Request for Information (FAQ).docx

Request for Information

1. Is this relocation all within the same building?

a. Per the “HERT24-4007 RFP B805 Furniture Move” attachment, for this project we require removal of existing equipment/furniture in Buildings 662 and 815, transportation, reconfiguration, reinstallation, and protection of identified equipment/furniture to Buildings 805 and 2110.

2. Is there a freight elevator?

a. There is no elevator in 805 not 815. There are elevators in buildings 662 & 815. Be advised, the elevators that are in place are not freight elevators. These are normal elevators.

3. Are there any special permits required?

a. Regarding entering the base, the customer can only assume that contractor and all his personnel that will be part of the move will have to have access to enter the base. Regarding the buildings, there are not special permits to enter any building. The customer will coordinate personnel to make buildings accessible to movers. Communication will be key. Once contractor is chosen, feel free to contact the customer so both can coordinate accordingly.

4. Can this be doing during regular business hours?

a. The hours of operation will be 7am – 5pm Monday – Friday. There may be permission to work on Saturdays but this will be determined by the customer when award is made.

5. Are vendors removing any product and discarding?

a. Leadership has directed personnel to leave desks and cabinets as empty as possible. However, if contractor find anything (papers, pens, power cords, etc.) inside desk and/or cabinets that make the relocation difficult contractor can remove and discard materials at its convenience.

6. Do you have any idea of the manufacturers for product that needs to be torn down and reassemble?

a. No, we do not. I will advise contractors to be careful during disassemble and assemble operations.

7. Is there any unboxing of newer items and is there a dumpster available if necessary to discard anything?

a. There will be no new items to install.

8. What is the timeline for this project?

a. Project is to be completed no later than 15 days after award date.

9. Are there any special insurance requirements?

a. We are extremely limited with furniture. If by any chance contractor breaks a desk or chair/ table/board/ fridge we need it replaced. From my experience, professional movers do have insurance.

10. Will there be another site visit?

a. A second site visit will be offered on Tuesday, 29 October 2024 at 08:00 am. If you are interested in attending, please fill out the "Attch 4_JBLE Form 1_Visitors Pass Request", specifically page 3 and send back to me no later than COB Monday, October the 28th. Please report to the Visitor Center prior to entering base. This is where you will receive your pass. Arrive 15 minutes prior to avoid being late. We will begin at the top of the hour.

11. Are you able to provide clarification as to the time period of the expected project? The solicitation indicates that the period of performance would be 14 days, but doesn’t specify when.

a. Estimated award date will be within the first few days of November. Project is to be completed no later than 15 days after award date. Please be prepared to execute if awarded the contract.

12. Also, what would be the terms of payment for this project?

a. Our payment terms are Net 30, which means that after we receive your invoice for the project, payment will be due within 30 days.

13. If there is a need to order furniture parts for a complete and functional install, will there be change orders/price adjustments? For example, if a few panels are needed, they can be ordered. Is this understanding correct?

a. There will be no need to order new pieces. Existing furniture and office spaces are to be relocated and reassembled.

14. What is the current configuration of the 17 cubicles going to building 2110? Are they all currently connected and sharing the same walls/panels and power sources? Or are they connected in smaller sets of configurations like they will be in building 2110?

a. Please see image below for conference room 1007 (first floor) and 2010 (second floor) that shows the cubicle configuration requested.

15. What do you consider a stand-alone cubicle desk assembly? Does it have its own set of cubicle walls/panels and its own power source that is not attached to another cubicle?

a. Some of the desks are stand alone with out the need of additional help (such a cubicle wall). Some of the furniture to be moved needs 1 or 2 wall pieces to make the cubicle sturdy and able to stand alone. I can elaborate better with the contractor during the walk thru.

16. What do you mean by stand-alone desk assembly? Is this a desk and all of its components, for example: an L-shaped desk and its return, monitor arms, box-box-file, lateral file, and bookcase?

a. Correct, whatever is in place at the pick up location will be assembled the same way at the new location, unless told otherwise.

17. Will the electrician need to check the power in each office on each floor to make sure the power is working properly at each power source?

a. No need for electrician to check power in any building.

18. The boxes requested are 2x2x2. Is this correct? This is the size for small figurines and trinkets. Do you need boxes that hold files? Standard Letter/Legal file boxes are 15"Lx12"Wx10"H.

a. Boxes requested are 2 feet (24 inches) x 2 feet (24 inches) x 2 (24 inches).

19. As for section 3.2 Design Work, I want to verify that there will be no need for a designer as there will be no new furniture for this project. It is solely a move project using all the current furniture for this project. Is this correct?

a. This is a sole move/relocation of furniture. No new furniture will be added to this project. Placement of furniture in the new rooms must be functional to accommodate either 2, 3, 4, and 6 personnel as assigned in the room.

20. Are you requesting only furniture relocation services, or that in addition to interior design and furniture procurement?

a. The customer is looking for furniture to be disassembled, transported, and reinstalled.

21. Is the government able to provide an estimated distance between, the buildings start and end points, or a site map of the area?

a. Distances

i. 662 to 805 is 1 mile.

ii. 815 to 805 approximately 300 feet

iii. 662 to 2110 is actually 2.6 miles

b. Addresses

i. 662 Sheppard Pl Newport News, VA 23604, Fort Eustis, VA 23604

ii. 805 Victory Blvd Ft. Eustis Va. 23604

iii. 815 Lucas Pl. Ft. Eustis Va. 23604

iv. 2110 Pershing Ave Ft. Eustis Va. 23604 image1.png