Hernando_Cemetery_Map.pdf

This is a GIS map document supporting a mowing services solicitation issued by Citrus County, Florida for procurement QTE 26-012. The map illustrates the geographic location and boundaries of Hernando Cemetery, one of five county-owned properties requiring mowing and grounds maintenance services. The solicitation encompasses comprehensive lawn care services including mowing, edging, line trimming, weed control, minor pruning, hedging, and debris cleanup across five locations: Stage Pond Cemetery (2 acres), Stage Stand Cemetery (6.5 acres), Hernando Cemetery (1 acre), Pine Hill Cemetery (2.5 acres), and the Clerk of Court Annex (1.5 acres), totaling approximately 13.5 acres. The contract requires approximately 25 service visits annually with seasonal frequency adjustments and a mandatory grass height maintenance of 3.5 to 4 inches. Two mandatory pre-bid conferences are scheduled for January 27, 2026, at 10:00 a.m. and January 29, 2026, at 2:00 p.m., with written questions due by February 9, 2026, at 4:00 p.m., and sealed bids due February 17, 2026, at 2:00 p.m. The contract term is two years from execution with three optional one-year renewal periods contingent upon satisfactory performance and mutual agreement, with potential automatic extension for up to 120 calendar days during procurement transitions. Board approval of the contract award is tentatively scheduled for April 28, 2026.

Citrus County has appropriated approximately $21,500 for this solicitation based on a price-per-service-visit compensation model, with the county reserving the right to adjust funding based on availability and award to a single bidder or split awards among multiple qualified bidders. Bidders must demonstrate a minimum of two years of commercial mowing experience, maintain active business registration in Florida, and comply with mandatory insurance requirements including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers Compensation in compliance with state law. The successful bidder must register with myCOI for certificate of insurance management at an annual cost of $19.95 and comply with E-Verify employment verification requirements. Annual pricing increase requests are capped at the lesser of the consumer price index or five percent, supported by detailed justification and manufacturer documentation. The solicitation identifies no incumbent vendors, set-asides for disadvantaged enterprises, or restrictions on organization type.