 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

8.7 Mission Essential Services: Contractors are not considered mission essential.

8.8 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

9.0 Deliverables (CDRLs)

9.1 (CDRL A00X) Design

9.2 (CDRL A00X) Installation

9.3 (CDRL A00X) Product CDRLs

9.4 (CDRL A00X) TBD

9.5 (CDRL A00X) TBD

9.6 The Government has full ownership of all formal deliverables and required supporting documentation regarding use, distribution and reproduction.

10.0 Performance Objective Summary

Performance Objective SOW

Paragraph Performance Threshold

1) General –Oversight and accountability for all people and equipment used and product ordered for a project

3.1 No more than 1 customer

complaint per time period and resolution of all issues identified by the COR within 24 hours

2) Design – design was provided within the allotted time frame, fulfills the customer’s requirements and fits appropriately within the site conditions of the space.

3.2 Zero late delivery of designs. Issues relating to customer requirements and site conditions will be successfully resolved within 24 hours.

3) Product Markings – products are labeled with appropriate markings so future users can identify them at a later date.

3.3 Minimal mistakes in

product markings (less than 1%). Mistakes shall be corrected within 48 hours of identification by the GPM

4) Delivery – delivery time met expectations and was unloaded by appropriate contractor personnel using appropriate equipment without damage.

3.4 Zero late deliveries.

Damage resolved in accordance with the SOW.

5) Installation/Removal

– product was uncrated, and assembled per manufacturer’s instructions and per customer’s approved layout within the allotted time frame

3.5 No more than one

customer complaint per week. Complaints must be successfully resolved within 48 hours.

6) Acceptance – All punch list items have been remedied and all furniture is in proper working condition.

3.6 Zero punch list items

remain unresolved prior to project completion.

11.0 Attachment 6: Special Instructions for Fort Eustis, Virginia

11.1.1 Fort Eustis Regulations:

The Contractor and his employees and subcontractors shall become familiar with and obey all Fort Eustis regulations, including fire, traffic, and security regulations. The Contractor’s employees and subcontractors shall keep within the limits of the work (and avenues of ingress and egress) and shall not enter restricted areas unless previously approved to do so. The Contractor and subcontractors shall take precautions to protect occupants and government personnel while construction is in progress and protect areas overnight. Contractor will take necessary precautions to protect adjacent areas from damage during construction. The Contractor shall restore all structures, grounds, and appurtenances damaged during the work to original condition prior to the start of work at the Contractor’s expense.

11.1.2 Code Compliance:

All work shall be done in accordance with latest approved edition of Department of Defense (DoD) Unified Facilities Criteria (UFC), International Building Code (IBC), International Mechanical Code (IMC), International Plumbing Code (IPC), National Fire Protection Association (NFPA) standards and codes, National Electrical Code (NEC) and The Code of Virginia, Title 54.1, Licensing requirements for architects, professional engineers, land surveyors and trades person. All equipment and installations will also be in accordance with the manufacturer’s literature. In the event a conflict should arise concerning specific requirements, the more stringent requirement shall be the mandatory requirement.

11.1.3 Base Regulations:

The site of the work is on a military reservation, and all rules and regulations issued by the Commanding Officer, Fort Eustis covering safety and sanitary requirements, shall be observed by the Contractor.

11.1.4 Personnel Restrictions:

Personnel will be limited to the immediate site area and shall under no circumstances enter buildings or facilities not involved in the work. All employees of the Contractor will be subject to all rules and regulations of Fort Eustis, which pertain to personnel. The Contractor shall erect any necessary fences or signs and be responsible for the restrictions of all personnel.

11.2.1 Transportation Facilities:

The facility is served by an all-weather surfaced road network. Road(s) within the military reservation proposed to be used by the Contractor, shall be subject to prior approval of the Post authorities and such roads, if used, shall be maintained throughout construction, and shall be restored to as good condition as existed prior to their use.

11.2.2 Base Entry Requirements

For visitor access of short duration, such as for site visits, meetings, and material delivery request a short-term pass for the duration of days needed (up to 30 days). The visitor should list the Govt. QA, PM, or CO, with phone number, as the Govt. Sponsor. 733 SFS/S5/VCC personnel will conduct a criminal history check and evaluate for determination of fitness, and if approved, will issue a short-term Base pass for the duration required. The criminal history check will be conducted each time the visitor requires a new pass to enter the Base and is expected to take approx. 3-5 minutes.

Example:

11.2.3 Long Term Access Requirements:

To facilitate easier Base entry or for passes exceeding 30 days, fill out DBIDS request form;

which is good for up to 1 year. Note: duration requested should not unreasonably exceed the duration required for project. Request for DBIDS passes or badges shall be submitted from the contractor to the QA, PM or CO via e-mail no less than 72 business hours/three full business days in advance. For lists with 10 or more individuals, the Contractor shall submit list no less than two weeks in advance. Failure to provide this information will result in exclusion from access to the installation. The attendees (or work personnel) may pick up their passes or DBIDS Badges at the VCC, Bldg.

Example:

Copy of Example DBIDS Form.xlsx

Visitor Pass Request Blank.docx

11.2.4 Large Vehicle Entry Restriction:

In general, contractors with large equipment that will not fit under the inspection tent or the roof over the guard shacks (or any vehicle towing a trailer) will not be allowed into the front gate prior to 08:30, per the Installation Defense Plan (IDP).

11.5.1 Road Restrictions:

The movement of all vehicles within the Post shall be confined to the roads designated and shall comply with traffic regulations within the post. Other roads may be used only with the approval of the 733 CES/PM/QAI. The Contractor shall keep all roads free of mud and other foreign material resulting from his operations. Parts of Fort Eustis are restricted access where private owned vehicles are not allowed and special identification for each person’s entry is required.

11.5.2 Personnel Transportation:

Contractor owned vehicles shall be used to transport workers from the approved staging areas to work sites.

11.6.1 Parking and Staging Areas:

The Contractor staging area(s) shall be at a designated location approved by the 733 CES PM/QAI. The Contractor shall store approved trash receptacles, construction materials and equipment in these area(s). The Contractor shall maintain these area(s) in a clean and safe manner as approved by the Contracting Officer. The Contractor's construction trailer, toilet facilities for workers use, and a parking area for personal vehicles will be designated in the vicinity of the Contractor staging area(s). The Government is making this area available to the contractor for the convenience of the contractor. The Government cannot guarantee the security of this staging area; therefore the contractor has responsibility to insure any contractor materials and facilities are secure. The Government will not reimburse the contractor for any losses the contractor may suffer for equipment stored at this or any other site on the installation.

11.7.1 Site Plan:

The contractor shall submit for approval a site plan indicating the proposed location and dimension of any area(s) to be fenced and used by the Contractor. No trailers, materials, or equipment shall be place or stored outside the fenced area(s). All areas used by the Contractor, for the storage of equipment or materials, or other use, shall be restored to the original or better condition upon completion of the project. Utilities connections to contractor temporary office trailer shall be accomplished by the Contractor, and payment for utility use shall be paid by the Contractor.

11.8.1 Use of Roads:

Loading shall be limited to five tons axle unless approved otherwise. Post speed limits and traffic controls will be observed.

11.9.1 Inspections:

Government representatives will conduct inspections during the work process. Defective Contractor furnished materials and/or deficiencies in workmanship in progress shall be replaced or corrected to the satisfaction of the Contracting Officer at no additional cost to the Government.

11.9.2 Hold Point Inspections:

Project hold points will be identified at the kick-off meeting, and at a minimum, conform to inspections listed in the latest approved edition of the IBC, IMC, and IPC. Inspections will be annotated on the project schedule. Contractor shall notify the 733 CES/CCR one day in advance for each hold point inspection. All work related to subject inspection shall not continue until the inspection has been completed and approved.

11.10.1 Safety Standards:

The Contractor shall comply with the "Occupational Safety and Health Administration (OSHA)" Safety and Health Regulations for Construction, Part 1926, for the performance of all work under this contract.

11.11.1 Accident Reports:

The Contractor shall comply with accident reporting requirements as outlined in US Army Transportation Center Fort Eustis Regulation 385-10 Safety - Occupational Safety and Health Program. All accident reports will be reported immediately to the 733 CES/CCR/PM/QAI.

11.11.2 Fire Prevention and Protection:

The Contractor shall comply with all safety requirements outlined in US Army Transportation Center Fort Eustis Regulation 385-10 Safety - Occupational Safety And Health Program, Fort Eustis Regulation AFI 32-2001, Civil Engineering: Fire and Emergency Services, Fire Prevention Program, and all rules and regulations issued by the National Fire Protection Association covering storage and use of inflammable mixtures of materials which might constitute a fire hazard.

11.12.1Environmental Requirements:

The contractor must comply with JBLE Environmental Management Procedure (EMP) 4.4.6.16, Revised 20, June 2023, prescribes policies and procedures for conservation, protection, and enhancement of the environment at Fort Eustis and supported facilities. (Please note: June 2022 copy onsite, verify recent version) https://www.jble.af.mil/About-Us/Units/Ft-Eustis/Eustis- Environmental/EMPs/ Environmental Special Conditions, Environmental Management Procedures, and meet all Federal, State, local, and Air Force regulations, laws, and instructions.

EMPs are reviewed and/or updated at least annually.

https://www.jble.af.mil/About-Us/Units/Ft-Eustis/Eustis-Environmental/EMPs/ https://www.jble.af.mil/About-Us/Units/Ft-Eustis/Eustis-Environmental/EMPs/

11.12.2 Hazardous Materials and Waste Management:

All Hazardous Waste (HW), Non-hazardous Waste (NHW), and Universal Wastes (UWs) excluding UW Lamps disposal must be coordinated through the Hazardous Waste Accumulation Facility (HWAF). UW Lamps should be turned-in at the SWRPPCs.

All contractors must utilize HWAF services to the maximum extent offered, including HW containers, labels, and disposal services. Contractors are prohibited from utilizing non-HWAF services to dispose of HW.

11.13.1 Clean Up:

Remove rubbish, debris, and construction materials daily. All rags, cotton waste or materials which might constitute a fire hazard shall be placed in metal containers or destroyed at the end of each day. Upon completion of the work, all staging, scaffolding and containers shall be removed from the site. The Contractor shall not deposit or place any cloths, rags, waste, trash or debris in Government owned trash cans, containers, or receptacles. The Contractor shall furnish adequate trash cans for his use on this contract. All these materials shall be disposed of off post at the Contractor's expense.

11.3.2 Hauling and Disposal:

Debris and rubbish shall be removed from all work areas daily. Debris shall be removed and transported in a manner that prevents spillage on streets or adjacent areas. Local regulating hauling and disposal shall apply. All vehicles for hauling debris shall be covered.

11.4.1 Hot Work Permit:

Before using any spark producing devices or open flames either inside or outside of work areas, the Contractor shall obtain a Hot Work permit from the Post Fire Department at least three (3) days in advance.

11.5. Protection and Use of Existing Facilities:

11.5.1 Protection:

The Contractor shall protect and maintain service to existing telephone, CATV, data, wiring, piping fixtures, equipment, utilities, and structures; and any damages shall be repaired or restored at the expense of the Contractor. Repairs to existing underground privately owned utilities damaged by the Contractor such as water, sewer, and gas, shall be the responsibility of the Contractor to repair at no additional cost to the Government.

11.5.2 Use of Existing Facilities:

Use of tenant owned items by Contractor personnel will not be allowed in any building facilities, including but not limited to phones, toilets, kitchen facilities or parking spaces. The Contractor shall maintain unobstructed access and egress from occupied portions of the site and shall not interrupt heating/air conditioning or any utility service to the occupied unit without written approval for the duration of the contract.

11.6 Subcontracts and work coordination:

11.6.1 Cooperation with Using Agency and Other Contractors:

During the period of this contract, other contracts may be in force for the construction of other features of work on or adjacent to the site of work being accomplished under this contract. Also, prior to completion of work under this contract, members of the Using Agency may be performing work or occupying facilities on or adjacent to the area. The Contractor shall arrange his plant and shall schedule and perform this work to effectively cooperate with all other Contractors and Government agencies.

11.6.2 Coordinate between Contractors:

It shall be the responsibility of the prime Contractor to be fully informed of the extent of limits of work to be performed by other prime Contractors. Should there be any conflict between these limits, it shall be brought to the attention of the Contracting Officer and the Contracting Officer's decision shall be final.

11.7 Hours of Work:

11.7.1 Normal Workday:

The normal workday for construction shall be from 7:30 A.M. to 4:00 P.M., Monday through Friday of each week. Any request to change these hours must be coordinated in advance with the 733 CES PM/CCR and customer.

11.7.2 Work Schedule:

The Contractor shall schedule all work done by his employees and subcontractors as to cause the least amount of interference with Fort Eustis employees and residents as possible. The Contractor’s work schedule shall be subject to the approval of the Contracting Officer.

11.7.3 Outside of Normal Hours:

If the Contractor desires to perform work outside of normal duty hours on Saturdays, Sundays, or holidays, he shall coordinate in advance with the 733 CES PM/CCR.

11.8 Interruption of Utilities:

11.8.1 Approval:

The…